Loading...
5. HRSA 01-02-2007ver MEMORANDUM TO: Housing & Redevelopment Authority FROM: Catherine Mehelich, Director of Economic Development/~~~ DATE: January 2, 2007 SUBJECT: Annual Meeting Business Attachment ^ HRA bylaws dated Apri128, 1996 and subsequent amendments The following annual business issues should be considered by the HRA: a. Election of Officers The HRA bylaws indicate the following offices are to be filled through the election process at the annual meeting of the Authority. The 2006 officers were as follows: • Chair -Stewart Wilson • Vice Chair -Larry Toth • Secretary -Jean Iaeser b. AEpoint Executive Director The appointment of an executive director is required at the annual meeting of the Authority. Staff recommends the HRA appoint Catherine Mehelich, Director of Economic Development, as the HRA's executive director in 2007. c. Designate Official Newspaper The HRA's current official newspaper is the Elk River Star News. Staff recommends designation of the Elk River Star News as the official HRA newspaper for 2007. d. Designate Official Depositories Staff recommends designating the following official depositories identical to those designated by the EDA and City Council: • First National Bank of Elk River • 4M Fund • Wells Fargo Bank • The Bank of Elk River Annual Meeting Business January 2, 2007 HRA Meeting Page 2 of 2 US Bank • Riverview Community Bank (in Otsego) e. Discussion of Bylaws and any suggested amendments The HRA annual meeting provides the opportunity to review the bylaws and enabling resolution, which are attached, for suggested changes by the commissioners. Chair Wilson has requested discussion of a proposed amendment to the Bylaws Section 2.2 and 2.5 that would change the HRA meeting time from 5:00 p.m. to 5:30 p.m. The amended sections would read as follows: 2.1) Annual Meeting -The annual meeting of the Authority shall be held at the principal office of the Authority on the first Monday of January at 5:30 p.m., or such other location as designated in the notice of the annual meeting. Any annual meeting falling upon a holiday shall be held on the next following business day at the same time and location. 2.5) Regular Meeting and Order of Business at Regular Meetings -Regular Meetings shall be held by the Authority on the first Monday of each month at 5:30 p.m. at the principal office of the Authority, unless otherwise designated, and shall be open to the public. Any regular meeting falling upon a holiday shall be held on the next following business day at the same time and location. AMENDMENT TO THE BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ELK RIVER By way of action at the annual meeting of the Housing and Redevelopment Authority in and for the City of Elk River (the HRA) held on January 3, 2005, Section 2. I and Section 2.5 of Article 2 of the HRA by-laws are hereby amended to include the following language: 2. I) Annual Meeting -The annual meeting of the Authority shall be held at the principal office of the Authority on the first Monday of January at 5:00 p.m., or such other location as designated in the notice of the annual meeting. Any annual meeting falling upon a holiday shall be held on the next following business day at the same time and location. 2.5) Regular Meetings and Order of Business at Regular Meetings -Regular meetings shall be held by the Authority on the first Monday of each month at 5:00 p.m. at the principal office of the Authority, unless otherwise designated, and shall be open to the public. Andregular meeting falling upon a holiday shall be held on the next regular business daX at the same time and location. Adopted this 3~d day of January, 2005 in accordance with Article 7 of the HRA by-laws. . i' `~Ls~ HRA Executive Director S:\EDA\HRS\AGEZ~D ~\Yea:2005\ ~'~4E~DIv1E'_~T TO THE BYLA~~S 2.doc B~~gWS OF THE HOUSING AND REDEV-ELOPMENT AUTHORITY IN AND FOR THE CITY OF ELK RIVER, l~~IINNESOTA PREAMBLE The Housing and Redevelopment Authority in and for the City of Elk River was created by an act of the Legislature of the State of Minnesota entitled the "Municipal Housing and Redevelopment Act," Minnesota Statutes, Sections 462.411 - 462.712. On the 21st day of July, 1980, the City Council of the City of EIk River adopted a resolution in accordance with the findings required by Minnesota Statutes, Section 462.42, Subd. 2. The bylaws of the Elk River Housing and Redevelopment Authority dated as of April 28, 1996, are hereby repealed. The bylaws dated November 25, 1996; are hereby adopted thereof and shall govern from this day forR~ard. ARTICLE 1. AUTHORITY 1.1) Name -The legal name of the Authority is "The Housing and Redevelopment Authority in and for the City of Elk R.iver." 1.2) Office -The principal office of the Authority shall be the city offices of the City of Elk River, unless otherwise determined by resolution of the Authority. ARTICLE 2. MEETINGS 2.1) Annual Meeting -The annual meeting of the Authority shall be held at the principal office of the Authority on the fourth Monday of January at 5:00 p.m., or such other location as designated in the notice of the annual meeting. 2.2) I~TOtice of Annual Meeting -Notice shall be published in the official newspaper of the Authority and delivered to each Commissioner of the Authority and each member of the governing body of the City, not less than ten (10) days in advance of such meeting. It shall be the responsibility of the Executive Director to give this notice. 