3.7. SR 08-18-2008REQUEST FOR ACTION
To Item Number
Ci Council 3.7.
Agenda Section Meeting Date Prepared by
Consent Au ust 18, 2008 Ter Maurer, Public Works Director
Item Description Reviewed by
Approval of a Supplemental Agreement for Watermain Bryan Adams, ERMU General
Installation on Sherburne County Road 40 (Cleveland Avenue) Mana er
Project Reviewed by
Lori ohnson, Ci Adminstrator
Action Requested
Approval of an increase in price for the watermain installation on the County Road 40 project,
due to increased material costs.
Background/Discussion
The original bid for the watermain installation on this project was $90 per lineal foot. Due to
continued consolidation of unsuitable soils under the road, the watermain in the area of the
surcharge has not been able to be installed as of yet. Due to increased material cost over the last
year, the contractor is requesting an additional $8.83 per lineal foot. Bryan Adams, General
Manager of the Elk River Municipal Utilities, has reviewed this request and verified that the cost
is reasonable. He recommends approval of this requested increase in watermain installation costs.
Financial Impact
The City is paying for the installation of this watermain in an agreement reached with the Elk
River Municipal Utilities. The City's method of recovering this cost in the future would be
assessments to developable property in this general area. The increase of $8.83 per lineal foot is
estimated to have a total increased cost of $11,258.25.
Attachments
• Supplemental Agreement No. 3 (City is only responsible fox water main costs)
Action Motion by Second by Vote
Follow Up
S:\EngineexImprovPxoj\2008 Improvement Projects\Co Rd 40 Watermain cc memo.doc
STATE AID FOR LOCAL TRANSPORTATION
SUPPLEMENTAL AGREEMENT
June 2008
Page 1 of 3
County of Sherburne Supplemental Agreement No. #3
FEDERAL PROJECT NO. STATE AID PROJECT NO. LOCAL PROJECT NO. CONTRACT NO.
SP 71-596-04 CP 71-640-02
CONTRACTOR NAME ADDRESS CITY STATE ZIP
Dresel Contracting 24044 July Avenue Chisago City MN 55013
LOCATION OF WORK: TOTAL SUPPLEMENTAL AGREEMENT AMOUNT
CR 40 from CSAH 12 to CSAH 13 (City of Elk River) $336,381.59
This Contract is between the Local Government Entity and Contractor as follows:
Whereas: This contract provides, among other things, for the Grading, Aggregate Base, Concrete Curb &
Gutter, Storm Sewer, Bike Path, and Bituminous Surfacing on County Highway (CH) 40 between County
State Aid highway (CSAH) 12 to CSAH 13; and
Whereas: The contract documents required the contractor to place a surcharge on a portion of the road
to consolidate the poor soils; and
Whereas: The poor soils did not reach consolidation during the 2007 construction season as indicated in
the contract documents and will need to be in-place through the 2008 construction season to continue the
consolidation of poor soils; and
Whereas: The continuation of the surcharge requires the contractor to perform the remaining work
beyond the 2007 contract completion date as stated in the contract documents; and
Whereas: The contractor has requested an adjustment to the unit prices for the remaining work which
includes, removing surcharge material, directional drilling of water main, furnish and install class 5
aggregate base, and pave the remaining portion of the road; and
Whereas: The contractor placed additional select granular borrow on the surcharge during the month of
June, 2008 to continue the consolidation of poor soils; and
Whereas: The contractor has requested additional payment for the placement of select granular material
on the surcharge after receiving payment at contract unit bid price in pay request #12; and
Whereas: The contractor requests a mobilization payment for the placement of select granular borrow
and for finishing all remaining work.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1) The contractor has agreed to perform all the remaining work in accordance with the Plans and
Specifications of the original contract and all work shall meet the requirements of the MN/DOT
specifications.
2) The contractor agrees to perform the remaining work at the adjusted unit prices as shown in this
supplemental agreement. The unit price for each item shall include all materials, .labor and
equipment necessary to complete the work.
3) The contractor will not make claim of any kind whatsoever for any other expenses which he may have
incurred or which he hereafter incurs, in performing the work and furnishing the materials required by
this agreement
STATE AID FOR LOCAL TRANSPORTATION June 2008
SUPPLEMENTAL AGREEMENT Page 2 of 3
Estimated Costs for Remainina Items
Original Contract Unit Prices
*Fund Cat. Item No. Description Unit Unit Price uanti Amount
Local 2105.501 Com. Exc. CY $2.50 6,800 $17,000.00
Local 2211.501 Class 5 Agg. Base Ton $8.65 3,460 $29,929.00
Local 2357.502 Bit. Mat. For Tack Gal $2.75 390 $ 1,072.50
Local 2360.501 SP 12.5 Wear (3,B) Ton $44.00 1,070 $47,080.00
Local 2360.501 SP 12.5 Wear (3,C) Ton $53.50 1,070 $57,245.00
Local 2504.603 16" WM Dir. Drilled LF $90.00 1,275 $114,750.00
$267,076.50
Estimated Costs for Remainina Items
Adjusted Unit Prices
*Fund Cat. Item No. Description Unit Unit Price Quantity Amount
Local Note 1 2021.501 Mobilization LS $7,000 1 $ 7,000.00
Local 2105.501 Com. Exc. CY $6.20 6,800 $42,160.00
Local Note 2 2105.522 Select Gran. Borrow CY $9.75 1,192.91 $11,630.87
Local Note 3 2105.522 Select Gran. Borrow CY $7.40 1,192.91 ($ 8,827.53)
Local 2211.501 Class 5 Agg. Base Ton $10.50 3,460 $36,330.00
Local 2357.502 Bit. Mat. For Tack Gal $3.00 390 $ 1,170.00
Local 2360.501 SP 12.5 Wear (3,B) Ton $53.00 1,070 $56,710.00
Local 2360.501 SP 12.5 Wear (3,C) Ton $60.00 1,070 $64,200.00
Local 2504.603 16" WM Dir. Drilled LF $98.83 1,275 $126,008.25
$336,381.59
Estimated Increased Amount $69,305.09
Note 1: Added for remaining work.
Note 2: Contractor requests additional payment of $2.35 per CY for an adjusted unit price of $9.75 per
CY.
Note 3: Payment to select granular borrow was made in Pay Request #12 at a unit price of $7.40 per CY
for a total amount of $8,827.53.
r
STATE AID FOR LOCAL TRANSPORTATION June 2008
SUPPLEMENTAL AGREEMENT Page s of s
Approved by
Sherburne Approved by
County Contractor. ~ /
Engineer: f
Print Name: ~i-I•pl~lL7J1 F. ~ Print Name: ~~Sit ,/~e S ~
Date: g Z. ~ Phone: Z ~{>~ Date: 8 r2 t9g Phone: G~/'~~-~'y~~
Approved by
City Elk River:
Print Name: Print Name:
Date: Phone: Date: Phone:
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid
Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal
Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This project is eligible for:. _ Federal Funding _ State Aid Funding -Local funds
District State Aid En ineer: Date: