6.2. SR 07-21-2008Item # 6.2.
c
ver
MEMORANDUM
TO: City Council
FROM: Lori Johnson, City Administrator
DATE: July 21, 2008
SUBJECT: Boys and Girls Club Presentation
At the May 5, 2008, City Council meeting, representatives from the Boys and Girls Club
made a request during Open Mike that the City support the Boys and Girls Club financially
in 2008 and 2009 while they are experiencing a time of "severe financial difficulty." The
Council agreed that staff should work with the Boys and Girls Club to determine if a
partnership could be formed. Parks and Recreation Director Bill Maertz and I have met with
representatives from the Boys and Girls Club several times since the May 5 meeting. On July
8, I received a letter dated July 2 from Ricky Solomon, Executive Director, formalizing the
Boys and Girls Club's funding request. Representatives of the Boys and Girls Club will be
presenting their funding request to the Council at the meeting. Bill Maertz and Steve Benoit,
Recreation Manager, will also be in attendance to answer your questions
Attached is Mr. Solomon's letter along with the supporting information he provided. Page
six of the attachment provides the funding request summary. The request is for teen
programming, cultural celebrations, and building rent. Fox 2008 this programming would
start on September 1. The other documentation includes the Club's 2007 and 2008 budgets,
2007 Year End Program Report, and additional background information. Financial
information was provided as well; however, due to the amount of information, it is not all
attached to this memo. Please contact me if you would like to review that additional
information.
As background, here is some history on the relationship between the City and the Boys and
Girls Club. The City has been a strong supporter of the Boys and Girls Club from its
inception. The Boys and Girls Club is located on City park property and because the Boys
and Girls Club was used for a demonstration site for recycled materials, the City also funded
a portion of the interior such as the recycled flooring. Following the initial capital campaign,
the City contributed to the Boys and Girls Club by funding selected programs. To date, the
City has contributed $103,170 to provide programming at the Boys and Girls Club. The
City's funding has been provided after the fact meaning that the Club was required to
provide documentation including proof that the programs were held and the agreed upon
content was covered, the number of participants in attendance, and a detailed expenditure
report for each program before receiving payment from the City. There were some cases in
the past that the Boys and Girls Club was not able or did not provide that documentation so
the Club did not receive the full funding from the City.
The current request from the Boys and Girls Club is for $10,330 in 2008 and $40,070 in
2009. Neither of these funding requests is included in the City's budget. The Council is well
aware of the budget issues the City is facing in both 2008 and 2009. Any funding to the
Boys and Girls Club in 2008 may result in either a reduction in City services to residents or a
reduction in the General Fund balance if revenues continue to lag behind projections as
expected. This request comes at a time when staff is diligently reviewing current year
expenditures to find ways to reduce expenditures without impacting services to offset
increased fuel and operating costs and reduced revenues. Plus, there are two staff positions
that remain unfilled due to budget concerns. Next year's budget is not yet balanced so
adding an additional $40,070 in funding for the Boys and Girls Club will require either a tax
increase or a reduction ui current services. If the Council wants to pay for programming at
the Club, staff will suggest budget adjustments for Council approval to reallocate money to
the Boys and Girls Club.
Further, when this request was originally discussed in May, the Council suggested other
partnerships that the Boys and Girls Club should explore such as working with the YMCA
and Sherburne County. The Boys and Girls Club programs serve the surrounding area, not
just Elk River residents. For that reason, some Council members have suggested that they
would be more open to supporting the Boys and Girls Club programs by providing a match
to Sherburne County's funding. At the Council meeting Mr. Solomon can provide an update
on the progress he has had in developing these partnerships.
Finally, a decision does not need to be made on this item on Monday. If the Council would
like to deliberate following the presentation from the Boys and Girls Club, this item can be
put on a future agenda. This is particularly true for the 2009 request -that can be discussed
when the budget comes back to the Council for review in September before approving the
maximum tax levy. However, if the Council wants to approve the funding now, the request
should be approved with the stipulation that proper documentation be provided and
approved by the City before reimbursement is made and that the funds be used for
programming at the Elk River Club.
July 02, 2007
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
Dear Sir or Madam:
On behalf of the members, staff and volunteers at Boys & Girls Clubs of Elk River, I want to thank you for the generous support that the
City of Elk River gave to the Boys & Girls Clubs of Elk River over the years. Please accept this letter of inquiry as a request for the City
of Elk River to consider accepting a full proposal for $50,400 to support Teen Programming, Diversity Initiative and Partnership. With
the support of the City of Elk River the local Club in their efforts will deepen their impact on the young people and families they serve.
• September 1, 2008 -December 31, 2008 *Including Club open for the summer months $10,330.00
• January 1, 2009 -December 31, 2009 *Including Club open for the summer months $40,070.00
The mission of the Boys & Girls Clubs of Elk River is to inspire and enable all young people, especially those who need us most, to
realize their full potential as productive, responsible, and caring citizens. Though the Boys & Girls Clubs of Elk River was formed
during1999. The organization's experience with meeting the changing needs of youth in this area is further enhanced by an affiliation
with the Boys & Girls Clubs of America (BGCA). From the nation's first Club formed in 1860, BGCA has grown to become the country's
oldest and largest organization to benefit youth facing adverse situations. Boys & Girls Clubs of Elk River relies on BGCA for
assistance with program development, staff training, and. some pass-through funding.
A youth development strategy that fosters the senses of belonging, competence, usefulness, and influence underlies all of the Boys &
Girls Clubs of Elk Rivers' programs, building self-confidence and self-esteem in members. The agency provides a wide range of
programming in five core program areas: Education & Career Development; Health & Life Skills; The Arts; Character & Leadership
.Development; and Sports, Fitness & Recreation. These core program areas will be enhanced by specialized initiatives with the support
of the City of Elk River.
The Need
Reaching more than 1,000 young people annually and an average of over 80 youth daily, the Boys & Girls Clubs of Elk River is
positioned to meet the individual needs of many local children and teens. At the same time, the organization has the great opportunity
to address on a large scale the most challenging issues facing young people today, including gang involvement; diminished academic
performance, poverty; alcohol and other drug use and abuse; poor health and nutrition; and an overall lack of positive role models and
guidance.
There is a need to strengthen the Teen Initiatives, Diversity Initiatives/Cultural Celebrations and Partnerships core components to
further benefit the youth served at Clubs. The Specialized Initiatives focus on meeting significant, specific needs that have been
identified by the community. Because their scope is broad, they complement or encompass several or all of the core program areas.
Proposed Program
The Boys & Girls Clubs of Elk River proposes to implement a complete Teen Program, Diversity Initiative and stronger Partnership by
expanding the current activities and enhancing the program and offerings.
The Teen Initiative will deepen the impact with teens in their communities. Teens are not simply "older children'; they have
reached a developmental stage that requires a different strategic approach to recruitment, retention, marketing, staff
interaction, use of space and programming.
Diversity/Cultural Celebrations aims to promote and enhance diversity and combat and prevent prejudice, bigotry and
discrimination. The strategy builds the capacity of the local Club to help their members and community appreciate
themselves as unique and special individuals, understand diversity in society, recognize bias and unfairness and take
personal leadership in confronting bias.
