3.4. SR 02-10-2003MEMORANDUM
TO:
FROM:
DATE:
Mayor and City Council
Pat Klaers, City Adm ....
February I 0, 2003
SUBJECT: Consider Chief of Police Promotion
*Item 3.4.*
On January 13, 2003, the City Council reached a consensus to appoint Jeff Beahen as Chief
of Police upon the retirement of current Chief of Police Tom Zerwas. Jeff and I have
discussed and reached agreement on the terms and conditions of his promotion to Chief of
Police per the attached memo.
Recommendation
It is recommended that the City Council formerly approve a motion promoting Jeff Beahen
to Chief of Police effective May 1, 2003 and accept the terms and conditions of this
promotion per the attached letter.
MEMORANDUM
TO:
Jeff Beahen, Assistant Chief of Police
FROM:
Pat Klaers, City Administrator
DATE:
February 3, 2003
SUBJECT: Terms for Promotion
First, I would like to congratulate you on the support you have from the City Council for
your promotion to the Chief of Police position. It was a strong and clear City Council
consensus that you assume the Police Chief position upon the retirement of Tom Zerwas at
the end of April 2003. This support from the City Council was expressed at the January 13,
2003 meeting and at this meeting I was directed to reach agreement with you on the terms
for your promotion.
With any newly hired employee or with any promotion within the city there is a required
orientation period. The orientation period can be as short as three months or as long as one
year depending on the position and individual involved. For your promotion to the Chief of
Police position, I believe that a six month orientation period is appropriate. This will be
sufficient time for everyone to evaluate how things are going and if there are any problems
that we are experiencing with your transition to Chief of Police.
Regarding the general terms and conditions of employment with the city, there are essentially
no changes from your current status. In this regard you will continue to receive the same
insurance, vacation time, sick leave, etc., as all regular full time employees.
However, there is one rather unusual condition for your promotion to Chief of Police. This
condition is that you obtain a four year college degree within your six month orientation
period. In the mid 1990's the job qualifications for the Chief of Pohce position changed and
a four year college degree became one of the minimum qualifications. I understand that you
are very near to completing your college coursework for your degree so it is not anticipated
that this requirement will be a problem. However, obtaining this degree is very important so
that you meet the minimum qual_ificadons for the position. If this condition of your
promotion is not met by the end of October 2003, then we will have to evaluate our options.
These options could range from providing you another six month orientation period to
complete this requirement to demotion and advertising for the Chief of Police position.
S/Admin/ Pat/ BeahenPromo
Regarding other more typical terms and conditions of your promotion, I would like to
indicate the following:
Woge$
I am recommending that you be placed at Step 4 of the Chief of Police pay range,
wh/ch is Pay Grade 11E. Assuming there are no legislative restrictions, you will
receive any Council approved cost of living increase on January 1, 2004, and
provided that your performance has been satisfactory you will move to the top of
your pay grade on July 1, 2004.
Vehicle
You will be provided with a city issued police vehicle.
Uniforms
You will receive the same amount of uniform allowance as the sergeants. Per our
recent conversation, this allowance is to be used for your police uniform and
equipment.
I believe that the above issues are all of the items that need to be noted as it relates to the
terms/conditions of your promotion. I am very pleased with the decision of the City Council
to promote you to the Chef of Police position. I look forward to working with you for the
betterment of the department and the city.
S / Mdmin/ Pat/ BeahenPromo
City of Elk River
Police Chief
Position Description
Department:
Police
Pay Grade:
liE
Positions Supervised:
Immediate Supervisor.
City Administrator
I FLSA Status: I Last Updated: (date)
Exempt 10/28/02
All Police Department employees and the Elk River Police Reserve Unit.
Position Summary
The Police Chief directs and coordinates the law enforcement activities of the City's police
department, including enforcing traffic law, investigating crime and various community relations
activities. Overall supervision of the Police Department and the Police Reserce Unit.
E s s e ntial Functions
1. Performs management activities. A. Establishes operational plan, goals and objectives for the department.
B. Evaluates the effectiveness of department and its programs.
C. Evaluates, selects and manages vendors.
Performs law enforcement supervisory activities.
A. Supervises maintenance and restoration of public order.
B. Prepares for extraordinary emergency situations; supervises extraordinary law
enforcement situations.
Supervises the enforcement of traffic laws, reviews traffic statistics or reports, plans,
" directs; and assigns resources to enforce traffic law.
D. Plans, directs, and allocates resources to ensure the performance of non-emergency
police duties.
E. Supervises the investigation of crimes, the preparation of investigation plans and the
gathering of information from various sources.
F. Supervises the department's participation in civil or criminal court systems.
Performs crime prevention and community relations activities.
A. Oversees and delivers crime prevention education.
B. Maintains community relations through public speaking, exhibitions, tours, and
various programs.
C. Participates in emergency preparedness activities.
D. Represents department to media and provides press releases as appropriate.
Performs financial activities.
A. Compiles, prepares, and recommends overall budget for the police department.
B. Monitors and controls overall departmental expenditures.
C. Identifies sources o£ grants; prepares and submits applications for grants.
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Performs supervisory activities.
A. Assists staff in the selection and hiring of department employees.
B. Receives and investigates complaints on employees or services performed.
C. Delegates work and assesses employee performance within the department.
D. Oversees training of law enforcement personnel; prepares and conducts training
plans.
E. Oversees the operation and use of the police reserve unit.
F. Performs timely annual performance reviews of all employees supervised.
Performs other essential job duties.
Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in safety training.
Required Knowledge, Skills, and Abilities
Knowledge of principles, practices, and techniques of law enforcement.
[] Skill in supervising, motivating, and controlling law enforcement personnel.
[] Ability to establish and maintain cooperative working relationships with city council and
staff, other law enforcement agencies, the business community and community groups, and
the public.
[] Ability to react calmly and decisively in emergency situations.
[] Ability to effectively and efficiently manage a police department.
[] Ability to communicate effectively in oral and written form.
Minimum Qualifications
Bachelor's degree in law enforcement, criminal justice, or related field.
[] Ten years law enforcement experience at a supervisory level.
Must possess POST license.
Preferred Qualifications
[] Master's degree in law enforcement, public administration, or related field.
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