2.3) uorum -There shall be a quorum to conduct business at the annual meeting. If a quorum is not present, the Executive Director shall establish a date for a nev~T annual meeting and cause notice to be given as provided in Section 2.2 of this Article. 2.4) Order of Business at the Annual Meeting -The annual meeting of the Authority, and so far as possible all other meetings of the Authority, shall be conducted in accordance with Robert's Rules of Order Revised. The suggested order of business at the annual meeting shall be the following: Roll call. 2. Confirmation and recognition of new commissioners. 3. Election of officers and establishment of their terms. 4. Designation of committee assignments to Commissioners. 5. Determination of new committees and assignments of Commissioners. 6. Consideration of staff assignments. Approval of official newspaper. 8. approval of official depository. 9. Reading of financial condition by Chair. 10. Reading of status of each existing project by Chair. 11. Designation of place of meeting during the remainder of calendar year. 12. Determination of dates of meeting during the remainder of calendar year. 13. Discussion of any modifications or amendments to the "Municipal Housing and Redevelopment Act." 14. Discussion of Bylav~s and any suggested amendments. 2.5) Regular Meetinss and Order of Business at Regular Meetings -Regular meetings shall be held by the Authority on the fourth Monday of each month at 5:00 p.m. at the principal office of the Authority and shall be open to the public. INTO separate notice need be given for regular meetings. If a quorum of the City Council is to be present, a public hearing notice must be published in accordance with Section 2.2. The suggested order of business at regular meetings shall be the follo~~cTing: Roll call. 2. Opening format. 2 3. Approval of minutes. 4. Financial matters. ~. Old business. 6. Current business. 7. Hearings and resolutions. 8. Project considerations. 9. New business. 10. Close. 2.6) Special 112eetines -Special meetings of the Authority shall be called by the Executive Director at any time upon written request of any Commissioner. Notice of special meetings shall be given to each commissioner a minimum of 72 how-s in advance of such meeting. If a quorum of the City Council is to be present, a public hearing notice must be published in accordance with Section 2.2. ARTICLE 3. OFFICERS 3.1) Officers -The officers of the Authority shall consist of a Chair, a Vice Chair, a Secretary and such other officers as shall from time to time be duly selected and appointed. 3.2) Chair -The Chair, ~vho shall be selected from among the Commissioners, shall preside at all meetings of the Commissioners and shall have general charge of and control over the affairs of the Authority subject to the approval of the Commissioners. 3.3) Vice Chair -The Vice Chair, who shall be selected from among the Commissioners, shall preside at all meetings of the Commissioners in the absence of the Chair and shall perform such duties as may be assigned by the Commissioners. In case of death, retirement, or disability of the Chair, the Vice Chair shall perform and be vested «-ith all the duties and powers of the Chair. 3.4) Secretary -The Secretary, who shall be selected from among the Commissioners, shall be responsible for the taking and preparation of minutes of each meeting of the Authority. Further, the Secretary shall be responsible for maintaining any appropriate files as deemed necessary by 3 the Commissioners, including files of the minutes, publications of meetings, and meeting agendas. The Secretary shall also perform such functions as may be deemed necessary by the Chair. 3.~) Executive Director -The Authority shall appoint an Executive Director and such other staff, permanent and temporary, that it deems necessary to carry out the business of the Authority. The Executive Director shall have the duties and responsibilities delegated by these by-laws and as assigned by the Authority. ARTICLE 4. QUORUAZ AND VOTING 4.1) uorum - .4 majority of the Commissioners in office at any time shall constitute a quorum for all purposes. In the case a quorum is not present at any meeting, those present shall have the power to adjourn the meeting, without notice or other announcement at the meeting, until the requisite number of Commissioners is present, and business which might have been transacted at the meeting which eras adjourned may be transacted at such reconvened meeting. 4.2) Voting - In addition to a quorum being required for each meeting of the Authority in order to transact business, a majority of all of the Commissioners shall be requited to approve any matter before the Commissioners. ARTICLE 5. FINANCE AND COI~TTR.4CTS 5.1) Fiscal Year -The calendar year shall be the fiscal year of the Authority for general and administrative ptu~poses; provided, however, that other fiscal years may be established by resolution as required or desirable for specific purposes or undertakings of the Authority. 