Partnership between the Boys & Girls Clubs of Elk River, City of Elk River Parks and Recreation & community leaders will
benefit community members through a wide range of opportunities.
Geographic Area and Clients Served
Unlike many similar agencies, Boys & Girls Clubs of Elk River have always focused their service in the areas of greatest need. For the
Boys & Girls Clubs of Elk River, these areas are located in the City of Elk River and Zimmerman. Each year more than 1,000 young
people residing in these neighborhoods participate in programming at the Club's two city sites.
Here are just a few statistics to illustrate the challenges faced by Club members:
^ 39% of members live with a single parent and/or eligible to receive free or reduced lunches.
^ Several Registered Members are children of Military personnel and do not live on a Military base.
Club sites draw members from a mix of cultures within the neighborhoods they serve. Overall Club demographics are 2% African
American, 2% Asian American, 2% Native American, 2% Hispanic, 90% Caucasian and 2%Multi-racial. Forty-three percent of the
members are female; 57% are male. Forty percent of the members are between the ages of six and nine, 19% are ten to twelve, and
41% are between thirteen and eighteen years old.
Conclusion
Each Club member faces different barriers, requiring a personalized approach by staff and volunteers. Though many Club members
need help facing some of life's greatest challenges, such as gang involvement, others simply need opportunities and to be encouraged
to stay on the right track. Thank you in advance for your consideration to accept a full proposal. Please contact me if you have any
questions or need additional information. Thank you.
Sincerely,
Ricky Solomon
Executive Director/CPO
c.c. Lori Johnson
I. Organization Information
A. Organization history
The Boys & Girls Clubs of Elk River-Elk River Branch was formed in 1999, which serves youth
in the City and local communities. The organization's experience with meeting the changing
needs of youth in this area is further enhanced by an affiliation with the Boys & Girls Clubs of
America (BGCA). From the nation's first Club formed in 1860, BGCA has grown to become the
country's oldest and largest organization to benefit youth facing adverse situations. Boys & Girls
Clubs of Elk River relies on BGCA for assistance with program development, stafftraining, and
some pass-through funding.
Unlike many similar agencies, Boys & Girls Clubs have always focused their service in the areas
of greatest need. For the Boys & Girls Clubs of Elk River, these areas include Lion's Park, Trout
Brook, School Street, apartment complexes and low income sections. Each year more than one
thousand young people residing in these neighborhoods participate in programming at the Clubs'
two city sites. Typically looking for a safe and fun place to spend time with their friends, these
youth are rewarded with much more when they become Club members. In addition to recreation,
they find programs that help them succeed in school, learn new skills, and make positive life
choices. In the Clubs' trained staff and volunteers, members encounter role models who care
about them. Hidden talents are soon discovered, and young people without previous thoughts of
the future begin to look ahead to next month's performance, to activities at the Club, and even to
an adult caxeer.
B. Mission and goals
The mission of the Boys & Girls Clubs of Elk River is to inspire and enable all young people,
especially those who need us most, to realize their full potential as productive, responsible, and
caring citizens. The organization provides diverse programs, a safe environment, and wrap-
around support for six- to eighteen-year-olds living in targeted neighborhoods. The Boys & Girls
Clubs of Elk River expects to serve over one thousand youth members this year. Current goals
and objectives for the organization include maintaining adequate staffing, finances, and quality
programs to meet increasing demands for its services; and continuing to engage the Clubs' active
board. Staff, board, program volunteers, and youth members of the Boys & Girls Clubs of Elk
River also continue to work through action plans identified in the organization's 2008-2010
strategic plan. Developed with the input of a wide variety of organization stakeholders, the plan
defines five areas of focus: organization growth, targeted funding, budget process, board
development and ensure safe environment.
C. Current program
The Boys & Girls Clubs of Elk River provides programs year round. The Clubs sites are open
Monday through Friday, with special weekend programs occasionally offered. Programs are
offered from 2 p.m. to 6 p.m. when school is in session. Seven a.m. to 6 p.m. during the summer
months last year. This year however our organization will strive to provide service from 2 p.m.
until 6 p.m. Throughout the year, additional traveling sport teams, environmental education and
outdoor recreation opportunities are provided for members outside of the organization's sites.
A youth development strategy that fosters the senses of belonging, competence, usefulness, and
influence underlies all of the Boys & Girls Clubs of Elk River programs, building self-confidence
and self-esteem in members. The agency provides a wide range of programming in five core
program areas: Education & Career Development; Health & Life Skills; The Arts; Character &
Leadership Development; and Sports, Fitness & Recreation. These core program areas are
enhanced by specialized initiatives of Family Support and Gang PreventionlIntervention through
Targeted Outreach, which are offered locally to meet identified needs.
Each of the Clubs' core program areas are described briefly below, along with recent program
highlights for the organization. The Clubs' contact hours are compiled annually in a Year End
Program Report; the report for the organization's 2007 fiscal year is attached.
Education & Career Development -Programs in this area enable youth to improve their
technology skills; become proficient in basic educational disciplines; apply learning to everyday
situations; and research career and post-secondary options. Opportunities include basic and
advanced technology programs, environmental education, Club-sponsored scholarships, career
inventories and workshops, mentoring, homework help, literacy activities, and junior staff
positions with the organization.
Health & Life Skills -.These programs encourage young people's capacity to engage in positive,
healthy behaviors and set personal goals. Activities focus on instilling appropriate conflict
resolution, safety, crime prevention, and resistance skills in members. The cornerstone of this
core area is the SMART (Skills Mastery and Resistance Training) family of programs, which are
nationally acclaimed for their ability to help young people resist alcohol, tobacco and other drug
use; gangs and violence; and premature sexual activity. Each of the programs in this area utilizes
collaboration with other community-based organizations, as well as public safety and health
professionals.
The Arts -Members attend local Club arts and cultural events and develop their own creativity
through practice in fine arts, creative writing and photography. Members' abilities are showcased
at art regional (BGCA) exhibits and Club talent shows.
Character & Leadership Development -Programs in this area empower youth to value
themselves and others; contribute to their Club and community; and participate in the democratic
process. Members learn about various cultures and are encouraged to appreciate diversity. In
addition to Club and community service, this core area includes the Virtues Project; Members of
the Month and Youth of the Year recognition programs; and Torch Club and Keystone teen
leadership groups.
Sports, Fitness & Recreation -These programs have served as the foundation of the Boys &
Girls Club movement and are the reason many members first join their neighborhood Club.
Emphasizing the learning of rules, good sportsmanship, and teamwork, activities in this area
develop social skills, fitness, and positive use of leisure time, skills for stress management, and an
appreciation for the outdoors. Young women and men compete against other cities and youth
organization teams in basketball activities. In addition, they gain skills in outdoor recreation
activities (sailing, fishing, hiking, archery, canoeing, etc.).
D. Clubs' relationship with other organizations working with similar missions and role
relative to these organizations
The organization relies on collaborations with other agencies to reach the young people most in
need of the Clubs' services and to provide additional support outside of the Clubs' program areas.
The following is a sampling of the groups. included in the Clubs' collaboration/referral network:
area public schools, charter schools, alternative learning school, Big Brothers Big Sisters of
Central Minnesota, Elk River Parks and Recreation, City of Elk River Police Department, Rivers
of Hope, local churches, YMCA, Sherburne County, etc. While minimizing additional program
costs, all of these collaborations help the organization to avoid duplication of services and ensure
the best possible support for Club members and their families.
