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3.0. SR 04-02-2001 2000 Departmental Annual Reports Admin/str ation BLJjj(jing and Zoning CommLJnity Recreation _ Economic Development I Finance I I I I I I I I I ~ DMINISTRATION EPARTMENT NNUAL WE.PORT 2000 Mission Statement The Administration Department serves the Mayor, City Council, Boards and Commissions of the City, all city departments and, most importantly, the public. It is the goal of this department to provide assistance to those depending on the department in an efficient and professional manner. EPARTMENT TAFF Patrick Klaers City Administrator Sandra Peine City Clerk Alice Heinecke Executive Secretary Tina Allard Secretary Marissa Lee, Cable TV Programmer/Producer Kristin Thomas, Cable TV Programmer/Producer Robin Hartfiel Secretary/Receptionist Julie Kragness, Secretary /Receptionist Katie Kill, Secretary /Receptionist 05/08/86 03/01/83 02/23/87 02/03/98 (resigned 3/00) 03/01/00 (transferred to B & Z, 9/00) 02/28/00 12/04/00 12/04/00 EAR IN E VIEW Department Activities . Administer Special Programs - Drug and alcohol testing program for commercial drivers. . Boards and Commissions - maintain board and commission rosters, notify members of term expirations, and organize process for appointment of new members. . City code codification - Update the code on an on-going basis to reflect ordinance amendments. . Clerical Support - Provide support to many departments of the city in the form of word processing, transcription, copying, filing, office supplies, furniture and equipment, mail, scheduling meetings, phones, and customer service. . Elections - Organize and supervise all details of local, state and national elections. . Employee Recognition - An annual program to recognize employees for their service to the city with special recognition given for every five years of service. . Licensing- Parking stickers, burning permits, animal licensing, gopher bounty, transient merchant, tobacco, liquor, charitable gambling, mechanical amusement, and therapeutic massage licensing. . Meeting Packets - Transcription, word-processing, copying, and assembly of meeting packets such as City Council, HRA, EDA, etc. . Minutes - Record and transcribe minutes of the City Council, HRA and EDA. . Records - Records are kept organized through the city's record retention program and minutes are indexed through search and retrieval software. . Volunteer Recognition Program - An annual program to show support and appreciation to all citizens who serve on city boards and commissions. Public Relations/Communications . Cable TV - ERtV 12 is the city's local government channel. Many city meetings are now aired live on the channel and also played back at different times during the week. New programming in 2000 includes the Fire Chief's Corner, Crime Time, Community Calendar, Special Events, and the McPherson Report. . Community Residents Guide - Provides residents and businesses with information about Elk River and serves as a guide to community and government services. The Guide is delivered once a year to all residents and businesses in the city. . 'l/nside Citywide" - This newsletter is published by the Secretary/Receptionist and is distributed to all city employees. The newsletter is used to introduce new employees, offer congratulations on special occasions, promote issues such as CAER drives, exercise challenges, and luncheon pot lucks. . "The Current" - A City newsletter that is delivered six times per year to all residents and businesses in the city. . Web Site - ci.elk-river.mn.us - A source of information for city and area residents. The site is updated with current minutes, agendas, and events several times a week. Accomplishments in 2000 . Brand/Communication Plan - The brand/ communication plan began in 2000 with the hiring of Anita Dukor and Associates. The process included the redesign of the city logo. It is anticipated that the new logo will be implemented in early 2001. . Cable TV - Hired Kristin Thomas, as the full time Cable Government Access Producer, expanded programming, and updated cameras and equipment. . Census - City staff worked directly with the United States Department of Commerce assisting in the 2000 census to ensure that the results of the 2000 census are as accurate as possible. . City Code Recodification - The process to recodify the city code began in 2000 and it is anticipated that the project will culminate in 2001. . Elections - 2000 was a presidential-election year. Elk River had a 75% voter turnout. Approximately 1,500 people registered to vote on Election Day. . Pedestrian Bridge Dedication - A ceremony was held to dedicate the pedestrian bridge over Highway 169. Congressman Oberstar was the featured speaker during the ceremony. Refreshments were served following the dedication ceremony. . Secretary Receptionist Position - Hired Robin Hartfiel 2/00 to fill Tina Allard's position. Tina transferred to the Secretary Position in the Administration Department left vacant by Joni Pearson. In September of 2000 Robin Harfiel transferred from the Secretary Receptionist position to the Building Department. At that time Katie Kill and Julie Kragness were hired to job share the position of Secretary /Receptionist. OALS FOR 2001 >> Brand Plan . Complete work on City's brand/communication plan . Implement brand plan >>Cable TV Programming . Hire part time Assistant Cable Producer . Begin upgrade of cable equipment from analog to digital . Continue to expand Cable TV programming ~~ City Code . Continue recodification process . City code on city's web page . City code on computer >> Election . Purchase two optical scan voting machines . Redistrict the City's ward lines (project to conclude in 2002) . Continue to search for polling places . Continue to search for more election judges ~~ Redistricting . The redistricting process can begin as soon as the legislature adopts the legislative plan. This will take place anywhere from 2001 to 2002. The City anticipates beginning our process in 2001. >> Web Site Redesign The City anticipates a redesign of its existing web site to make it more consistent with existing trends and to make it user-friendlier ~T ATISTICS City Council Meeting Hours Resolutions/Ordinances 1999 1998 1997 1996 112 102 116 121 1999 1998 1997 1996 98 143 133 112 33 30 26 32 Charitable Gambling The City's ordinance requires that seventy-five percent of lawful purpose expenditures to be spent within the city's trade area. The city's trade area includes the cities of Elk River, Otsego, Rogers, Ramsey, and Zimmerman. Premise Permit Total Dollars Trade Area Trade Area Or2'anization Location Donated Dollars Percenta2'e Community Elk River Bowl $ 15,378 $ 15,664 102% Charities VFW Eagles Club & $ 36,923 $ 35,743 97% Sunshine Depot American Legion American Legion $ 82,736 $ 76,085 92% Eagles Eagles Club $ 1,650 $ 1,250 76% Elk River Youth Dick's Main Tap $ 44,250 $ 44,250 100% Hockey Elk River Lions Broadway Bar $ 110,979 $ 96,429 87% Elk River Time Out Sports Quarterback Club Bar $ 91,407 $ 75,294 82% TOTALS $383,323 $344,715 90% 2000 Donations to Trade Area DU, D d b Ch . b~ G bli 0 0 ars onate 'Y anta e am nJ{ TJ{anlZatlons Outside Trade Year Trade Area Dollars Area Dollars Total 2000 $ 383,323 $ 38,969 $ 422,292 1999 $ 316,753 $ 23,568 $ 340,321 1998 $ 225,859 $ 31,911 $ 257,770 1997 $ 239,157 $ 8,523 $ 247,680 1996 $ 156,678 $ 12,196 $ 168,874 TOTAL $1,321,770 $115,167 $1,436,937 Statistics - cont. Mechanical Amusement Licenses Issued licenses to 11 businesses at $15.00 per location and $15.00 per device for a total of $1,2450.00. · American Legion · Broadway Bar & Pizza · Broadway Bar & Pizza2 · Daddy O's · Dick's Riverfront Bar · Elk River Bowl · Elk River Ice Arena · Elk River Eagles Club · LaRose's Pizza · Elk River Theatres · Pizza Hut Liquor Licenses B.1 = Beer On Sale B.2 = Beer Off Sale T = Temporary Beer C = Club L = Liquor S = Sunday W = Wine 3.2 PERCENT BEER ON SALE - $225.00/year LaRose's Pizza Pinewood Golf Course Pizza Hut Wapiti Park Camp Grounds Daddy O's Cafe Fifties Food and Fun Restaurant (Transfer) China House Buffet 3.2 PERCENT BEER OFF SALE - $75.00/year Dick's Riverfront Bar Holiday Station Store #90 Cub Foods Super America #4338 Super America #4470 Wapiti Park Camp Grounds Coborn's Incorporated 4 devices 8 devices 1 device 1 device 9 devices 14 devices 5 devices 4 devices 6 devices 19 devices 1 devices B.l.00-2 B.l.00-3 B.1.00-4 B.1.00-5 B.1.00-6 B.l-00-l0 B.1-00-9 B.2.00-1 B.2.00-2 B.2.00-3 B.2.0Q-4 B.2.00-5 B.2.00-6 B.2.00-7 Statistics - cont. TEMPORARY 3.2 PERCENT BEER - $20.00/day Chamber of Commerce - 4th of July Celebration The Church of St. Andrew - Parish Festival Sept. 17 Elk River Lions - Sherburne County Fair CLUB - $300.00 Eagles Club ON SALE LIQUOR- $4,000/year American Legion Post #112 Applebee's Broadway Bar & Grill Buffalo Wild Wings Dick's Riverfront Bar Elk River Bowl Sunshine Depot Time Out Restaurant Nature's Hideaway at Elk River Country Club ON SALE SUNDAY - $200/Year American Legion Post #112 Applebee's Broadway Bar & Grill Buffalo Wild Wings Dick's Riverfront Bar Elk River Bowl Nature's Hideaway at Elk River Country Club Sunshine Depot Time Out Restaurant Eagles Club WINE - $650/year LaRose's Pizza Back to the Fifties Restaurant (Discontinued 12/00) SET UP (Issued by State) Wapiti Park STRONG BEER (No fee) LaRose's Pizza & Pasta Class 3 City 12 liquor licenses allowed T -00-1 T-00-2 T-00-3 C-OO-l L-OO-l L-00-2 L-00-3 L-OO-10 L-00-4 L-00-5 L-00-6 L-OO- 7 L-00-9 S-OO-l S-00-2 S-00-3 S-00-10 S-OO-4 S-00-5 S-00-9 S-00-6 S-OO- 7 S-00-8 W-00-2 W -00-1 SB-OO-l Statistics - cont. TheraDeutic Massage License Issued 6 licenses for a total fee of $600.00. TheraDeutic Massage Establishment Licenses Issued licenses to four businesses at $150.00 per license for a total of $600.00. · Avalon · Moe Therapeutic Massage · Salina Salon · Waterfall Salon & Day Spa Tobacco Licenses Issued 23 licenses at $100.00 per license for a total of $2,300.00. . American Le . on . Beaud . Broadwa Bar & Pizza . Cenex . Circle C Foods Inc. . ound . Cub Foods . . Elk River Bowl . . Houle Oil Com an . . Time Out Restaurant . . y & S Smoke Sho Inc. . . Su erAmerica #4338 . . Oasis Market (Amoco . . Fraternal Order of Ea les . . Sn der Dru Store #5093 Kennel Licenses Issued 8 licenses for a total of $475.00. . Ostein . Mesich . DeZelar . Tomlinson . Hess-Ulman . Abel . Reitsma . Ladd Cat/Dog Licenses Cat License - 24 @ $5.00/2yrs Dog License - 211 @ $10.00/2 yrs Burning Permits Issued 276 permits Parking Stickers Issued 51 parking stickers Statistics - cont. RESOLUTION 00-99 A RESOLUTION CANVASSING THE NOVEMBER 7, 2000, MUNICIPAL GENERAL ELECTION RESULTS WHEREAS, the city of Elk River conducted a municipal general election on November 7, 2000; and WHEREAS, the following municipal offices were on the municipal general election ballot: . Ward 2 Council Member . Ward 3 Council Member and; WHEREAS, listed below are voting statistics from election-day, November 7, 2000, including the number of voters voting on election day. VOTING STATISTICS FOR NOVEMBER 7, 2000 Ward 1 2,631 Ward 2 Ward 3 Ward 4 2,843 2,185 1,819 Total 9,478 446 383 360 269 1,458 OOEPARTMENT ~T AFF STEPHEN ROHLF BUILDING & ZONING ADMINISTRATOR (STARTED 1/2/85) CLIFFORD SKOGSTAD BUILDING OFFICIAL (STARTED 10/26/87) TERRY ZAJAC BUILDING INSPECTOR (STARTED 10/26/88) DENNIS ANDERSON BUILDING INSPECTOR (STARTED 8/1/94) ROBERT RUPRECHT BUILDING INSPECTOR (STARTED 3/15/99) TERRY TOUSIGNANT HOUSING/BUILDING INSPECTOR (STARTED 5/5/00) MARGARET JOHNSON SEASONAL BUILDING INSPECTOR (STARTED 6/21/99) ROBIN HARTFIEL BUILDING AND ZONING SECRETARY (STARTED 8/28/00) LISA WOLFE BUILDING AND ZONING SECRETARY/RECEPTIONIST (STARTED 5/1 /00) EAR IN E VIEW BUILDING ACTIVITIES . Single Family - There were 172 new homes built in Elk River during 2000, which is comparable to 1999. The average valuation of the single family homes constructed in 2000 was $153,917; up significantly from 1999's figure of $128,690. . Multifamily - There were 86 townhome units constructed in 2000 and 26 duplex units. This is a dramatic increase over 1999 when a total of 28 units of townhomes were built. . Apartments - No apartment units were built in Elk River in 2000, as was the case in 1999. To consider whether or not additional land should be made available for apartments, the city may wish to study vacancy rates and the ratio of apartment units versus other types of housing in the city. The apartment inspection and licensing program is in its fourth year. Most major problems with apartments have been resolved, but critical issues are still being identified during these inspections. This program is necessary to ensure safety in these buildings. . Commercial! Industrial! Institutional- Total valuation of this type of construction reached a new record high in 2000 at 31 million dollars. This eclipses the previous record set in 1998 by 7.5 million dollars. In 2001, the School District alone is projected to do 30 million dollars worth of construction. . Permits/Valuation - In 2000, 2,710 permits were issued, which was an increase of 20.5% over 1999. The total valuation of construction in Elk River (72 million dollars) was at a new all time high, exceeded last year's figures by 26 million dollars. Another record for valuation of construction is predicted to be set in 2001. . Fees - In 2000, $980,067 in building permit and related fees were collected. ENVIRONMENTAL . Energy City - Energy City continued the work of promoting energy efficiency and renewable energy in 2000. Some major projects are expected to be accomplished in 2001, including a large wind turbine and increasing the electricity generated from gas at the landfill from .5 megawatts to 2.5 megawatts. . Recycling - The city's curbside recycling effort removed over three million pounds of recyclables from the waste stream in 2000. Collecting recyclables weekly versus biweekly makes the program more convenient. In addition, the city conducted Christmas tree recycling, a spring clean-up day, and composting in 2000. The city will conduct these events again in 2001. An annual household hazardous waste collection was hosted by Sherburne County in 2000 and it will take place again in the fall of 2001 at the County Court House. . SCORE Funds - SCORE funds the city received in 2000 included: $3,849 to help pay for its spring clean-up day, $88,060 to aid our curbside recycling program and $3,300 for an oil filter crushing. In 2001 the city will again be requesting SCORE funds to help pay for our clean-up day and approximately $5,700 to help pay for recycling bins. . Garbage Franchise - Randy's Sanitation bought out Corrow Sanitation at the end of 2000. The city garbage franchise is now divided approximately equally between Randy's and BPI. Also at the end of 2000, the city entered into an eight year contract with Sherburne County, guaranteeing delivery of the city's waste to NRG's Refuse Derive Fuel Facility. . County Ditches - Little activity regarding county ditches took place in Elk River during 2000. The only ditch project involved the replacement of a portion of tile line and cleaning a portion of open ditch along Landers Street in the Plat ofM-Vale. . Gravel Mining - A small gravel pit south of the Wal-Mart site was approved in 2000. This pit was given a very short time frame to operate in order to provide fill for adjacent development. The gravel resource is nearly depleted in several of the existing pits in Elk River. The reclamation of these pits will create significant industrial development opportunities. Staff anticipates requests for mining permits for new areas within the mining district coming forth in the near future, possibly in 2001. In 2000, the city received $53,633 of gravel tax (down slightly from $56,658 in 1999) and $12,743 in mineral excavation license fees. . Landfill - The City of Elk River renewed the Elk River Landfill's license and conditional use permit for an additional four years in 2000. There are approximately 7 or 8 years of remaining mixed solid waste (MSW) capacity left at the Landfill. The Landfill is requesting to expand their demolition debris disposal area to the north, into Livonia Township. Staff anticipates the Landfill requesting an expansion of their MSW operation to the south, into Elk River, sometime in the future. The city collected $1,270,601 in surcharge money for MSW and demolition debris delivered to the landfill in 2000. The surcharge amount was up greatly from the $899,222 collected in 1999. . Wetlands - Wetland activity increased significantly in 2000 with the city administering 20 wetland applications versus 9 in 1999. The increase in this activity is due to development pressure. The city received $7,600 from the state via Sherburne County to help offset the cost of administering the Wetland Conservation Act in 2000. . Wild and Scenic River District - Nothing new happened with the Wild and Scenic River District Boundary or Ordinance since the city was successful at altering the district boundary through the city in 1999, freeing over forty existing businesses from non-conforming status. However, things will be changing in the near future when the DNR considers the status of the Wild and Scenic River District statewide. Draft versions of proposed changes are compatible with the city's Comprehensive Plan. Staff will continue to monitor this issue. . Great River Energy - Great River Energy exceeded their air emission limits four times in 2000. All four times were miner incidents involving their limits on carbon dioxide and staff is satisfied with the remedies proposed by GRE. There were also two spills that took place. One spill involved approximately 130 gallons of lubricating oil and was caused by a disconnected oil line during routine maintenance of a boiler. The majority of this oil was captured inside of GRE's plant, but a small quantity Oess than 5 gallons) was released to the Mississippi River. The second involved 30 gallons of non-PCB oil that leaked from a transformer. This spill was cleaned up by thin spreading the contaminated soil on a tarp and allowing the sun to volatize the oil. The city renewed GRE's conditional use permit and license for an additional four years in 2000. GRE pays a $2,000 yearly license fee to the city to off-set the cost of administering their permit. . NRG Refuse Derived Fuel (RDF) Plant - There were seven incidents at the NRG/RDF plant in 2000 as compared to twelve in 1999. Three involved fires and/or minor damage. The other four incidents were Fenwal system discharges (designed to counter act explosions that occurred in the bunkers) and resulted in no apparent fires or damage. City staff worked with NRG in their effort to keep medical waste from being delivered to the facility from clinics. This problem appears to have subsided. The city approved a four year renewal NRG's license and conditional use permit in 2000. NRG pays the city a $2,000 yearly license fee to help off-set the cost of the city's administration of that permit. . Old City Dump - The city has been monitoring wells installed at the Old City Dump site and adjacent residential wells since 1989 to determine if the low levels of contamination that have been found are worsening or subsiding. In 2000, the contaminate levels in the wells at the dump site were significantly down. To be cautious, the City Council has elected to continue with the yearly testing of these wells. ~EPARTMENT GALS FOR 2001 ~ Provide specialized training for the Building Department Secretaries to aid them in securing a Building Permit Technician Certification and being better able to serve the public. ~ Cross-reference the building records for all parcels in the city with the city's Arc View mapping software. ~ Improve the Building Inspector's knowledge of current building materials and technologies through continuing education. ~ Increase the emphasis on the Department's safety issues. }.