5.2} Budget -The following budgetary proceedings shall apply to the transaction of business by the Authority (01) A budget shall be prepared by the Executive Director. This budget shall be presented to the Commissioners of the Authority for consideration in August of each year. (02) The budget shall include estimated revenues and the source of revenues, the costs of the projects for the ensuing year, and the estimated costs for staff personnel, as well as the general administrative and overhead costs estimated for the ensuing year, and a proposed levy. 4 (03) After full consideration of the budget, the Commissioners of the Authority shall approve it and the Chair of the Authority shall submit the budget to the City Council not later than the tenth day of September of each year. ARTICLE 6. SCOPE OF POWERS AND DUTIES 6.1) Contracts and Procurement (Ol) All construction work and work of demolition and clearing, contracts for services or for repairs, maintenance and replacements, and every purchase of equipment, supplies or materials and contracts therefor shall be in accordance kith the procurement policies, if any, established by resolution of the Authority. (02) Approval of Contract by Attorney -Except for the purchase of expendable office supplies, no contract shall be made by the Authority through any officer or employee except in writing approved as to form by the attorney for the Authority. (03) Execution of Contracts -Unless other«-ise directed by the Authority or required by the State or Federal agencies furnishing funds to the Authority, all contracts shall be executed on behalf of the Authority by any two of the officers of the Authority, or one officer of the Authority and the Executive Director. 6.3) Disbursements (O1) Federal Funds -All funds received from the Government of the United States or any of its agencies shall be disbursed and accounted for in accordance with the regulations or requirements fiom time to time made by the Federal agencies furnishing said funds to the Authority. (02) Official Depository -All monies received by the Authority from any source whatsoever shall be deposited in approved bank accounts of the Authority and shall be disbursed only by check, except that petty cash funds not exceeding One Hundred Dollars ($100) at any time may be maintained by the Authority. (03) Checks -All checks dra«rn on bank accounts of the Authority shall indicate the fund and, in the case of a project, the project to be charged. All checks shall be signed by the two designated Commissioners of the Authority, or one officer of the Authority and the Executive Director. ARTICLE 7. AMENDMENTS These Bylaws may be amended at any regular meeting of the Authority provided that notice of such proposed amendment shall be given to each Commissioner by registered or certified mail a minimum of ten (10) days prior to such meeting. Amendment of the Bylaws shall be in accordance with procedural and voting requirements established by these Bylaws or by resolution of the Authority. Adop t 's 25th day of November, 1996. ,~ Commissioner Commissioner ~~ v`.J Attorney Dav' C. Sellergr ~ s: \eda\hra\bylaR~s.doc 6 Commissioner RESOLUTION X180-15 OF THE CITY COUNCIL OF THE CITY OF ELK RIVER MAKING FINDINGS AND DECLARIPIG A NEED FOR A HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ELK RIVER WHEREAS, notice of a public hearing on the need for a. Housing and Redevelopment Authority in and for the City of Elk River was published in the official city newspaper on July 17, 1980, in accordance with Minnesota Statutes, Section 462.425, Subd. 2; WHEREAS, the public hearing was held on July 21, 1980, the date specified in said notice, and an opportunity was provided to all interested persons to be heard on the question of a need for a Housing a.nd Redevelopment Authority in and for the City of Elk River in accordance with Minnesota. Statutes, Section 462.425, Subd. 2; WHEREAS, the City Council of the City of Elk River, having duly considered the comments made by interested persons at said public hearing, hereby finds that in the City of Elk River (1) there are underdeveloped, undeveloped, substandard, slum or deteriorated areas which cannot be redeveloped without government assistance, (2) adequate housing accommodations are not available to veterans and service- men and their families, and (3) there is a shortage of decent, safe and sanitary dwelling accommodations available to persons of low and moderate income and their families at rentals or prices they can afford; WHEREAS, the City Council, in determining that dwelling accommodations a.re unsafe, un- sanitary, or not affordable and that underdeveloped, undeveloped, substandard, slum or deteriorated areas exist in the City of Elk River, has considered the degree of development, deterioration, obsolescence, or overcrowding; the per- centage of land coverage; the light, air, space a.nd access available to in- habitants of such dwelling accommodations; the size and arrangement of lots, streets, utilities and rooms; the sanitary facilities; the extent to which conditions exist in such buildings which endanger life or property by increasing the likelihood of fire or other hazards; the original land planning, lot, street and utility layout; and conditions of title in the area.; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COtFNCIL OF THE CITY OF ELK RIVER, this 4th day of August, 1980, on motion by Councilman Duitsman, seconded by Councilman Toth, that there is a need for a Housing and Redevelopment Authority in and for the City of Elk River, created as a public body corporate and politic by Minnesota Statutes, Section 462.425, Subd. 1, to transact business and exercise powers in accordance with the provisions of the Municipal Housing and Redevelop- ment Act, Minnesota Statutes, Section 462.411 through 462.712, and that the City Clerk-Administrator is hereby directed to duly publish this resolution and file a certified copy thereof with the State Planning Agency as required by law. ADOPTED THIS 21st day of July, 1980. C?l C~- <<l-~~~-,-~- -~a.yor ATTEST: ':.'lerk-Adm.nis rator c Date ~