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04-23-2001 CC MINFLEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, APRIL 23, 2001 Members Present: Members Absent: Staff Present: Mayor K3inzing, Councilmembers Dietz, Kuester, Tveite, and Motin (6:15) None City Administrator Pat I~aers, Director of Planning Michele McPherson, Fire Chief Bruce West, City Engineer Terry Maurer, and Finance Director Lori Johnson 4.1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:13 p.m. by Mayor IGinzing. Consider 4/23/2001 Agenda COUNCILMEMBER TVEITE MOVED TO APPROVE THE AGENDA AS AMENDED. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 4-0. Consider Consent Agenda COUNCILMEMBER DIETZ MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1o 4/16/2001 CITY COUNCIL MINUTES - APPROVED CHECK REGISTER - APPROVED COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 4-0. Consider Municipal State Aid .(MSA) DesiDaations City Engineer Terry Maurer explained that the City Municipal State Aid System had a surplus of 1.68 miles. He suggested that Highland Road from Proctor Road to Jackson Street and Ulysses Street from 165th to 171st Avenue be placed on the Municipal State Aid System. The Council concurred with the City Engineer's recommendation. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 01-27 RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS. Ci~/Council Minutes April 23, 2001 COU~TCIT.MEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Page 2 4.2. Authorization to Re-Advertise Pumper Specifications Fire Chief Bruce West requested Council approval to re-advertise for the pumper truck. He indicated that the truck committee has amended the specifications to include new changes in the fire truck industry. Chief West reviewed the amended specificadons. COUNCILMEMBER TVEITE MOVED TO AUTHORIZE THE FIRE CHIEF TO ADVERTISE FOR BIDS FOR A FIRE DEPARTMENT PUMPER APPARATUS. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. COUNCILMEMBER DIETZ ABSTAINED. Open Mike Cliff Lundberg distributed copies of a proposal to paint a mural on the old cinema building. Mr. Lundberg indicated that he has received several grants to help fund the project which will cost approximately $30,000. He requested the Council to consider contributing $5,000 toward the project. Councilmember Motin indicated his concern that the long-term plan for the downtown area is not complete and that this request may be premature. Councilmember Kuester indicated that she would support the request as the improved wall and mural would likely complement any downtown plan. Councilmember Dietz stated that the contributions to the project would be increasing the value of the building more than the $2,000 the property owner is willing to contribute. Councilmember Tveite suggested that the City Council match the amount of funding provided by the downtown businesses. COUNCILMEMBER TVEITE MOVED TO AUTHORIZE THE COUNCIL TO MATCH THE AMOUNT OF FUNDING PROVIDED BY THE DOWNTOWN BUSINESS OWNERS FOR THE MURAL PROJECT UP TO A MAXIMUM OF $5,000 WITH THE FUNDING TO COME FROM THE COUNCIL CONTINGENCY FUND. COUNCILMEMBER ICUESTER SECONDED THE MOTION. THE MOTION CARRIED 4-1. COUNCILMEMBER MOTIN VOTED AGAINST THE MOTION. Open Mike Curtis Muller indicated a concern with his driveway located on 198m Avenue near Zebulon Street. He noted that water comes down the hill and is flooding his basement. He indicated that the problem is a result of poor drainage design when the streets in his subdivision were installed. Mayor K2inzing requested the City Engineer and Street Superintendent to review the situation. City Council Minutes April 23, 2001 6. Key Financial Strategies Presentation Page 3 Rusty Fifield of Ehlers and Associates explained that this is Workshop #2 of the Key Financial Strategies which focuses on "Operating Projections." Rusty presented the Operating Projections portion of the workshop to the Council. This worksession focused on General Fund activities. 5. Open Mike - Continued Ernest Toth - Elk River -22191 Highway 169 NW - Expressed concerns about the Barton Commercial Asphalt plant and how it affects his property. 7.1. Request by Elk River Lion's Club for Shelter Expansion at Lion's Park, Public Hearing- Case No. CU 01-03 Mayor Klinzing noted that the Lions are requesting a conditional use permit to allow construction of a 40 ft. x 108 ft. addition to the existing Lion's Park shelter. John Weicht representing the Lion's talked about possible uses for the Lion's Park Shelter expansion. He indicated that once the project is completed, the City would be in total control of the building. He noted that the Lion's are also proposing to pay the City $2,000 per year for the Lion's use of the building. The Lions are considering using one office 20 hours per week, but would like the office dedicated solely to the Lions. He further noted that the Lions would probably hold about 25-30 functions per year in the building. Discussion was held about the space capacity in the building for large gathering events such as class reunions and weddings. John indicated that there would be a service kitchen to allow catering and the room would hold 150 - 200 people. Discussion was also held regarding Community Recreation officing out of the building. Michele Bergh, Community Recreation Director, noted that some of the Community Recreation events now at the schools could be held at the Lion's building. Michele McPherson presented some operating cost estimates which were derived from the existing costs at Emporium. The Council discussed the proposed appearance of the building. Councilmembers Dietz and Kuester indicated that the City wants to provide input on the building appearance and other issues such as lighting and windows. Michele McPherson reviewed a preliminary concept of the building which was drawn by Planner Chris Leeseberg. The City Administrator noted that staff would bring the Council estimates on landscaping, furniture, fixtures, and equipment to determine what the City's investment will be. Mayor Fdinzing opened the public hearing. Cliff Lundberg spoke in support of the project. Mayor Klinzing closed the public hearing. City Council Minutes April 23, 2001 Page 4 COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONDITIONAL USE PERMIT TO EXPAND THE LIONS PARK SHELTER WITH THE FOLLOWING CONDITIONS: ALL REQUIREMENTS OF THE CHIEF BUILDING OFFICIAL BE MET. THAT THE BUILDING DESIGN MEETS WITH STAFF APPROVAL. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Other Business 8.1. Call Special City. Council Meeting for April 30, 2001 COUNCILMEMBER MOTIN MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON APRIL 30 AT 6 PM AT THE ELK RIVER CITY HALL FOR THE FOLLOWING PURPOSES: o TO MEET JOINTLY WITH THE PARK AND RECREATION COMMISSION FROM 6 PM TO 7 PM TO DISCUSS ITEMS OF MUTUAL CONCERN. TO MEET JOINTLY WITH THE SCHOOL BOARD AT 7 PM TO DISCUSS ITEMS OF MUTUAL CONCERN. TO DISCUSS STREET DEPARTMENT ISSUES. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 9. Staff Updates No staff updates. 8. Adjournment There being no further business, Mayor Fdinzing adjourned the meeting of the Elk River City Council at 9:30 p.m. Sandra Peine City Clerk