> Conduct phase I of an audit on gravel mines to determine if proper amounts are being reported for gravel tax. $980,067 $11,956 $630,643 $95,208 $66,376 $1,270,601 $7,600 $4.000 $3,066,451 REVENUES RELATED TO B & Z ACTIVITIES IN 2000 Building permits & related fees Apartment licenses Sewer availability charges Score grant money Mineral excavation surcharge and license fees Landfill refuse and demolition surcharge Wetland Conservation Act grant NRG and Great River Energy license fees 2000 Total ~T ATISTICS 2000 COMMERCIAUINDUSTRIAUINSTITUTIONAL BUILDING PERMIT HIGHLIGHTS ADDRESS 18298 Zane St. 18921 York St. 19270 Freeport St. 18296 Zane St. 21246 Meadowvale Road 17834 Industrial Cir. 19600 Evans St. 21695 Elk Lake Road 812 Main St. 13512 Business Ctr Dr. 18011 Zane St. 18185 Zane St. PROTECT ~ Jiffy Lube John Weicht TCF Bank Wash & Fill Living Water Amcon Harley Davidson River of Life First National Bank SoftPac Home Depot Wal-Mart VALUATION $ 375,000 $ 650,000 $ 650,000 $ 710,000 $ 852,000 $1,250,000 $1,750,000 $1,776,000 $2,000,000 $2,533,100 $5,767,612 $6,110,550 COMMERCIAUINDUSTRIAUINSTlTUTIONAL VALUA TlONS $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 90 91 92 93 94 95 96 97 98 99 00 1990-2000 Statistics - cont. 2000 BUILDING PERMIT REPORT TOTAL PERMITS ISSUED FOR 2000 2710 TOTAL INSPECTIONS DONE IN 2000 8143 (Includes building, grading, housing, sign, street disruption, septic, demo, plumbing, heating, gas) PERMITS ISSUED RESIDENTIAL NEW: SINGLE FAMILY DWELLINGS TWIN HOMES MULTI-FAMILY (3 &/OR 4 PLEXES) APARTMENT BUILDINGS TOTAL UNITS: 172 26 86 ~ 284 RESIDENTIAL BUILDING VALUATIONS: SINGLE FAMILY DWELLINGS TWIN HOMES MULTI-FAMILY TOTAL VALUATION FOR OTHER RESIDENTIAL CONSTRUCTION, I.E. DECKS, GARAGES, ETC. TOTAL RESIDENTIAL VALUATION $ 26,473,633 $ 2,563,023 $ 9,576,912 $ 2 504 960 $ 41,118,528 ** A VERAGE VALUATION FOR SINGLE FAMILY HOME IN 2000: $153,917 ($128,690 IN 1999) COMMERCIAL/INDUSTRIAL/INSTITUTIONAL VALUATIONS: COMMERCIAL/NEW $ 19,487,552 INDUSTRIAL/NEW $ 4,433,100 INSTITUTIONAL/NEW $ 2,628,000 APARTMENT BUILDINGS $ -0- COMMERCIAL/INDUSTRIAL/INSTITUTIONAL, ADDITIONS, REMODELING, ALTERATIONS TOTAL COMMERCIAL/INDUSTRIAL/INSTITUTIONAL GRAND TOTAL VALUATION, RESIDENTIAL/COMMERCIAL/INDUSTRIAL/INSTITUTIONAL FOR 2000: $ 72.063.818 $ 4 396 638 $ 30,945,290 Statistics - cont. TOTAL RESIDENTIAL DWELLING UNITS BUILT 1999-2000 250 200 150 100 o 90 91 92 93 94 95 96 97 98 99 00 2 II SINGLE FAMILY . MULTI-FAMILY ~OMMUNITY ~ECREATION ~NNUAL ~E.PORT 2000 MISSION STATEMENT To provide, develop and initiate year round recreation programs, services and facilities that enhance the lives and increase the enjoyment and well being of all nlenlbers in each community. EPARTMENT TAFF Michele Bergh - Recreation Manager RaeAnn Gardner - Secretary/Receptionist Darci Stiff - Program Assistant Various seasonal part time program staff E VIEW Programs: . Gymnastics ages 3-7 T -ball ages 3-6 Easter Egg Hunt/Basket Class ages 3_6th grade Cheerleading Clinic grades K-6 Sleigh Ride and Hay Ride for families Indoor Walking all ages V olleyball for grades 4-adult Basketball for 1 st grade-adult Indoor and outdoor skating lessons ages 4-adult Skiing and snowboarding opportunities for ages 5-adult Indoor and outdoor soccer for ages 4-12 Floor Hockey for ages 4-6 Sports Samplers for ages 4_6th grade . . . . . . . . . . . . Services: . Warming House Supervision Management of Emporium teen center Clearinghouse for community athletic associations Coordinate ice skates for sale for Skating Academy participants . . . Community Events we participated in: . Rogers Fun Fest Partners: . ISD 728 Community Education ISD 728 Early Childhood Family Education Elk River Arena Various athletic associations . . . . Baseball camps and clinics for ages 7-14 Golf for ages 8-18 Tennis for ages 6-adult Open Gyms for all ages Entertainment in the Park for all ages Organized Playgrounds and other similar programs for ages 4-12 Track and Field for ages 9-14 Football Camp for grades 3-10 Self Defense for Teens Penny Carnival for ages 3-12 Strength & Conditioning for grades 7-12 Safety Camp for grades 2-5 Exercising Fun for ages 3-5 with parent . . . . . . . . . . . . . Coordinate outdoor field and court use and maintenance Reserve park shelters for the City of Elk River Assisting the Elk River Arena with the programs they offer . . . Elk River 4th of July Festival . Park commissions ISD 728 Athletics Various community groups providing recreational opportunities . . EPARTMENT GALS FOR 2001 . Continued program development Continue to increase participation Continue to strengthen relationships with other community groups who provide program opportunities to residents Continued to expand programming and facilities in the parks . . . . Continue to increase awareness of our programs and services OOEPARTMENT · CHIEVEMENTS FOR 2000 . Continued program development Significant increase in participation Increased marketing efforts and strategies, including continual development of our web site and the addition of a group emaillist for updates and program opportunities . . ~T ATISTICS Yearly Participation Growth Comparison 9000 8 8 000 -----~~~-~-~~------~------------------------------------------------ 7000 6000 --~~---~--------~------ _m_~_ - -- _n__ - -~----- -4781-- 5000 ----------------------- ------------ -4t75--4-213-- ---------------- 3845 4000 - 333-0--- 3000 ------'JJ+9--- 2000-1-4-1-1----- 1000 - o I 1992 1993 1994 1995 1996 1997 1998 1999 2000 2000 Residency Comparison r----- I I Other 18% Hassan 6% Rogers 11% Elk River 51% Otsego 14% Elk River Hassan 4279 504 Otsego Rogers 1175 923 N on -Residents 1509 CONOMIC ~ E. VE.LOPME.NT EPARTMENT ~NNUAL ~E.PORT 2000 Mission Statement Elk River uA historic river community serving as a regional center with a favorable location near the Twin Cities metropolitan area" Our mission is to actively participate in economic development by utilizing available resources to leverage viable and healthy investments in our community. Such investments will create diverse job opportunities as a result of a stable and growing business and industrial base. We will strive to provide quality services, maintain a favorable tax rate, supply full-cycle housing options for our residents, and foster an environment that will result in substantial growth of our local economy. ~EPARTMENT TAFF Catherine Mehelich June 2000 Director of Economic Development Executive Director, Economic Development Authority Executive Director, Housing & Redevelopment Authority Marc Nevinski Assistant Director of Economic Development May 1999 Paul Steinman Director of Economic Development 1996 - 1/2000 Support Staff Alice Heinecke, Executive Secretary Tina Allard, Secretary E.ARIN E VIE.W TAX INCREMENT FINANCING A revised Tax Increment Financing policy was adopted by the City Council in March. The revisions identified minimum requirements for the use of TIF and incorporated provisions of the new business subsidy law. The only new TIF district created in 2000 was TIF 21 for the Opus/Softpac project. The pay-as-you-go district will write down the $700,000 land costs associated with the project over a period of eight years. TAX REBATE FINANCING Also referred to as tax abatement, Tax Rebate Financing (TRF) is a relatively new economic development tool. The mechanics of the tool are similar to TIF in that tax dollars can be used to pay for development costs. The primary difference is that each government entity elects to rebate its portion of the project's taxes. Subsequently, TRF generally results in fewer dollars for a project than TIF, but allows for greater flexibility in the application of those dollars. In April the City Council adopted Tax Rebate Financing policies, which set parameters for its use'and incorporated the required provisions of the business subsidy law. Upon recommendation from the EDA, the City Council also authorized the use of TRF in the construction of an 18,000 sf multi-tenant industrial building in the McChesney Industrial Park. Sherburne County also participated in the project. ECONOMIC DEVELOPMENT MICRO LOAN PROGRAM One micro loan was made in 2000 to Ultra Image Powder Coating. The loan was set up as a participation loan with the First National Bank of Elk River and was used for a building expansion and equipment purchase. The lawsuit with Northstar Diecasting was also settled in 2000 when the company agreed to pay $1000/month for 36 months. The loan fund ended 2000 with a cash balance of $442,528. BUSINESS INCUBATOR In early 2000, Watermark ceased operations and vacated its suite. Also in 2000 SolarAttic, due to vacancies at that time, entered into a twelve-month market rate lease with the EDA for its existing incubator suites. The company vacated 2500 sf of manufacturing space in December of 2000, but will remain in its smaller office space until April of 2001. Two new companies signed leases for incubator space in 2000. Vertical Publishing, which provides an internet presence and archiving service for small publishers and trade magazines leased 2200 sf. Integrated Power Solutions, which has developed a manufacturing process for a solid state battery that can be integrated into the circuitry of any electronic device, leased 1500 sf of space in the incubator and plans to move into market rate space in spring of 2001. MARKETING ACTIVITIES Strategic Industrial Marketing Plan In the Spring 2000 the EDA hired Duckor & Associates, Inc. and appointed a seven-member taskforce to complete a Strategic Industrial Marketing Plan, which was adopted in June. The three-year plan outlines activities necessary to attract and grow light industrial businesses. Staff began implementing activities within the Plan including identifying key accounts and compiling a site inventory. Customer Service & Siting/Expansion Process Plan Providing exceptional location site services is key to expanding Elk River's industrial base. Duckor & Associates, Inc. began facilitation of a Customer Service and Siting/Expansion Process Plan with key staff persons who are involved in industrial development projects. Completion of the Siting/Expansion process is anticipated for Spring 2001. Communication Strategy & Brand Plan Duckor & Associates, Inc. began facilitation of a Communication Strategy and Brand Plan with a staff taskforce in Fall 2000. The tagline "Light Industrial Hub of the Northwest Metro" was selected to position Elk River within the industrial business and real estate development community. The Communication Plan is anticipated for completion in 2001 and will result in the creation of coordinated and professional promotional materials and messages. In October, the City of Elk River participated with the MN Department of Trade and Economic Development in the recognition of MN Manufacturers Week. A tour of Aggregate Industries, Elk River block plant was sponsored by the EDA. Holt & Jackson Development The City approved a proposal from H.J. Development, L.L.P. in October to purchase the city- owned Holt & Jackson site for $350,000. H.J. Development submitted development plans to construct a 14,000-square foot multi-tenant retail facility on the site. The tenants of the facility will include a day spa, upscale meat retailer, and coffee shop. Closing of the land sale and construction of the project is anticipated to occur Spring 2001. CENTRAL BUSINESS DISTRICT ACTIVITIES King & Main Development The Housing & Redevelopment Authority considered four proposals for the development of the TIF No. 16 King and Main redevelopment site. The HRA selected the proposal by First National Bank of Elk River, N.A., who offered $175,000 for the site. Construction of a 25,000-square foot office building began in November and completion is anticipated for June 2001. The sale proceeds and tax increment generated by the new construction will reimburse the HRA for the initial acquisition, demolition and cleanup of the redevelopment site, which occurred in 1996. Downtown Redevelopment Plan Authon'zed In October the HRA and City Council held a worksession to discuss 'future central business district redevelopment activities. Design for the replacement of the "red" sidewalks was discussed for construction in 2001 in conjunction with Municipal Utilities electric line relocation project. The HRA authorized staff to complete a downtown redevelopment plan to provide direction for future redevelopment activity in the CBD. The Redevelopment Plan will include an inventory of properties and constraints, visioning process and an implementation plan. Completion of the plan is anticipated for Fall 2001. Jackson & Main S t Properry In May the EDA transferred its Jackson and Main Street property to the City of Elk River in order to preserve the site for green space within the downtown. BUSINESS PARK DEVELOPMENTS West Business Park (EDA pro perry) The EDA approved a proposal for the development of its Joplin Street property by Gary Santwire/Rivers Crossing, Inc. The development includes the construction of two 22,500- square foot buildings. The northerly building, owned by Equity Management, Inc. (Linda Norha), will provide needed leasable light industrial space in the community. The southerly building, owned by David Ripplinger (Track of the Wolf, Inc.), will create up to 10 jobs at $10/hour wage. The EDA acquired the site in 1997 with tax increment finance revenues and contributed the land value and utility extension costs in an estimated total amount of $258,100 to the project. Opus Northwes~ LLC./ SoftPac Industries, Inc. (Emmerich pro perry) In July the EDA approved a tax increment financing request from Opus Northwest, L.L.c. and SoftPac Industries, Inc. for the construction of a 75,000-square foot flexible pouch packaging facility. The City created Tax Increment Financing District No. 21 to provide $700,000 for the 14-acre land acquisition. The EDA had been marketed the site through a joint marketing agreement since 1997. SoftPac Industries will create up to 60 jobs, paying minimum wages of$10/hour. Elk Path Business Center (!pilson properry) The City extended Business Center Drive to Waco Street and installed sanitary sewer, watermain, and storm sewer to service the Hoyt Partners property. The 80+acres of property was rezoned for Business Park and Highway Commercial development. Development by Allina Medical Clinic is anticipated in 2001. Elk River Business Park Groundbreaking for the construction of the first of several buildings planned for Elk River's East Business Park was held in September. The initial building will be a 52,000-square foot light industrial facility. The project is a development between Amcon Construction, Brookstone, Inc., and Fischer Sand and Aggregate Co. A total of 40-acres is included in the business park that is located off the newly constructed Twin Lakes Road. ~EPARTMENT GALS FOR 2001 The City of Elk River Strategic Industrial Marketing Plan that was adopted in June 2000 outlines the following major goals and activities for 2001: I. Product Offering . Develop attractive signage for East/West Business Parks . Develop East/West Business Park Fact Sheets . Establish joint development agreement with Gagne and Wilson . Utilize GIS (Geographic Information System) to manage commercial/industrial land and building inventory . Utilize City of Elk River's brochure and fact sheet . Develop strategy for marketing/ development of EDA (Brown) property II. Product Delivery Process & Client Service Strategy . Complete and implement Customer Service and Siting/EXpansion Process Plan . Develop roles & responsibilities of process participants . Design and develop proposal prototype . Select and install a software account management system . Develop a "How to do business with the City of Elk River" guide . Conduct project update meetings as needed III. Marketing Strategy . Research and gain working knowledge for Industrial Machinery, Fabricated Metal and Electronic sectors. . Acquire working knowledge for all state, regional and local economic development programs, products and services IV. Key Account & Lead Generation Strategy . Meet with identified key accounts on a regular basis V. Pricing Strategy . Revise funding policy and application forms to be consistent with new communication design and format VI. Communication, Promotion, and Advertising Strategy . Revise and update Web site to be consistent with new communication design and format . Complete and implement Communication Strategy and Branding Plan . Place advertisements in trade journals . Conduct groundbreakings and grand openings for businesses . Participate at DTED's Manufacturer's Week to showcase local fIrms OO]EPARTMENT GALS FOR 2001 The Strategic Industrial Marketing Plan will assist the City in addressing the major issues and goals identified in the City of Elk River Economic Development Strategic Plan (revised 1999). The Economic Development Strategic Plan includes the following major goals: I. Industrial Base . Attract new business to increase the city's industrial base II. Business Retention and Growth . Retain and grow the city's existing business/industry III. Marketing Strategy . Create and implement an industrial strategy to develop the city's business parks IV. Develop/Redevelop East Highway 10 and the Central Business District . Undertake activities that facilitate development/redevelopment on E. Hwy 10 and CBD . 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IE,! i I k~~_.-l I \ \ " l--+\\ rJ ~\\ \=~-=J~.~1 Cj- , I Ii\, I \! \ ,II i c-=-m~'l C...--J \ \\\- .=~"==:;=--r------ \\T'--- 17;t511 i A~ \~~-i .1J \\--t~ \- \t;<<\'.o', -j i\'~ \i\ _.1.-- -~- -T175Th-r-~ Vf.~JUE i I ~I ! I ~~ j ___..J..._ I j~' J I! I j 1 ~--- i L_~___I____ 1- + N~THSTAR caRDOR ~ RAL DEPOT Silt @ 'l.........r , r""""'::'\ ' 1_---, \. _\ I tr ; \- , ____I_____1707~~_~~~, I I t I (' Or:b>>ber 10. 2DOO 11:32:21 a.m. 8OO110J\EEIICP-6P.DMl 1~:;:II~~lt~IWI EAST BUSINESS PARK PHASE I AND H 1[:] <i'.:i;,K(;.' .' .\1 -\' Ei~RiVer ~ ~ ~.o.l w ~Mtvt, IS anything, it is a confluence of histories. From Dakota and Ojibwe nation skirmishes in the late 1700s to industrial park develop- ments in the 1970s, Elk River is a veritable time capsule of Americana. Nestled between forested hardwoods and prairie along the Mississippi and Elk Rivers, the city, eight miles north of 1-94 and just minutes from Minneapolis, is a blend of both rural America and commercial convenience. But much has changed since David Faribault built the first trading post on one of the town's bluffs in 1846. "We're growing at a solid four percent a year," said Marc Nevinski, the city's Assis- tant Director of Economic Development. "We've seen a considerable amount of resi- dential and commercial development in the past decade or so. To balance that growth, the council and EDA (Economic Develop- ment Authority) have taken steps to increase industrial development in the city." Nevinski cites the zoning of over one hundred and fifty acres as business park, the creation of a strategic economic development plan, and the es- ,ablishment of a location site process plan to better serve the city's industrial clients. "The goal," Nevinski said, "is to make the de- velopment process as smooth as and seamless as possible for businesses looking to locate here." In 1872, the village of Elk River incorporated and became the county seat. A little over 100 years later, Elk River consolidated with the sur- rounding township, creating a city of 44 square miles-one of the largest in the state. The town witnessed some moderate growth in the 1970s, but nothing like the influx of residents in the '80s. "We have the residents and all the amenities- the retail shops and restaurants-and now we're looking to expand our industrial base. And that's been happening," said Nevinski, who in addition to Catherine Mehelich, the department's di- rector, comprises one half of the city economic development staff. The city's staff also in- cludes a financial director, a three-person planning department, a six-person inspections department and a public works staff. In addi- tion, the city has a 30-member police force and a volunteer fire department that includes a full-time fire chief. With a population of close to 18,000, Elk River is projected to exceed 20,000 in 2002. That's unprecedented growth, considering that in the 1970s the population of Elk River was A FLcMJ~ River. of Growth . ",\",,::,:,":~f::~;.:,:,.,4:'":" ' "C' '.' 'c. ',"" ' ':':''')''''',G/:'"-~:'_'::t.; <>i: ;.' "<::~.~,.'.'"..::,~; The Light Indusirl~l~:~.'~';:-; ,,~~l:'F:,::~;:';,':i ~;, ~ . In The Northwesi"~.o.', . . ."",,",~.:r.-J,:.~~;_<s;;r:,'.:-\,/?\, 'T;w.ln Cltles"'>"""""~F""'"' .11, ' " ' :.' '\:-/'" '1' - ,: ,~, -: :;'tt,:(~">t,,.