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4.0. SR 04-30-2001CITY COUNCIL - SCHOOL BOARD AGENDA April 30, 2001 7:00 P.M. City Hall Training Room Item ~ 4 6. 7. 8. YMCA UPDATE FAMILY CENTER PROPOSAL SCHOOL CONSTRUCTION ACTIVITIES a. Pool b. Small Theater Status c. Elk River Area Senior High Parking Lot d. Elk River Area Senior High Improvements e. Parker Elementary Improvements f. VandenBerge Junior High Improvements ELEMENTARY SCHOOL SITES AND ISSUES a. Northern Part of District b. Eastern Part of District COMMUNITY RECREATION -JOINT POWERS AGREEMENT SCHOOL POLICE LIAISON AND DARE PROGRAMS YOUTH HEALTH ISSUES SCHOOL STREET SAFETY ISSUES 9. OTHER BUSINESS Information on possible partnership with ,~,rts Alliance I have been meeting for several months with the Operation ER group regarding community center space in Elk River, including the possible YMCA, our new proposed "Family O~nt~,", and other possible public construction projects in the Elk River area. In the course of those meetings, there have been opportunities for each group to present in general ways their "needs" or desires. The context of that presentation has been to look for commonalities of purpose or ways in which two or more entities could be served by the same space. In a nutshell, the process has been one of trying to see if there were some partnerships that could be forged. In the course of these proceedings I have been able to speak about what our facilities grant committee envisioned and proposed with our fall, 2000 facilities grant submission. The facility will clearly serve pre- school children and their families (ECFE, ECSE and Head start programs are all planned to be in the facility), but the building will also significantly serve adults, with classroom spaces for Adult Basic Education programs, with a technology center making daytime computer classes a reality, and with other spaces that adults will have access to whether it be a public meeting or an educational class. The 2001 Arts Alliance (the people that brought us Art, soup) represent a unified voice for the many different art disciplines 'in the Elk River area. In the past these many voices have sometimes spoken in different tongues--advocating a specific art program or art space need to the exclusion of others. The Arts Alliance has endeavored to bring all those groups together in a unified way a~nd to look at the bigger arts picture, in hopefully a unified way. Their leadership includes Toni Darkenwald, Harvey Schroeder, and Sandy Tracy. Over the past month or so I have had several conversations with one or more of these three people regarding the proposed Family Center; what it will include; who it will serve; what our general timeline might be; what we would need in a site; how we would operate the site, etc. I have also listened to what the Arts '~lliance would like to do. They are interested in some specific, but not unreasonable classroom spaces in ,~ich to offer classes--painting, clay, dance, etc. I feel that their purposes and those of Community Education (lifelong learning for all ages) are very compatible, and that we should seriously consider the Arts Alliance as a potential partner in our proposed Family Center. In fact, I'm excited about the possibilities of including their needs in such a facility, and encouraged by the grant possibilities it could open to us. Generally speaking, the Arts Alliance would need to fund-raise the dollars needed to construct the specific dedicated spaces they seek, as well as bear the responsibility for the operational costs of those spaces once they are constructed. We would incorporate their needs into the needs of all the other partners which have been involved in the project all along. All of us would be working together with the architectural planning process, as well as the public funding (getting school board authori~.ation for levy for lease, or inclusion on the next bond issue) or site acquisition processes. My sense is that our proposed facility will meet more public needs with the arts community a part of it than not a part of it. We may be approaching the City of Elk River or Sherburne county for land for the facility, and I believe if we appear to be more than only( or primarily) a school district entity as we seek the donation of land, we will be better off. I have invited the leadership of the Arts Alliance to the Monday, April 16 Advisory Council meeting to discuss with the council the concept of the partnership, and to provide more information about what the Alliance desires in the way of space. On the reverse of this page is a very preliminary listing of space needs Arts Alliance has developed. The sheet has been fine-tuned and amended since I received it last week, but I hope it helps you get a picture of things before Monday night's meeting. Feel free to call me should you have questions or concerns prior to Monday's meeting. 241-3522 (work), 441-5331 (home). ORR~ i ZIMMERMAN F R£EMONT AVE. UVONIA TWP. CO. R9. 45 BIG LAKE TWB 209TH ~ CHO0~ ALBERTVILLE I CO. RD. AVE. RD. SHE_RBURNE CO. 221ST ELK RIVER I RD 3O I WRIGHT ST CO. 39 ~TH ST. FRANKFORT TWE CO HASSAN TWP. :~"HENNEPIN .CO. ROGERS -- 8 14 IST 23?TH CO. RD. CO. RO. 33 CITY OF' DAYTON IORRI$ LK. RD. BURNS TWP. 600.,~' BLVO. r'W/N CO. RD. 2~ ANOKA CO. 181ST 63 RAMSEY TWR SCHOOL NAMES I · ZIMMERMAN ELEM. 2.SALK dR. HIGH 3. NORTH dR. HIGH 4.ELK RIVER SR. HIGH 5 .LINCOLN ELEM. 6. PARKER ELEM. 7. HANDKE ELEM. 8. ROGERS ELEM. ELK RIVER INDEPEND SCHOOL DISTRICT 72 0 SiX)O' 12'000' · KEY:" ';' '.' '-"~'..""'.'---'T.