06-09-2008 CCMMETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE CITY OF ELK RIVER (UPPER TC)WN CONFERENCE ROOM)
MONDAY, JUNE 9, 24x8
~v~~~nb~r~ P~es~nt: ~rla~o.~ ~.,'tnz~n, ~aun~iern~~r~ ~ax~es, una~hre~r ~G:?~ ~,.~,1r,~ari~,
and ~~as
~r~~xn~e~s ~.bs~nt: any
t~~~'~r~s~nt: ity.d~st~at~.~ ~o~i~a~.~a.~on., F~nan~~ D.~cto~ ~~, carrion, ~~ ~~i~~
~c~ ~~~t, uhli~ ~~r~s Di~~ctar '~~ry ~rla~x, uildin~ ~r~aintes~an~~
~p~~visor Cry az~, ~~t u~~~nt~nd~z~t P~~. has, ~~c~untant L~~,
ti~~~, and ~cardin ~cx~ta~y J~ssi~a ~.all~r
1. a. ~~e~tin ~;~~~r~~r
~rsuar~r to dui ~~ and nati~~ ther~a~', d~~ ~e off' ~.~~ E~ iv~r ~r onnra~ ova ca~l~d
to order at ~~D~ ~.n~. ~ 1rayar ~xia.n,
~. insider ~ounca~ ~~nda
. ~ ., ,,,,,,,,,,,,,~,.r....~.Y..~
Zte~ .~. ~~as rerno~red ~~. ~ consent agenda.
~''11r~'E~11 ~~ ~t~'~~E++++~Z~E~'R ~~~T AND E' ~Oh~~E B~
V~UN V~LL~~~„fE ~~~i i ,1r V A•~~ f E ~~lJ ,+~.,f~~ .~~E~~J«4/r
~~~~~~ A2IED ~~,
~. onszder anse~t enda
~~~ED B~ ~~~~L~EBE. ~~~`~ ~ ENDED `~
`Q~JNC~~~E~~~ER ~'A~E~ TD A.~''R~]~ ~`HE ~~~~~lN'~ ~~NE~
~EN'DA.~
~.~. .~E ~xE~~ SEE ~~ . ~~~~o~r ~ ~~~
~~~i''VE(~~x '~"'~~~v.~''s ''4 ' "4 ' '"
~r }{7~4~~1.1~.E~.a.J ~ iliJ ~.f~.f ~E.i.l ~4/iL ~~] ~~~~ ~~~~~ ~~
~J ~~~~~r
3,~, AN1~.A,L ~.EEA~ ~~' ~~~~~~ L~~ENSE ~. .E"TA.I~ S.A~.tE
~~~'~~~ CARRIED 4A~•
~o one ~p~~axed for a~en Vie.
i~ o~~ci ~,~,uces 'ale ?
J~n~ , ?~~
3,3. esa~.tion D8-~~ .e~atin to parkin estxictions on ~9~~ ~vcnue
r~iscussion tooi~ pia~e on tine current ~a~I~in s~t~ation on ~~~ ~,~renue fro. ~k 9 to
~ ~~.
T Pte' ~~'~~'~'~ ~ ~.3 ~~~ F~ ~' ~G~ ~~ ~~
~~o~r~~ ~~..~~ ~-o.
~, ~. ~ur~.ndt ~`~ orarv ~aserr~~nt Cam. ensation
~r~r. iVlaurer ~re~ented the sta~~ report.
~avxd ~3ur~nd~~ ~9~~5 ~'yler Meet -stated that ~ exchange for e tern~orar~ ea~een~
they ~vouid l.e a~ ~ro~ert bet~reen ~ ~~_~ and to theiar north Pr°PtY iine ~~rhicl~ adds up to
just over one ~.cre.lr,~r. urandt indicated fat he ~~ouid ai~a ~~ a sti~uiation ineiuded . ~e
areerr~ent t~.~at a road aces be pzovided i~ e arc from their ~ropertya
~i~cussion toal~ place on the proposed xoad easement. the o€~nr~ ~,~ras not co~ox~abe
areezng to the road eae~nt.
~~rb ~~r~x~dt, ~~~ "yer et - ti~ouid ~~ an apo~o' letter from t~~e ounce for h~~v
sl~c end her huhand ~vere treated last ~vice~, ~~~ Mated that sloe ~v~.[ z~o~ sib. an agreee.nt
until sire gets it~
~'~e ~ou~,cil did not ~eei that e urandts ~t~ere treated a manner ~,~t ~~rarrant~d
apology fetter, It vas noted again that e aun i~a gane out o their ~~ay to 1~or~i ~~th
e ~~xandts on preser~rin~ their proper. council consensus ~~as for sra~ to dra~'t a letter ~a
~.~r. and .~~xs. uraa~dt a~reeir~g to deed ~ land between ~93~ ~.v~nue and to their north
property ~~, ~~-id~ no language regarding a road access to be included, and for no a~o~oY
lettc~ to be seat. ~ ~~•as noted tl~at ~~~he uxandts do not accept ~~ o~'~'er then a ~~u.
danzae appraisal should be done. ~,~, iti~aurer ~~ draft a letter ar~d ~~~ discuss dlese issues
Zvi €~~~ ~3urandt.