~, ''''':J-~~t' . " ~:'~ J elli9. around 2,000, the same size it was just after the Civil War. Part of the reason for the rapid growth, according to Nevinski, is due to recreation. "Elk River is on the way to where people go to relax," he said. "U.S. 10 and U.S. 169 carry a great deal of traffic. The city is on the way to Brainerd and the cabins up north. And it doesn't hurt being just eight miles north of 1-94, which links us to the Twin Cities. The commuting advantage of working in Elk River versus the Twin Cities is the 'reverse' com- mute.lt's a much easier drive for commuters coming to Elk Riverthan it is driving into the Cities." Of course the close proximity of the Twin Cites to Elk River is another reason why com- panies are flourishing in the historic town. Manufacturers can get supplies from metro vendors in same- or next-day deliveries to reduce customer turnaround times. "Elk River," Nevinski said, "is fast becoming the light industrial hub in the northwest metro area. "We did a business survey last year. One of the things that our businesses consistently noted was Elk River's excellent access to vendors and services in the Minneapolis-St. Paul area. Addi- tionally, we have a lot of those services right here in Elk River. Tool grinders, hardware stores, of- fice supplies, printers and publishers, quality ven- dors so that businesses here don't have to keep running into the Twin Cities-we're getting a nice group of businesses that serve one another." Marc Nevinski, and Catherine Mehelich (Economic Development Staff) ~p~ I n the 1970s, the city developed the Elk River Industrial Park not far from the center of town, a conglomeration of industries on sprawling, well-manicured lawns. Though the plan eventu- ally called for the city to take over the park, the city had yet to establish an economic develop- ment authority. Thus, the park was devel- oped by a local development corporation of over 100 Elk River citizens. One of the ma- jor players in Elk River development has al- ways been First National Bank of Elk River president and CEO Dick Gongol!. "One of our goalS as a community was to try and provide work here so people didn't have to commute," Gongoll said. "It's also important in Minnesota to have a good com- mercial base because of the tax structure- we can better support our schools that way. "We've been fortunate to have people in our community who are aggressive in those areas, and we got together with our friendly competitor, the Bank of Elk River, for some of the financing. We wanted to make Elk River a shopping area, a desti- nation area as opposed to a drive-through town." Mission accomplished. Gongoll and others got their growth, and then some. "I believe the growth happened a little faster than we projected," Gongoll said. "Our residential growth has precipitated our retail sector, and now we're working on stimulat- ing our industrial base. But overall, I'm very pleased with our strong and vibrant econ- omy." Besides his bank duties, Gongoll is one of five governors of the Elk River Investment Club, an LLC of 22 members. One of the chief goals of the club is to work with the City of Elk River in getting new companies into the city's incubator program. "We try to coordinate," Gongoll said, "our efforts with the city to help emerging busi- nesses get out of the garage, so to speak, and into the incubator program. Currently the club is working with four or five businesses at this time. Our club gets a commitment from the proprietor that his or her business will remain in the incubator or at some loca- tion in Elk River. It's venture capital that's for businesses looking to grow in Elk River." When the city did take overthe business park, there were approximately half a dozen lots still available. That park was fully built- out in 1999 and is home to companies such as the Tescom Corporation (high purity and industrial controls), Alltool Manufacturing (metal fabrication), E&O Tool & Plastics (plas- tics) and the Custom Conveyor Corporation (conveyor equipment). And there's the Cretex Companies Incorporated, makers of concrete girders for bridges and culverts, a com- pany that has stayed in Elk River and has thrived, and a variety of other industries. East on U.S. 10 is the Horizon Thermoform Plastics Company that moved to Elk River in August of 1998: In two years it has ex- panded its workforce to 30 and projected sales are at two million dollars. Horizon is national in scope, serving customers from coast to coast. Horizon Thermoform and ~ ~ I companies such as Elk River Machinp Company and Metal Craft Machine & EI gineering are strong representations of what the city is trying to bring to its indus- trial base. Workforce issues are a concern for all businesses in today's economy. However, the Elk River area appears to have a high concentration of skilled labor. "We seem to have a large pool of people in the area with trade skills," Nevinski said. He also noted that Elk River firms pull people from the Twin Cites, St. Cloud, and even from more rural areas of the state. The breakdown of the city's industrial base bears this out. The number of Industrial machinery-related companies has reached 18 while the mineral and rubber-plastic in- dustries take a distant second with four com- panies each. The industrial-machinery cat- egory also leads in the employee category with 28 percent of the industrial workforce, followed by the fabricated metal and elec- tronic equipment sectors with 22 percent each. Mineral employment accounts for 15 percent of the workforce while rubber-plastic employs nine percent. But those numbers will soon turn old. Tv balance residential and retail growth, the city created two new industrial parks, appropri- ately dubbed the East and West Business Parks. Phase I of the East Park, a 40-acre tract that will include a 50,000-square-foot multi-tenant building, will have access to a four-lane industrial grade road. The park is also bordered by U.S. 169 and the Burlington Northern Railway. Adjacent to the 40 acres lies another 90 acres which will be Phase II of the East Business Park. Just to the south of Phase II, across 173rd Street, is the site of the proposed North Star Corri- dor Station, a depot that will run from Rice (north of St. Cloud) all the way into the Twin Cities. "The commuter line will connect with the light rail system in the Twin Cities," Nevinski said, "and run down to the air- port, eventually going into St. Paul and the outlying suburbs. Right now we have a double track that runs through town that averages 50 to 60 trains a day. We do have a rail spur downtown, and some busi- nesses have taken advantage of that." V ElkrRiver The West Park features adjacent 20- and 22-acre sites that run parallel to U.S. 10. These sites, which stretch west to the Sherburne County Government Cen- ter, have been rough graded and the utili- ties-gas, water and electric-are already in place. On the other side of the Government Center is an 83-acre tract scheduled to be ready for development in September of this year. Both the East and West Parks sit on major transportation corridors, highways and rails that link the parks to the rest of the state and beyond. "These areas are zoned 'business park' and are ideal locations for campus environments," Nevinski said. "The design requirements are a bit higher than the more established industrial parks we have, but trails, ponds and other amenities will be incorporated into the parks as they develop." bills by 30 percent in Ohio and West Vir- ,~ ginia. We can also heat a swimming pool for around ten dollars a month, as op- posed to $300 a month for natural gas." -\./ -'I \C, ;; ..,,,,"'1:." Elk', River I , '~.40", Even though the city is looking more toward embracing the industrial company to take root and grow within its corporate limits, its arms ~ (!~ have and will spread wider. Another drawing card for the city is its "Energy City" designation by a "Though we've leaned toward more of the machining, metals and com- state organization called Energy Alley. Conservation, innovation and de- puter-electronics companies," Nevinski said, "we're looking for viable cades worth of just saying no to pollution has pOlished Minnesota's emer- companies who are looking to stay in the area once they become estab- aid city as it strives to keep "green." Iished. Companies who will create good wages and make capital invest- In 1998, the Environmental Protection Agency awarded Elk River its ments-we're certainly open to meeting with them in the hopes of inviting Project of the Year for the city's flame that burns off methane that forms them in." Sometimes that means helping companies establish themselves, inside landfiil berms; and city environmental-energy leaders meet monthly nonbankable companies who are looking to go public. Candidates forthe with state energy leaders in discussing energy matters since the city is city's incubator program are chosen by the Economic Development Au- the state focal point for new energy technology and services. These "en- thority. ergy talks" often produce award-worthy innovations such as "energy "We're not necessarily targeting new manufacturing companies forthe houses" that feature a dozen or so energy technologies in each house. incubator," Nevinski said, "but companies offering high-tech prod- Energy House I, for example, uses a geothermal pump for heating and ucts or services." The EDA leases the incubator building at a low per- cooling the interior of the home, using the constant temperature of the square-foot cost. The space has been improved and divided into various earth below the frost line. suites. A company can pay a portion of its rent in cash, and the remainder The city is also set to receive one of the largest wind generators in of rent is bartered for stock. the world. With a height of nearly 200 feet and blades with a diameter One company currently in the Elk River incubator is SolarAttic, a com- of close to 180 feet, the wind turbine will generate enough power to pany that developed the technology to recycle the heat that gets trapped in run 250 homes. attics. "Environmentally," said Stephen Rohlf, the city's building and zoning "We can take attic heat," said company founder Ed Palmer, "and put it administrator, "Elk River has a reputation of being tough but fair. There's a back into the house to reduce heating costs. Or we can use it to heat lot of mineral mining going on just north of town. When a mineral contrac- swimming pOOls or hot water. And when you take heat out of the attic, you tor was asked, in an environmental context, what the toughest city was won't have to run the air conditioner as much in the summer." While he'd ever worked in, he said Elk River. And when he was asked what his developing his energy-saving technology, Palmer worked out of his ga- favorite city to work in was, his answer was the same-Elk River. That's rage for years, slowly refining the idea since June of 1984. In August one of the more honest compliments on our city that I can remember." of '86 Palmer began working full time on his concept, and now he's Minutes from the Twin Cities yet far enough away to have maintained taken it a step further by working out of the city's incubator. its small-town character, Elk River still offers both industrial and high-tech Ed Palmer on the Elk River Incubator: "It's been extremely helpful-it got opportunities to companies looking to expand or establish themselves. us out of the garage. The incubator gave us a commercial opportunity A../ _\( where customers and investors can come out and see our products and ~)/ our small manufacturing facility. People are a little weary about driv- EC"'I"kf",: . 'RI'ver ing out to someone's garage in a residential area. It's given us a big boost in driving us forward." 330 SolarAttic pool systems are currently used in 33 states, and the 13065 Orono Parkway Elk River, Minnesota 55 attic units in 16. TOO & Phone: 763-441-7420. Fax: 763-441-7425 "The attic unit has proved," Palmer said, "to cut annual heating www.elk-river.mn.us REPRINTED FROM Business &. Industry MAGAZINE ~A+J.~ Yet the average cost of industrial square footage in Elk River will hardly detour a company from setting up shop. "The price of industrial land here," Nevinski said, "is Quite reasonable. From $1 to $1.20 per square foot, which includes the improvements. In some nearby areas, that price goes up anywhere from $2 to $3 dollars per square foot." Yet, there are other incentives for prospective businesses. Financially, Elk River is competitive with other communities in the state, offering tax increment financing, tax abatement and sub-prime loans among other tools. "We can also provide assistance to both new and existing businesses that qualify," Nevinski said, "but we're careful not to overburden our tax- payers. Keeping taxes low is a priority of the council." ~INANCE OOEPARTMENT ~NNUAL ~E.PORT 2000 Mission Statement The Finance Department's mission is to manage all aspects of the City's finances with excellent service, integrity, professionalism, and efficiency so we may provide accurate and timely information, recommendations, creative solutions, and suggestions that foster sound financial management of the City. EPARTMENT TAFF Joan Frick, Senior Accounting Clerk Lori Johnson, Finance Director Lori Ziemer, Assistant Finance Director Lauren Wipper, Payroll Clerk 1/14/85 9/26/85 2/27/95 5/13/96 EAR IN E VIEW FINANCE REPORT /INFORMATION: Please refer to the City of Elk River's Comprehensive Annual Financial Report (CAFR) for the Year Ended December 31, 2000, for financial and statistical information on the City. This Finance Department Annual Report is a review of Finance Department activities, goals, and other pertinent finance related data; it is not intended to provide any fInancial or statistical information on the City. CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING: The City was awarded a Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report (CAFR) for the year ended December 31, 1999. This is the eleventh consecutive year the City has received this award. The 2000 CAFR will also be submitted to the Government Finance Officer's Association of the United States and Canada for review. GASB 34: GASB 34 is a statement issued by the Governmental Accounting Standards Board (GASB) that signifies the most comprehensive and, some say, the most important change ever in accounting and financial reporting for state and local governments. The GASB has been working on this project to change the framework of financial reporting for almost 15 years and in June, 1999, released Statement 34, Basic Financial Statements - and Management's Discussion and Analysis - fir State and ucal Governments. Basically, Statement 34 is a new set of accounting rules and standards that apply to state and local government accounting. GASB recognizes that this is a very significant change that requires not only a great deal of time and effort to implement, but also requires learning and applying a new set of standards and rules. In order to give governments time to make the required changes, a three phase implementation timetable was established which is based on the total annual revenues of the government. Elk River falls under phase two which includes governments with total annual revenues of at least $10 million but less than $100 million; required implementation for phase two is for periods beginning after June 15, 2002. For Elk River this means the CAFR for the year ended December 31, 2003, must comply with Statement 34. Although this may seem like a long time away, the Finance Department has already begun working on implementation. Many o(the larger cities are adding staff and increasing their- budgets to accommodate the extra workload; however, we will probably not have that luxury. That means we will need to accomplish all of the GASB 34 requirements, in addition the normal workload, with the resources we currently have. PUBLIC IMPROVEMENT IDEVELOPMENT FINANCING: East Elk River - The final bond issue for the East Elk River Improvements was issued in November. Street and storm sewer costs for the portion of Twin Lakes Boulevard (originally called Tyler Street) that are within the TIF 19 boundary were fmanced through the issuance of the $800,000 General Obligation Tax Increment Bonds, Series 2000A. In 1999, a $5,725,000 general obligation improvement bond was issued to finance the water and sewer project. Street and storm sewer costs are also being fmanced though federal high priority project funds, TEA21 funds, and city municipal state aid. The remainder of the street and storm sewer project will be funded with city reserves and project funds. Western Area Phase 4 - $1,275,000 Series 2000B General Obligation Permanent Improvement Revolving Fund Bonds were issued in November to finance trunk sewer and water extensions, Business Center Drive and Waco street improvements, and associated storm sewer. This bond issue will be paid entirely by special assessments levied against benefiting property. Refunding Bonds - Two refunding bonds were issued to refund the 1989B (TIP 6 Mork Clinic) and 1990A (TIF 7 AmericInn) Taxable General Obligation Tax Increment Bonds and the 1992A General Obligation Improvement Bonds (Western Area Phase 1). The refunded issues resulted in present value interest savings of $70,525.57. Estimated New Debt in 2001- Absent developer requests to finance improvements, there are no large street, storm sewer, trunk water or sewer, or facility projects planned that would require the issuance of bonds. Water revenue bonds of approximately $2,700,000 are expected to be issued to finance well and tower construction in east Elk River. ECONOMIC DEVELOPMENT /TAX INCREMENT FINANCING (TIF): Reviewing, analyzing, monitoring, administering, and reporting on TIF and, to a lesser extent, other economic development programs continues to be a small but very important function of the Finance Department. The Finance Department continually monitors TIP legislation and legal interpretations by the Office of the State Auditor (OSA) as they relate to the City's TIF districts. This year a task force of several city finance directors, including Elk River's Finance Director, legal staff and representatives from the League of Minnesota Cities, the Association of Metropolitan Municipalities, and other government organizations met to develop a discuss issues and develop strategies for meeting legal compliance as determined by the OSA and dealing with issues raised by the OSA. The task force met with lead TIF representatives from the OSA to try to come to a compromise on several issues and to talk about recent law changes such as the involvement of the Attorney General in determining materiality of non- compliance findings. Although much discussion took place, the OSA did not make any changes in its enforcement procedures, legal interpretations, or outlook on compliance. Unfortunately, this forces cities to apply today's rules to past actions taken under laws and rules in place at the time the district was established or amended. To some extent it is like filing your income taxes under the current laws and regulations and several years later getting a letter from the IRS saying that return from several years ago now needs to comply with all the new laws that were not in existence at the time you filed the return. Staff will do its best to ensure that the city closely follows current TIF requirements imposed by the State and the associated interpretations of the OSA. INFORMATION SYSTEMS: In the past the City has relied on consultants to meet its network administration and other computer needs. The addition of an entirely new computer system, including a rather complex network, in the police department made it possible to justify the addition of a staff member to handle the city's computer issues. Fortunately, Andover was in a similar situation so the two cities now share an Information Technology Coordinator employed by Andover. All departments including streets, fire, and the senior center have utilized this employee extensively. At some time in the near future, Elk River will require a full time IT Coordinator to handle its ongoing and every increasing and changing technology needs. FIXED ASSETS: With the help of an accounting student intern, all of the city's fixed assets excluding infrastructure were inventoried. This was a time consuming project that could not have been accomplished without additional staff. For each asset an updated asset record was created which includes a photo of the asset, a copy of the original invoice if available, and other pertinent information. Having updated, well documented asset records is important for accounting, insurance and internal control functions. BENEFITS COMMITTEE: This committee was established by the City Council to review the current employee benefit package and to present a benefits proposal to the Council for consideration. One of the main goals in establishing the committee was to help employees understand the insurance benefits process from all aspects and the constraints the city faces in getting the best benefits to its employees while still being fiscally responsible. Another goal was to help the city retain its current employees and recruit new well-trained and skilled employees. Based on information presented by the committee, the Council approved a new benefits package for non-union employees effective January 1, 2001. COMMUNITY RECREATION FISCAL AGENT: The city was appointed as the fiscal agent for Community Recreation starting January 1, 2001. The city has acted as payroll agent for several years. The Community Recreation board felt that the Elk River could better meet its accounting needs for timely and accurate reporting to the members of the Joint Powers Agreement. EPARTMENT GALS FOR 2001 FINANCE/BUDGET PLANNING AND POLICIES: Long range planning and policy review and adoption have been goals of the Finance Department for several years, and the opportunity to accomplish these goals is now underway. To operate efficiently and effectively for both the short and long term, it is critical to have the proper policies and tools in place. Long range planning, including establishing priorities, is especially important because it provides staff and Council the direction and guidance needed to make informed decisions. Most, if not all, of the Finance Department's requests for policy adoption and implementation will be rolled into the Key Financial Strategies process the city is now undertaking. This will eliminate the need for the Finance Department to request additional Council meeting time to address these issues. Some of the policies being proposed are very simple like a Purchasing Policy that sets the level of authority for purchases by the department head, city administrator, and those that require Council approval. On the other hand, the Fund Balance policy will be much more complex. Some of the other policies that will be proposed include budgeting, use of one-time revenues, and debt management. In the past, the Council has done long range planning for streets and other public improvements, but long-range equipment and facility planning have not been part of the process. It is very important to include these in the long range planning process because these are long term and some times ongoing needs that often require a significant financial commitment from the city. Having a plan in place to address needs for a ten or twenty year time frame will help the Council make decisions now that will ensure that the long range needs of the city are met in the most efficient way possible. Of course, the Council will need to annually review, update and revise the plan to keep it accurate. CONTINUE GASB 34 IMPLEMENTATION: Work has already begun on implementing GASB 34 to meet the required December 31, 2003 deadline. One of the new requirements changes the way budget information is presented in the Comprehensive Annual Financial Report (CAFR). Governments will continue to provide budgetary comparison information in the CAFR, but now along with the amended budget, the original budget must be compared to the actual results. This may change some of the city's current budget procedures so the Council should be prepared for implementation changes in the next budget process. There are many other components of implementation that will require significant time and resources such as inventorying all infrastructure and recreating and redoing all of the computer spreadsheets and forms required in the CAFR, to name a few. STAFF ADDITIONS: The 2001 budget includes the addition of a part time accounting clerk. This position will assist with daily deposits, accounts receivable, accounts payable, Community Recreation receipts and payments, and other office duties as assigned. The current workload certainly justifies the addition of this position even without the extra workload taken on by the department by serving as fiscal agent for Community Recreation. A request will be forthcoming to the Council to advertise for this position so it can be filled by early summer. REVIEW. PURCHASE AND IMPLEMENT FINANCIAL SOFTWARE: In 1997 new financial and payroll software was purchased to replace the current ten year old software that was no longer going to be supported by the vendor. In 2002 the current software will be five years old, and, although it is preferable to stay on the same system for as long as possible, at this point it is necessary to make a change to an updated software package that can better handle our needs. There are now more government finance software packages available that run in the PC network environment than there were five years ago. These new and updated software packages are more compatible with the reporting and accounting changes required by GASB 34. Review and selection of software will begin soon with the purchase and implementation planned for 2002. MONITOR LEGISLATION: The Finance Department will continue to closely monitor bills proposed by the Legislature that may impact the city. The Governor's Big Plan, tax increment financing, economic development, personal property tax on utilities, sales tax exemption for cities, and property tax legislation are of particular interest. Of course, we will take action as necessary and work with associations such as the League of Minnesota Cities as the bills work their way through the legislative process. 