2
The Boys & Girls Clubs of Elk River sets itself apart from organizations with similar missions
through the following:
Extremely low annual membership fees often dollars per child
Programs delivered in neighborhood facilities which have been dedicated for youth activities
Paid and trained professional staff who provide consistent and stable adult supervision
A focus limited to low-income areas
E. Number of board members, full-time paid staff, part-time paid staff and volunteers.
At the Elk River Branch, full-time youth worker, part-time staff, and volunteers pool their efforts
to supplement the work of parents to help young people succeed. Often, former Club members
return to support their community and the work of the organization as volunteers or paid staff.
The Boys & Girls Clubs of Elk River currently employs adults at a level of approximately 2 FTEs
and 3 PTEs. Annually more than fifteen adult volunteers are involved in the delivery of Club
programs.
The volunteer leadership of an 11-member board supports the organization. The Clubs' full
board meets every month, and its executive committee meets monthly or more frequently. Many
board members are also actively involved in the organization's smaller advisory committees.
II. Purpose of Funding
1. The opportunity, challenges, issues or needs currently facing your organization.
Reaching more than one thousand young people annually and an average of 69 youth daily, the
Boys & Girls Clubs of Elk River is positioned to meet the individual needs of many local children
and teens. At the same time, the organization has a great opportunity to address on a large scale
the most challenging issues facing young people today, including gang involvement; diminished
academic performance, amidst poverty; alcohol and other drug use and abuse; poor health and
nutrition; and an overall lack of positive role models and guidance. In addressing these needs, the
organization faces ongoing challenges to provide adequate financial resources, safety, and
staffing in the face of increasing demand for its services.
• Due to the decreasing extracurricular activities available, increasing cost associated and
numbers of young people are turning to the Boys & Girls Clubs of Elk River for support
and programming during the after-school hours.
• At the same time, an uncertain economic climate is forcing more parents and guardians to
work multiple jobs, simply to make ends meet. As these adults are working or are
seeking employment, their children need supervision and mentoring.
From fiscal year 2004 to 2005, the organization's membership increased by
approximately one hundred youth, a sixteen percent increase over the previous year. This
growth trend continued during the Clubs' 2007 fiscal year, with the organization serving
853 youth, up from 763 in 2006. Projections for the current year estimate that registered
membership will exceed 1,000 youth.
At the same time that its membership is increasing, the organization has been negatively impacted
by economy cutbacks and many longtime fenders' need to reduce or eliminate their annual
support of the Clubs due to smaller corporate profits, decreased portfolios, and the uncertain
economy. Reacting to ongoing fundraising challenges, in May 2008 the Clubs' staff and board
3
made the difficult decision to reduce the organization's 2008 staff by four positions from the
previous year. Still, a smaller overall Club staff faces the challenge of providing the same
services and supervision to a larger number of members.
2. Overall goal(s) of the organization for the funding period.
The Boys & Girls Clubs of Elk River' continuing goals this year are to maintain its consistent,
effective programs and to retain and train its quality staff. To support expanded. programs and
ensure its continued availability to the youth of Elk River, the Boys & Girls Clubs of Elk River
must broaden its funding base. Key focus areas related to these goals are Organization Growth,
Targeted Funding, Board Development, Budget Process and Ensure Save Environment-all of
which were also identified as critical issues in the organization's strategic plan.
Teen Programming -Adequate orientation, training, recognition, compensation, and
opportunities for advancement must be provided for staffs, which are the front line of the
organization and the key to providing members with a safe and stable presence. In addition, the
organization must expand its Teen program to provide better support for its Teenagers in this time
of need and increased membership.
Cultural Celebrations -Though many requests form neighborhoods and other community
partners,. the organization's has identified a need for Cultural Celebrations and parent
involvement. Programs and activities are needed to develop cultural awareness through
knowledge and appreciation. Before considering expansion, the organization must be certain that
the future of its existing staff, programs, and facilities is secure. Given that the Clubs' budget is
composed almost entirely of salaries/wages and facilities-related expenses and the organization is
committed to high safety and program quality standards, it would be difficult for the Boys &
Girls Clubs of Elk River to maintain all of its facilities and programs if additional budget cuts
were required.
Partnership -Many people in the Elk River are unaware of the organization's purpose or only
recognize it for its social programs. In reality the Clubs deliver strong programs supported by a
progressive youth development strategy. This impacts the organization's ability to effectively
serve more youth and community members. Improved communications are a critical step in
enabling the Clubs to maintain existing relationships with fenders and to broaden its donor base,
which is why the Clubs will continue to build upon the relationship with the City of Elk River.
In addition to the above goals, the organization will continue to work toward strategic plan
objectives falling outside of these focus areas.
3. Objectives or ways in which you will meet the goal(s).
Teen Programming -This funding period, the Boys & Girls Clubs of Elk River will hire a Teen
Coordinator, which will conduct Teen programming. This individual will developed a formalized
plan for recruitment and ongoing support of teen services for the community of Elk River. The
organization will provide leadership opportunities, teen dances, field trips, etc. This local Boys &
Girls Club Professional will have a presence in Lion's Park and address the need for positive teen
involvement as well. Weather permitting; a weekly activity will be provided in Lion's Park or
Trout Brook area once a week to engage teenagers to get involved with their community or local
Boys & Girls Club. The Teen Coordinator will also build relationships with neighborhood
groups, faith-based organizations and local schools to fill the "gap" and maintain a diverse
teenage membership.
Not every youth in our City can afford to belong to and participate on a local traveling team. The
Boys & Girls Clubs of Elk River will work with the City of Elk River to provide a traveling
basketball team experience for over 50 local boys and girls, who might not other wise, have the
means. Four teenage teams (two girls' teams & two boys' teams) will participate in a minimum
of eight games this upcoming winter, with the support of Boys & Girls Club's staff and coaches.
Practices will be conducted at the Elk River Branch or addition sites if necessary.
In addition, subject to approved funding, the Boys & Girls Clubs of Elk River, Park &
Recreation, local law enforcement officials and community leaders will give 300 free teen
memberships out to City's young adults to enhance and promote community engagement of local
teens.
Cultural Celebrations -The Boys & Girls Clubs of Ells River will take the lead on Cultural
Celebrations and Family Night Activities in Lion's Park as weather permits and activities will
take place at the Club or local sites as the temperatures drop in our local area. Cultural
Celebration will include and not limited to Hmong New Year, Kwanzaa, Martin Luther King Jr.
Celebration, Black History Month, Nation Women in Sports Month, Easter, Cinco de Mayo,
National Boys & Girls Club Week, National Night Out, Back to School Celebration, Halloween,
Thanksgiving Specials, Holiday Season, Family Nights, parent meetings, etc. A majority of all
activities and celebrations will be open to the entire community, not just Club members and
families.
