5. HRSR 08-04-2008ITEM # 5.
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iver
MEMORANDUM
TO: Housing & Redevelopment Authority
FROM: Catherine Mehelich, Director of Economic Development
DATE: August 4, 2008
SUBJECT: Consider Year 2009 HRA Budget and Resolution Regarding HRA Levy
Attachments
• Budget Worksheet -Proposed 2009 HRA Revenue & Expenditures
• Resolution Establishing the HRA Tax Levy for Collection in Year 2009
• Draft HRA Fund Balance Designation Policy
Summary
The Economic Development Division consists of two separate budgets including:
• Economic Development Authority
• Housing & Redevelopment Authority
Revenues
Since 2003, the EDA and HRA levies have been enough to balance the Economic
Development Division without General Fund revenues.
In 2008 the legislature increased the maximum general operating levy of HRAs from
0.0144% of market value to 0.0185% of taxable market value. In the past the HRA has
levied the maximum allowed by statute. The HRA may wish to consider what rate to levy
for HRA in light of the change in statute. The following table indicates the comparison
between the options:
Preliminary Levy and Tax Rate Data
For Taxes Pa able 2009
Market Value Levy % Total Lew
HRA (previous maximum) 2,200,817,140 0.01440% 316,917.67
HRA (new maximum) 2,200,817,140 0.01850% 407,151.17
The attached Budget Worksheets have been prepared using the previous maximum levy.
Consider Year 2009 HRA Budget and Resolution Regarding HRA Levy
August 4, 2008 HRA Meeting
Page 2 of 2
In addition, 2009 revenues include a transfer in the from HRA related TIF Districts #16
(King & Main) and #22 (Bluffs & Jackson) in the estimated amount of $58,500 to repay the
HRA for eligible expenditures related to the establishment of the TIF Districts.
The proposed revenues also included rental income in the amount of $7,800 derived from
the existing lease with First National Bank of Elk River for the 716 Main Street. At its May
2007 meeting it was the consensus of the HRA to rent the building space to temporary uses
in order to 1) maintain an active, viable image for downtown and 2) retain flexibility to
remove the buildings when parking demand warrants the need for more supply.
Expenditures
There are no significant changes in the proposed HRA expenditures for 2009 as indicated on
the attached Budget Worksheet. The budget was developed with the following 2009 HRA
Goals in mind:
• Resume planning process for the comprehensive Downtown Redevelopment Plan
(following authorization to proceed from City Council)
• Provide consistent and ongoing communications to public regarding redevelopment
planning activities.
• Expand availability of housing rehabilitation programs for Elk River residents.
• Identify areas of the city in need of focus area redevelopment plan and initiatives.
In 2004 the Personal Services costs (salaries and benefits) were adjusted from 70/30 percent
EDA and HRA respectively, to 60/40 percent due to staff time allotted to the Downtown
Revitalization Project. It is proposed that this continue in 2009.
Other common administrative expenses are proposed to be shared by the EDA and the
HRA. As in previous years, the HRA would make a one time transfer to the EDA in the
amount of $3,500 to cover approximately 40% of the shared expenses. The shared expenses
appear in the EDA budget and include the following line items -Office Supplies, Fuels,
Telephone and Travel.
As the HRA builds up a reserve balance for future HRA redevelopment we should review
the idea of adopting a fund balance policy to designate funds to meet this goal. The HRA
generally receives two tax settlements a year in July and December and in setting a fund
balance policy we should maintain funds at year end for cash flow purposes and designate
the remaining fox HRA redevelopment. Please see the attached draft policy which is
consistent with the City's fund balance policy. Finance Director Tim Simon put together a
draft policy for discussion purposes.
Action Requested
Following direction on the HRA's desired taxable levy fox year 2009, staff recommends that
the HRA approve the Year 2009 HRA Budget as presented, and approve the attached
Resolution Establishing the HRA Tax Levy for Collection in Year 2009.
Following the HRA's action, the City Council must approve and certify its proposed levy,
including EDA and HRA levies, to Sherburne County annually in September.