-':.COUNTY BOUNDA. .TOWNSHIP BOUND .... CIT-Y-J~OUN DARI E,~ Elk l~iver City Council Meeting January 24, 2000 Page 3 4.6. Board of Review Meetinq The city clerk informed the council that the local Board of Review meeting has been tentatively scheduled for Wednesday, April 26, 2000. The City Council requested the clerk to contact the county assessor to see if the meeting could possibly be held on a Monday. 4.7. Consider Hirin.q Proces~ for Director of Economic Development The city administrator informed the council that the EDA made a motion to support Jeff Gongoll as an applicant for the director of economic development position. It was the consensus of the council that they concurred with the EDA recommendation that Jeff Gongoll would be o good candidate for the position. Discussion was held regarding selecting and hiring process. It was suggested that a committee be formed including a member of the council, EDA, HRA, and staff to interview Jeff Gongoll. It was suggested that Jim Brimeyer be contacted and to possibly hove him sit in on the interview to give an unbiased opinion. It was the consensus of the City Council to authorize the city administrator to contact Jim Brimeyer to discuss procedure options for the selection process. 5. Open Mike Rolfe Anderson, 19411 Irving Circle, indicated his concern regarding litter in and around the Elk Park Center project. 7.1. Consider Fire Inspector or Assistant Fire Chief Position for Fire Department The city administrator noted that the fire chief has requested to delay action on this item. Staff Updates The city administrator informed the council that the city attorney is pursuing the summons and complaint on a civil basis for the Tim Smith situation. 9. Other Business Councilmember Farber noted that he had received complaints from property owners regarding snowmobilers riding on private property. He requested more enforcement from the police depadment. Councilmember Dietz indicated he has also received many calls regarding this issue and suggested that the Park and Recreation Commission discuss this issue and possibly map out an area or routes where snowmobiles can be used. The City Council recessed to the training room at 7:05 p.m. The City Council reconvened in a joint meeting with District 728 School Board at 7:13 p.m. The following School Board Members were present: Dr. David Flannery, Mark Strafer, Patti Scharber, MJ Swanson and Linda Ritchie. Elk River City Council Meeting January 24, 2000 Page 4 6.1. Update on Community Recreation Orqanization Charlie Blesener and Michel Bergh updated those present on issues involving Community Education and Community Recreation including programming opportunities and building space concerns. A general discussion took place regarding fees for use of school facilities. 6.2. Update on Chan.qes in Pollinq Locations for the 2000 Election Dr. Flannery indicated that the School District and the city have worked together to change the polling location from the senior high school to the Ivan Sand School. 6.3. Discuss Traffic and Student Parkinq Issues Discussion was held regarding parking issues at the Oak Knoll parking lot on Proctor Avenue. There was a consensus that a joint powers agreement would be drafted authorizing the police to enforce no parking at the Oak Knoll parking lot. 6.4. Discussion on Needs for a Community Center Facility Dr. Flannery noted that the school district has identified a need for space for Community Education, ECFE and ECSE. Charlie Blesener indicated that a study has been done regarding the possibility of working together with the city on a joint facility to be used by the school district and the City of Elk River for a community or family education center. There was a consensus that both groups were in favor of working together towards some type of joint community center facility. There was also a consensus of the City Council that the city must identify the uses the city would like to see in this type of a facility to serve the city of Elk River citizens. The City Council indicated that it would work on putting together this list and then meet again with the school district to discuss this issue. 6.5. Other Business Discussion was held regarding the cost to repair the pool at Vandenberge School. Discussion was also held regarding the incidents that have taken place with the students attending hockey games. Members of the Lions Club were present and indicated that they were willing to help the school district and the city if requested. The school district and the city thanked the Lions for the help they have already provided. 10. Adjournment There being no further business, Mayor Kiinzing adjourned the meeting at 8:40 p.m. City Clerk MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 25, 1999 Members Present: Mayor Kiinzing, Councilmembers Dietz, Thompson, Farber, and Matin Members Absent: None Staff Present: Pat Klaers, City Administrator; Lori Johnson, Finance Director; Sandra Peine, City Clerk; Terry Maurer, City Engineer; Peter Beck, City Attorney~ Bob Kluntz, Police Officer; Tom Tyler, Police Investigator; Jeff Beahen, Assistant Police Chief: Tom Zerwas, Police Chief~ Paul Steinman, Director of Economic Development: Bryan Adams, Utilities General ManageB Cliff Skogstad, Building Official 1. Call Meetin,q To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by Mayor Klinzing. 2. Consider A.qenda COUNCILMEMBER FARBER MOVED TO APPROVE THE 1/25/99 CITY COUNCIL AGENDA. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Consent A.qenda COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3,1. 3.2. 