In conjunction with the celebration, the Boys & Girls Clubs of Elk River will conduct Youth for
Unity (Boys & Girls Clubs of America's National Program). Through a comprehensive set of
interventions, the Youth for Unity strategy aims to promote and celebrate diversity and combat
and prevent prejudice, bigotry and discrimination. Youth for Unity features age-appropriate
programming for age's six to 12, teenagers and parents; training and resources for Club
professionals. The strategy builds the capacity of local Clubs to help their members appreciate
themselves as unique and special individual, understand diversity in society, recognize bias and
unfairness and take personal leadership in confronting bias.
Partnership -Last year the Boys & Girls Clubs of Elk River provided Elk River Parks &
Recreation space at the Club. The space was use for youth, adult and family basketballlopen gym
activities with no cost to the City of Elk River. The dates were as follows:
Saturdays, November 24-March 22, 2008 from 10:30 a.m. -Noon Families
Sundays, November 25-March 23, 2008 from 2:30 p.m. - 4:00 p.m. Grades 3-8
Sundays, November 25-March 23, 2008 from 4:00 p.m. - 5:30 p.m. Grade 9-Adult
Saturday, November 24-March 22, 2008 from Noon - 1:30 p.m. Adult
The Boys & Girls Clubs of Elk River will continue to provide space and services to the City of
Elk River, to expose more members of the community to more opportunities.
Attachments
1. Proposed funding & budget breakdown
2. Organization budget for current year
3. List of board members and their affiliations
4. FY07 Year End Program Report
5. Summary of Strategic Plan
.5
Proposed Funding 2008
September 1, 2008- December 31, 2008
Teen Coordinator
Free Teen Member
Traveling Teams
Teen Programming
30 hours per week
75 memberships
8 games
$15.00 per hour
$10.00 per Teen
$160.00 per tourney
Total= $ 5,850
Total= $ 750
Total= $ 1,280
Total= $ 7,880
Cultural Celebrations 5 Celebrations $250.00 average Total= $ 1,250
Cultural Events Total= $ 1,250
Space (Park & Rec.) 6 weekend hours x 4 weeks $50.00 per hour Total= $ 1,200
Partnership Total= $1,200
Requested Amount Total= $10,330
Teen Coordinator
Free Teen Member
Traveling Teams
Teen Programming
Proposed Funding 2009
Calendar year
30 hours per week $15.00 per hour
300 memberships $10.00 per Teen
32 games $160.00 per tourney
Total= $23,400
Total= $ 3,000
Total= $ 5,120
Total= $ 31,520
Cultural Celebrations 15 Celebrations $250.00 average Total= $ 3,750
Cultural Events Total= $ 3,750
Space (Park & Rec.) 6 weekend hours x 16 weeks $50.00 per hour Total= $ 4,800
Partnership Total= $ 4,800
Requested Amount
6
Total= $40,070
R
w
H
4'
C
C
Z
C
C
C
a
U
C
Q
r..~ N
~ ~
R
~ ~
d ~
O ~L
0 ~
N 14
~ ~
O
Q
d
LL
C
tC
O O O O O O O N M M M M 0 0 0 0 0 0 0
0 0 0 0 0 0 0 61 .0 O O O 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 Lfl ~ ~ ~ 0 0 0 0 0 0 0
O O O N CO C4 CO ~.C') N N N N c0 N ~ ~ ~ ~ O
tt~ 0 Cp I~ N N N M r r r r CO t!7 N N N N ~
f~ O I~ 00 0 0 0 to I~ ~ ~ ~ N N N N N N r
f~ CO N ~- r r r M
~ O O O O O O CO I~ I~ 1~ ~ O
M O O O O O O CO CO CO CO CO O
OO O O O O O O CO r r r r Ln
tC) 0 0 0 0 0 0 ~' ~ V ~ ~ N
~ O M In f~ I~ ~ O lC) Ln Ln L[1 r
CD ~ N r N
t0 0 0 0 0 0 0 C~ I`~ I~ ~ ti O
M 0 0 0 0 0 0 C4 Cfl Cfl CO Cfl O
op 0 0 0 0 0 0 (D r r r r lC)
~ O O CD 00 QO a0 V ~ d' ~ ~ N
~7' O M B 1~ ti ti O ~ I.f) In ~ r
CO ~ N r N
M 0 0 0 0 0 0 LO I~ N ~ ~ O
M 0 0 0 0 0 0 CO CO CO CO CO O
00 0 0 0 0 0 0 CD r r r r lf)
~ O O CO 00 00 CO V' ct' V d' ~ N
CO ~ CV ~- N
M O O O O O O CO I~ ti ~ ti O
M 0 0 0 0 0 0 CO CO t0 CO CD O
Cp 0 0 0 0 0 0 CO r r r r lt7
to O O CO CO 00 00 '~ ~t ~ ~ d' N
~Y O M Ln I~ ti ~ O ~ ~ O ~ r-
CO lC) N r N
M 0 0 0 0 0 0 CO O O O O 0 0 0 0 0 0 0
M 0 0 0 0 0 0 CO O O O O 0 0 0 0 0 0 0
DO 0 0 0 0 0 0 CO O O O O 0 0 0 0 0 0
~ O O Cfl CO 00 a0 ~ tf) t,C) lf) LI') CO d' tl') l,{) l(7 lf~ N
d' O M ~ O O O O ~ N ti ti O O ti ti ti ti r
CO ~ N r- r r r N
M 0 0 0 0 0 0 Cfl O O O O 0 0 0 0 0 0 0
M 0 0 0 0 0 0 (.4 0 0 0 0 0 0 0 0 0 0 0
00 0 0 0 0 0 0 C4 0 0 0 0 0 0 0 0 0 0
~ O O CO CO CO 00 ~f' ~ to ~ to CO ~ ~ to Ln to N
~' O M O O O O 67 I`~ I~ ti ~ O CO ~ ~ ~ ~ r
CO ~ N r r r r N
M 0 0 0 0 0 0 CO 0 0 0 0 0 0 0 0 0 0 0
M 0 0 0 0 0 0 CO O O O O 0 0 0 0 0 0 0
CO O O O O O 0 CO O O O O O O O O O O ~fi
to O O CO CO CO 00 ~ Lf~ LL) ~ ~ CO d' ~ t.{) lC) ~ N
~ O M ~ O O O O ~ ~ ~ ti O O N ti ti ti r
CO t,f> N r r r r N
M o o o o o o ~ ti r~ ~ r~ o
M 0 0 0 0 0 0 tD CO CO GO Cfl O
00 0 0 0 0 0 0 t,p r r r r ~
In O O CO 00 00 CO 'd' d' ~f' mot' d' N
d' O M B I` ti ti O tS') to t,C) In r
Cfl Ln N r N
M 0 0 0 0 0 0 Cfl 1` ~ ~ ~ O
M 0 0 0 0 0 0 CO CO CO CO CO O
d0 0 0 0 0 0 0 CD r r r r LCD
~ O O Cfl o0 CO CO d' ~' ~ ~' d" N
~' O M lf~ I~ ~ ti O ~ lf7 I.l7 t!') r
CO t!7 N r N
M 0 0 0 0 0 0 CO f~ f~ I~ ti O
M 0 0 0 0 0 0 CD CO CO CO CO O
00 0 0 0 0 0 0 CO r r r r L(1
~.f') O O CO 00 00 CO ~f' ~' ct' ~1' ~7' N
~' O M B I~ ti ti O l!) Ln In ltd r
CU ~ N r- N
M 0 0 0 0 0 0 CO f~ I~ I~ I~ O
M 0 0 0 0 0 0 CO CO CO CO CO O
0p 0 0 0 0 0 0 CO r r r r ~
In O O CO CO CO 00 ~1' ~1' ~t ~ d' N
d' O M ~ f~ I~ I~ O Lfl L() l(') Ln r
CO Ln N r N
M 0 0 0 0 0 0 fD I~ ti ~ ~ O
M O O O O O O CO GO CO CO CO O
CO 0 0 0 0 0 0 CO r r r r ~
~ O O CO o0 GO CO ~t ~' ~' d' ~ N
d' O M tf') i~ ~ ti O tl7 In tC) ~ r
CO In N r N
V
C C C ~ ~
L O O
H1 O fA to fn C *'' L
O v `' N ~ N ~ to _
~ _
~ ~
~ ° Q Q 4 ~~ ~ ~ ~ U
~
~ ... ., =
o ~ L ~ E E Q ~ ~ ~ v`t ~ ~ ~ ~ w-
~. ~
a ~ p m ~ cLa ~o c
a ~ ~ ~ ~ :° :° :° ~ ~ o
p O c o m a~ ~ cn ~
cn cn cn ~ tn cn u~ cn cn cn
°? O O O
~ ` ` L L L L L L L a
w
d
C
d
m
O O O O
O O O O
O O O O
O N d' ~
GO N ~t N
a0 N ~t o0
r
O O O O
O O O ~
O Ln O I~
~ O ti O
tf') r M (O
r
O O O O
O O O to
O ~ O I~
~ O ti O
In r M CO
r
O O O O
O O O ~
O ~ O I~
~ O ~ O
In r M CO
r
O O O O
O O O ~
O ~ O I~
~ o ti ~
Lt7 r M CD
r
O O O O
O O O ~
O t,C) O f~
~ O ti O
~ r M CO
r
O O O O
O O O O
O O O I ~
~ M ti O
~ r M Cfl
r
O O O O
O O O ~
O ~ O I~
~ M ~ O
Lf') r M CO
r
0 0 0 0
O O O tt~
O tC') O 1~
~ O ~ O
Lf~ r M CO
r
O O O O
O O O ~
O tt~ O I~
lS') CO I~ O
In r M CO
r
O O O O
O O O ~
O ~ O I~
~ O ti O
~ r M CO
O O O O
O O O Lf)
O to O f~
~ O ~ O
lf) r M CO
r
O O O O
O O O ~
O ~ O I~
~ O ti O
i.l~ r M CO
r
cO
G
L (~
c N
~ ~ c
c~u ~ -°
a '~
= U U d
O O
O O
~ ~
a0 N
r r
O
O
O
O
r
O O
O O
to O
r M
O O
O O
~
r ~
r
O
O
O
r
O
O
~ d
IS) v
r ~
i ~
O
~
t~ O
O w R
ue
O
V ~
O
s
,. ~ Q
= r =
° =
=
° i
~
o
O ,i o
O
~ O
~
r 1,()
O
O
O
r
O
O
O O
~ O
~
r ~
~
O O
O O
~ ~
_
r _
r
O
O
O
Lfl
U
c
.~
.~
H
0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0
~ri o o o o o 0 0 0 0 0
T N O CO O ~' ~1' 0 0 0 0
O M O I~ O ti M N a0 Cp ~
~
r r- M O r r T M M
0 0 0 0 0 0 O O O O
0 0 0 0 0 0 O O O O
X 0 0 ~ O to O O O O
~t T ~ O O ~ O Lfl 0 0
r r N 00 r r r M 1~
N T
0 0 0 0 0 0 O O O
0 0 0 0 0 0 O O O
~ 0 0 ~ 0 ~ O O O
~' ~-- ~ Cp O ~1 O ~ O
~- r N CO r r T M
N
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
~ O O ~ O ~ ~ 0 0 0
~ r- ~ (O O ~ CO O to O
r- r N CO r r r M
N
0 0 0 0 0 O O O
0 0 0 0 0 O O O
O O ~ O ~ O O O
r lf~ CO O ~i' O to O
r N d0 r r r M
O O O O O O O O
0 0 0 0 0 O O O
0 0 0 ~ 0 0 0
r In Cfl O d' O ~ O
r N 00 r r T M
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 ~ 0 ~ ~ 0 0 0
T ~ Cp O cl' CO O ~ O
r N CO r r r M
O O O O O 0 0 0 0
O O O O O O O O O
0 0 0 tf) O O O O
e- ~ Cp O rt O ~ O O
r N oD r ~- r- M I`
r
O O O O O O O O
0 0 0 0 0 O O O
O O ~ O ~ 0 0 0
T ~ CO O ~' O ~ O
r N OO r r r M
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
to 0 0 0 tS~ tC) O O O
~ r Lfl CO O ~ 00 O ltd O
T T (V (~ T r T M
N
0 0 0 0 0 0 O O O
0 0 0 0 0 0 O O O
~ 0 0 ~ O ~ O O O
d' r ~ O O ci' O H O
r r N 00 r r r M
N
0 0 0 0 0 0 O O O
0 0 0 0 0 0 O O O
to O O t!) O ~ O O O
d' r- ~ Cp O mot' O ~ O
r ~- N CO r r r M
N
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0
X 0 0 tf) O tC~ LC) O O O
d' ~- ~ Cp O cl' CO O ~ O
r r N CO r r r M
N
N N
N U
>
C
- C
- ~
p ~ C ~
C
N p
~
(J
A ~
~
N
C W ~ ( f0 ~
t0 (U
QJ ~ ~ T ~ .~ c
G c
G J
~ ~ a L L ~ a
~
O ~ d' U N (0 N Q-
O.. IV W r~ S~ ~ L~ U U oo N
00000
0 0 0 0 0
0 0 0 0 0
O fl0 O O ~
O ~ ~ O M
d' N M
O
O
O
d'
O
O
O
V
O
O
O
O
O
O
~'
O O
O O
O ~t
O
O O
O O
~ O
N
O
O
O
O
O
O
~'
O
O
O
O O O
O O O
d' O ~
O M
O O
O O
~' O
O
r
O O
O O
~' O
O
r
N N
U ~
N ~ N U
~ ~ N O
~ O ~ Q
(aj -Y =' ~
C~ coo ~ ~ °
CD m Q J ~
N
d
f/1
Boys & Girls Clubs
of Elk River
Board of Directors
Jeff Beahen
City of Elk River Police Department
Chief of Police
Ron Black
Black, Moore, Bumgardner, Magnussen, Ltd.
Law Firm Partner
Bruce Bromen, Treasurer
Bromen Systems
Owner
Jennifer Cira
M&I Marshall & Illsley Bank
Manager
Harold Gramstad, Secretary
Gramstad Homes
Owner
Ricardo Lopez, President
Riverwood Inn & Conference Center
Vice President/General Manager
Darren McKernan
City of Elk River. Police Department
Detective
Paul Johnson
Jimmy Johns
Owner
Todd Sharapata, Vice President
Best Buy Store
General Manager
Rona Steward
Great River Energy
Organizational Communications Coordinator
Matt Birk, Honorary Board Member
NFL Minnesota Vikings
BOYS & GILLS CLUBS
OF ELK RIVER
FY07
Year End Program Report
Boys & Girls Clubs of Elk River
Membership Statistics
Year End Report FY07
Elk River Branch
Zimmerman Branch
Totals
Boy Girl Total Average
Members Members Membership .Daily
Attendance
454 258 712 69
71 70 141 17
525 328 853 86
~ C
.V
N
Q
~
Q
U
'~
N
~
Q
=
Q
~
~
.