S:\EDA\HRA\AGENDA\HRA Budget\09Budget.DOC
CITY OF ELK RIVER
BUDGET WORKSHEET
Page: 1
0712812008
8:35 am
Prior ----------------- -------------Current Year------------------------------ (6) (7) (8)
Year Original Amended Actual Thru Estimated
Month: 07131/2008 Actual Budget Budget July Total Requested Proposed Adopted
Fund: 910 - HRA
Revenues
Dept: 000.000
Acct Class: 3100 General property taxes
3111 Current Ad Valorem Taxes 251,586 310,150 310,150 152,663 0 317,000
General property taxes 251,586 310,150 310,150 152,663 0 317,000 0 0
Acct Class: 3300 Intergovernmental revenue
3312 Federal grant 0 0 0 0 0
3322 MV Credit 10,927 0 0 0 0
Intergovernmental revenue 10,927 0 0 0 0 0 0 0
Acct Class: 3400 Charges for services
3475 Building Rent 49,610 7,800 7,800 3,900 0 7,800
Charges for services 49,610 7,800 7,800 3,900 0 7,800 0 0
Acct Class: 3620 Other revenue
3621 Interest Income 6,090 2,000 2,000 4,342 0 5,000
3625 Refunds & Reimbursements 131,790 0 0 0 0
3629 Miscellaneous Revenue 0 0 0 0 0
Other revenue 137,880 2,000 2,000 4,342 0 5,000 0 0
Acct Class. 3910 Other financing sources
3910 Sale of Assets 0 0 0 0 0
3917 Capital Lease 0 0 0 0 0
Other financing sources 0 0 0 0 0 0 0 0
Acct Class: 3920 Transfers in
3921 Transfers 0 0 0 0 0
394. Transfer - TIF 0 52,500 52,500 24,199 0 58,500
Transfers in 0 52,500 52,500 24,199 0 58,500 0 0
Dept: 000.000 450,003 372,450 372,450 185,104 0 388,300 0 0
Total Revenues 450,003 372,450 372,450 185,104 0 388,300 0 0
expenditures
Dept: 610.610 HOUSING & REDEVELOPMENT
Acct Class: 4100 Personal services
4101 Regular Pay 50,547 54,900 54,900 18,054 0 53,600
4102 Overtime Pay 0 0 0 0 0
4103 Part-time Pay 0 0 0 0 0
4104 PERA 3,176 3,550 3,550 1,173 0 3,600
4105 FICA 3,150 3,400 3,400 1,164 0 3,350
4107 Medicare 737 800 800 272 0 800
41081nsurance 6,301 5,750 5,750 2,361 0 7,200
4109 Workers Comp 169 150 150 160 0 200
Personal services 64,080 68,550 68,550 23,184 0 68,750 0 0
Acct Class: 4200 Supplies
BUDGET WORKSHEET
CITY OF ELK RIVER
Page: 2
0712812008
8:35 am
Prior ------------------- -------------Current Year------------- ----------------- ~6) j7) l8)
Year Original Amended Actual Thru Estimated
Month: 07/31/2008 Actual Budget Budget July Total Requested Proposed Adopted
Fund: 910 -HRA
Expenditures
Dept: 610.610 HOUSING & REDEVELOPMENT
Acc' Class 4200 Supplies
4201 Office Supplies 322 0 0 13 0
Supplies 322 0 0 13 0 0 0 0
Acct Class: 4300 Other services & charges
4304 Legal Fees 13,025 10,000 10,000 0 0 10,000
4319 Other Professional Services 26,382 55,000 55,000 0 0 40,000
43?1 Telephone 0 0 0 0 0
4322 Postage 63 500 500 5 0 500
4331 Travel, Conferences & Schools 820 0 0 35 0
4349 AdvertisinglMarketing 5,707 0 0 0 0
4359 Publishing 2,088 16,000 16,000 0 0 16,000
4361 Insurance 1,500 3,050 3,050 1,303 0 3,000
4389 Utilities 4,511 1,200 1,200 1,661 0 3,000
4401 Bldg RepairlMaint Services 0 0 0 0 0 2,000
4433 Dues & Subscriptions 237 400 400 0 0 400
4437 Taxes & Licenses 15,780 0 0 90 0
4440 Miscellaneous 742 0 0 124 0
Other services & charges 70,855 86,150 86,150 3,218 0 74,900 0 0
Acct Class: 4500 Capital outlay
4510 Land 0 0 0 0 0
4530 Improvement Project Contract 0 0 0 0 0
Capital outlay 0 0 0 0 0 0 0 0
Acc! Class: 4600 Debt service
~uu`. Pnncipal 43,964 91,900 91,900 91,925 0 97,550
4611 Interest 15,120 26,250 26,250 26,244 0 20,650
Debt service 59,084 118,150 118,150 118,169 0 118,200 0 0
Acct Class: 4700 Transfers out
4720 Transfers 0 86,600 86,600 0 0 113,450
4'21 Transfer-General Fund 9,500 9,500 9,500 9,500 0 9,500
4725 Transfer-Capital Outlay Reserv 0 0 0 0 0
4735 Transfer-EDA 3,500 3,500 3,500 3,500 0 3,500
Transfers out 13,000 99,600 99,600 13,000 0 126,450 0 0
HOUSING & REDEVELOPMENT 207,341 372,450 372,450 157,584 0 388,300 0 0
Total Expenditures 207,341 372,450 372,450 157,584 0 388,300 0 0
HRA 242,662 0 0 27,520 0 0 0 0
RESOLUTION 08- O1
A RESOLUTION OF THE ELK RIVER
HOUSING AND REDEVELOPMENT AUTHORITY
A RESOLUTION ESTABLISHING THE TAX LEVY FOR THE ELK RIVER HOUSING AND
REDEVELOPMENT AUTHORITY FOR COLLECTION IN
2009
WHEREAS, Minnesota Statute Section 469.033, Subdivision 6, authorizes a Housing and
Redevelopment Authority to levy an amount not to exceed .0185 percent of the
taxable market value of property within the city to be used for housing and
redevelopment purposes; and,
WHEREAS, the Elk River Housing and Redevelopment Authority anticipates expenditures in
2009 for various housing and redevelopment activities; and,
WHEREAS, the Housing and Redevelopment Authority will adopt and approve its budget before
a special tax can be levied.