3.3. CHECK REGISTER - APPROVED 1/19/99 CITY COUNCIL MINUTES -APPROVED CONSIDER OUT OF STATE CONFERENCE ATTENDANCE FOR SR. CITIZEN DEPARTMENT {SUE KOSTANSHEK) - APPROVED COUNCILMEMBER THOMPSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike There was no one present for open mike. 5. Joint Citv Council/School Board Meetinq School Board Members & Staff Present: Dr. David Flannery, Superintendent; Ran Bratlie, Director of Support Services; Board Members Patty Scharber, Mark Strater, Mary McDevitt-Kraljic, Linda Ritchie, Zack Fox, Mary Jo Swanson Elk River City Council Minutes January 25, 1999 Page 2 II. III. Mayor and School Board Chair Introductory Comments Mayor Klinzing welcomed the School Board and stated she was pleased to meet with them to share and discuss issues of mutual concern which affect the same constituency of both the School Board and City Council. Mary McDevitt-Kraljic thanked the City Council for the invitation and stated that it was her hope to strengthen the relationship between the School Board and the City Council. ' Overview of School Districts Development Plans Dr. Flannery presented the City Council with a brief overview of the School District's future development plans. Dr. Flannery reviewed the district's financial plan, enrollment distribution issues, history of property taxes applied toward school debt, and the need for another high school and more elementary schools within the next five years. Dr. Flannery noted that the board would like to think about areas in which the district and city can work together so as to lessen the burden on the taxpayers. Police Liaison Proqram Dr. Flannery noted that the district has been happy with the support and service provided by the Elk River Police Department in regard to the police liaison program. He indicated that the dilemma the board faces is that Sherburne County has indicated it will provide liaison officers for secondary schools at no charge to the district. He indicated that the district currently pays the city $70,000 for this service. Dr. Flannery stated that if the district were to go with the county liaison, the program would not begin until January 2000. Councilmember Farber stated that he spoke with Sheriff Anderson. He indicated that Sheriff Anderson stated that he would prefer to see the district and the city work together to solve funding problems and to have the city continue with the liaison program. Patty Scharber indicated that in her mind it is an equity issue. She stated that all of the tax dollars that the district receives for this purpose are being disbursed to the Elk River Schools to pay for the liaison officers and that there are no dollars being spent for the Zimmerman School or the Rogers School. Police Chief Zerwas indicated that if the board chooses to discontinue the Elk River School Liaison Program, the decision will have a great impact on the schools, the kids, and the city. He indicated that the city would lose the connection and continuity that has been established with the kids throughout the years. Police Chief Zerwas further indicated.that Sherburne County would have to spend $225,000 to provide the three police liaison officers which is more than the $70,000 that the district is currently paying. Chief Zerwas suggested the possibility of forming a committee consisting of members from the School Board, City Council, and Sherburne County to come up with a solution to this issue. Elk River City Council Minutes January 25, 1999 Page 3 IV. Vo Assistant Chief Jeff Beahen talked about the possibility of using the crime levy which the district receives on a more equitable basis. He stated there could be a solution whereas a portion of the crime levy is spent for the Elk River liaison officers and a portion of the crime levy is also spent in the cities of Zimmerman and Rogers. Dr. Flannery indicated that if the School Board did not have to spend its crime levy paying for Elk River police liaison officers, it could use the money for other programs. Further discussion was held regarding the forming of a committee. Councilmembers Farber and Matin volunteered to serve on the committee and School Board members Strater and Swanson also volunteered. It was noted that the city administrator would contact Sherburne County to see if it was interested in having members on the committee. Ice Arena Update Discussion was held regarding the school usage of the ice arena complex. Councilmember Dietz noted that there would probably be an increase in the hourly rate and possibly in the lease due to the deficits that the ice arena has experienced. City Administrator Pat Klaers indicated that the city hopes to decrease the operating loss in the future. He further stated that there has been a moderate increase of about $5 per hour for the past three years. He stated that the Ice Arena Commission will reevaluate the fee schedule and wilt likely recommend another moderate increase. School Street - 1999 Improvement Project and District's Plans for Parkinq Lot Improvements Ron Bratlie reviewed the proposed expansion to the school parking lot. He indicated that the proposed expansion would add a security feature and also assist in minimizing the traffic problems during school hours. It was no.ted that the expansion of the parking lot would increase the number of vehicles by about 400. Discussion was held regarding the proposed School Street improvement project. It was noted that the School District does not agree with the proposed assessment for the project. Mayor Klinzing indicated that a public hearing will be held for the project on February 22. She indicated that she hoped that the board and the council could work out a solution regarding this issue. Mayor Klinzing thanked the School Board and indicated that she hoped these types of discussions can continue between the School Board and City Council. The City Council recessed at 7:35 p.m. and reconvened at 7:42 p.m. 6.1. Consideration of 1999 Fee Schedule