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03-26-2001 CC MINMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MARCH 26, 2001 Members Present: Members Absent: Staff Present: Mayor Klinzing, Councilmembers Dietz, Kuester, Matin, and Tveite None City Administrator Pat Klaers, City Clerk Sandra Peine, Finance Director Lori Johnson, and Senior Planner Scott Harlicker Call Meetin.q To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Klinzing. 2. Consider 3/26/2001 A.qenda 4.1. The Council consented to hear Open Mike prior to the Financial Strategy Presentation. COUNCILMEMBER TVEITE MOVED TO APPROVE THE AGENDA AS AMENDED. COUNClLMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent A,qenda COUNCILMEMBER DIETZ MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1 .A. 3.1.B. 3.2. 3/12/2001 CITY COUNCIL MINUTES - APPROVED 3/19/2001 CITY COUNCIL MINUTES - APPROVED CHECK REGISTER - APPROVED COUNClLMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. Open Mike Robin and Scott Fitzgerald - 19374 Dodge Street, requested that Council come to a solution on the Hillside 8th plat. They indicated that the people in the area want the road to have a cul-de-sac. They further noted that ideas brought before the Council has not addressed the Council by the residents. Bill Gutzweiler - 19388 Dodge Street - stated that he and his neighbors are in favor of a cul-de-sac in the Hillside 8th Addition to protect the children. Key Financial Strate.qies Presentation Finance Director Lori Johnson introduced Rusty Fifield from Ehlers & Associates, Inc. She noted that this would be the first of several workshops revolving around the City's financial planning. Rusty gave a presentation that focused on trends and projections and policy issues that should be addressed. City Council Minutes March 26, 2001 Page 2 Following the presentation it was noted that the next presentation would focus on operating projections and would be held on April 23, 2001. 6.1. Request by Finn Daniels Architects for a Conditional Use Permit for Auto-Related Use and Amendment to Elk River Retail Center 2nd Addition PUD to Allow Sianaae for Site ~'Precision Tune Auto Care) - Case No. CU 01-10 Scoff Harlicker stated that Finn Daniels Architects are requesting a conditional use permit for a motor vehicle specialty service station and additional lease space, and an amendment to the conditional use permit for Elk River Retail Center PUD to allow a freestanding sign. The location of the request is Lot 2, Block 1, Elk River Retail Center 2n~ Addition. Scott noted that the Council tabled this item at the March 19"~ meeting. At that meeting the Council requested additional information regarding wall signs, the color and material of the exterior of the building as well as the location of the freestanding sign. Dan Dege of Finn Daniels Architects provided the Council with colored drawings of the proposed building and of material samples of the exterior of the building. Mr. Dege noted that since the March 19 Council Meeting, the site plan has been revised to reflect a different sign location. He noted that the colors of the building have been changed to beige tones. Council discussion continued regarding the need for four large garage doors in the back of the building. It was concluded that the two middle doors in the back of the building would be built as 'knock-out" walls allowing for future garage doors if required. COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONDITIONAL USE PERMIT FOR FINN DANIELS ARCHITECTS (PRECISION TUNE) AND AN AMENDMENT TO THE CONDITIONAL USE PERMIT FOR ELK RIVER RETAIL CENTER PUD TO ALLOW A FREESTANDING SIGN WITH THE FOLLOWING CONDITIONS: IF THE APPLICANT DESIRES TO LOCATED THE MONUMENT SIGN AS PROPOSED, THEY WILL HAVE TO PROVIDE WRITTEN AUTHORIZATION FROM ANOKA ELECTRIC AND THE MUNICIPAL UTILITIES REGARDING THE LOCATION OF THE FREESTANDING SIGN. WALL SIGNS, EXCLUDING THE PRECISION TUNE SIGN, SHALL BE IN CONFORMANCE WITH THE ELK RIVER RETAIL CENTER PUD AND THE CITY OF ELK RIVER SIGN ORDINANCE. 3. ALL TRASH WILL BE STORED INSIDE THE BUILDING. NO OUTSIDE STORAGE OF AUTO PARTS, CARS UNDER REPAIR, PALLETS OR OTHER PACKAGING MATERIAL, OR GOODS IS ALLOWED. THE LANDSCAPE PLAN WILL BE REVISED TO COMPLY WITH THE LANDSCAPE ORDINANCE, AND IF THE TOTAL NUMBER OF TREES REQUIRED CANNOT BE ACCOMMODATED ON SITE, AN ALTERNATIVE WILL BE WORKED OUT WITH THE CITY. 6. ALL COMMENTS IN THE IN THE CITY ENGINEER'S MEMO SHALL BE ADDRESSED. City Council Minutes March 26, 2001 Page 3 PARKING LOT LIGHTING SHALL MATCH THE EXISTING LIGHTING FOUND AT PERKINS AND COUNTRY INN SUITES. THE PROPOSED ENTRANCE SIGN AT THE PERKINS ENTRANCE FROM DODGE STREET SHALL NOT BE ALLOWED. 9. THE AWNINGS SHALL BE RED. 10. THAT THE UPPER PORTION OF THE PRECISION TUNE BULDING BE IN A LIGHT TAN BRICK. 11. THAT THERE BE ALLOWED TWO GARAGE DOORS, ONE ON EACH END OF THE BACK OF THE BUILDING, PLUS TWO KNOCK OUT WALLS FOR FUTURE GARAGE DOORS IF NECESSARY. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER TVEITE MOVED TO APPROVE THE SIGNATURE SIGN SIMILAR AS TO WHAT WAS PRESENTED TO THE COUNCIL. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7.1. Discussion on Municipal Facilities The Council discussed the proposal submih~ed by the Lions for the expansion of the Uon's park facility. Councilmember Kuester indicated her concerns about priorities and whether this project will focus on city priorities or whether it will further fragment the needs of the city, The discussion centered on whether the proposed expansion was conducive to the city's space needs. The Council indicated that it would need to see what the ongoing costs would be for a building of this type. Discussion was held regarding the "Arts" need for space. Mayor Klinzing noted that the Arts are more of an area issue than a City of Etk River issue. Councilmember Dietz stated that he wants to see what impact the YMCA will have prior to making a decision on the Lion's proposal. The City Administrator suggested that the city look into the Lion's project more thoroughly and consider the possibility of contributing toward the project. He indicated that he would get more information on the design of the building including interior and exterior materials and design. He also noted that he would look into operating costs of this type of a building. 8. Other Business Councilmember Motin disclosed that he may be purchasing a car from either Powell or Saxon. 9. Staff Updates A joint meeting with the School District was discussed. An April 30 date was acceptable in spite of Councilmember Motin being absent that evening. City Council Minutes March 26, 2001 10. Adjournment Page 4 There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 9:30 p.m. Sandra Peine City Clerk