NOW, THEREFORE, BE IT RESOLVED that the Housing and Redevelopment Authority
requests that the City Council of the City of Elk River, Minnesota, levy a special tax of percent
of taxable market value of the city for the benefit of the Authority to be used for purposes as
provided in Minnesota Statutes.
Passed and adopted by the Elk River Housing and Redevelopment Authority this 4`h day of
August, 2008.
Stewart Wilson, Chair
ATTEST:
Catherine Mehelich, Executive Director
S:\EDA\HRt1\RESOLUTI\2008\08- HRA09LEVY.DOC
City of Elk River
Housing Redevelopment Authority
Financial Management Policies
Policy: HRA Fund -fund balance designation policy
Approval Date:
Amended Date:
Designation for HRA fund:
The amount of fund balance unreserved for cash flow shall be calculated as follows:
The HRA fund shall maintain an unreserved fund balance of not less than 40 percent of the next
year's budgeted operating expenditures. This calculation is made at the end of each fiscal year. If
the year-end fund balance exceeds this threshold, the Housing_Redevelopment Authority will
consider the need to retain the excess and increase the minimum fund balance before allocating
the monies to other uses.
All funds not designated for cash flow will be designated for HRA redevelopment.
A year-end fund balance allocation would take place leaving the remaining fund balance for cash
flow purposes (40 percent). The designated fund balance would be used. for housing related
projects.
Example•
Designated for: HRA redevelopment $60,000
Unreserved for: cash flow 40,000
Total Fund Balance $100,000
C:\Users\cmehelich\AppData\Local\Microsoft\Windows\Temporary Internet
Files\OLK4635\Fund balance policy.doc
Housing & Redevelopment Authority
2009 Goals
^ Complete Greater Downtown Area Redevelopment Plan.
^ Provide consistent communications to public regarding redevelopment planning activities, and
opportunities for the development community.
^ Expand availability of housing rehabilitation programs for Elk River residents.
^ Identify areas of the city in need of focus area redevelopment plan and initiatives.
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INFORMATION
1Ver
MEMORANDUM
TO: Housing & Redevelopment Authority
FROM: Catherine Mehelich, Director of Economic Development
DATE: August 4, 2008
SUBJECT: INFORMATION -River's Edge Meeting Minutes
Attachment
• River's Edge Meeting Minutes -July 9, 2008
Attached is the July 2008 River's Edge meeting minutes. The next meeting is scheduled for
Wednesday, August 13, 2008. Staff continues to attend the monthly meetings as city staff
liaison.
S:\EDA\HRA\AGENDA\Year 2008\8.04.08 downtown update.doc
Rivers Edge Meeting Minutes July 9, 2008
Meeting was called to order at 8AM and was held in the Arts Alliance Gallery at 716 Main
Street. Present were: Annie Deckert, Jim Rudolph, Dave Rymanowski, Roger Hebeisen, Fred
McCoy, Donna Busch, Wendy Simenson, Tony Mikols.
Treasurer's report: Jim reported that there is $1,622.39 in our treasury.
Secretary's Report: Roger moved and Dave seconded to accept the minutes from the May 14t''
meeting as written. The motion passed.
Old Business: Annie Deckert who is the City of Elk Rivers new Economic Development
Assistant was introduced. Annie will be the liaison between the Downtown Rivers Edge Group
and the City of Elk River. She is currently working on updating the list of commercial property
available for rent/purchase in the downtown area. She.asked that anyone with retail space
available for rent downtown contact her with the address, property description -including
square footage, and she will have the list published on the City's website and we can link to that
site from the Downtown Elk River Webpage. She will update the list quarterly so please also let
her know if you have rented or sold the space.
The Intersection by Rivers Edge Commons Park is done and looks very nice. Thank you to the
City for its renovation. The attendance at the concerts has brought lots of people downtown.
There have been a variety of crowds based on the groups performing. Most people don't stop at
businesses on their way to the concerts but notice what is downtown and hopefully will come
back to visit. Thanks to the Bank of Elk River and First Financial and the City of Elk River for
sponsoring the quality concerts and bringing the people downtown.