U
U
U
~
=
-
~
.~
~
~
~ ~
~
.N
Q
~
Z
i
~
0
~ D ® ^ O ^
00
~_
~
U
.
~
W
\°
0
N
o
o ~
N
\°
0
M
0
N
o
~ o
N
_~
~ O O
O i ~
L ri
(~ ~1
~
~ N 00
~ ~
07
~ ~
O ~
M
C~ ~ ~
^ ^
~ O
~ ~'
L
~
o
Q 07
r
0
d'
Contact Hours
Year End Report
January 1, 2007 -December 31, 2007
Boys & Girls Clubs of Elk River
Character & Leadership Development
Individual 643
Small Group 628
Large Group 315
Total 1,586
Education & Career Development
Individual 1,264
Small Group 3,805
Large Group 3,615
Totaf 8,684
Health & Life Skills
Individual 574
Small Group 5,682
Large Group 7,335
Total 13,591
The Arts
Individual 215
Small Group 3,640
Large Group 512
Total 4,367
Sports, Fitness & Recreation
Individual 524
Small Group 8,299
Large Group 14,335
Total 23,158
Specialized Programs
Individual 182
Small Group 922
Large Group 3,306
Total 4,410
Club Total 55,796
Programs in this Core Area include:
Keystone Club Guidance
Torch Club Boys to Men
Women of Tomorrow Virtues
Youth of the Year
Programs in this Core Area include:
Youth Employment Guidance
Power Hour Goals for Growth
Computer Literacy Career Prep
NetzSmart DEAR/Reading Club
Programs in this Core Area include:
SMART Moves Second Step
Talking with TJ Guidance
Street SMART Healthy Habits
Meals/snacks
Programs in this Core Area include:
Performing Arts Music Lessons
Fine Arts Arts & Crafts
Photography Guidance
Drum Line
Programs in this Core Area include:
Sports team practice and competition
Aquatics ,
Gamesroom programs
Environmental EducationJSummer Camp
Programs in this Core Area include:
Gang Prevention and Intervention
Targeted Reintegration
Outreach to Communities of Faith
TeenSupreme
Family Support
Special Events
Program Delivery Methods
Different program delivery methods help ensure program effectiveness. The
Boys & Girls Clubs of Elk River utilizes the three approaches to program delivery
identified by the Boys & Girls Clubs of America. They are:
• Individual
Purposeful, one-to-one contacts made with a young
person.
• Small Group
Typically made up of 8-15 members who meet regularly
with an adult leader for a specific program or activity.
The interaction between participants is as important as
the interaction between the leader and participants.
• Large Group
Large group or drop in activities provides informal and
individual involvement to help members improve social or
physical skills and confidence. These activities provide
opportunities for maximum freedom and. mobility.
1 Contact Hour = 1 member 1 program 1 hour
Contact Hours
Contact hours are one of the methods the Boys & Girls Clubs of Elk River uses
for program evaluation. A contact hour is defined as one member engaged in an
activity for one hour. Counting contact hours gives us a clear picture of how
many hours of direct service to youth are generated in each program, core area
or Club site.
Contact Hours
Elk River Branch
Character & Leadership Development
Individual 625
Small Group 490
Large Group 286
Total 1,401
Education & Career Development
Individual 1,211
Small Group 3,118
Large Group 3,598
Total 7,927
Health & Life Skills
Individual 556
Small Group 3,112
Large Group 7,078
Total 10,746
The Arts
Individual 213
Small Group 3,391
Large Group 491
Total 4,095
Sports, Fitness & Recreation
Individual 520
Small Group 3,484
Large Group 13,102
Total 17,106
Specialized Programs
Individual 181
Small Group 883
Large Group 3,264
Total 4,328
Club Total 45,603
Zimmerman Branch
Character & Leadership Development
Individual 18
Small Group 138
Large Group 29
Total 185
Education & Career Development
Individual 53
Small Group 687
Large Group 17
Total 757
Health & Life Skills
Individual 18
Small Group 2,570
Large Group 257
Total 2,845
The Arts
Individual 2
Small Group 249
Large Group 21
Total 272
Sports, Fitness & Recreation
Individual 4
Small Group 4,815
Large Group 1,233
Tota I 6, 052
Specialized Programs
Individual 1
Small Group 39
Large Group 42
Total 82
Club Total 10,193
Vision, Impact, Direction!
Partnering for Youth in Elk River and
Surrounding Communities
The Three Year Strategic Plan
of the
Boys & Girls Clubs
of Elk River
2008 - 2010
February 2008
Background
The Boys & Girls Clubs of Elk River have a rich and productive history working
together with the community. Through the Boys & Girls Clubs of Elk River, they have
exemplified the potential and delivered the results that can be realized through
cooperative, collective efforts for the good of children and young people.
Boys & Girls Clubs of Elk River today includes 1 organization operating 2 Club sites
serving over 1,000 youth and 850 Club members. Growth in Club sites will continue
in Elk River and Zimmerman, as the Boys & Girls Clubs look to respond to
populations of under-served youth in the surrounding areas.
The Boys & Girls Clubs of Elk River, started in 1999, is a powerful "youth
development" tax-exempt nonprofit organization (501(c) 3) that advocates for the
welfare of Elk River and Zimmerman children.
As the Boys & Girls Clubs of Elk River collectively look to their future, this Plan
provides their shared mission and vision, along with the principles that will guide the
collective work and efforts of the two Clubs. Five strategic priority areas are
identified - 1) Budget Process; 2) Organizational Growth; 3) Targeted Funding; 4)
Board Development; and 5) Insure a Safe Environment, with goals and objectives for
each.
With the successful implementation of this plan and the participation and support of
Boys ~ Girls Clubs of America, Boys & Girls Clubs of Elk River will mobilize and
support Clubs to be their very best in reaching and serving Elk River and
Zimmerman's youth, and will continue to serve as a state leader and model for other
Clubs in Minnesota to fallow.
Boys & Girls Clubs of Elk River
Ricky Solomon, Executive Director/CPO
Strategic Planning Committee
February 2008
Boys & Girls Clubs of Elk River
Mission
To enable all young people, especially those who need us most, to
reach their full potential as productive, caring, responsible citizens.
Value Statement
To provide a safe place, positive place and have a significant impact on
their lives.
Guiding Principles
Boys & Girls Clubs of Elk River aspire to:
^ Develop lasting partnerships with Elk River and the surrounding
areas.
^ Explore new programs to address community and youth needs.
^ Work on the behalf of all Elk Rivers' youth and teens.
^ Provide proven impact to Clubs member and the communities they
serve.