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CD en _ < CD 0 CD 0._:> o ::r c: :> CD CD :;g; ~. 5 m <':<0. Ill' en C:-f- CD ::r 0 CD 2001 GENERAL FUND BUDGET and TAX LEVY Summary Information in Chart Form 2001 GENERAL FUND REVENUES BY SOURCE Other Revenues 2% Licenses & Permits 8% Fines & Forfeits 2% Transfers 5% I ntergovernmenta Revenues 17% Charges for Services 7% 2001 GENERAL FUND EXPENDITURES BY CATEGORY Public Works 16% General Government 23% Culture and Recreation 11% Public Safety 50% TAX LEVY FOR COLLECTION IN 2001 I nfrastructu re 4% Economic Development 3% Debt Repayment 6% Library 1% General Fund 86% [i]IRE ~EPARTMENT ~NNUAL ~EPORT 2000 Mission Statement The primary mission of the Elk River Fire and Ambulance Service is to nlinimize loss of life and property for the citizens of the city of Elk River and contracted areas from sudden medical enlergencies, fires, natural disasters, and life threatening situations and to assist other emergency agencies. To perfornl these services in an efficient manner by maintaining effective fire prevention, emergency response, fire suppression, and firefighter training. EPARTMENT TAFF Bruce West - Chief Mike Trunnell - First Assistant Chief - Training Officer Rob Dreissig - Second Assistant Chief - EMT - Review Board - Relief Assoc. President Dan Kreuser - Third Assistant Chief - Assistant Training Officer Cliff Anderson - Captain 1 - Assistant Training Officer Cliff Skogstad - Captain 2 - EMT - Assistant Training Officer - Relief Assoc. VP Phil Collins - Captain 3 - Review Board - Relief Association Trustee Bob McCartney - Retired February 2000 Jack Kreuser Steve Dittbenner - EMT - Ambulance Coordinator - CPR Instructor Rick Morrell - Review Board Ken Dehn Ralph Barsody - Communications Board Randy Sykes - Relief Association Trustee John Follmer Robert Pearson - Relief Association Secretary Dennis Anderson George Anderson - Communications Board Jeff Smith - EMT - Communications Board Mike Crepeau - EMT Duane Smith - EMT Steve Olsen - EMT - Review Board Steve Greene Terry Elliott - EMT - Secretary and Treasurer Jeremy Collins Keith Thorson - EMT Mark Richardson - EMT - Relief Association Treasurer Cory Altman Mark Wallace Nate Dittbenner - EMT Gary Lore Chris Curtis - EMT - Hired 3/00 Rich Czech - Hired 3/00 Mike Demarre - EMT - Hired 3/00 Jim Hildebrandt - Hired 3/00 Jeremiah Sims - EMT - Hired 3/00 E VIEW Elk River Fire Department The Elk River Fire Department continued to have a busy year in 2000. Our fire department and ambulance service responded to over 1453 calls during the year. Training continues to take a vast amount of time for our paid-on-call firefighters. Our department training officers do a tremendous job in preparing monthly and special drills. Our department also uses certified fIre training instructors from the Anoka Vo-Tech to assist in specialty training topics. During the year 2000 the fire department, with a donation from a local business person, received a second set of Amkus Rescue Tools for the department's use during motor vehicle accidents in our community. This second set of tools will be placed on the newly purchased fIre department pumper during the year 2001. This will enable our fire department to have two sets of extrication rescue tools on the scene of motor vehicle accidents. Our fire department would like to thank our generous business community for their donations to the Elk River Fire Department. Also during 2000, the fire department purchased a new fIre chief vehicle for staff use. The 1994 Chevrolet Blazer was put into use by the fire inspector who was hired ill July 2000. The hiring of the full time fire inspector/administrative assistant for the Elk River Fire Department has enhanced our fire inspections for commercial/industrial businesses within our community. I am very pleased to have our full time fire inspector on board at the Elk River Fire Department. During the year 2000, the Elk River Fire Department responded to over 40 gas line cuts within our service area. This was a three-fold increase in responses to gas line emergencies compared to 1999. With numerous construction projects slated for the year 2001, the fire department expects numerous incidents of gas line emergencies during the year. I am currendy working with the Minnesota Office of Pipeline Safety in the hope of reducing the number of contractor errors that cause gas line hits. Finally, I would like to recognize Mike Trunnell for his dedicated service to the community and the department. Mike entered the fire service with the department in November 1980 and currently serves as first assistant chief for our department. Mike also serves as our training officer and dedicates his time and efforts to ensure quality fire training on a monthly basis for our membership. The position of training officer for a fire department is a vital position, of which Mike continues to do an excellent job. Emergency Management All of the hard work during 1999 from all of the departments was a success in regard to Y2K being a "non-event." As emergency management director for the city of Elk River, I participated in the days after the Granite Falls tornado, which was an excellent learning process. Below is a list of 2001 goals and objectives for our emergency management department: . Continue the planning for the 2001 full scale exercise Review roles and responsibilities with all department heads Review roles and responsibilities with emergency operation center staff Continually update Emergency Operations Plan and Resource Manual Hold debris management course in conjunction with Sherburne County Emergency Management. . . . . OOEPARTMENT GALS FOR 2001 1. Implementation of a Sherburne County Confined Space Technical Rescue Team 2. New Station Committee will continue to look at future station designs. 3. New Engine 3 selection, purchase, and on-line placement. 4. Rapid Intervention Team development. 5. Continue our fire prevention education with schools, civic groups, and with additional focus on adult education. 6. Continue planning and preparation for the May 2001 full scale exercise. 7. Continue with computerized pre-plans for the commercial and industrial businesses in our community. 8. Purchase of laptop computer for Engine 1 with instant occupancy information that includes commercial, industrial, schools, daycare, and nursing home for the officer in command. 9. Grant application for Fire Prevention Program, United States Fire Administration. 10. Implementation of updated 5.0 Firehouse Software. T AT IS TICS REVIEW OF DEPARTMENT CALLS AND COVERAGE FIRE CALL SUMMARY (5 YEAR) 2000 1999 1998 1997 1996 384 356 402 402 416 $ 531,360 $ 284,400 $ 189,321 $ 346,963 $1,087,829 2000 FIRE CALLS City of Elk River City of Otsego Township of Big Lake Township of Burns Mutual Aid 292 59 10 13 10 76.0% 15.3% 2.6% 3.3% 2.6% City of Elk River City of Otsego Township of Burns Townshi ofBi Lake 100% 65% 47% 20% Estimated square miles covered - 87 square miles Estimated population covered - 30,500 Estimated property value - 566,617,000 (not including tax exempt property) Estimated firefighters per call - 16 (average) Mutual Aid Contracts: North Suburban Mutual Aid (24 departments) Sherburne County fire departments (5 departments) Albertville, Monticello, and Princeton Percentage of Calls per Type of Incident for 2000 Structure Trees, Brush, Grass Personal Injury Accident Odors/Smoke Vehicle Fires Spills 4% 13% 23% 6% 7% 15% Fire Alarms Refuse Fires Carbon Monoxide Detectors Controlled Burning Mutual Aid Miscellaneous 21% 2% 1% 3% 3% 1% . Structure o Odors/Smoke . Fire Alarms . Controlled Burning .3%",030/.1% .4% .1% ~ ~ ) ~ 012% .21% 024% .7% . Trees, Brush, Grass . Vehicle Fires [J Refuse Fires o Mutual Aid o Personal Injury Accident . Spills . Carbon Monoxide Detectors . Miscellaneous Total Number ofPire Calls by Month for 2000 January 32 July 31 February 21 August 36 March 36 September 31 April 42 October 38 May 32 November 29 June 29 December 25 Dee Nav Oet Sep Aug Jul Jun May Apr Mar Feb Jan 0 10 20 30 40 50 N o ~trj ~ ~ ~~ "0 < .... n .... "" e."Tl Joool =t. S n "Ot::;:l 8 n <"0 n ~ ~ i = n .... = lo'd.... - ~ = -<n l.>> n p~g: o ... n o n ~ on'" I~ - trJ N 0 ~~ .... OS'IN 8 ~ n g I~ ...... o ~ <~ N n n 8 ~ 81~ o .... ~ = n '" ~ CJ ~ ~~ ~IN 8 ~ cJti' g ~w~~~ '" I>> ... 0:9. ..... n '" :>;' Ef ..... ~ '" ~ n < ~ (J) en n C dQ' N ::. g: e '" OI,J n fir" ...... 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EPARTMENT ~T AFF Full Time Staff Manager: Rich Czech Night Supervisor: Case Hayward Case has worked for the Arena since December 1990. When the city took over operations, Case became the Maintenance Supervisor, a full time employee for the Arena. Case's current title is Night Supervisor, which has given the Arena some stability during the evening hours. Case will transfer to the Street/Park Department in April and will return to the Arena in October. Maintenance Supervisor: Jerry Davis Jerry was hired in November 1999. Jerry used to be the Arena Manager at the Princeton Arena and he brings a wealth of experience in the day to day operations of an Arena. Jerry has also worked some weekend shifts, which has eliminated the need to hire another part time Zamboni driver. Part Time Staff Arena Workers I (Zamboni Drivers) Jeff Peterson is our senior part time Zamboni driver. Jeff has been with the Arena since the fall of 1995. Rick Reemts has been an employee since the Fall of 1996. Rick works full time with the Postal Service. Dennis Walker has joined the Arena Staff since the winter of 1998. Dennis's full time job is working at Saxon Motors. Lee Dzuik joined the Arena staff this Fall. Lee is retired from G and K Services. Andy McNair had worked for the Parks and Street Crew this past Summer and started with the Arena in November. Andy is a senior at the Elk River High School. Arena Worker II (front area personnel) Jake Henriksen became an employee in November. Jake is a senior at the Elk River High School. Monica Hacklinger has been an employee since 1 999 and is a senior at the Elk River High School. Cashiers Debbie Ulmer has been with the Arena since 1992. Debbie is a teacher in St. Paul. Pam Cook has been with the Arena since 1998. Pam is a receptionist at a local chiropractor. Michelle Risting began working for the Arena early this winter. ~EAR IN E VIEW The Spring of 2000 found the Elk River Boys Hockey Team not making it to state, however the attendance continues to be strong with record crowds attending the games. The following are the yearly attendance for the past four seasons for the regular season Conference and Non Conference games played at the Elk River Arena (11 games per year): Year Attendance 97 - 98 5,157 98 - 99 8,058 99 - 00 10,403 00 - 01 8,021 The Breakaway Spring and Summer Hockey leagues that the Arena and Community Recreation run jointly are in its fifth season. The leagues' mission is to provide a fun learning experience for all players participating in the league while keeping the cost at a minimum expense for each player. The league is very popular in the younger levels. The Skating Academy, which is also a joint effort between the Arena and Community Recreation, has again shown increasing amounts of skaters participating in the program. The program offers skating lessons for all ages and abilities. The Academy will offer a new program this coming Fall, Hockey Skating lessons. Lessons will show skaters how to control their edges, correct ways to stop, and to skate backwards. Just developed is the Figure Skating Club. The club is independent from the Skating Academy and is operated by the parents of the club like Youth Hockey. The club will give skaters the opportunity to compete at meets. Ice hours between the four years of operation has minor fluctuations from year to year (See attached chart) the biggest changes came from the 1997 and 1998 spring and summer season. Even though our Summer ice sales are increasing, I believe in the next couple of years the demand will stabilize. The city of Buffalo has passed a 3.1 million-dollar expansion to add another sheet of ice to their existing sheet. Monticello / Annandale and Maple Lake High School hockey will most likely move their program to Buffalo. This will open up about 100 hours of ice time from November through February. I have already been in contact with a few associations that would like to purchase some of these hours when they become available. We should be able to sell these hours, however the extra revenue that their games brought in will be hard to recoup. The two major improvements to the Arena this year were the rubber matting and painting in the Olympic rink. Both of these items really gave the rink an atmosphere of a real rink. This past Fall we found another leak in the rink floor of the Barn. Fortunately we were able to locate the leak and fix it in a timely matter. The rink floor was installed in 1978 and has a life expectancy of about 20 years. As you can see the floor is at the end of its life expectancy especially when you consider that we have made five other repairs in the floor in the last eight years. It will be just a matter of time before a major leak accords that will result in a lost of revenue, create delays, and may result in major expenses. We will continue to monitor the floor to help determine when the next leak will accrue, however it's next to impossible to predict when the next leak will accrue. Dryfloor events, (activities that are run on the Barn side when the ice is out) are continually growing. The major dryfloor events are the Youth dances (three through out the year), the Chamber of Commerce Business Expo (held in April), Jose Cole's Circus, and The Elk River Arena's Arts and Craft Fairs, (which are held in May and September). There are also several other small programs, such as dog obedience classes, Special Olympic programs and other community programs. A program that I would like to see established is an indoor soccer program. A lot of kids from around the Elk River Area are playing indoor soccer in other communities. Unfortunately the cost of the turf and retro fitting the arena to accommodate indoor soccer would be about $50,000.00. However I feel this could be recouped in four to six years. I truly believe that utilizing the Barn to its full potential when the ice is out can be another great source of revenue for the Arena. The program that I enjoy the most is the Arena's Breakfast Club. Seniors come in Monday, Wednesday, and Friday Mornings to walk. After their walk they are invited to enjoy some complementary coffee and conversation. There is always someone that brings in some home baked items. Other walkers during the unpredictable weather also use the Arena. The Arena is open for walking during the regular season (November - March) from 9:00am to 9:00pm. The Arena's main goal in 2000 was to have Elk River Youth Hockey complete its agreement to paint the Olympic rink and to have them finish the bathrooms in the locker rooms in the Olympic rink. Both of these projects where completed due in part by the efforts of Dave Aro, the president of youth hockey. Working with Dave we were able to work through all the diversities to complete both projects. This Summer we starting changing out the light fixtures in the Barn, most of the light fixtures were the original fixtures and not energy efficient. They should all be completed by the year 2002. We have been busy installing center groove wood in the Barn, this has not only made the Barn look more appealing it also insulates the Barn making it comfortable for the spectators. EPARTMENT GALS FOR 2001 Our main objective does not change a lot each year and that is to continue to control expenses while generating revenue. Other objectives are to continue to follow our mission statement by continuing to strive for first class programs. Some of the goals for 2001 are: . To continue to look into an indoor soccer program. . To expand the in house skating programs (Break Away Hockey League, Skills Plus Hockey Clinic, and the Skating Academy). . To continue to install new light fixtures in the Barn. . Continue to install the center groove in the Barn ~T AT IS TICS Monthly Hourly Ice Usage 1997-2000 1997 1998 1999 2000 Total Hours January 437 514 530.75 519 2000.75 February 433.25 439 422.5 414.75 1709.5 March 232.75 266.25 313 141.5 953.5 April 135.5 172 187 40 534.5 May 113.25 141 61 75 390.25 June 83 111.5 Shut down 120 314.5 July 73.25 156 155.25 192.5 577 August 128.75 162.5 164 183.5 638.75 September 204.5 201 186.42 201.5 793.42 October 441 427.25 365 451 1684.25 November 508.5 500.5 464 507.5 1980.5 December 522 490 490 544 2046 TOTALS 3312.8 3581 3338.92 3390.25 13622.92 c;i :;f () Q 0 'tl m>m III III "i CD x Ul _ Iii -0 =r Ul "io"" ::::I ;:;: ~ iil ijj' Ul III 0 ::::1-;;0 .. CD' - CIl - ::J c.. ~ _. .., 0 CD :.i" et ;:;: < (j r:: S, CO 1Il r::N(1) c:I: CIJ tD~., > III 0 '< CD r:: < !'!~)> iil Ul -0 0' "2- ..., ::J III lD (1) III ::::I iii' :::l 0 c.. Q) CD 0 S'; =r (1) III X r.C '0 CD (1) Ul :::l 0. ;:;: c:: ~ ~ ~ ~ ~ ~ CD @ r:: en ~ ..... ~ ~ a. 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III lD 0 ~ CD CIl ::J g ~CD ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ CD r:: 0;& ~ N a. w (JI N N ~ ~ ~ ffi CO mlO ~ (JI N m ... ~ ~ ~ !!l. _ lD "....J ""0 ~ ~ en en en ~ ""0 ~ w- 8 8 8 8 8 8 8 ~ 8 8 8 8 8 8 8 8 8 8 ~> ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ > 0 & ~c: :>1l ..... W .....Ill ..... ..... W N ..... ..... ~ ..... III w- .N ... .w N ~ ~ ~ w (JI ~ 50 - ""0 ~ (0 ~ ~ ~ k "....J ~ ffi ffi en ~ w ~ ~ ~ ~ m ~ 0 0 ~ ~ ~ CO P P ~ m w Co ~ &l m Co ffi g) ~ 8 ~ ~ 8 ~ ~ N ~ W ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ CD III iil ::J 0 CD ~ ~ ..... (JI ..... ~ CO ~ .CXl ~ .~ .N ~ ~ CO in CO ~ ~ ~ ~ N ~ in en "....J N ~ ~ ~ CO W ~ (JI (JI p 0 ~ ~ m (0 0 m m w ~ &l 0, Co ~ f:B ~ ::. ::. 8 ~ m ~ w 0 ~ ~LK ~IVER [;lIBRARY ~ ~RANCH OF [ijREAT ~IVER ~EGIONAL ~IBRARY NNUAL ~EPORT 2000 Mission Statement The primary mission of Great River Regional Library is to serve the citizens of the region as an information center. The library attempts to provide materials and programs that will promote an educated citizenry and enrich personal lives. These materials and programs are provided to help meet the educational, informational, cultural, and recreational needs of the reglOn. ~EPARTMENT TAFF Regional System: Elk River Public Library is one of 32 Great River Regional Libraries encompassing six counties in central Minnesota. Responsibilities of Great River Regional Library The staffing, salaries and benefits, collection development, delivery service, automation repair, phone service, circulation system, fax services, telecommunications, administration, cataloging, Internet access, operating policies and procedures. Great River Regional Library Employees: Annual Circulation 1999: Annual Circulation 2000: Mick Stoffers Georgia Jones Jennifer Kreger (Replaced) Terry Pfleghaar Pam Wagman Monica Miller Janice Connolly Pam Schiltz Rita Schmahl (Replat'Cd) Heather Schiro Rose Bailey Amanda Schultz 186,407 179,493 Branch Librarian III Branch Assistant Branch Assistant Branch Assistant Branch Assistant Branch Assistant Branch Assistant Library Aide Library Aide Library Aide As part of a consolidated Regional Public Library System, residents of Elk River have access to a collection of nearly 900,000 items, inter- library loan services with other libraries throughout the United States, Internet access through our web site, and fax access to information services and materials at our headquarters in St. Cloud. Collection Size: Internet Access: Website: 3 public Internet terminals. www.gnver.org Our web address gives you access to online databases, the online catalog, sample Internet sites, and library hours. EAR IN ~E VIEW .:. A new compact disc holder was purchased so it will be easier for patrons to find specific titles. .:. Magazine shelving was added to accommodate the increased number of magazine subscriptions. .:. A fIre inspection resulted in the following changes: a Signs were installed by the Fire Extinguishers a Address numbers were added to the outside sign. a Emergency lighting was repaired. a A security system test was performed. a Extension cords on all computers were replaced. a Childproof caps were installed on outlets. .:. New directional signs were installed above the children's section, adult sections, and Internet stations. .:. A range of shelving consisting of one initial unit and five add-ons was added to the adult non-fiction section. This will complete shelving space available in the adult area. .:. Two board members and two staff members attended the Minnesota Library Association Conference in September. .:. The Friends of the Elk River Library implements their Homebound Service to residents of the Elk River Senor High Rise. .:. Renewal of library materials is now available through our web site at www.griver.org .:. Mick Stoffers was one of the first people in the state of Minnesota to fInish the Minnesota Voluntary Certification program. She was acknowledged at the Minnesota Library Association Conference in September. .:. We feel programming is essential to instilling a love of reading that will give a lifetime of enjoyment. People throughout the community attended programs offered by the public library. Georgia Jones and I work hard to design programs that will motivate children to read. A list of programs available in 2000 is attached .:. The annual summer library program "Cosmic Connections At Your Library" attracted 395 children. 232 children finished the program by reading 15 books and 166 of those went on to fill out additional reading sheets. The summer library program extends the learning process created by the school curriculum to teach reading skills and helps students maintain their reading level throughout the summer. ~EPARTMENT ~OALS FOR 2001 .:. The exterior trim on the building will be repainted. This will include trim on the old part of the building as well as exit doors and fences around the air conditioning units. .:. New draperies will be purchased for the community room and the reading area. .:. Tl telecommunication lines will be added to the public library in January of 2001. Tl lines are necessary before additional computer terminals can be installed. The Tl lines funded through a government Telecommunications Access Grant Program. ~T f9TISTICS CIRCULATION STATISTICS 2000 PRINT PRINT AUDIO AUDIO TOTAL TOTAL 1999 2000 1999 2000 1999 2000 ANUARY 11,886 12,122 2,071 2,234 13,957 14,356 FEBRUARY 12,978 12,971 2,189 2,258 15,167 15,229 MARCH 14,674 14,923 2,585 2,851 17,259 17,774 APRIL 13,406 11 ,51 7 2,228 2,194 15,634 13,711 MAY 10,496 11,467 1,680 2,043 12,176 13,510 UNE 16,561 15,325 2,602 2,849 19,163 18,174 ULY 16,396 15,463 2,659 2,744 19,055 18,207 AUGUST 14,423 14,531 2,708 2,872 17,131 17,403 SEPTEMBER 12,135 12,285 2,312 2,380 14,447 14,664 OCTOBER 13,244 12,259 2,608 2,220 15,852 14,479 NOVEMBER 12,226 11,470 2,358 1,019 14,584 12,489 DECEMBER 9,826 7,993 2,156 1,504 11,982 9,497 TOTAL 158,251 152,326 28,156 27,168 186,407 179,493 Elk RivEr Public Li r ry JANUARY Friends Of The Elk River Library Meeting January 4, Tuesday, 6:30 p.m. New Members Welcome Winter Camping January 6, Thursday, 6:30 - 7:30 p.m. for adults. Limit 50. Tan Fast will help you discover Jlaces~C?,go winter camping, what ~quipment to bring and how to 'stay vannand comfortable even in the, :oldestMinnesota conditions. . <'. )enguin Plunge 'anuary 10, Monday, 10:30- 0:50 a.m. for ages 18 - 36 months. ~or parent/caregiver and child )gether. Limit IS pairs. anuary 12, Wednesday, 10:30 . 1:15 a.m. for ages 3 - 5. Limit 25. 'ur fine feathered friends are plan- ing a story time splashed 'with fun. rug Your Cat muary 13, Thursday, 6:30 . 30 p.m. for all ages. Limit 50. Ti Sueker has raised and shown rts for over 13 years and can talk 1 virtually any relevant subject. ;ston' breedillo rC(lllircments 01 ...' ~I ising and caring for them as pets. Polar Bear Swim January 19, WednesdaJ', 10:30 - 11:15 a.m. for ages 3 - 5. Limit 25. A pelfect day to play polar bear style. International Printing Month January 20, Thursday, 6:30 . 7:30 p.m. for ages 6 - 12. Limit 35. Come to the library for a print mak- ing extravaganza. Marvelous Mittens January 24, Monday, 10:30 - 10:50 a.m. for ages 18 - 36 months. For parent/caregiver and child , together. Limit 15 pairs. January 26, Wednesday, 10:30 - 11:15 a.m. for ages 3 - 5. Limit 25. Warm your hearts and hands at the library while you listen to mitten tales. FEBRUARY Friends Of The Elk River Library IVleeting February 1, Thesday, 6:30 p.m. New Members Welcome Groundhog Story time January 31, Monday, 10:30 - 10:50 a.m. for age:: 1 S - 36 months. For parent/caregi\,'r 3.nd child together. Limit 15 i'airs. 2ebruary 2, \Vec::.:.,:--Iay; 10:30- 11:15 a.m. for ~l~:< ? - 5. L.iiTiit _2.~. V/i!! the Ground/,!}, ,'.'L'e his sh!i~i(!;<' H't' 'i! soon tind (),'c. ZDay February 7, l\Jonday, 10:30 - 10:50 a.m. for ages 18 - 36 months. For parent/caregiver and child together. Limit IS pairs. February 9, \Vednesday, 10:30 - 11:15 a.m. for ages 3 - 5. Limit 25. Zippers, zithers, zebras and zip, Stories on Z-day are zany l1lith zap. Valentines Party February 10, Thursday, 6:30 - . 7:30 p.m. for ages 6 - 12. Limit 35. Roses are Red, Violets are Blue, This WOll't be a party, If we dOll't see you. Heart 2 Heart February 14, I\Jonday, 10:30 - 10:50 a.m. for ages 18 - 36 months. For parent/caregiver and child together. Limit IS pairs. February 16, "'ednesday, 10:30 - 11:15 a.m. for ages 3 - 5. Limit 25. It's time for a Heart 2 Heart with people YOll love. Read Anv Good Books Lately February 17, Thursday, 6:30 - 7:30 p.m. for adults. Limit 50. Discuss recreational reading with Alice Bronstad. She'll present back- grounds on selccted authors and exec rpts from em/temporal)' petioli. An annofntcd h'Niograph.y is pro- l'ided to o/! j'iir:icipants. (Large prinT ovai.'eih!,' i( desired.) APRIL BARNYARD BANTER It's time to take a tour of the big red barn with Fanner McFee. Monday, April 3rd, 10:30 . 10:50 a.m. For ages 18 - 36 months. Limit 15 - one child per lap. Wednesday, April 5th, 10:30 . 11:15 a.m. 1ges 3 - 5. Limit 25. BALLOON MAGIC Cheryl Sawyer will mystify you with her balloon tricks and magic. Thursday, April 6th, 6:30 . 7:30 p.m. For all ages. Limit 50. PETER RABBIT'S TEA PARTY The tea's in the cozy, The table's been set, Stories are chosen, It's time that we met. Monday, April 17th, 10:30 . 10:50 a.m. For ages 18 - 36 months. I . 15 - One child per lap. \ .:Sday, April 19th, 10:30 . 11:15 a.m. For ages 3 . 5. Limit 25. LIBRARY CAMP OUT Ghostly camping stories, skits, songs, ani- mal tracking and more. Flashlights option- al. Tuesday, April 18th, 6:30 . 7:30 p.m. For ages 7 - 12. Limit 30. RBAL GIFTS FROM THE KITCHEN Shirley Mah Kooyman from Minnesota Landscape Arboretum will demonstrate gifts made from herbs you can grow or buy in the store. Recipe sheets included. Thursday, April 20th, 6:30 . 7:30 p.m. For adults. Limit 35. GARDEN PARTY Come into our garden to see "The Big, Big Carrot" and "Kenna's Yellow Flower." Monday, April 24th, 10:30 - 10:50 a.m. For ages 18 - 36 months. Limit 15 - One child per lap. Wednesday, April 26th, 10:30 - 11:15 a.m. For ages 3 - 5. Limit 25. OLD TIME CRAFTS Take a step back in time with The Kelley Farm and learn the crafts of your ancestors. Thursday, April 27th, 6:30 . 7:30 p.m. For ages 7 - 12. Limit 35. MAY BETTER SLEEP MONTH Five little monkeys are jumping with excitement at the library. It's time for story- time! Monday, May 1st, 10:30. 10:50 a.m. For ages 18- 36 months. Limit IS - One child per lap. Wednesday, May 3rd, 10:30.11:15 a.m. For ages 3- 5. Limit 25. COOKING Calling all chefs between the ages of 8 - 12 to join "Master Chef Barb Lantis" as she cooks up a good time. Thursday, May 4th, 6:30 . 7:30 p.m. For ages 8 - 12. Limit 25. HUG YOUR CAT Hey Diddle Diddle the cat's tuning his fid- dle, and finding his favorite books. Monday, May 8th, 10:30 . 10:50 a.m. For ages 18 - 36 months. Limit 15 - One child per lap. Wednesday, May 10th, 10:30. 11:15 a.m. For ages 3 - 5. Limit 25. ~ PRAIRIE RESTORATION Ron Bowen will introduce you to plants native to Minnesota and give pointers on doing your own personal prairie restoration project. Thursday, May 11,6:30.7:30 p.m. For adults. Limit 50. WILDFLOWER FESTIVAL We'll be planting a rainbow of wildflowers in our surprise garden. Monday, May 15th, 10:30 . 10:50 a.m. For ages 18 - 36 months. Limit 15 - One child per lap. Wednesday, May 17th, 10:30. 10:50 a.m. For ages 3 - 5. Limit 25. BE KIND TO ANIMALS The Minnesota Zoo starring live animals! Learn how to treat them as if they were your own. Thursday, May 18th, 6:30 . 7:30 p.m. For all ages. Limit 50. SPRING CLEAN UP Spring is here and it's time to romp through the puddles for stories. Monday, May 22nd, 10:30 . 10:50 a.m. For ages 18 - 36 months. Limit IS - One child per lap. Wednesday, May 24th, 10:30. 11:15 a.m. For ages 3 - 5. Limit 25. LOST IN THE 50's Dig out your poodle skirt and dust off your saddle shoes. It's time to hip hop at the library. Thesday, May 23,6:30.7:30 p.m. For ages 7 - 12. Limit 35. LIBRARY SEMI-ANNUAL BOOK SALE Support The Friends Of The Elk River Public Library Thursday, April 13th, 6:00 p.m. - 8:00 p.m. Friday, April 14th, 10:00 a.m. - 5:00 p.m. Saturday, April 15th, 9:00 a.m. - 12:00 noon Paperbacks...25 ce~ts Hardbacks...50 cents Kindergarten Party for children starting Kindergarten in the fall Wonder Weavers will get you ready for Kindergarten this fall by teaching you new songs. slories and activities. This is a good chance to get your own library card so you're ready for school. Thursday, May 25, 6:30 . 7:30 p.m. Limit 35. Sponsored by the City of Elk River . Preregistration in person required for all events. Registration is the same day as Conununily Education registration. the safety and welfare of children age 6 or under, a parent or caregiver must remain in the building during library programs. Flk River Public Library '. J Proctor Avenue' Phone: 612-441-1641 . www.grivel..org ~ G!eat Riter Regional "" ~ 60 utxary Library Hours: Monday: 10:00 a.m. . 6:00 p.m. Tuesday: 12:00 noon. 6:00 p.m. Wednesday: .10:00 a.m. . 6:00 p.m. Thursday: 12:00 noon - 6:00 p.m. Friday: 10:00 a.m. . 5:00 p.m. RAtllrrl~\,. Q.nn :II fTI . ".n" .... ..... Elk River Public library )ummer Calendar 2000 UNE Jne 8. Thursday, :30 - 7:30 p.m. pace Clothes Fashions 'esign your own set of full size lothing to take on your .Cosmlc :onnections. adventure, You ring collage items from home nd we'll provide the life size aper pattern. Space suits esigned by kids will be on dls- lay throughout the summer xary program. >r ages 6 - 12. mit 35. Jne 12. Monday, :30 - 7:30 p.m. ick Off The Summer Library rogram :;)b Gasch will entertain you with Jles that are out of this world! ck off the reading program y bringing a book you've hecked out from the library and lad so you can register for the Jmmer Library Program. >r all ages. mit 100. Jne 14. Wednesday. J:30 - 11 :15 a.m. last Off To Cosmic Connections )ar out of this world with high ying adventure. Be sure you ring along a library book you've hecked out and read so you an start the Summer Library rogram. Ir ages 3 - 5. mit 25. June 14, Wednesday, 6:30 - 7:30 p.m. Ms. Brizzle Inside The Solar System Join Ms. Brizzle as she blasts off Into outer space and discovers the planets In the solar system. for ages 6 - 12. Limit 35. June 21, Wednesday, 1 :30 - 2:15 p.m. Films With The Friends Sponsored by Friends of the Elk River Ubrary for all ages. Limit 50. June 22, Thursday, 3:00 - 4:00 p.m. Glider Airplanes Discover the basic principles of aerodynamics while creating unusual paper airplanes. You won't want to miss our glider test challenge at the end of the program. for ages 6 - 12. Limit 35. * * * Castles In The Sky A fairytale adventure with castles in the sky. June 26, Monday, 10:30 - 10:50 a.m. for ages 18 - 36 months. For parent/caregiver and child together. Limit 15 pairs. June 28, Wednesday, 10:30 - 11: 15 a.m. for ages 3 - 5. limit 25. * * * ~()\\~ect;()fl8 .~v ~, ~ ~~ ~ ~ ~ ~. r.;r "'=' ~ ~ ~~~ Summer Ubrary Program Cosmic Connections Hey Kids!! The countdown to the Summer Ubrary Program has begun. Activities, games, reading and prizes. WHO: Children Ages 3 - 12 WHEN: Monday, June 12th To Saturday, August 19th. WHERE: Elk River Public Library HOW: Start the program by reading a GRRL book of your choice. WHY: It's time to blast off to reading fun! June 29, Thursday, 6:30 - 7:30 p.m. Full Moon Festival The Minnesota Zoo will wake up some of their nocturnal animals and bring them out for a night of fun. for all ages. Limit 50. JULY July 5, Wednesday, 1 :30 - 2: 15 p.m. Films With The Friends Sponsored by Friends of the Elk River Ubrary for all ages. Limit 50. , July 6, Thursday, 6:30 - 7:30 p.m. Inside The Space Shuttle Stll-:1V the shuttle and life aboard fl ore to aft. How do astro- naUTS eat, sleep, go to the bathroom, work, keep fit and thrive In space? Katie Koch- Laveen, one of Minnesota's for- mer candidates in NASA's com- petition will be your guide. for 011 ages. Limit SO. * * * Catch A Falling Star I hide all day. At night I play. I am one in a million. It could be a billion. I give off light. And I shine at night. What am I? July 10, Monday, 10:30 - 10:50 a.m. for ages 18 - 36 months. For parent/caregiver and child together. Limit 15 pairs. July 12, Wednesday, 10:30 - 11: 15 a.m. tor ages 3 - 5. Limit 25. * * * July 13, Thursday. 1 :30 - 2:30 p.m. Annatella Space Traveler 3 -2- 1 Blast off Inlo Ihe far away galaxies and solar systems with outer space stories and fun. Enjoy an intergalactic craft activi- ty and then return to Mission Control. for ages 6 - 12. WonderWeavers Limit 35. July 19. Wednesday, 1 :30 - 2:15 p.m. Films With The Friends Sponsored by Friends of the Elk River Ubrary for 011 ages. Limit 50. July 20th, Thursday, 1 :30 - 2:30 p.m. Build a Rocket We'll provide the rocket kits. You'lI provide the expertise. Build your own rocket. for ages 8 - 12. Limit 35. * * * Star Light Star Bright The stars are twinkling in the sky. The moon sends silver light. They tell us It Is time for bed, And so we say Good Night! July 24, Monday, 10:30.10:50 a.m. for ages 18 - 36 months. For parent/caregiver and child together. Limit 15 pairs. July' 26, Wednesday, 10:30 - 11:15 a.m. for ages 3 - 5. Limit 25. * * * AUGUST August 2, Wednesday 1:30 - 2:15 p.m. Films With The Friends Sponsored by Friends of the Elk River Library for all ages. Limit 50. * * * Kid In The Moon Mister Moon, Mister Moon. Peeking in my window. Time to softly say, "Goodnight." And put out the light you're giving. August 7, Monday, 10:30 - 10:50 a.m. for ages 18 - 36 months. For parent/caregiver and child together. Limit 15 pairs. August 9, Wednesday, 10:30 - 11: 15 a,m. for ages 3 - 5. Umlt 25. * * * August 10, Thursday, 3:00 - 4:00 p.m. Solar Energy Cooks Sun light. WOW! Sun bright. YaW! Learning about the Sun is sunsa- tional and there's so much to dis- cover. Create a solar cooker and roast marshmallows while experimenting with the sun's power Bring along an oatmeal container. for ages 6 - 12. Limit 35. August 16, Wednesday, 1:30 - 2:15p.m. Films With The Friends Sponsored by Friends of the Elk River Library for all ages. Limit 50. August 17, Thursday, 3:00 - 4:00 p.m. World On Your Back Create a global T-shirt, the sky is the limit. Bring a T-shirt from home. ages 6 - 12. Limit 35. Sponsored by the City of Elk River . Preregistration in person required for all events. Registration is the same day as Community Education registration. . For the safety and wel- fare of children age 6 or under. a parent or caregiv- er must remain in the build- ing during library programs. E:..t< River Public Library 413 Proctor Avenue 0 Phone: 612-441-1641 - wwwogriveroorg X)OO Great )()()() River )00() Regional __ .,. fto UbIory Library Hours: Monday: 10:00 a.m. - 8:00 p.m. Tuesday: 12:00 noon - 8:00 p.m. Wednesday: 10:00 a.m. - 8:00 p.m. Thursday: 12:00 noon - 8:00 p.m. Friday: 10:00 a.m. - 5:00 p.m. Saturday: 9:00 a.m. - 2:00 p.m. Elk River Public Library Fall Calendar 2000 SEPTEMBER Kit and Kaboodle Music and comedy for kids of all ages. Andy LaCasse and Russ Rogers have recorded three albums and performed over 200 shows a year to the delight of their audiences. September 7, Thursday 6:30 - 7: 15 p.m. For all ages. Limit SO. Hooray For Me! I can smile, laugh and sing. Let me show you how special I am. September 1 1, Monday 10:30 . 10:50 a.m. For ages 18-36 months, parent/caregiv- er and child together. Limit 15 pairs. September 13, Wednesday 10:30.11:15 a.m. For ages 3-5. Limit 25. Triangle, Circle, Square Shapes are everywhere. Are you aware? Can you tell what shape's over there? September 18, Monday 10:30 . 10:50 a.m. For ages 18-36 months, parent/caregiv- ~r and child together. Limit 15 pairs. September 20, Wednesday 1 0: 30 - 1 1 : 1 5 a.m. :01' ages 3-5. Limit 25. )ear Diary Day (our life is full of stories; ever wonder lOW to write them down? Join Libby Ind Barb as they teach you proven tech- liques that will help you 'find ideas and !xpress them creatively, with wannth, lumor, and vitality. Dear Diary. . . . ieptember 21, Thursday >:30 . 7:30 p.m. :01' ages 8-12. Limit 35. )Inosaur Dance :e prepared for a prehistoric foot.stomp- 19 good time. .eptember 25, Monday t 0:30 - 10:50.a.m. or ages 18-36 months, parent/caregiv- I' and child together. limit 1 5 pairs. ;eptember 27, Wednesday 0:30.11:15 a.m. or ages 3-5. Limit 25. 11me Program arb Lantis, Great River Regional Library hildren's services coordinator, will teach ou the basics of mime. eptember 28, Thursday 1:30 - 7:30 p.m. or ages 8-12. Limit 35. OCTOBER Treehouses The view from up here is great! October 2, Monday 10:30 . 10:50 a.m. For ages 18.36 months, parent/caregiv. er and child together. Limit 15 pairs. October 4, Wednesday 10:30.11:15 a.m. For ages 3-5. Limit 25. Parcel of Pumpkins What do you do with a bunch of orange gourds? You decorate them of course. October 5, Thursday 6:30 - 7:30 p.m. For ages 6-12. Limit 35. Story In Sheep's Clothing i Watch out, this program offers stories in disguise. October 9, Monday 10:30 . 10:50 a.m. For ages 18-36 months, parent/caregiv- er and child together. Limit 1 5 pairs. October 11, Wednesday 10:30 - 1 1: 15 a.m. For ages 3.5. limit 25. Scarecrow Sculpture Bring in the whole family, some clothes for your scarecrow, and the desire to have a good time. Teny Pfleghaar will help you create a scarecrow masterpiece to take home for a wonderful autumn decoration. October 10, Tuesday 6:30 . 7:30 p.m. For all ages. Limit 35. Book Sale Sponsored by the Friends of the Elk River Library. October 12, Thursday 6:00 - 8:00 p.m. October 13, Friday 10:00 a.m. - 5:00 p.m. October 14, Saturday 9:00 a.m. - 12:00 noon Hobby Night Meet different hobbyists from the area as they share their projects and enthusiasm. October 12, Thursday 6:30 . 7:30 p.m. F.or all ages. Leaves Are Failing Red, yellow, orange and brown. Leaves are covering the ground. October 16, Monday 10:30 . 10:50 a.m. For ages 18.36 months, parent/caregiver and child together. Limit IS pairs. October 18, Wednesday 10:30 - 1 1 : 1 5 a.m. For ages 3-5. Limit 25. Pumpkins On Parade The fields are all a sea. of orange, it looks like pumpkins are on parade. October 23, Monday 10:30 - 10:50 a.m. For ages 18-36 months, parent/caregiver and child together. Limit IS pairs. October 25, Wednesday 10:30 - 11:15 a.m. For ages 3-5. Limit 25. Just Hanging Around Wargo Nature Center will help dispel the fears and myths about bats and teach you just how beneficial they are in nature's scheme of things. Explore bat roosts from a bat's perspective, and take the bat challenge! October 26, Thursday 6:30 - 7:30 p.m. For all ages. Limit 50. Wonderful Web Spiders, eight-legged acrobats and weavers, creating a wonderful web. October 30, Monday 10:30 - 10:50 a.m. For ages 18.36 months, parent/caregiver arid child together. Limit 1 5 pairs. November 1, Wednesday 10:30 - 1 1 : 1 5 a.m. For ages 3.5. Limit 25. NOVEMBER All Aboard C1icketY-c1ack, c1ickety-c1ack. Let's go down the railroad track. ~ 'mber 6, Monday 1 ~_....o - 10:50 a.m. For ages 18-36 months, parent/caregiv- er and child together. Limit 1 5 pairs. November 8, Wednesday 1O!30. lld 5 a.m. For ages 3-5. Limit 25. Raptor Center LeRoy Brown will be "flying in" some of his eagle friends from the Raptor Center. November 9, Thursday 6:30 - 7:30 p.m. For all ages. Limit SO. In A Nutshell You're going to go nuts over our tales of nature. November 13, Monday 10:30 - 10:50 a.m. For ages 18-36 months, parent/caregiv- er and child together. Limit 15 pairs. November 15, Wednesday 10:30- 11:15 a.m. For ages 3-5. Limit 25. Oh, The Places You Go With Books Dr''''"'' Children's 800k Week we will c, te with a party featuring Hal I y Potter and Junie B. Jones themed activities. Children's Book Week. November 14, Tuesday 6:30 . 7:30 p.m. For ages 6-12. Limit 35. Night Sky Great River Regional Library has a treat for you! An evening under the stars. November 16, Thursday 6:30 . 