Jackson Square Apartments still have a waiting list. The majority of leases are up in October.
The Bluffs had a successful open house and are having office hours from 1PM to SPM
Thursdays to Sundays, to show the units. Stephanie Danielson is the Realtor Working with
Mnwest Bank trying to sell the units. A few potential buyers have been interested. StudiO2 has
moved out of the bluffs. There lease was up and they couldn't come to terms with Mnwest
Bank.
The downtown exercise challenge was a success. The Elk River Parks Department gave us some
items with Elk River Insignia on them as prizes for the people doing the most exercise and
bingoing on the exercise bingo. Certificates were presented to all completing 150 minutes of
exercise a week for 4 weeks. Approximately 45 people participated in the challenge. Some
turned in regular weekly exercise some played bingo. We will look at starting another challenge
in the fall and going for a longer period of time.
Banners, Signs, Flower Pots: The consensus of the group was that we need to increase the
number of flower pots downtown. The City purchased the original pots and matching garbage
cans. We have been paying for the flowers and having them planted in the pots (Meryl
Gisselquist volunteers her time to bargain for the plants and planting them -she also donates
some of her money towards the purchase. At the end of the season, she then moves the roses and
mums to Handke Stadium where she is nurturing a permanent garden). The initial goal of pot
placement was to put them in locations where businesses would agree to maintain the pots -pick
the garbage out of them and keep them watered. There are more businesses willing to take care
of pots then we have pots, and it would look nicer if there were more flower pots downtown.
Donna asked City Staff about getting additional pots downtown and was told that there was a
price break for getting more pots. Annie said that she would track down the information on the
Flower Pots and get back to us. After we figure out prices and how many pots we need, we will
submit a request to the city to partner with us on getting more pots downtown.
Tony told us that the Rotary three year plan has a walkway from the Parrish Bridge to Babcock
Park. He suggested that it would be nice if we could have flowers and/or banners by the path
entrance by the Parrish Bridge also.
We also need to talk to the city about where the old wreaths and bows that were on the light
posts in olden days went and if they would partner with the downtown in putting up wreaths or
bows this holiday season.
New Business:
Sidewalk Sale August 21 to 23rd. The White Side Walls are performing at the Rivers Edge
Commons Park on August 21St. We will have a back to the SOs night - with a sidewalk sale and
food for sale outside prior to the concert. Fred will talk to Jeff about his connections to get some
classic cars Downtown that night. Dave R said the cars could use the lower bank lot. We talked
about bringing food vendors in that night. Fred has served food outside for 1 of the other
concerts, and suggested it would be better to offer downtown restaurants the opportunity to serve
people before the concert. The Sidewalk sale will continue to the 23rd
Kemper Drug is celebrating their 60th Anniversary from August 18th to August 23rd. They will be
having special events every day that week. Wendy will work on advertising the sidewalk sale
and back to SOs night.
Kemper Drug is also hosting an unneeded medication take back on Saturday August 23rd from
LOAM to 2PM which will allow anyone in the community to bring in unneeded or expired
prescription or over the counter medication in the original containers regardless of where they
were purchased (no needless or radioactive material). The Elk River Police and Sherburne
County are working with Kemper to keep the medications out of the landfill and water and out of
the wrong hands. This has the potential to bring a lot of people downtown on the 23rd
Halloween: We will once again be having trick or treating downtown on Friday October 31St
from LOAM to 6PM. Last years was very successful. Many people ran out of candy early and
had to get more. Annie will be in charge of judging the screaming contest in the park. We need
to contact the Elk River Star News and see about a Halloween coloring contest and post the
pictures downtown. Uniquely Yours will again be Halloween Central. If you want to be on a
committee to organize the event, or have ideas on how to make this a great way to get people
downtown, please talk to Donna.
Christmas Downtown Open House: We will be working with Elk River Park and Rec again to
sponsor a Downtown Holiday Open House on Saturday December 13`h. We will have Santa in
the park. Please contact Wendy if you can work on a committee to help organize this event or if
you have ideas to share.
Election of Officers: We will have election of Rivers Edge Officers at the August Meeting. Fred
McCoy is currently vice chair and will be slated for chairman; Jim Rudolph is Treasurer and will
be slated for Treasurer. Patti Hipsag is Secretary and will be slated for Secretary. We need
someone to run for Vice-Chair. If you are interested in being slated for one of these offices
please let Wendy know and she will put your name on the ballot.
Dues: Dues statements for Downtown Rivers Edge Membership will go out in the near future.
Please consider becoming a member if you aren't already. The dues go towards flowers,
advertising for special events (Halloween, Christmas Open House, and Sidewalk Sales) and for
the special events themselves. If you can't attend the meetings yourself, you can designate
someone from your business to attend for your business.
The meeting was adjourned at 9AM.