08-04-2008 CCM'MaEETING OF THE ELK RIVER CITY COUNCIL
HELD] AT THE LK RIVER CIT' HALL
MONDAY, AUGUST 4,2008
Members bers Present: Mayor Klinzm'g, Councilmembers Zerwas, Farber, Gu phrey, and Motin
Members Absent: Norge
Staff ,resent: City dniistrator Lori Johnson, Public works Director Ferry Maurer,
Street Sup irate e t PU Hats, Corr qty Development hector Jeff
Go go , Finance Director im Simon, Recreation Manager Steve Benoit,
and Recording Secretary Jessica Uler
. Cafl Me To Order
Puxsua-nt to due call and notice thereof, the meeting of the Flk- River City Council was ca .e .
to order at 630 p.m. by Mayor ing.
.... Consider 08Z04/2008 Azenda
MOVED BY COUNCILMEMBER FARBERAND ONDE
COUNCILMEMBER MOTIN TO APPROVE THE AGENDA. A. MOTION
CARRIED 5-0.
. Consider Consent Agenda
MOVED BY COUNCILMEMBER ZERWAS ANS] SECONDED BY
COUNCILMEMBER GUMPHREY TO APPROVE THE OLLO IN
CONSENT AGENDA:
.1. COUNCIL MINU'T'ES
,QTLY 143 2008 WORKSESSION
JULY 21, 2008 REGULAR
3.2. CHECK REGISTER
3.3. RESOLUTION 8-57 APPOINTING 2008 ELECTION JUDGES
3.4. TRUNK UTILITY FUND POLICY AND UN ING of 193RDWATER
SYSTEM IMPROVEMENTS
.5. RESOLUTION 8-58 AUTHORIZING HORIZING THE ISSUANCE AND SALE of
INDUSTR.LkL DEVELOPMENT REVENUE ON FOR METAL
RAFT MACHINE & ENGINEERING,, INC. PROJECT.
''.
3.6. DEVELOPMENT AGREEMENT FOR, RENNER 4Tfi ADDITION
3.7. STREET DEPARTMENT PURCHASE OF USED OIL STORAGE 'T'ANK
3*8. SET TIME FOR. SPECLkL SPECMEETING ON SEPTEMBER , 2008 FOR
6.30 P.M.
MOTION CARRIED 5-0.
. Oven NUe
City Coundl Minutes
ug st 4, 2008
'age
Todd Russel 13063 180thAve NW and Dennis Aleckson, 13037 180thAve NW—
expressed
Wex pressed concerns with the price of water and the step structure compared to surrounding
atie .
Cound1member Gun phrey explained that the water rates are structured the way they are
racy as a conservation effort. Ms. Johnson noted that the fimds are necessary to support
eater and sewer infrastructure in a growing community. The Councfl indicated that the
proper place for Mr. Russell to dress his concerns would be to tae Utilities Commission.
The meedng date, tie, and location were provided.
5-1. Resolution 08-5' Accep tina Bid and Authorizes Execution o f Contract in the Matter of the
Seal. oatin Improvement of 2008
Mr. Ivlaurer presented the staff report.
MOVED BY COUNCILAIEMBER M TIN AND SECONDED BY
COUNCILMEMBER FARBERTo ADOPT RESOLUTION 08-59 .ACCEPTING
BID AND AUTHORIZING EXECUTION of CONTRACT IN THE MATTER
1 THE SEAT COATING TI IMPROVEMENT 2008. MOTION CARRIED 5-0.
.2, Request to Purchase Truck Lift for Fleet Maintenance Division
Mr. Maurer presented the staff report.
MOVED BY COUNCILMEMBER ZERWAS AND SECONDED BY
COLTNCILAIEMBER MOTIN To APPROVE THE PURCHASE of A FOUR
POST TRUCK LIFT SYSTEM AND Two SUPPORT STANDS FROM ST RIL -
KONI DSA, INC. AT A TOTAL COST of $33,934.50 WITH $20,970 FUNDED
FROM THE SALE of SURPLUS EQUIPMENT IN 2008 AND THE BALANCE
FUNDED FROM SURPLUS EQUIPMENT SALES IN 2007. MOTION
CARRIED 5-0.
.. Discussion TH 10 Uandna Replacement
Staff report presented by Mr. Maurer.
Leo Offerman, utility service representative with Connexus Energy — dist bated a handout
with additional lighting options. Mr. Offerman oudined the options and paces for each o
the options.