~.?, ud~et discussions
~~. ~ol~non gay ~ an overc~ie~~ a~ the budget process statin. the depar~enta~ foals
presented axe reflected a~ the proposed budgets, She brie~I~r re~wie~ved tl~e status ~~ ~c ~D~$
general kind budget.
~~. dire ~eparrent
ire „~~c~r~rrr~i,~~r~~~~r~~.~r ~ ,~r~,~ec~~rnr~s
~~rF ~~est indicated drat one o~ his goals is to incre~.se tl~e o~~ice assistant's lours by one
hoax ~ d~ buy this ~~ouid l~aye a budget impact because she posi~an ~~ould then be eligible
,for benefits.
~rlr. ~~Iest stayed lie ~vouid lie to reclassify tl~e Fire ~r~arshal position t~ ~.ssistant dire Chief'
e~fe~tive January ~., ?~09~ ~Ie noted that this is not a sini~cant budget c~i~ne.
~~y a~nc~ ~.~~at~s
~une ~,?~~8
Wage ~
~ e~:plained ~e 800 II xad~,as should ~~ , place by~anuary ~, ?DDS. He stated that e
Czty received ?~°la off' ~ funding ~o a ~herbuarr~e ~oun~y grant and ~.~ othex 80°Io ~`xorn ~
~'~,~.~~. giant,
,nr~rerr~y .~~arxa~~r~rerr~
fir. ~~Iet stated that this budget has decreased slightly. ~ noted that the t~va maac~,~ budget
items fir nest year are ~ mergenoy operations tenter dxl and e siren replacement at
$~~t and illrnore.
S~f~
~.~, ~~Iest indicated that he is cuxxently revre~ving ~e sexv.ces ~~~. provzdes to dete.rne
i~ they are meeting cur needs accordingly.
Zs. ~ohnson noted that it is very irnpoxtant to have adequate ceding tl~.s budget ~'or
safety supplies, She stated that this z~oney ~~ used throughout ~ year to fund safety items
that departrnertts may have not budgeted ~vx. ~rl.~. hest noted that he attez~pts to spread the
funding amongst multiple departments.
~~:. ~~est explained that ~t is unclear whether or not Otsego ~v%11 want ro l;e a part-time ~rre
inspector ~ ?ODD. Ike noted that he ~vauld lily.e to see phis ,happen as there axe multiple
buildings in Otsego that the dire department has not been aside. ~ouncilmen-~ber l4~atin
q~estion,ed i~ a shpulatian regaxdi~g dire inspections could be included as part ~~ e ~.re
servFCe ~ontr~.ct renewal ~v~ C~tsega. ~~r. hest Bald it could bur has not in die past because
the plan vas to hire a part~t~e ire inspector,
public ~~Ior~s eaarrmet~t
~Brrildirr~ ~~,~~trrt~rr~~rc'~
pls. ohnson indicated that e main, increase in rl~is budget zs ~ ~,D~Q far ovex~e, She
explained that the building maintenance sta~£,aintarns all cif buildings and there are o~ter~
emexg~ncy calls duxing rights and ~vee~ends t%at seed ro be addressed %mrnediatel~r.
It eras noted kl~at a ~u.ll~t%e .mainkenance ~vox~.er has been requested but is nor included in
the budget,
~ounci,ir~a.ernber l~ionn. questioned ~vhy the maintenance for tl~e chiller is increasing when a
ne~v shiner is bung .~rstalled. ., Lore e~~pla~ned float sp,tin ar~d Fall m-ai.nt~nance ~~~.11 still be
requixed and ~.~~ mai.ntenance cons are unlo~vn at this time because tl~e neGV chil.Iex is a
di~'~erent than die cu.rxenx one,
~'he ounr~, requested fiat sta~i' obtain additional quotes on repaintrn tine maintenance
trucl~ as the amount included seems high,
S~r~e~~
~"l~e three rna~or increases in e street depar~n,es~C budget are additional overtime, suppliesz
ar~d .el.
Discussion tooi~ place on the street depart~xlent goal to eliminate ~e need l'o~: rnajax street
recons t~uction and the increased costs assoei~,ted. ~r~s. ~ohn,san nc~ced that sra~~ understands
that funds may not be available to made such a drastic change .in mrainCenance practices,
~.r,1~Iaur~z Hated drat tl~e auction service is ~vor.~g out very well a,~d has been more
pro~irable than expected.