Shared Vision - 20'10
Looking to our future, the Boys & Girls Clubs of Elk River will be:
• viewed as the experts on children and leading advocates on
children's issues;
• seen and supported by other agencies as the "go to" organization
that can deliver on program needs for youth throughout the
community;
• distinguished as an organization that is willing to partner and seek
and leverage sustainable public and private resources to make a
difference in kids' lives;
• representative of Boys & Giris Clubs of America, recognized as the
premiere youth development organizations that improve and save
members' lives throughout the community and surrounding areas;
• seen as a safe haven and growing force, expanding into un-served
and underserved communities.
Strategic Priorities
1. Budget Process
In order to pursue and manage the Boys & Girls Clubs of Elk River funding
opportunities and support consistent program delivery, the Board requires a vibrant,
representative, responsive organizational structure with 100% participation.
2.Organizational Growth
Boys & Girls Clubs serve as a valuable community resource for addressing the
program and service needs of its youth. The reach and impact of Clubs can be
expanded with the development of new Boys & Girls Clubs in un-served and
underserved Minnesota communities.
3. Targeted Funding
The Boys & Girls Clubs of Elk River is an effective means to provide consistent,
quality programs to address the needs of youth in our Communities. The Board is a
powerful vehicle to address financial support of the organization needs and sustain
the future of daily Club programs and services for its youth members through
specialized programming and initiatives.
4. Board Development
The Club members are as strong as its Board member. In order to support uniform,
quality program delivery, it is important for the Board to meet and exceed agreed
upon roles and responsibilities.
5. Insure a Safe Environment
It is important for the Boys & Girls Clubs of Elk River to market the efforts and
communicate the results of a safe Club & environment to key community officials
and other key stakeholders as a collective group.
Priority Area One; Budget Process
Goal: In order to pursue and manage the Boys & Girls Clubs of Elk River funding
opportunities and support consistent program delivery, the Board requires a vibrant,
representative, responsive organizational structure with 100% participation.
Budget Committee: (Chairperson); Jennifer Cira
Objectives:
1. Increase active participation by local Club Board Members to plan and
approve budgets.
2. Increase active participation by Board Members to review and evaluate
progress toward budgets.
3. Establish a Working Group to look at and recommend the best means for the
Boys & Girls Clubs of Elk River to manage annual budget.
Priority Area Two: Organizational Growth
Goal: Boys & Girls Clubs serve as a valuable community resource for addressing
the program and service needs of its youth. The reach and impact of Clubs can be
expanded with the development of new Boys & Girls Clubs in un-served and
underserved Minnesota communities.
Organizational Growth Committee: Chairperson; Ricky Solomon
Objectives:
1. Promote Club growth and expansion in the State.
2. Educate/pre,pare local community leaders for the Club expansion.
3. Identify and pursue strategic (need, feasible) locations to support potential
Clubs.
4. Develop BGCA support for Club start-up funds.
5. Develop corporate Board structure.
6. Increase overall Registered Members.
7. Increase Average Daily Attendance (ADA).
8. Address and provide diverse staff, volunteer and activities.
Priority Area Three: Targeted Funding
Goal: The Boys & Girls Clubs of Elk River is an effective means to provide
consistent, quality programs to address the needs of youth in our Communities. The
Board is a powerful vehicle to address financial support of the organization. needs
and sustain the future of daily Club programs and services for its youth members
through specialized programming and initiatives.
Targeted Funding Committee: Chairperson; Todd Sharapata
Objectives:
1. To develop quarterly funding support for General Club programming and
increased impact of Club.
2. To sustain current areas of funding focus, this includes BGCA grant support
3. Provide outcome measurements to support "impact" in the five core areas of
programming:
Character & Leadership Development; Education & Career Development;
The Arts; Sports, Fitness & Recreation; Health & Life Skills.
4. To develop new areas of funding focus for the Boys & Girls Clubs of Elk River
efforts, including, but not limited to:
a. Individuals
b. Corporations
c. Government
d. Special events
e. Foundations
Priority Area Four: Board Development
Goal: The Club members are as strong as its Board member. In order to support
uniform, quality program delivery, it is important for the Board to meet and exceed
agreed upon roles and responsibilities.
Board Development Committee: Chairperson; Ricardo Lopez
Objectives:
1. Annually assess the Board's legal structure and project management
mechanism as to the best management model for the Boys & Girls Clubs of
Elk River, including, but not limited to Committee structures, clearly defined
roles and responsibilities, position descriptions and succession planning.
2. Establish a Working Group to look at and recommend the best means for
the Board to raise funds to meet budget obligations, including not limited to
the following funding opportunities:
a. Personal/Individual Gift (IJTO Campaign)
b. Golf Event
c. Taste of the Holidays
d. Chief of the Roof
3. Recommend and recruit diverse Board Members by utilizing our board
matrix tool.
Priority Area Five: Insure a Safe Environment
Goal: It is important for the Boys & Girls Clubs of Elk River to market the efforts and
communicate the results of a safe Club & environment to key community officials
and other key stakeholders as a collective group.
Safety Committee: Chairperson; Jeff Beahen
Objectives:
1. Develop and implement written Discipline &Self-Esteem guidelines for our
staff orientation process.
2. Establish a "Whistle Blower" policy utilized by our organization.
3. Provide a training session on transportation for all program staff during the
Great Planes Midwest Rendezvous Training.
4. Implement Boys & Girls Clubs of America NetzSMART Program for our
technology center.
5. Establish relationships with local law enforcement to develop and implement
youth partnerships, program & activities for crime prevention.
Strategic Planning Committee
Ricardo Lopez, Strategic Planning Committee Chairperson; Monticello
Ricky Solomon, CPO, Boys & Girls Clubs of Elk River
Jeff Beahen, Chief of Police, Elk River
Ron Black, BM, Otsego
Bruce Bromen, BM, Elk River
Jennifer Cira, BM, Elk River
Harold Gramstad, BM, Zimmerman
Todd Sharapata, BM, Rogers
Gil Zamora, Boys & Girls Clubs of the Twin Cities, Shoreview
Heather Aune, EA, Livonia Township
BGCA Representation
Jay Johnson, Regional Service Director
Elk River Strategic Plan Survey
Survey input was gathered from community leaders located in and around the City of
Elk River
Strategic Planning support by:
Boys & Girls Clubs of Elk River
(Board Members, Administrative Staff, Program Staff, Youth & Teens, Volunteers,
Community Leaders & Organizations, Boys & Girls Clubs of America)
2007 BUDGET
OPERATIONS
SALARIES & WAGES $300,000
BENEFITS $51,000
INSURANCE $18,000
BANK CHARGES $17,000
Loan Payments 14,-000.
Interest 3,000
FACILITY I MAINTENANCE $27,000
Maintenance Services /Supplies 3000
Xerox 1750
Utilities 16850
Phones 5075
MARKETING $3,000
POSTAGE $1,000
Regular Mail 200
Program Flyers, Etc. 800
OFFICE SUPPLIES /FURNITURE $5,000
PROGRAM SUPPLIES /FOOD $18,000
TRAINING $4,500
TRAVEL & TRANSPORTATION $11,500
$456,000
2007 BUDGET
CAPITAL /LEGAL
Prof. Fees Attorney's Etc. $6,500
Settlement $8,500
Computers $4,500
Office Furniture $2,500
$22,000
~--~-~~
5:01 PM Boys & Girls Club of Elk River
01/18/08
Accrual Basis Profit & Loss.