MOVED BY CDU`CILMEMBE . ZERWAS AND SECONDED BY
COUNCILMEMBER FARBERTO APPROVE THE PURCHASE of EIGHT
SINGLE AND 18 DOUBLE E 250 WATT IFPS COM .1 ERCLkL SHO OX LIGHTS
C NNEXLTS STANDARD) ON 30' SQUARE S I E GAS POLES, BLACK IN
COLOR O FOR A TOTAL COST OF $78,382,00(OPTION I AS OUTLINED IN
CONNEXUS ENERGY EMO DATED JUNE 245 2008). MOTION CARRIED
,,
The Councfl expressed interest in banner arms and options were discussed. Mr. Offetman
NviU provide staff with examples and cost estimates on the harmer arms. Cou,ncilmember
Gurnphry would also Hke staff to obtain cost estimates on different types of banners.
City sound Nfinutes
ugust 4. 2008
5.4. Consider Civil EnzineerPosition
Ms. Johnson presented the staff report.
'age 3
Cou member Motxn questioned the andcipated start date. Ms. Johnson, explained that the
position coWd begin at any time because it is already budgeted through project costs;
however, it may take many months to complete the ung process. It was noted that hiring a
staff engineer wiU be a cast savings to the City because the houdy rate for a staff engineer is
much lower than for the consulting engineer.
MOVED BY COUNCILMEMBER ZIA.S AN -D SECONDED BY
COUNCILMEMBER FARBERAPPROVE T CWIL ENGINEER
POSITION DESCRIPTION AS OUTLINED, A ' VE THE POSITION ,AT
PAY GSE NINE, AND AUTHORIZE STAFF TO INITIATE THE PROCESS
TO BILL THIS POSITION. MOTION N 5-0.
5-5. Consider Bos & Girls Club FundinZ.Request
Ms. Johnson presented the staff report She expkined that a reduction in services is
necessar to fimd this request. She provided options stating that the logical place to make
cuts would be from other parks and recreation programs.
Councilmember Zerwas and Cou ciiraern er Motin stated they would like to help but do
not see a viable funding source.
Councilmember .barber concurred that recreation programs should not be cut but noted that
if the Boys and Girls Club ease their doors the building vii default back to the City. He felt
the City shoLld provide the $10,330 requested for tis year and ac .no vledged it wood be
difficult to fund the requested amount for next year. Councilmember Oumphre r conc=cd
that the request for this year shoLgd be funded.
Mayor min ing stated she would Eke to see the community support the Boys and Girls
Club. She stated it is difficult to consider the ending request when the status of the budget
is unknown at this time.
MOVED BY COUNCILMEMBER MOTIN AND SECONDED B
UNILMEMBEB. FARBER TO CONSIDER THE BOYS AND GIRLS CLUB
FUNDING REQUEST IN DECEMBER WITH BUDGET A IrI NDM NT.
MOTION CARRIED 5-.
.. Discuss Count Work -session Aundas
Ms. Johnson out fined the proposed wor session topics for August and September. The
Counc2 accepted the worksessio . agendas as presented.
. Other Business
There was no other business.
City Council Nfinutes
August 4, 2008
. Coundl-Updates
oundmember Motin provided an update on the meeting of the Housing and
Redevelopment Authority meeting.
Page
Mayor Klinzing indicated she received notification that Elk River slid not lose LGA fanding
with the recent change in the LGA formWa. .
. Staff Uadates
Ms. Johnson stated that National Night out is Tuesday, August 5, 2008. She provided an
update of activities.
. Johnson indicated the City received information from LMCIT on purchasing additional
insurance coverage for the Republican. National Convention joint Po gree .gree, ent UPA)
She explained that staff feels the coverage provided by St. Paul as part of they'.. is more
than adequate. The Council concurred.
Ms. Johnson stated that staff expects to receive the landfiU expansion application this fall.
She questdoned if the Council is interested in having Hoisington Koeigler complete a brief
study on the i�r�pact of the e. pansion on the su. sounding area. Count consensus was to
move forward Nvith the study. Ms. Johnson stated she Nvill come back with proposals.
Funding sources for the study were discussed,
Mr. Gongoll indicated that staff is addressing issues with non-compliance in regards to pool
enclosures for in -ground pools. He explained here are Bendy six properties that are in
io adon of the ordinance, Mr. Gongoll indicated steps are being taken to brig the
properties into comphance. Iteras noted that a locking cover does not meet the
requirements of the ordinance.
. Adjournment
`here being no further business, Mayor Klinzing adjoumed the meedng of the Elly Kiger
City Lound at 7:59 p.m.
Minutes prepared by Jessica mer.
Tina AUard --
City Clerk