7:30 p.m. For ages 8-12. Limit 35. Turkey Tales Gobble, gobble! Join these tasty birds for .a. story, not a meal. November 20, Monday 10:30 - 10:50 a.m. For ages 18-36 months, parent/caregiv- er and child together. Limit 1 5 pair>. November 22, Wednesday 10:30 . 11: 15 a.m. For ages 3-5. Limit 25. Doggie, Doggie, Count The Bones Old Mother Hubbard has stocked up her cupboard, and now the dog has 1,. 2, 3... November 27, Monday 10:30 . 10:50 a.m. For ages 18-36 months, parent/caregiv- er and child together. Limit 1 5 pairs. November 29, Wednesday 10:30 - 11:15 a.m. For ages 3.5. Limit 25. A Day With Monet What can we say about a day with Monet? Give us your impression! November 30, Thursday 6:30 - 7:30 p.m. For ages 6- 12. Limit 35. DECEMBER I Saw A Giraffe Drive By A giraffe ina car, Just out on the road. YOUR OWN HOLIDAY STOCKING! Back by popular demand, the Elk River friends of the Library have a special treat for kids ages 3-12. Pick up your stocking to decorate the week of November 13th. Return it to the library for display the week of November 27th. Pick up your stocking to take home and enjoy the week of December 18th. Limit 125. I~'._J And there's other odd things, Or so I've been told. December 4, Monday 10:30 . 10:50 a.m. For ages 18-36 months, parent/caregiv- er and child together. Limit 1 5 pairs. December 6, Wednesday 10:30 - 11: 15 a.m. For ages 3-5. Limit 25. Holiday Stories Bob Gasch will entertain you with holi- day antics. December 7, Thursday 6:30 - 7:30 p.m. For all ages. Limit 50. Cookie Crunch Stories Munch on these tales of sweets and other scrumptious desserts. December 11, Monday 10:30 . 10:50 a.m. For ages 18-36 months, parent/caregiv- er and child together. Limit 15 pairs. December 13, Wednesday 10:30 - 11: 1 5 a.m. For ages 3-5. Limit 25. KIds Ornament Party Create festive ornaments for your family. December 12th, Tuesday 6:30 . 7:30 pm. For ages 6-12. Limit 35. Bottom of the World Explore the equipment used on a . dogsled adventure - right here at the library . December 14, Thursday 6:30 - 7:30 p.m. For all ages. Limit SO. Who Has A Great Big Cheny Nose? It's not Frosty. It's not a reindeer. Hmmm. Who could it be? December 18, Monday 10:30. 10:50 a.m. for ages 18-36 months, parent/caregiv- er and child together. Limit 1 5 pairs. December 20, Wednesday 10:30 - 11:15 a.m. For ages 3.5. Limit 25~ December 22, Friday 10:30 . 11: 15 a.m. For ages 3-5. Limit 25. Sponsored by the City of Elk River . Preregistration in person required for all events. First day of registration is the same day as Community Education registration. . For the safety and welfare of children age 6 or under, a parent or caregiver must remain in the building during library programs. Elk River Public Library 413 Proctor Avenue Phone: 612-441-1641 www.griveroorg LIbrary Hours: Monday: 10:00 a.m. - 8:00 p.m. Tuesday: 12:00 noon - 8:00 p.m. Wednesday: 10:00 a.m. - 8:00 p.m. Thursday: 12:00 noon - 8:00 p.m. Friday: 10:00 a.m. - 5:00 p.m. Saturday: 9:00 a.m. - 2:00 p.m. '^^^ Grear S<SOO River )000 Regional VI fl.,., Ubrary ~ORTHBOUND [gIQUOR NNUAL ~EPORT 2000 Mission Statement To operate in accordance with all federal, state, and local laws and to achieve the highest profit possible for the city of Elk River in a professional and responsible manner. EPARTMENT ~T AFF Full Time Dave Potvin, Manager Mike Donais, Assistant Manager Steve Tillmann, Clerk Kris Hanson, Clerk 6/19/99 5/5/75 5/18/84 8/4/86 Part Time Joanne Warren, Clerk Vickie Berg, Clerk Jeremy Green, Clerk Shonna Bean, Clerk Erik Green, Clerk Jim Raivala Laurie Jorgenson 5/10/90 8/10/96 5/7/98 5/26/99 5/25/99 11/20/00 11/20/00 EAR IN E VIEW I began the annual report for 1999 by stating that I was blessed with the best staff I had ever worked with and this year's review can begin the same way. The group at Northbound Liquor are truly a dedicated group of individuals who worked extremely well together and if you notice the start dates on the Department Staff page you'll know they are also a very loyal group. In 2000 we again set a record with gross sales topping $4,000,000 and net sales reaching $3,787,000. Net sales were up $306,000 over 1999 figures representing an 8% increase. Our customer counts increased by 4,503. Much of these yearly increases are attributable to the huge growth the Elk River area has experienced the past few years. It is not just Elk River that is growing, Sherburne County is also experiencing explosive growth and this will present new challenges for us to grow and remain profitable. For example, Zimmerman now has three stores in a relatively small community. These stores are hoping to capture some of the ever- increasing traffic on Highway 169. Big Lake, as another example, is the fastest growing community in the County. Their municipal store will undoubtedly benefit from the increased traffic on Highway 10. The good news is we are well positioned to meet these challenges. The present Northbound store is a well-known and respected operation that is ready to adjust and adapt to the changing market on the north side. The city owns property for a future westbound store, which combined with our present store, would be able to capture a good portion of the western market. Another challenge to our growth and future profitability is the proposed legislation that would allow the sale of wine in grocery stores. The two associations we belong to (MMBA and MLBA) are vigorously fighting this proposal. The City Council has shown its opposition by passing a resolution opposing wine sales anywhere but liquor stores and by approving a special dues assessment from MMBA to help pay for lobbying efforts against the bill. I also participated in MMBNMLBA "Day at the Capita!', whereby I personally spoke with state senators and representatives. As in 1999, all clerks attended a server-training refresher course in 2000 as part of an ongoing effort to keep employees aware of the complexities and consequences of selling alcohol. We successfully passed all state required compliance checks for alcohol and cigarettes. Regular employee meetings are held (usually every other month) where store policies and procedures are discussed along with product knowledge training. 2000 also saw the installation of new outdoor signage and initiation of semi-annual wine sales in spring and fall. We expanded our advertising to include Valpak, a coupon packet many households receive by mail, which proved to be very effective. You will notice that the first four goals for 2000 are the same as they were for 1999. This is intentional and they will always be the same. We must continue to be profitable for the City of Elk River but this would be difficult if we neglect training, product knowledge, and customer service. ~EPARTMENT GALS FOR 2001 1. To continue to operate in the most professional and responsible manner possible. 2. To maintain employee training concerning sales of alcohol and cigarettes to underage and intoxicated individuals. 3. To continue employee training concerning product knowledge and customer service. 4. To continue sales growth with increased net profit resulting in more funds for other city projects. 5. Replace old tile and a portion of carpeting with new tile. 6. Continue efforts to fight wine sales in grocery stores. 7. Expand wine sales in an attempt to build solid base of wine customers to maintain market share if wine is sold in grocery stores. 8. Consider conducting market analysis for Westbound Liquor Store. 9. Consider dedicating a set portion of store profits for specific purpose, i.e., parks improvement, alcohol awareness program at schools, police patrol cars, etc. 10. Purchase and install four-door expansion cooler. ~T ATISTICS Comparison 1998 1999 2000 Sales $3,074,852 $3,478,938 $3,788,048 Cost of Sales $2,383,340 $2,652,035 $2,846,326 Gross Profit $691,512 22.5% $826,903 23.8% $941,722 24.9% OperatinQ Expenses $455,045 14.8% $431,756 12.4% $517,237 13.7% Net Profit $236,467 7.7% $395,147 11.4% $424,485 11.2% Other Income $119,575 $22,309 $72,018 Total Net Profit $356,042 11.6% $417,456 12.0% $496,503 13.1% (before transfer) Percent of Sales liquor 30% 30% $1,104,371 29% Beer 50% 50% $1,892,117 50% Wine 14% 15% $556,138 15% Misc. 6% 5% $235,203 6% Customer Count 198,543 200,865 205,368 Labor Cost as a % of 8.9% 7.8% 7.4% Sales $110,000 was transferred to the General Fund $36,400 was used for debt service on City Hall ~ LANNING OOEPARTMENT ~NNUAL ~E.PORT 2000 Mission Statement To assist the public, Planning Commission, and City Council with the orderly developnlent of the City. EPARTMENT ~T AFF Director of Planning: Michele McPherson Michele was hired in May of 1999. Prior to her employment with the City, she was City Planner for South St. Paul and Planning Assistant with the City of Fridley. She has a Bachelor's degree in Landscape Architecture from the University of Minnesota. Senior Planner: Scott Harlicker Scott began his employment with the City in 1996. Scott's previous experiences include: Planner with the Town of Queensbury, New York, Planner with the City of Poughkeepsie, New York, and Planning Assistant with Lawrenceville, New Jersey. He has a Masters Degree in Urban and Regional Planning. Park Planner/Planner: This position was vacated in December by Steve Wensman. Planning Administrative Assistant: Debbie Huebner Debbie has worked for the City for eight years, seven in the Planning Department. She was also employed by the City as an Administrative Secretary from 1979 to 1985, at which time she moved to Texas. EAR IN ~E VIEW Planning and Planning Commission 2000 was a successful and productive year for the Planning Department. Numerous ordinance changes and land use applications were processed and approved by the City Council: Administrative Subdivisions: 7 Conditional Use Permits: 43 Easement Vacations: 9 General Planning Permits: 6 Home Occupations: 6 Land Use Amendments: 7 Ordinance Amendments: 8 · Park Dedication Requirements · Temporary Sign Regulations . Business Park Design Standards Preliminary Plats: 14 Final Plats: 15 . Trott Brook Farms 5th & 6th · Whitetail Ridge · Rolling Hills . Twin Lake Townhomes · Mulvaney Point · K & L Addition Site Plan Review: 6 Variances: 4 Zone Changes: 7 In addition to the above caseload, the department continued to improve communications with the Building and Zoning Department, continued inspections of conditional use permits and sight plan reviews and began planning for 2001. In addition, work continued on the Northstar Commuter Rail station site, and the Planning Commission began reviewing the possible land use scenarios for development around the station at 171 st Avenue. A consortium of developers is working on a traditional mixed-use development concept for the site. For 2001, the department anticipates continued interest in residential development, commercial/industrial development in the City's easterly area, implementation of GIS, and recodification of the zoning code that will include a complete reorganization of the zoning text. Park and Recreation The Planning Department provides support to the Park and Recreation Commission. In 2000, the Commission accomplished the following items: . Conducted an Annual Retreat to set goals for 2000. . Conducted a volunteer event at Gagne Park to install park boundary signs. . Reorganized its meeting agendas to improve productivity and encourage public participation. . Reviewed the Park Master Plan. . Acquired a barn to use as a park shelter in Trott Brook Park. . Built a playground in Country Crossing III Park . Continued to evaluate plats for park dedication opportunities. . Created and reviewed a 10-year Capital Improvements Budget. . EPARTMENT GALS FOR 2001 Planning and Planning Commission The Department has identified the following goals for 2001: 1. Complete recodification of the Zoning Code including a reorganization of the format of the district requirements. 2. Develop tree preservation standards. 3. Develop a townhome standards ordinance. 4. Complete Recodification of the Zoning Code. . 5. Evaluate and implement data storage and preservation methods (optical imaging). 6. Implement geographic information systems through the use of Arc View and related computer software programs. 7. Continue to maintain and improve communications with Building/Zoning, Economic Development, and Engineering departments. 8. Continue to improve education by Commissioners and Staff regarding trends and improvements in planning. 9. Implement 2000 approvals: SoftPac, Minnesota Wash-n-Fill, residential plats. Park and Recreation Commission The Commission has identified the following goals for 2001: 1. Develop park identification signage. · Logo . Address . New park names 2. Create marketing program for parks. . Logo . Brochure · Tag line 3. Create separate Park and Recreation Department · Define Commission's new role 4. Acquire or negotiate for acquisition one property identified as region park. 5. Develop long-term master plans for ERYAC, Orono, Woodland Trails for budgeting and phasing purposes. 6. Develop resource management strategies. T ATISTICS -6 2000 ....d Use Applications 00 \-7 -7 11I14 -43 -8 . -ADMIN. SUBDIVISION -CONDITIONAL USE o EASEMENT VACATION lEI GENERAL PLANNING - HOME OCCUPATION - LAND USE AMEND. - ORDINANCE AMEND. II PRELIMINARY PLAT -FINAL PLAT -SITE PLAN REVIEW oSUBD. EXEMPTION -VARIANCE - ZONE CHANGE Lots Platted to Permits Issued Comparison ... CD .c E ~ z 600 500 400 300 200 100 o 1995 1996 1997 1998 1999 2000 -.- Lots Platted 73 --- Permits Issued 199 325 235 202 225 165 229 350 205 512 215 Years Statistics - cant. Elk River Growth History 1991-2000 18000 16000 14000 ... 12000 Q) .c 1 0000 ~ 8000 z 6000 4000 2000 o p:> 2)fl, 2)0:> 2)~ 2)<-::> 2)CO ~ 2)'0 2)Oj s;)~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Years -+- Population - Households [iOLICE ~EPflRTMENT m]NNUAL ~EPORT 2000 Mission Statement The Mission of the Elk River Police Department is to provide quality, professional, fair, and impartial police services to all of our citizens. OOEPARTMENT TAFF NAME TITLE FULL- TIME APPOINTMENT Zerwas, Thomas Chief of Police August 1, 1975 Tyler, Thomas Investigative Sergeant September 26, 1979 Rolfe, Bradley Patrol Sergeant Januarv 4,1982 Mordal, Jeffrey Patrol Sergeant October 1, 1983 Vita, Bryan Investigator November 6, 1985 Hurd, David Patrol Corporal October 19, 1987 Dummer, David Patrol Corporal/Canine November 6, 1987 Bockwitz, Steven Investigator January 4,1988 Miller, Stephen Juvenile January 4, 1988 InvestigatorlD.A.R.E. Peterson, Kimberly Patrol Corporal/D.A.R.E. February 17, 1988 Nierenhausen, Ron Patrol Sergeant Januarv 1, 1989 Kluntz, Robert Juvenile November 26, 1990 Investigator/D.A.R.E. Block, Daniel Patrol Officer October 18, 1993 Ellingworth, Linda Patrol Officer October 18, 1993 Musatov, Anthony Patrol Officer February 21, 1994 Erickson, Todd Patrol Officer Mav 28, 1996 Balabon, Eric PatrolOfficer/D.A.R.E. July 8, 1996 Suchy, Michael Patrol Officer October 7, 1996 Olmscheid, Dale Patrol Officer September 29, 1997 Edlund, Mark Patrol Officer Januarv 12, 1998 Garcia, Jeffrey Patrol Officer Januarv 12, 1998 Beahen, Jeffrey Assistant Chief of Police March 12, 1998 Boos, Brian Patrol Officer June 22, 1998 Besser, Todd Patrol Officer September 30,1999 Sarazin, Stephen Patrol Officer October 18, 1999 McKernan, Darren Comm unitv Service Officer October 18, 1999 Masica, Michelle Support Services Supervisor March 22, 1984 Anderson, Kathryn Executive Secretary May 18, 1987 Edinger, Cheryll Crime Prevention/CSO March 13, 1989 Peterson, Shari Records Clerk March 23, 1993 Swenson, Robert Comm unity Service Officer Januarv 1, 1994 Peterson, Karen Secretary/Receptionist March 26, 1997 Morris, Renee Receptionist/Secretary May 3, 1999 E VIEW The police department has been an ever changing and growing agency since the early 80's. Elk River in fact has come to be one of the larger mid-size agencies in Minnesota. The last several years have brought with them no significant changes in staffIng or other additions to the fleet or inventory. This period of stabilization has given the department time to look forward and to formulate developmental structure to insure that the police department is prepared for the upcoming years. The structural development is very important as our department continues to see an increase in our calls for service. The department's Total Calls for Service (CFS) increased by 22% from 16,415 CFS in 1999, to 20,055 CFS in 2000. That is the highest total in the history of the police department. We have become very concerned with the potential for a mass casualty incident, which has occurred in other communities such as Columbine, Edina and more recently - California. These incidents are occurring more frequently and as demonstrated - can occur almost anywhere. The department has spent time sending patrol offIcers and command staff to courses that instruct officers on how to respond to these types of critical incidents. This training has been very intense and has resulted in much better pre-planning for these types of events. We are confident that our ability to respond to an incident of this magnitude would be both prompt and technically proficient. There has also been a great deal of emphasis placed on insuring that our patrol officers have the proper equipment and supplies needed to handle a critical incident. This year we are completing the addition of a supervisor's patrol vehicle that will be large enough to carry the types of supplies needed to initially contain a critical incident. This rapid response has been proven critical to the saving of lives and we are confident that it will prove invaluable to this community. The department has seen a significant change in the seriousness of incidents in the community in the past several years. We have experienced a homicide, bank robbery and other events, that although expected and unpreventable, will almost inevitably occur more frequently. Crime analysis and research shows us that as our population increases, even in the best comparative scenario nationwide - we will unfortunately begin to experience more of these very serious Part I crimes. The good news is that our clearance rate for Part I crimes increased to 39% for the year 2000. This clearance rate is the highest we have ever attained. Total Part I crimes remained fairly consistent with the previous levels of the past five years. Actual State Crime Statistics are not available at this time. Our statistics were tabulated using our in-house records system by our clerical staff. To be better prepared to handle the increased caseload, we have begun to restructure the investigative unit with the addition of another criminal investigator. The more serious crime brings with it extensive investigative work that has extended our current unit's workload beyond their capacity. Adding the third investigator will allow a more even distribution of cases amongst the unit, and will help insure that the major cases are given the time and attention that they require. Narcotics offenses and calls regarding shoplifting, thefts and other selected felony level offenses are now being handled by patrol. This allows the investigative unit to focus on the non-custodial offenses that require more significant and long-term follow-up or investigations that takes the officer outside our geographical boundaries. A system has been developed where the patrol cases are forwarded to the Assistant Chief for review and assembly as a complete case flie for submission to the County Attorney for charges. This has been a very productive and timesaving measure. Elk River has always been known as a leader in innovation and willingness to try new programs. We were the first community in Minnesota to implement the D.A.R.E. program. We are now looking at D.A.R.E., which has been in use for a long period of time, and are researching the effectiveness of the program and its impact on our community. There is considerable change taking place in the D.A.R.E. curriculum, and we are eagerly awaiting new developments that could make this program even more effective in our community. With our quest to remain innovative, we embarked on a joint venture with Harley Davidson Motorcycles, and very inexpensively added our first "motor" to our patrol fleet this past summer. The use of the motorcycle has been a very successful tool which has been very well received by the community. The minimal expense and success of this program has caused us to look at adding a second motorcycle to the fleet this coming summer. Our appearance also underwent a dramatic change with the move from dark blue squads to the traditional black and white color scheme. This has been a very dramatic change, but has been extremely well received by the public. We feel that the traditional black and white scheme gives us a much more visible presence, creating a more prevalent omnipresence when we patrol the community we serve. I wish to thank the City Council, City Administrator, Staff and all Police Employees, for their continued support and understanding as we prepare our agency to match the needs of Elk River during this first part of the new millennium. OO]EPARTMENT OALS FOR 2001 1. Start the planning process for the expansion of the City Hall/Police Department. 2. Apply for available State and Federal grants to enhance police services. 3. Continue to expand community policing concepts in the City. 4. Work with the Park and Recreation Commission on hunting and snowmobiling issues in the City. 5. Work with the Planning Department on nuisance issues that require criminal prosecution. 