3.3. SR 07-07-2008REQUEST FOR ACTION
To Item Number
Ci Council 3.3.
Agenda Section Meeting Date Prepared by
Consent ul 7, 2008 Ter Maurer, Public Works Director
Item Description Reviewed by
Consider Resolution Approving Plans and Specifications and Lori ohnson, Ci Administrator
Ordering the Advertisement for Bids for the 2008 Seal Coat Reviewed by
Improvement
Action Requested
Adoption of the attached resolution authorizing the advertisement for bids for the 2008 Seal Coat
Improvement.
Background/Discussion
This is an annual budgeted item in the Street Division's budget. Each year the City solicits
competitive bids for the furnishing and installing of the oil and the placement of the aggregate to
complete the sealcoating. The City buys and furnishes the aggregate themselves. The City Street
Division sweeps before and after in an effort to minimize the cost of the project.
Financial Impact
This is a budgeted item. The bids will be set up so that if necessary, portions can be deleted to
stay within the budget amount.
Attachments
Resolution approving plans and specifications and ordering the advertisement for bids in
the matter of the seal coating improvement of 2008
Seal coat project location map
ACtlon Motion by Second by Vote
Follow Up
C:\Documents and Settings\jmillex\Local Settings\Temporary Internet Files\OLK3E\07 07 08 cc memo.doc
RESOLUTION 08-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
AND ORDERING THE ADVERTISEMENT FOR BIDS
IN THE MATTER OF THE SEAL COATING
IMPROVEMENT OF 2008
WHEREAS pursuant to City Council direction, the Project Engineer has prepared plans and
specifications for the 2008 Seal Coating improvement, which plans and specifications
have been reviewed by the City;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
1. Such plans and specifications, a copy of which are available for inspection through the City
Clerk's office, and incorporated herein by this reference, are hereby approved.
2. The City Administrator shall prepare and obtain the publication of an advertisement for bids
for the making of the improvement pursuant to the plans and specifications. The
advertisement shall be published once each week for two consecutive weeks, shall specify
the work to be done, and shall state that the bids will be received by the City Administrator
until 10:00 a.m. on July 29, 2008, at which time the bids will be publicly opened in the
Council Chambers of the City Hall by the City Administrator and the Project Engineer and
will then be tabulated for consideration by the City Council at a meeting thereof at 6:30
o'clock p.m. on Monday, August 4, 2008, in the City Council Chambers at City Hall. No
bids will be considered unless sealed and filed with the City Administrator and accompanied
by a cash deposit, cashier's check, bid bond, or certified check payable to the City
Administrator in the amount of 5% of the amount of such bid.
Passed and adopted this 7`" day of July, 2008.
Stephanie A. Klinzing, Mayor
ATTEST:
Tina Allard, City Clerk
C:\Documents and Settings\jmiller\Local Settings\Temporary Internet Files\OLK3E\Res approve plans-specs.doc
2008 Seal Coat Project Location Map