January through December 2007
Jan -Dec 07
Ordinary Income/Expense
Income
4030 • Donations Cash
In-Kind 9,700.00
Church Donation 100.00
Business 7,625.00
Business Zimmerman Club 1,000.00
Corporate
Nike 2,500.00
Corporate -Other 25,827.77
Totai Corporate 28,327.77
Individual 3,054.46
Parent Donations 72.00
Service Organization 376.86
4030 • Donations Cash -Other 38.62
Total 4030 • Donations Cash 50,294.71
Fund Raising
Vending Machine Commission - Z 15.55
Waterpark Day 350.00
Taste of the Holidays 18,170.00
Candy Sales 40.25
4140 • Golf Tournament 18,131.00
Vending Machine Commission 162.95
Total Fund Raising 36,869.75
4110 • Grants Elk River
NFL Grant 1,875.00
OJP Grant 60,000.00
4110 • Grants Elk River -Other 139,774.75
Total 4110 • Grants Elk River 201,649.75
Grants Zimmerman
NFL Grant 1,875.00
Grants Zimmerman -Other 10,000.00
Total Grants Zimmerman 11,875.00
4300 • Membership Dues
Membership Dues ER 1,510.00
Returned check fees -14.00
Zimmerman Membership 740.00
4300 • Membership Dues -Other 420.00
Total 4300 • Membership Dues 2,656.00
Programs
Field Trip Money 166.00
Card Money 221.00
Club Care Elk River 2,140.00
4170 • Early Bird 350.00
Page 1 of 5
5:01 PM Boys & Girls Club of Elk River
01/18/08
Accrual Basis Profit & Loss
January through December 2007
Jan -Dec 07
Keystone
Late Pick-up Fee 30.00
Recycle Money 1,075.99
Special Events
Rendezvous Training 6,680.00
Dance Club 67.00
Total Special Events 6,747.00
Total Programs 11,241.08
Refund 999.17
4750 • Reimbursed Expenses 1,439.60
Room Rental 1,220.00
Spectrum Lease 73,545.43
4900 • Uncategorized Income 152.03
Total Income 391, 942.52
Expense
State Taxes 25.00
Administration
6020 • Advertising 690.00
Background checks 701.10
5010 • Bank Service Charges 312.37
Board Meeting 240.59
Capital Campaign -Expense 3.20
Employee Appreciation Bonus 56.56
Mileage Reimbursement 36.40
Miscellaneous 5,142.59
6550 • Office Supplies
5045 • Equipment 6,605.94
Furniture 1,651.83
Misc Office Supplies 2,275.01
6550 • Office Supplies -Other 1,807.82
Total 6550 • Office Supplies 12,340.60
6610 • Postage and Delivery 44.69
6620 • Printing and Reproduction 1,090.36
5070 • Professional Fees
6650 • Accounting 10,381.27
6655 • Consulting 3,996.25
6660 • Legal Fees 9,334.08
Total 5070 • Professional Fees 23,711.60
Security 1,325.32
Administration -Other 8,248.00
Total Administration 53,943.38
Automobile
Automobile Maintenance 87.94
Fuel 273.00
Page 2 of 5
5:01 PM
01/18/08
Accrual Basis
Automobile -Other
Total Automobile
Boys & Girls Club of Elk River
Profit & Loss
January through December 2007
Jan -Dec 07
503.94
Benefits
Cobra 150.00
Auto Reimb. 3,100.00
Cell Phone Reimbursement 1,433.24
Dental & Vision 1,131.19
Life Insurance 136.20
Long Term Disability 376.39
Medical Insurance 23,959.60
Pension 115.38
Short Term Disability 354.00
Training
Rendezvous 8,045.00
Total Training 8,045.00
Benefits -Other 250.00
Total Benefits 39,051.00
Conferences 5,472.42
5110 • Dues & Subscriptions Elk River
BGCA 3,264.90
5110 • Dues & Subscriptions Elk River -Other 175.00
Total 5110 • Dues & Subscriptions Elk River 3,439.90
Fund Raisers-expenses
A Taste of the Holidays 4,199.61
Golf Tournament
Golf Tournament Expense 184.67
Golf Tournament -Other 5,145.00
Total Golf Tournament
Fund Raisers-expenses -Other 150.00
Total Fund Raisers-expenses 9,679.28
5300 • Insurance 18,369.94
6440•InterestExpense
6450 • Finance Charge 501.26
5375 • Loan Interest 1,739.31
Total 6440 • Interest Expense 2,240.57
Maintenance
Maintenance -Zimmerman 76.83
5325 • Repairs
6720 • Building Repairs 2,629.82
Total 5325 • Repairs 2,629.82
5330 • Services 2,080.74
5610 • Supplies 1,219.20
Page 3 of 5
5:01 PM Boys & Girls Club of Elk River
01/18/08
Accrual Basis Profit & Loss
January through December 2007
Jan -Dec 07
~~
Maintenance -Other 123.86
Total Maintenance
5405 • Payroll Expenses
NE C.S. 3,125.98
MN C.S. 14,215.04
5400 • Gross Wages 5,038.91
Net Pay 167,808.39
Payroll Services 1,399.54
5405 • Payroll Expenses -Other 117.53
Total 5405 • Payroll Expenses 19
5435 • Payroll Taxes
Federal Unemployment 1,258.43
Federal Withholding 25,742.30
MN State Income Tax 10,063.60
MN Unemployment 1,355.26
5420 • Social Sec./ Medicare 35,966.34
Total 5435 • Payroll Taxes 74,385.93
6670 • Program Expense
Recycling Expense 14.87
Club Care Paid Out 404.00
Early Bird -42.50
Education Area 90.83
Graduation Supplies 179.93
Healthy Habits 20.00
Keystone Club 1,137.46
Postage & Delivery 35.79
Printing 8~ Reproduction 20.00
Program Snack incentives 18.25
Program Supplies 414.67
TGIF 197.97
6670 • Program Expense -Other 574.27
Total 6670 • Program Expense
5675 • Re-imbursables 164.05
Room Rental -Paid out -90.00
5335 • Supplies
Game Room Supplies 119.29
6790 • Office 493.36
Operating 20.00
5335 • Supplies -Other 18.87
Total 5335 • Supplies 651.52
6900 • Travel & Ent
Hotel 2,329.00
5620 • Meals 1,473.17
6930 • Travel 3,171.47
Total 6900 • Travel & Ent 6,973.64
Page 4 of 5
5:01 PM Boys & Girls Club of Elk River
01/18/08
Accrual Basis Profit & Loss
January through December 2007
Jan -Dec 07
6999 ~ Uncategorized Expenses 1
5600 • Utilities
5635 • Electric 8,359.06
5645 • Propane 14,111.64
5650 • Telephone 2,069.02
5655 • Telephone Zimmerman 574.42
Trash 1,014.91
Total 5600 • Utilities 26,129.05
5680 • Zimmerman Club 612.16
Total Expense 458,115.54
Net Ordinary Income -66,173.02
Other IncomelExpense
Other Income
Contribution Income-In-Kind 1,200.00
7010 • Interest Income 17.76
Total Other Income 1,217.76
Net Other Income 1,217.76
Net Income -64,955.26
Page 5 of 5