6. Conduct two (2) liquor compliance checks per year to reduce the opportunity for our youth to access alcoholic beverages. 7. Conduct two (2) tobacco compliance checks per year to reduce the opportunity for our youth to access tobacco products. 8. Strictly enforce the alcohol and tobacco laws with underage violators. T ATISTICS 1995-2000 CALLS FOR SERVICE AVERAGE = t9% t.06% t17.3% tlO.4% .J..5.9% tl1.3% TOTAL CALLS FOR SERVICE 13,197 13,305 15,603 17,492 16,415 1995-2000 PART 1111 CRIMES PART I 1995 1996 1997 1998 1999'" 200() Murder 1 0 Rape 5 1 5 12 9 3 Robbery 1 3 3 2 3 Assault 8 10 12 19 13 11 Burglary 106 93 92 90 61 78 Larceny 580 452 586 513 380 499 Auto Theft 27 53 31 37 31 44 Arson 2 4 1 0 Total 729 612 730 675 497 638 % Cleared 30% 30% 28% 33% 27% 39% PART II 1995 1996 1997 1998 1999'" 200() Other Ass. 119 106 116 109 96 103 Forgery 65 31 45 64 35 57 Fraud 63 67 117 110 114 115 Vandalism 177 170 188 149 162 268 Weapons 22 34 21 29 30 31 Sex Off. 10 15 15 19 25 8 Narcotics 46 52 67 100 69 62 D.o.r. 122 122 118 185 135 159 Liquor Laws 47 63 61 72 55 70 Disorderly 170 132 155 182 125 167 Other 461 369 421 377 292 311 Total 1302 1161 1324 1396 1138 1351 % Cleared 63% 62% 68% 78% 69% PART 1/11 2031 1773 2054 2071 1635 1989 % Cleared 51% 51% 53% 63% 57% luvenile Arrests 531 479 616 636 406 445 Adult Arrests 619 558 734 1120 708 710 Statistics cont. ELK RIVER POLICE DEPARTMENT PRIMARY CALLS FOR SERVICE 1981-2000 (part I and Part II Crimes are included in CFS Total) PRIMARY CFS PART I PART II I/ll TOTAL 1981 4874 115 134 249 1982 4953 288 558 846 1983 4925 269 563 832 1984 5920 256 686 942 1985 6182 293 566 859 1986 7479 375 620 995 1987 7350 375 737 1,112 1988 8161 414 860 1,274 1989 9636 504 887 1,391 1990 9912 498 872 1,370 1991 10,882 536 1,010 1,546 1992 11,265 494 1,135 1,629 1993 11,539 512 1,123 1,635 1994 11,729 542 1,227 1,769 1995 12,462 729 1,302 2,031 1996 12,537 612 1,161 1,773 1997 14,712 730 1,324 2,054 1998 16,241 675 1,396 2,071 1999 15,333 497* 1,138* 1,635* 2000 17,073 638** 1,351 ** 1,989** *ENFORS software program Jan-Aug, 1999 ** Switched to VISION 09-01-99, manually counted PART I: Murder, Rape, Robbery, Assault, Burglary, Larceny, Auto Theft, Arson PART II: Other Assaults, Forgery/Counterfeit, Fraud, Embezzlement, Stolen Property, Vandalism, Weapons, Prostitution, Other Sex Offenses, Narcotics, Gambling, Family/Children, D.U.I., Liquor Laws, Drunkenness, Disorderly, Vagrancy, Other (except traffic) ~LK [tlIVE.R ~E.NIOR ~E.NTE.R ~NNUAL ~E.PORT 2000 Mission Statenlent The Elk River Senior Center is committed to enhancing the quality of life, promoting wellness, and sustaining independence and creative potential through life-long learning. The Elk River Senior Center recognizes and supports the unique needs of older adults and strives to serve them by providing activities that assist in personal growth and enrichment. ~EPARTMENT TAFF Suzanne Kostanshek, Senior Center Director Becci Brown, Activities Assistant (Part Time) Annette Bonin, Activities Assistant (Part Time) Betty Klingler William Huntley June Fenstra Corrine Erickson Millicent Busch Millie Miller Betty Zdenek Lois Swanson Charlotte Strei Jennifer Chase Annette Greeley Lisa Bekius Lisa Thompson Patrick Klaers Brent Haugan Carole McNaughton- Commers 9/16/85 8/23/99 8/28/00 Senior Center Advisory Council Guardian Angels Tenant Representative Ministerial Association Representative Secretary for Advisory Council Sherburne County Council President Silvertone's Director Community Representative Community Representative Cards & Games Volunteer Coordinator Community Representative Sherburne County RSVP Coordinator Guardian Angels Service Coordinator Guardian Angels Service Coordinator Sherburne County Senior Advocate Guardian Angels Director of Housing City of Elk River District 728 Community Education District 728 Community Education Co-Sponsors Guardian Angels of Elk River, Inc. ISD 728 Community Education E.ARIN E. VIEW Program Highlights Health/Fitness Blood Pressure Screening (monthly) Exercise Class (hi-weekly) Sit Exercise (weekly) Tops (weekly) Healthy Living (monthly) Bible Study (hi-monthly) Healthy Living (monthly) Games Bingo (hi-monthly Bridge (3x per week) Cards, games and coffee (weekly) Cribbage (weekly) Euchre (weekly) Canasta (weekly) Moonlight Cards and Games (monthly) Card Tournaments (4x per year) 500 (weekly) Miscellaneous Ceramics (weekly) Movie (weekly) Travel Video (weekly) Scrap booking (monthly) Getting Crafty (weekly) Out to Dinner Club (monthly) Line Dancing (weekly) Outings (one day, two day, three day, extended tours) Welcome Newcomers Monthly Main Event (dinner & entertainment) Enrichment Discussion Group (weekly) Creative Writing (weekly) Current Events (weekly) Intergenerational Programming Oaks & Acorns Readers Theatre Annual 6th Grade Essay Contest Special Music Programs Volunteer Services .:. Hours Served in 2000 were 3298.75 .:. Volunteers that Served 94 .:. Volunteer Appreciation Event .:. Volunteer Training Participation and Services Performing Groups Foxy Trotters (Tap Dancers) Silvertones (Choir) The Book Ends (Readers Theatre) Services "Good News" Letter (monthly) Large Print Newsletter Senior Law Project Health Insurance / Medicare Counseling Program AARP - Tax Assistance US Postal Service NAPS (nutritional Assistance Program for Seniors) Sherburne County Health Service: -Foot Care Clinic -Blood Pressure Screening -Flu Immunizations -Health Education Sherburne County Social Service -Caregiver Meeting -Senior Advocate Guardian Angels Homes -Eye to Eye -Hearing Aid Help -Service Coordinator Community Partnership Programs Guardian Angels of Elk River RSVP (Retired and Senior Volunteer Program) Readers Theatre Elk River Golden Age Club Catholic Charities / Senior Dining Senior Network / National Council on Aging Central MN Council on Aging Sherburne County Historical Society /Speakers Series Volunteer Bridge ISD 728 Community Education Community Volunteer Participation Community participation is utilized in Center programming. Besides serving as a way to provide a variety of low-cost programming, it also provides good public relations with multi-generational groups of our community. By forming community partnerships, people (young and old) learn to respect and understand older adults. The following groups participated at the Senior Center in the year 2000: Elk River Lions Club U.S Post Office St. Andrews School All District 728 eh Graders (including ACA and St. John's) Methodist Church Choir Union Church Youth Choir Stacy's Dance Studio Target Store - Elk River Bank of Elk River St. Andrew's Catholic Church Aid Association for Lutherans VFW Women's Auxiliary (Elk River - Rogers) Central Lutheran Confirmation Classes Friday Night Kids Lincoln School Special Ed Brownie Troop #612 Kelsey Herrboldt, Anna Piper and Susan Herrboldt VandenbergJr. High School Band Girl Scout Troop #37 - American Legion Post 112 Jr. Girl Scout Troop 1999 Elk River Bantam Hockey (B-2) St.John's Youth Group SALT Council SERVE (Students of Elk River Volunteering Enthusiastically) Public Relations/Communications The Good News Letter - A Free Publication of the Center with 870 subscribers per month. Sherburne Senior Newsletter -(4 issues per year) Star News and Star Shopper Outreach Programs Public Service Announcements on ERtV Welcome Letter to Newcomers Daily Schedule Board District 728 Community Education Senior Center Usage Report For 2000 January 25 55 Alive Refresher Course Refresher (l Session) February 2-25 Orchestra Hall Tour February 8,9 55 Alive 8-hour Class (2 Sessions) February 16 55 Alive Refresher (1 Session) Strengthening Seniors (6 Sessions) February 28,29 Heartland Tray Basket (1 Session) 55 Alive 8-hour Class (2 Sessions) August 14,16 Defensive Driving Class (2 Sessions) September 9 Discovering Duluth (Trip Shared W / Adults With Disabili ties) September 17 St. Croix River Cruise (Trip W / A WD) October 8 Fall Railway Tour (Trip W / A WD) March 7 & 9 55 Alive 8-hour Class November 6,8 55 Alive 8-Hour Class (2 Sessions) (2 Sessions) March 13 Container Gardening November 12 For The Birds (Trip) (1 Sessions) November 14 Knit & Felt a Hat March 14 Writing You Life Story (4 Sessions) (4 Sessions) Long Term Care March 20 55 Alive Refresher (1 Session) (1 Session) November 28 Coping With Grief (3 Sessions) April 10 Garnishes & Vegetable November 29 Bachman's & Dayton's Bouquets December 2 An Old Fashioned Tour May 6 Spring Mystery Adventure (Trip W / A WD) May 25 Scenic Railway Tour (Trip) December 4,5 55 Alive 8-Hour Class (2 Sessions) June 16 MN Quilter's Show (Trip) December 17 Walk the Wild Lights At The MN Zoo (Trip . July 17 & 19 Defensive Driving Class W / A WD) (2 Sessions) July 27 Defensive Driving GALS FOR 2001 ~EPARTMENT .:. Provide a friendly, pressure-free environment where older adults can have access to computers, training, and the internet .:. Continue to recruit volunteers .:. Volunteer leader for each activity .:. Continue to provide a welcoming environment for all seniors in our community .:. Continue to comply fully with the Americans with Disabilities Act by providing reasonable accommodations that allow persons with disabilities access to our programs and services .:. Continued program development .:. Increased Participation .:. Fundraising to furnish Senior Center expansion ~T ATISTICS ATTENDANCE Special Events I · Commun~y .GAH I Overall Percentages of Attendance of Special Events Community 48% - GAH 52% Tours I · Community . GAH I Overall Percentages of Attendance of Tours Community 82% - GAH 18% ~TREE T IlliJARK OOEPARTMENT NNUAL EPORT 2000 Mission Statenlent It is the nlission of the Street/Park Departnlent to provide pronlpt and courteous services to area residents in a financially responsible nlanner. In doing so, we strive to be safety conscious, creative, helpful, anlbitious, and understanding as we do whatever tasks are laid before us. EPARTMENT TAFF Philip Hals, Superintendent Terry Mack, Maintenance II Mark Thompson, Assistant Superintendent Dennis Jenson, Maintenance II Terry Bye, Park Foreman Milton Tuttle, Maintenance II Jerry Mackedanz, Maintenance II (part time) Joe Pipenhagen, Maintenance II Chris Holzem, Maintenance II Bob Mahutga, Mechanic Phil Barsody, Maintenance I Sara Onarheim, Office Worker/Sign Maker Dennis T oth, Maintenance II Amy Borst, Maintenance I (4/91 to 11/97) Steve Stoffers, Maintenance I Darwin Schuur, Part time Case Hayward, Share time with Ice Arena Paul Koehler, Part time Sue Herrbolt, Custodial Staff Allen Pudlick, Custodial Staff 1/83 3/75 9/81 4/86 10/87 7/88 3/94 1/95 10/95 3/97 12/97 9/98 10/98 3/99 12/00 5/00 EAR IN E VIEW Street Projects Completed Seal Coating: Annually, we seal coat about 6 miles of residential streets. In 2000, the streets of Orono Lake Addition, Orono Parkway, Joplin Street, Country Crossing I and Country Crossing II, and the Sandpiper Estates were seal coated. Crack filling: An important maintenance tool that we do in the year prior to our seal coat program. In 2000 we crack filled Riverview Heights, Heritage Landing, Mississippi Oaks, and west Main Street. Crack filling in October has helped to balance our seasonal work load and has been very successful. Bituminous Patches and Overlay: The Street Department paved about 200 ton of asphalt on 173rd Avenue, west of Fillmore Street as a stop gap measure before a complete reconstruction in 2001 or 2002. Several small patches were contracted out to Viking Blacktop. Surface Water Management: 2000 was a year of minimal rains so surface water management was not a big issue, but we do have two drainage improvements scheduled for 2001 in the short term street goals section. Gravel Roads: Each year we try to add Class 5 to about one mile of gravel roads. In 2000, the Class 5 was placed on 211 th Avenue, 221 ,t Avenue, 223rd Avenue, and 227th Avenue. Park Projects Completed Orono Park: Built garbage container corrals, installed handicap accessible picnic tables and replaced cushion material under the playground equipment. Lion's Park: Installed a playground unit, constructed a softball diamond and a bituminous trail was constructed from Jackson A venue to the Boys and Girls Club (contractor paved). Country Crossing I: Installed wood chip trail, removed brush and undesirable trees, ground out about 100 stumps, spade planted 19 red cedar trees, and started the memorial garden. Ridgewood East: Spade planted 10 spruce trees from the Wal-Mart site. Country Crossing IIL' Removed brush and undesirable trees, installed a bituminous basketball court (contractor paved) and installed playground equipment. Mississippi Oaks: Planted 24 trees. Meadow Park: Installed playground equipment. Deerfield IV: Removed diseased trees, planted shrubs in landscape boxes around the long slide. Railroad Trail: Relocated the access trail from Watson Street (contractor paved). County Road 1 Trail: Constructed a trail connection from the Proctor sidewalk to the County Road l/Proctor intersection. ERYAC: Planted trees, started construction of the BMX track, and started construction of fields 5 and 6 (contractor grading). Trott Brook: Installed playground equipment, contractor poured concrete sidewalk, and contractor assembled playground equipment. Relocated barn to playground site, contractor installed foundation and contractor raised, moved and lowered barn at the new location. Ice Arena: Installed irrigation pipe, poured concrete around compressor equipment on east side of building and constructed staff parking zone (contractor paved) Recycling In April each year, the Street/Park Department hosts a City Clean-up Day that has been very successful. This effort is coordinated by Building and Zoning Department and is staffed by city workers and volunteers. Contractors collect and recycle appliances and tires. Furniture that is serviceable is collected by Goodwill and the unserviceable furniture is collected by local trash haulers and taken to the RDF Plant. City workers collect and process the scrap metal and batteries before selling them to local scrap metal dealers. Our largest commitment to recycling is the brush and lawn waste drop off facility. In 2000, we spent 568 hours for equipment and labor to process, haul and compost the material collected. This facility is very popular with the residents, but it requires a great deal more department time than I ever imagined. We transported about 2000 c.y. of compost material or an average of one tandem load per day for a seven month season. In 2000, with the help of SCORE funds, we opened our oil! oil filters and anti-freeze recycling public drop off. In addition with our city recycling efforts, we collected 1520 gallons of used oil was recycled through OSI and 90 gallons of anti-freeze was collected and just stored. We recycled approximately 250 oil fIlters into 30 gallons of filter media and about 50 pounds of scrap metal. OOEPARTMENT GALS FOR 2001 SHORT TERM GOALS Street Department: · Work to improve communication with the public regarding snow plowing policy, road restrictions, patching, seal coating, crack filling, brush drop-off, used oil collection, recycling, mailboxes and other services offered by this department. · Continue our annual seal coating program. This year to seal Riverview Heights, Heritage Landing, Mississippi Oaks and Main Street. · Continue our annual crack filling program in October. · Do overlay patches as necessary. · Drainage improvements on 2nd Street cul-de-sac and HigWand Road near Jackson Road. · Start a "snow plowing safety" program for elementary students. · Do a mailbox program that will be more snow plow friendly and decrease the amount of snow shoveling that is required by the homeowner. Shop Area Improvements: · Move the mechanic bays to the west end of our building. · Remodel the mezzanine so it can be used as a break room. · Do planning for a total Public Works shop yard improvement which includes a cold storage building, a salt/sand storage building, relocating an overhead power line and our perimeter fences, and moving the compost drop off bins to a city lot off Triangle Road. Park Goals: · Install drinking fountains in Lion's Park, the softball complex and YAC. · Finish the Country Crossings I memorial garden. · Finish the irrigation system at Kuss field and Ice Arena. · Start bleacher replacement program for the softball complex and Kuss field. · Assemble playground equipment at Barrington Park and Riverplace Park. · Continue development of fields number 5 and 6 at YAC. Employee Goals: · Add one additional maintenance worker in the spring of 2001. · Add a half time office assistant in the spring of 2001. · Consider adding a laborer position in 2002. LONG TERM GOALS Street Department: . Start a street and sidewalk rehabilitation in the old part of town. . Start paving high traffic gravel roads. . Institute a city wide pavement management program. Park Goals: . Hard surface a hockey rink at Lions Park for use as summer roller hockey. . Build a skateboard park at Lions Park. . Develop Hillside Park. . Improvements at Orono Park including relocating the beach parking area, and cul-de-sac Gary Street. T ATISTICS TEN YEAR EQUIPMENT PURCHASE PROJECTIONS 2001 Turf Mower Zero Turn Mower 1 Ton Dump Truck w/ Plow Roadside Mower Ooader attachment) $ 46,000 8,000 27,500 44.730 $126,230 2002 Tandem Axle Dump Truck w / Plow Equip. Athletic Field Groomers Asphalt Patching Trailer Pick up Truck 4x4 Dump Box and Hoist - Unit 220 $140,000 13,000 15,000 20,000 5.000 $193,000 2003 Front End Loader w / Plow & Wing 1 Ton Dump Truck Infra-red Asphalt Patcher $145,000 40,000 15.000 $200,000 2004 Single Axle Dump Truck w/ Plow Equip. Sidewalk Plow $135,000 90.000 $225,000 2005 Sweeper Turf Mower Pick up Truck $150,000 55,000 25.000 $230,000 2006 Single Axle Dump Truck w/ Plow Equip. Zero Turn Mower Athletic Field Groomer Beach Groomer Skid Loader (Trade in) $150,000 12,000 15,000 15,000 20.000 $212,000 2007 Single Axle Dump Truck w / Plow Equip. Pick up Truck 1 Ton Dump or Stake Truck $157,000 27,000 50.000 $234,000 2008 Front End Loader Grader Trade (Used) $175,000 100.000 $275,000 2009 Tandem Axle Dump Truck wi Plow Equip. Turf Mower Pick up Truck 2010 Single Axle Dump Truck w/ Plow Equip. Utility Tractor Athletic Field Groomer Bucket Truck (Used) 2011 Single Axle Dump Truck w / Plow Equip. One Ton Dump Truck Zero Turn Mower $215,000 60,000 30.000 $305,000 $185,000 40,000 20,000 50.000 $295,000 $195,000 70,000 15.000 $280,000 MEMORANDUM TO: MAYOR AND COUNCIL FROM: PHIL HALS DATE: April 6, 200 I SUBJECT: ANNUAL REPORT PAGE Attached for your review is the page that was missing from my 2000 Annual Report. If you have any questions, please call me 441-4910. 6,.r t. ~- "IiIIF~~-1!IU fll-~-:!WI:' .. DEPARTMENT TIME .e L JRS 1992 1993 1994 1995 1996 1997 1998 1999 2000 Admin. 1524 1590 1720 2000 2600 3040 3660 5000 5000 Athletic Field Maint. 840 776 832 + I Brosh CuttinlZ; 176 80 264 288 256 336 880 440 280 Comoost!RecyclinlZ; 320 464 568 Comouter Records & Mappinl?; 128 145 176 240 240 300 240 144 8 Crack Fill 352 348 656 360 848 344 624 880 976 Custodial Service 2720 --::: 264 448 584 240 312 440 176 232 120 e Eauip Modification 260 320 140 88 40 400 160 64 40 Equipment Repair 1988 2128 1960 2600 2584 3672 3520 3864 3768 ERY AC Field Dev. 640 1216 264 210 Gravel Roads 1178 272 400 256 416 696 584 552 672 HikinwB-ikin}!; Trails 432 320 40 140 952 260 Insoections 120 Inter-Departmental Services 412 528 792 Irrigation 136 416 344 232 400 240 228 368 Julv 4th 64 48 136 72 Librarv 76 96 110 168 120 112 72 * Misc. 416 520 952 1016 1200 1000 912 1944 760 Mowing Contract 301 280 320 f+ Mowing Turf 856 1000 1456 1660 1808 1856 1624 1880 p".;"'t Striping 320 300 292 240 368 410 488 584 440 I-'- I . Development 1336 1900 Park Maintenance 2740 2054 1664 1312 1744 1848 3064 2000 2584 Road Side Mowing 150 188 170 160 168 160 224 160 Shade Tree 296 652 296 408 464 200 248 536 720 Signs 386 248 264 504 672 332 640 520 392 Skating Rinks 296 208 360 616 736 920 672 832 1200 Ski Trails 106 96 72 58 40 20 36 Snow & Ice 1732 1944 1600 2272 3408 2488 1792 2752 2776 Special Proiects '" (See Below) Storm DamafZ;e Cleanup 490 768 264 Streets (over1av ) 1308 848 1176 864 624 808 960 528 120 Streets Patchin}!; 380 504 186 408 568 496 360 432 240 Streets Shouldering 268 320 240 144 80 SweeDing 624 664 704 1040 960 1264 1184 1696 1168 Training 344 264 406 380 496 400 528 1160 872 Woodland Trails 1256 480 96 128 144 "'Special Proiects- . Bovs & Girls Club (Lions) 1160 64 . Fire Dent 64 * . Ice Arena 96 * . Librarv Parkin}!; Lot 320 . Meadowvale Soccer Field 256 40 Police Parkin}!; Lot 24 * >- . Skateboard Park 48 . Y2K 64 8 /4'1 t-/S' f4z. t3c: '" Items moved to inter-departme.ntal services ,,~ --J,_..... ...""'~~ r - ~( " r ~ DEPARTMENT TIME .. J.. URS 1992 1993 1994 1995 1996 1997 1998 1999 2000 Admin. 1524 1590 1720 2000 2600 3040 3660 5000 5000 Athletic Field Maint. 