INFORMATION #1 02-10-2003City
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Pat Klaers
Phil Hals, Street/Park Superintendent
January 30, 2003
Temporary Building Maintenance
I believe that it is very important to have at least one person on staff to be
on hand when the geo-thermal heating system is installed in the public
safety building and while the HVAC system in city hall is remodeled. The
information and experience that a person or people will gain from the
installation exposure will be valuable for future system maintenance and
repair.
My recommendation is to give Gary Lore, Street Depadment,
Maintenance I, the temporary work assignment of city building
maintenance. Gary has the aptitude, an excellent work ethic and a
strong personal interest for this reassignment. I would prefer to invest in
some training classes for a quality worker, rather than run the risk of finding
a person with experience with an HVAC system that is exactly the same as
ours.
The first advantage this proposal offers is that we can use Gary as a part
time building maintenance person and part time Maintenance I worker,
delaying the need to hire another person for 7 months or more. Second, if
we feel that Gary is not a good fit for this job or Gary decides that it is not
for him, he can readily be relocated back into the Street/Park
Department. Third, we may be able to use Gary as an emergency
snowplow driver even if he is full time building maintenance. Fourth, cross-
training a backup person from the Street/Park Department would be
easier from within. Finally, if this temporary assignment works out to
everyone's satisfaction, it will be a smooth transition for Gary to become a
full time building maintenance technician under the supervision of the
Street/Park Department.
January 30, 2003 - conf'd
Temporary Building Maintenance
Other changes in the building maintenance and building cleaning are:
1. Ordedng all cleaning supplies and paper products for all city
buildings from one vendor.
2. Distributing supplies from one warehouse site to each individual
building.
3. Gary will be responsible for supplying each building with cleaning
chemical and paper supplies.
4. Continue contract cleaners at city hall, the library and Lions Center
for the near future and expand contract cleaning into the public
safety building when it is completed.
5. Let our present full time cleaner continue to clean at the WWTP,
fire hall and public works garage with his remaining available time
assigned to park and street labor duties.
Until such time that we have a full time building maintenance person, I will
remain the contact for the contract cleaners and coordinate all building
maintenance activities.