Cif C~unc. uses
use 9, ?~~~
gage 4
aunc~ncbex Farber ~u~stioned i£ the pity could sip e abater~,ent process and o~v
sa~.e ~~' tae boulevards that are z~ot cur~e~.tly beh~ maintained. He stated he ~~rould ~;,e
residents to ~ educated that the baulevaxds are dam responsibility
Srr~ru rr~ov~~
~ sr~a~v ren~.o~ral bud~t includes ~ ~S,Q~~ increase far salt supplies.
,~~ttr~~~~~r~~ '~r~ic~,~
This budget has decreased because ex~ ~~ no capital o€~day ~, year.
1~~:. dais indicated that one ~£ the chall.er~es c~~ ~e mechanics is insures that they ha~re the
proper sa£€~va.re to prope~y service e pity vehicles. ~Ie stated that the fleet Committee ~~ll
be xe~uesth~ that individual departments ~vho purchase a n~~v vehicle also puxchase the
proper corn~put so£'~vare to main.ta ~e service of the vel~.cle. He r~o~ed that it ~vo~.ld be
nice il'the so£crare eras requested as part a£ the bfd pael~.ae.
li~lli~~l~ri~
Dic~.ssior~ taal~ pia~e an taf.n changes. pls. ~'ohnson e:~paed that staff is
recammendin ~.~e enineer~ tech ~ position be elevated to an eninee, tech ?position
ar~d for a sta~~' civ. et~~eer to lie hued thereby el.~xtata~ Borne reliance on consultants.
1Vls. ~ohnson. noted that the staff et~ineer'S tine ~,voud lie bled mostly to projects so there
~vould be ~~e impact to the ~enexal fund. She stated that the dlscusslon about h~ a staff
public ~vorlks dixectar ox e:ttendin the contract ~~~th ~~1~I should tale puce after ~e
budder has been approved due to ~.~~ fact that ~e is ~. ova a year be.fare ~,~~ contact
expires. She stated that the budct includes adequate £ur~din for either decisia€~.
~ounc~em~er ~lotin. indicated he ~~rauld lake to see die €~r a our fax R'~s for
en~ineerin consultu~ services the ne:~t year.
ounce. dil:ectian vas to elevate the en~nee~,n tech ~ pasitian to an ~ngh~eer.g tech ~
position to be hired ~~DS ar~d to develop a position desc.~pdon for a staff civ~, engineer.
Fiance
l~~r. Sr'man e~plai,ned that there are some nor changes in this budget because a£ not hav~n~
to do an. ~cruarial s~ady i~ ?00~ and a slight increase in the assessing contract.
~s. oh~son indicated that staff can~inu~s to ~vark on general fund xe~renue prajectiar~s and
hopes ra h.ve an updated preliminary net tai capaci~r es,ate £ron~ the ou~xty soon. once
the revenue p3ojectians are complete, e~pendi~e requests ~va~ be~i~ beh~ adjusted to
balance the budget.
~.. Council D en Foam
Cauncilmen~ber 1~~otin. stated there is a property on ~v~ain Street rear his of.ce rat has
converted the ene front to a graved paxl~in area. e would l~~e sta.l'' to see if this is
allowed,
~. O then Fusin ess
There vas no other business.
City Coun~~I 1r~nut~s Pay ~
~e 9, ?08
7. o~~ci~ U~d~t~s
T',~~r~ ~v~r~ Sip aunc~, u~at~s.
~. t~~ Un~at~s
8, ~ . ~~C~ Tc~
~Z. ~~hn~on stated th~r ~ tux ~ x~~ n~~~v ~C.~ ~~d~ig i ~ched~,~d ~~r ~V~onday, ~une ~.~,
?OAS, T~~ o~n sk~~u~~~ r~~~~ ~ ~r~ntpa~~~~t ~,f the ~iC~~ at ~;3Q ~..
~r~. Jo~n~~r~ ~nd~~at~d ~a~ p~xt~~,h ~~~ beep, ap~x~v~d ~~x ~ loan as pmt o~ ~~e ~~
~linnes~t~ Investment ~'~nd ~,o~n grant e ~~ rec~~ved.
9. ~.d~ournr~~n~
T~~ere begin n~ ~urth.er husines~, ~r~~y~x I~,n~~n adjo~ed t~Ze z~eeti~ ~~' ~~~e ~~, ~iv~x
~ a~n~i~ ac 8:~~ p.rn.
~~autes ~repa~ed by ~essica ~~ex.
~~~' ;~~ ~
~~~~~~
Tina ~.a~d
i~r ~ex~~