840 776 832 Brush Cuttin~ 176 80 264 288 256 336 880 440 280 CompostIRecvclin~ 320 464 568 Computer Records & Mapping 128 145 176 240 240 300 240 144 8 Crack Fill 352 348 656 360 848 344 624 880 976 Custodial Service 2720 Drain8.l!e 264 448 584 240 312 440 176 232 120 &luip Modification 260 320 140 88 40 400 160 64 40 Eauioment Repair 1988 2128 1960 2600 2584 3672 3520 3864 3768 ERY AC Field Dev. 640 1216 264 210 Gravel Roads 1178 272 400 256 416 696 584 552 672 HikingfBiking Trails 432 320 40 140 952 260 Inspections 120 Inter-Deoartmental Services 412 528 792 Irri~ation 136 416 344 232 400 240 228 368 July 4th 64 48 136 72 Library 76 96 110 168 120 112 72 * Misc. 416 520 952 1016 1200 1000 912 1944 760 Mowing Contract 301 280 320 Mowing Turf 856 1000 1456 1660 1808 1856 1624 1880 p~;.,t Stripin~ 320 300 292 240 368 410 488 584 440 :-: 1 . Deve100ment 1336 1900 Park Maintenance 2740 2054 1664 1312 1744 1848 3064 2000 2584 Road Side Mowing 150 188 170 160 168 160 224 160 Shade Tree 296 652 296 408 464 200 248 536 720 Signs 386 248 264 504 672 332 640 520 392 Skating Rinks 296 208 360 616 736 920 672 832 1200 Ski Trails 106 96 72 58 40 20 36 Snow & Ice 1732 1944 1600 2272 3408 2488 1792 2752 2776 Special Proiects .. (See Below) Storm Damage Cleanup 490 768 264 Streets (overlay) 1308 848 1176 864 624 808 960 528 120 Streets Patchin~ 380 504 186 408 568 496 360 432 240 Streets Shou1derin~ 268 320 240 144 80 Sweepin~ 624 664 704 1040 960 1264 1184 1696 1168 Training 344 264 406 380 496 400 528 1160 872 Woodland Trails 1256 480 96 128 144 .Special Proiects - . Boys & Girls Club (Lions) 1160 64 . Fire Dent 64 * . Ice Arena 96 * . Library Parkin~ Lot 320 . Meadowvale Soccer Field 256 40 Police Parkin~ Lot . 24 * - . Skateboard Park 48 . Y2K 64 · Items moved to inter-departme.ntal services ~i' River MUNICIPAL UTILITIES Annual Report 2000 Utilities Mission Statement To provide our customers with safe, reliable, cost effective and quality long term electric and water utility service. To communicate and educate our customers in the use of utility services, programs, policies, and future plans. These products and services will be provided in an environmentally and financially responsible manner. This mission statement has been reviewed, but not adopted, by the Elk River Municipal Utilities Commission. Department Staff Elk River Municipal Utilities Organizational Chart Electric Superintendent Glenn Sundeen Electric & Water Customers Elk River Utility Commission John Dietz - President George Zabee - Vice Chairperson James Tralle - Trustee General Manager Bryan Adams Electric TecnologieslWater Superintendent David Berg Line Foreman Wade Lovelette Lead - Lineman Scott Thoreson Lead - Lineman Lloyd Lorenzen Lead - Lineman Arthur Gatchell Lead - Lineman Mark Fuchs Lineman Michael Thiry Lineman Trevor Gwiazdon Apprentice Lineman Andrew Reichwein Apprentice Lineman Thomas Geiser Apprentice Lineman Troy Seter Utility Worker/ Locator Richard Wagner Utility Worker/Electric Raymond Doebler Contractors and Special Vendors: Marketing Consultant - Vance Zehringer Safety Program - MMUA Dispatching - GRE Electric Metering & Relays Meter Reading - McBrady Meter Reading Computer Support - Saratoga Co. Substation Maintenance Underground Construction Utility Worker/ Water Scott Nielsen Meter Tech/Security Systems Steve Nordahl Utility Worker/Electric Michael Price Office Manager Patricia Hemza Assist. Office Manager VIVian Schmidt Clerk/Receptionist Jennifer Brovick Clerk/Receptionist Betty Belanger Purchasing Clerk Judy McSpadden AlP - Payroll Clerk Karen Smude Clerk/Receptionist Jill Hartkopf Year in Review 2000 Major Accomplishments Administration - Patricia Hemza/Financial Director 1) Continue administrating the Connexus/Great River Energy power purchase agreement costing approximately $5,500,000. 2) Complete Electric Rate Study to up-date and realign electric rates. 3) Remain active in MMUA in industry restructuring issues. 4) Remain Active in Energy City activities including completing contract for Wind generation in Northern Elk River. 5) Initiate and start the contract phase of expanding the LFGelectric generation facility at the Elk River Landfill in partnership with Sherburne County and Waste Management. 6) Hire Clerk/Receptionist. 7) Initiate search for a larger administration facility. 8) Complete customer visits of demand and many non-demand customers. These visits indicate a very positive perception of ERMU services and rates. 9) Develop and implement education program for air conditioner load control. 10) Continue to successfully handle the increase in customers and resulting monthly bills and collections. Customer billings exceed 7500/month. Monthly billing consistently exceeds $1,000,000/month. 11) Contributions to the City of Elk River totaled approximately $450,000 12) Investment strategies net additional $144,000 ::I: in revenues. 13) Initiate Communications Study. Water Department - David BerglWater Superintendent Water & Electric Technologies 1) Well Filter Plant #6 successfully placed into production. 2) Filter Media in Filter Plant #4 was successfully changed-out. Filter media in Filter Plant #3 successfully rehabilitated. Both projects were completed to improve efficiencies in removing iron and manganese. 3) Completed siting process for Well #7, started process for siting future water tower. 4) Completed analysis and started implementing process to extend high pressure zone to the eastern area. 5) Start research and testing to address the radon mediation in Filter Plant #2. 6) Brought the eastern area (Elk River Crossing to 171st Ave.) water main on line. 7) Completed upgrading the water main on Main St. from Gates to Zane. 8) Expanded water mains to Lafayette Woods 4th, Woods at Hillside, Mulvaney Point, Trott Brook 4th & 5th, Twin Lakes Townhomes, and Western Business Park. 9) Started Wellhead Protection Plan. 10) Connected 198 new water services to the water system. 11) Installed 28 Security Systems for a total of 189. Electric Department - Glenn Sundeen/Line Superintendent Electric Department 1) Continue territory acquisition from Connexus Energy (see attached map) and layout future acquisition areas. 2) Install of underground on 19th and 198th from Hwy 169 to Tyler and rebuilt overhead line on CR 13, both for territory acquisition. 3) Complete project to install 69 kv breakers at West Substation. 4) Purchase land for future substation in Northern Elk River. 5) Construct overhead line on CR 12 for expansion and CR 12 road widening. 6) Expand electrical distribution system into Stonegate (Otsego), Lafayette Woods 4th, Woods at Hillside, Mulvaney Point, Elk River Crossings, Elk River Business Park, Trott Brook 4th & 5th, Twin Lake Townhomes, Hidden Creek 2 7) Rebuild electric system in Ridgewood. Reb.uild underground and overhead lines in Dayton due to water and sewer project. Between items 6 and 7, along with other miscellaneous work completed, we utilized approximately 300,000 linear feet of electrical conductor. 8) Hire on Apprentice Line Person. 9} Add 358 new electric meters to electric system. 10) Continue to implement sectionalizing and fuse coordination study. Start adding fault indicators to underground electric system. 11) Locate underground thus facilitating installation of underground telecommunication system. 12) Complete design for Downtown Electric conversion project with the city's sidewalk replacement project. Department Goals for 2001 Elk River Municipal Utilities' (ERMU) goals are in part reflected in our annual budget which is not included in this report due to its length. It is safe to say this budget requires ERMU to continue to provide reliable, cost effective electric and water utility services in a safe and environmentally friendly fashion. ERMU's staff spends a significant amount of time analyzing past trends and predicting the future for physical plant items, financial requirements and human resource needs. The summary of our 2000 Capital Projects is shown on the enclosed sheet titled Elk River Municipal Utilities 10 Year Capital Proiect Forecast. This forecast is also incorporated into a financial model that helps predict future revenues and expenses thus allowing staff to have a better handle on future financial needs. The goals for 2001 in order of priority are as follows: A) Satisfy 2001 Budget requirements and complete the projects started in 2000. B) Continue to investigate and solve long term financial growth needs. This necessitates the need to keep current the Springstad financial model that was developed a couple of years ago. C) The wholesale electric rate from Great River Energy/Connexus is projected to raise in the next few years. Staff must continue to explore different strategies to offset these increased costs thus minimizing electric rate increases. D) Continue to explore electric generation opportunities to help mitigate wholesale electric cost increases and secure a reliable source of electric power for Elk River in case of emergencies. E) The proposed Radon rule by USEPA as authorized under the Safe Drinking Water Act will impact ERMU. Continue to test our water for radon and radium, evaluate the results, with the help of the MN Department of Health, and develop strategies to mitigate the potential problem. F) Due to the large water mains in the Eastern area with very little associated water usage, operational difficulties will result. Staff must closely monitor water quality and continue the water hydrant flushing program. G) Stay on top of the Electric Industry Restructuring and Service Territory issues. H) Continue to support Energy City activities, complete LFG electric generation project in at the Elk River landfill. I) Improve on marketing efforts in Security System sales, power quality program, and electric load management. J) Finalize design for proposed warehouse addition at power plant and conclude plans for administrative facility needs. Statistics Table of Contents and Comments Page Title and Comments 1 2000 Budget Summary. Year-end financials will be available when audit is complete. 2 Elk River Municipal Utilities' 10 Year Capital Project Projection. This spread sheet reflects where our capital project dollar priorities will be for the next 10 years. 3 Elk River Municipal Utilities' Electrical Statistics Graphs. 4 Elk River Municipal Utilities' Power Costs & Security Systems. 5 Elk River Municipal Utilities' Water Statistics. 6 Electric Service Territory Map of Elk River Municipal Utilities. The dashed block line indicates the existing service territory boundary. Elk River Municipal Utilities currently provides electric service for parts of Elk River, Otsego, Dayton and Big Lake Township. The red dashed line indicates future services territory limits. Contract agreements between Connexus Energy and Elk River Municipal Utilities allows for continued service territory acquisition. The hatched area indicates areas and time frame. f' ~ SI.JOGET SI.JMMA/?Y 2tJ(XJ ELK RIVER MUNICIPAL UTILITIES SUMMARY OF YEAR 2000 BUDGETS ELECTRIC BUDGET SUMMARY 2000 ELECTRIC REVENUE $ 9,345,436.00 .' . ELECTRIC EXPENDITURES 7,925,689.00 ELECTRIC NET FOR CAPITAL 1,419,747.00 CAP IT AL EQUIPMENT/CONSTRUCTION 1,714,000.00 NET (294,253.00) WATER BUDGET SUMMARY WATER REVENUE 686,904.00 WATER EXPENDITURES 619,244.00 WATER NET FOR CAPITAL 67,660.00 WATER FEES GENERATED (FOR EXISTING & 350,000.00 FUTURE BOND PMTS) DEBT RETIREMENT 185,000.00 GROSS 232,660.00 CAPITAL PROJECTS FROM CASH 155,500.00 NET 77,160.00 O~ o~~~~o~oo~ o~o~m..,o~~z~z<~~< ~m~<~~z>zommQoo~oommmm e.~~g~o~ _~~~~o2m.m.~cm< o~~fo~~mo~c;~~m~c~cc~- ~ ~ ~ 3 ~ ~ liT "" ~ 3 !!!. ~ 2 ~ a. ~ ~ ~ ~ ;r ~ iii~. ~. ~ ~ '3' 2 iil ~ ~ :( 03 :: lJ ~ ~ ~. ~,..~ iQ ~ lJl~ l!l 5 ~~ii~~~s~ ~I~~~~~~!:E:E~~~~ ~~~i;!~~!!!.;g~m~~~~~~g3~ ~ ;i~!!~!~~ ;f~!tiil:ii~~~~ ;'~~I~j,iil~~*~~gi~~~i~ ~ 1 ~ 2 r! ~ ~ ; ~ ~ 1 ~ ~ g: [ ~ ~ ~ g' o'rf'i ~ ~ ~ Ii Sl (; fIol3 r; go;, ~ ~ ~ ii' ~ ~ ;; ,..,.. ~ !ll .g ... c!fG53 lDfIo[g c ~ :J::8-o'~~~o~o ~ ~Sl~~~g:-Eg:g.3.~~ g; &0._ ;~~ ~& ;- = ;i~;...ti ~ ;" ~Dl;s-~5.:1!!.~; J: g: r< .4 33~ 3:E..3. i!ll 3 !!!.'ig...Clta:Q~ ~ g:J 5. ~ e ~ ~ :J a. ~ 0 :J Eg~ m !!!. ;; or or cD It org ~;:t a. ~2 3 ID - 0 Ul n '" ~ ; liT ,.. a i ~ CIt 0 i N -" -" : Q (J)"-J ~~ CD ......NWA ...... 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A W CDU'I Ci g ~ ~ ~ ~~I~ ~ ~ ~ ~ g ~ ~ ~ ~ ~ ~ ! ~ ~ ~ i g f- I I III I N -" ~ '"'W W ~ ~ ININ :;: ~~~ ;;::. W~~aaA WW ~O>UI ~ ~ ~ ~ ~ ~ ~ I~l~ ~ ~ 8 8 ~ ~ ~ ~ ~ 8 8 8 ~ ~ ~ 8 ~ ~ ~ N -" ....... 0 -""......9!.... N(",)N .- g: _ ~ ~ I>> 8 I>>8cs 0 A ~~~8~ W <.l UI 0>\11 g ~ ~ ~ ~ ~ ~ 8 ~8~ ~ ~ 8888~ ~ ~ ~ ~~ ~ . .. :J '< . . ~ N 10??oo 90000 80000 70000 3: 60000 ~ .E 'C 50000 c: II E II 4??oo C 3??oo 20000 1??oo 0 1990 SheetS Elk River Municipal Utilities Electric Statistics Elk River Municipal Utilities Electric Demand Projections ~ , , Additional Substations Required , I Substation Ca acit 1995 2000 2015 2005 2010 Year This graph reflects the peak day electrical demand for Elk River. System growth of the peak day demand determines the size of the generation and substation facilities to carry the load. System growth is a function of Elk River's growth and the weather. . Elk River is a summer peaking electric utility due to the air conditioinlng in the summer months. Elk River currently ranges from 17000 KW in the winter months to 30500 KW in the summer months. 30500 KW is approximately equal to 30500 horsepower. 500 450 ~ 400 c: 350 ~ 'f 300 .5 co 250 II co II .c: u 200 .. :l Q. ftj 150 :l c: c: C( 100 50 0 1990 1995 Elk River Municipal Utilities Annual Power Purchases , ~ I , , 2000 2005 2010 2015 Years This graph reflects Elk River's annual comsumption of KWH. 134 million KWH of electricity utilized in 2000 is a 6.07% increase from the previous year. 134 million KWH is equivalent to approximately 67000 tons of coal. Pagel Sheet4 Elk River Municipal Utilities Water Statistics Elk River Municipal Utilities Peak Day Water Pumpage 12000 1??oo S 0 0 8000 :. II Cl .. Cl. E 6000 ::J D. >. .. Q ... 4000 .. II D. 2000 0 1990 Pumping Capacity Additional Wells Required -- -- -- -- Probable Growth with Water Sprinkler Restrictions 1994 1998 2002 2006 2010 2014 Year This graph reflects the peak day system usage the water production facilities must satisfy. Growth of the peak day demand dictates when additional water wells, filter plants, and water towers must be added to the system. The pumpage projections reflected in the above graph is a function of both Elk Rivers growth and weather. Daily water requirements vary from 1 million to 4.2 million gallons/day. Elk River Municipal Utilities Annual Water Pumpage 2000 -..-.-.--.-..-.-....-..-.-....-.-...-...---..----------'--'--"--'-, 1800 , . , , _ 1600 ii Cl g 1400 o o g 1200 :. 8. 1000 .. Cl. g 800 a.. ! 600 c c c( 400 , , . . . Current Dept of Natural Resources Annual Limit for Elk River is 600,000,000 gal /' 200 o 1990 1995 2000 2005 2010 2015 Year This graph rellects the annual water use in 8k River. Water usage of 577.6 mlllon gallons in the year 2000 is a 16.62% increase from the previous year. 577.6 mllian gallons Is equivelent \0 a 152 acre lake 12 feet deep which is similar to Lake Mitchell in Big Lake, MN. Page 1 SheetS Elk River Municipal Utilities Power Costs and Security Systems Elk River Municipal Utilities Projected Wholesale Power Costs 0.055 0.05 :r ~ 0.045 "- II Q. .. -;; 0.04 0 U 0.035 0.03 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 Year The above graph reflects the unit cost of our wholesale power from Connexus Energy through Great River Energy. Our power is purchased through a 10 year rolling all requirements contract. In 2000, our total power costs were $5,523,083 including the fuel cost adjustments Due to market pressures at the wholesale level, power costs are much more volatile ranging in price from $0.0251KWH to $8.00 IKWH. Fuel cost adjustments at the wholesale level will become very commonplace. Distribution compames like ERMU will pass these costs on to the end user. Elk River Municipal Utilities Security Systems 220 200 180 160 .. E 140 II -;; >- 120 fII "5 .. 100 II .Q E 80 :::J Z 80 40 20 - I ; / l ~ ,,/ ! i ~ l ~ I ~ :/ I I ./ .",.,.. I / I i ~ l / , I i I 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 o 1990 Year The above graph reflects the number of security system customers we serve Although the numbers are not as large as we would like to see them, this program is breaking even and does provide another service to our customers while exposing our employees to other technologies that can be utilized in the municipal util~y area. Page 1 R 27 W R 26 W 27 26 25 I Z 36 N r<) t- 3' 32 33 3' 35 36 31 --:--- --- S % 3 16 " '2 2' 20 2' 22 '04+.,. . '0 J3 18 I II t ----. SERVICE AREA BOUNOARY I ---.- LIMIT Of FUTURE SERVICE TERRITORY 28 27 I 26 '9 ~ I N I , 33 3' 35 I NO SCALE KEY MAP ~ASTE~ATER UREATMENT LANT ~NNUAL ~EPORT 2000 Mission Statement To operate the systenl and treatment plant in a cost effective and environnlentally safe manner. EPARTMENT TAFF Gary Leirmoe - Chief Operator Austin Whitford - Lead Operator Chris Clark - Operator Allen Schulu - Operator 6/1/93 9/30/87 1/3/00 5/15/00 E VIEW The Grit Classifier was replaced in 2000. This equipment removes sand and inorganic solids, which settle out in the Grit Chamber. This is an essential operation, as the sand and grit would cause wear on pumps. The application for the renewal of our discharge permit, N.P.D.E.S., was sent in December. We have not received the new permit yet, and the only change that may OCcur is a discharge limit for phosphorus. The state has been talking about this, but as of yet we have not been notified. This past year saw a major change in staff with the hiring of two new operators. The new operators are both graduates of St. Cloud Technical College. Both are progressing fine and are becoming assets to the operation. Allen and Chris have both become certified in Land Application of Bio-Solids, since being hired. A total of 575,000 gallons of Bio-Solids were land applied this past year. The new section, #6, was used for the first time in November. This section contains 25 acres, 23 of which are available due to setbacks for wetlands. The entire Collection System was cleaned again this year. During the year 2000, 33,418 feet of sewer main were added to the system making a total of 49.3 miles. We contracted to have the sewer main on Holt, Gates, and Eighth Streets slip lined. This section had a problem with tree roots in the main, and we were getting numerous call outs a year for the area. Slip lining allows the main to be rehabbed without digging up the street. The Trott Brook Farms Lift Station went on-line in the spring of 2000, making a total of 16 Lift Stations within the system. Last year 44 multi-family, 156 single-family, and 16 commercial new sewer connections were inspected. ~E.PARTMENT GALS FOR 2001 In 2000, the main goal for the Wastewater Department was to get back to full staff. A majority of time last year was spent training new employees. In the future, finding qualified applicants will be problem. Technical school programs are shutting down due to a lack of enrollment. A maintenance program for all 36 lift station pumps is in place. A maintenance sheet for each pump has been set up with columns to record hour meters (weekly), and amps and meg meter readings (monthly). This will enable us to constantly check for early signs of trouble. A new 1 ton pick-up with a 2000 pound hoist has been ordered. This truck will enable us to remove each pump for inspection, repair, and maintenance. We will have approximately 400,000 gallons of Bio-Solids to land apply in 2001. One of our sections, #5, is currently in winter wheat. The wheat should come off in July. This should allow us to apply in August and be done 3 or 4 months early. The renter and I think that this may be a practice that we should implement whenever crop rotation will allow it. The collection system will be cleaned again. We budgeted for part time help this year to help with the jetting. This will free up a full time operator to do other work around the Treatment Plant and System. A new roof and ventilation system for the pretreatment and digester buildings are being looked at. Landscaping, if time permits, will be completed this year. All full time employees will be scheduled for training and schools. I would like to attend a national event if the right opportunity exists. As always, the Wastewater Department's main goal is to operate the Treatment Plant and Collection System in an environmentally sound manner. T ATISTICS EFFLUENT CBOD'S CBOD's are a measurement of the oxygen depletion in the Mississippi River caused by the effluent or discharge from the WWTP. Our present limit is 25 mg/l. This means in every 1,000,000 parts of oxygen, only 25 can be depleted by the plant effluent. The average effluent CBOD for 2000 was 6 mgll, or 24% of the limit. AVERAGES 1987 7.3 mg/l 1994 1988 8.5 mg/l 1995 1989 8.9 mgll 1996 1990 8.6 mg/l 1997 1991 12.9 mgll 1998 1992 12.8 mg/l 1999 1993 25.2 mgll* 2000 *Exceeded limit during plant expansion 28.3mgll* 10.2 mgll 9.7 mgll 9.1 mgll 5.5 mgll 6.0 mgll 6.0 mg/l EFFLUENT SUSPENDED SOLIDS Suspended Solids are a measurement of the total solids in the plant effluent. Our current limit is 30 mgll. The average for 2000 was 7, which is 23% of the limit. 1987 7.3 mgll 1994 16.2 mgll 1988 8.3 mg/l 1995 8.8 mg/l 1989 8.3 mg/l 1996 8.8 mg/l 1990 7.7 mgll 1997 7.6 mgll 1991 5.4 mg/l 1998 5.9 mg/l 1992 8.2 mg/l 1999 6.0 mgll 1993 7.9 mgll 2000 7.0 mgll ANNUAL CAlLY FLOW/GALLON YEAR AVG. FLOW 1987 480,000 1988 481,000 1989 497,000 1990 522,000 1991 570,000 1992 558,000 1993 593,000 1994 635,000 1995 670,000 1996 754,000 1997 741,000 1998 754,000 1999 780,000 2000 834,000 The treatment plant has a designed capacity of 1,600,000 gallons per day. The average daily flow for 2000 was 834,000, or 52% of the designed capacity. The flow has increased by an average of 5% over the time period from 1987-2000. The determining factor of how long the last Treatment Plant Upgrade will continue to meet the effluent limits is tied directly to the growth of the community by both domestic and industrial users within the system. At the current rate of loadings on the system, 15 years should be the anticipated time frame before any major plant improvements are required. This could change should a large load be introduced to the system.