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5.4. SR 10-13-2008Item # 5.4. aty E Kiver MEMORANDUM TO: City Council FROM: Lori Johnson, City Administrator DATE: October 13, 2008 SUBJECT: Capital Improvement Plan Attached is the draft 2009 - 2013 Capital Improvement Plan (CIP). The CIP covers all major capital expenditures including street projects, major building repair and new building construction, fleet purchases, and park development. Staff will be prepared to go over all of the projects included in the CIP in detail at the worksession. In addition, Public Works Director Terry Maurer will present a transportation update as part of the discussion on proposed street improvement projects; his transportation update memo is attached. A memo from Finance Director Tim Simon addressing financing the projects in the CIP is also attached. Although the CIP covers five years, much of the discussion will focus on the improvements programmed for 2009. When drafting the CIP, two main factors are taken into consideration to determine what year projects are programmed in the CIP: need/priority and available funding. As funding or need/priority changes, the timing of the project in the CIP will also change. The funding and priority ranking for projects programmed in 2009 axe less likely to change than projects funded in years 2010-2013. Therefore, there is no guarantee that projects programmed for future years will be completed as programmed; some of these projects maybe delayed or scaled back depending upon the need/priority and financial situation at the time the improvements are planned. The financing method for projects varies depending upon the type of project. The City has taken the approach of minimizing the tax burden for projects by financing as many projects internally as possible. For years the City has been setting aside money in reserve funds to pay for improvements without issuing debt; however, there are some projects that simply cannot be funded entirely through reserves. These require issuing debt that is repaid through the tax levy. As each of these projects requiring the issuance of debt comes forward, the Council must determine whether the timing is right to levy and what is an acceptable amount to levy. Therefore, depending upon the tax and economic climate, those projects relying on a tax levy may either be scaled down and phased in or delayed. One such project is the Public Works building expansion that has been discussed for many years. This is a very worthwhile project and one that is easily justified; however, due to the estimated seven million dollar price tag, the majority of the funding would need to come from a tax levy. This project is programmed in the CIP for 2010, but before the project starts, the Council will need to decide if the timing is right to move forward. Other projects such as park improvements have typically been funded entirely without tax revenue. These improvements rely on park dedication funds, and if those funds aren't available, projects programmed in the CIP might need to be delayed. The CIP includes a list of park improvements in 2013. Those have been placed in the CIP because they are high priority park development projects; however, those projects will not be funded until adequate park dedication funds are available. With the drastic slow-down in development, park dedication fees have dropped off considerably, and the funds that are available are needed to pay existing obligations. The park improvement fund is also available to fund existing obligations along with on-going improvements to the existing park facilities. Another park project has come up recently that is not included in the CIP; the Woodland Trails Park house was recently vacated, and staff has determined it should not be rented again due to its condition. More information on this item will be available at the meeting. As I stated, the intent of the worksession is to discuss the CIP and gather input from the Council on the projects included in the draft CIP and to add projects you feel should be included. Following your discussion, the CIP will be brought back to the Council for formal adoption at an upcoming meeting. City of Elk -~--, River MEMORANDUM TO: Mayor and City Council FROM: Terry Maurer, Public Works Director DATE: October 13, 2008 SUBJECT: Transportation Update As requested, I have prepared the attached transportation update. This update will be presented from highway through county roads, down to local streets. The projects we are working on or aware of are as follows: 1. TH 169 Geometric Layout and Environmental Study The TH 169 Geometric Layout and Environmental Study has been prepared in draft form. It has recently been distributed to the Local Advisory Committee (LAC). It will be discussed at an upcoming LAC meeting and then submitted to the Federal Highway Administration for their review and comment. The process of reviewing this document and finally approving it can take several months. After the approval by the Federal Highway Administration, the Geometric Layout will be back to the City Council with MnDOT requesting municipal approval of the final layout. 2. TH 10 Geometric and Environmental Study As you are aware, this study is several months behind the TH 169 Study. It is being prepared by the same team of MnDOT staff and consultants. The Geometric Layout is nearing final draft, at which time we will schedule a presentation to the City Council. As you are aware, the direction given to the consultant and MnDOT is to prepare the environmental documentation based on a freeway design, but with an expressway option as an interim step. Once the draft layout is approved, MnDOT's consultant will prepare the environmental documentation, submitting it ultimately to the Federal Highway Administration for approval. After approval, MnDOT will come back to the City Council seeking municipal approval of the final Geometric Layout. This should happen some time in the third quarter of 2009. Transportation Update October 13, 2008 3. County Road 40 (Cleveland Avenue) Page 2 As I reported to the Council earlier this year, Sherburne County has decided to leave the southern portion of County Road 40 in a gravel condition with the surcharge in place over the winter months. The final paving of this road is anticipated to be completed in the spring of 2009. The geotechnical analysis has indicated that the southern portion is still settling a small amount and given the fact that there is limited development in this area, Sherburne County has decided to leave the surcharge in place over the winter months, hoping to completely consolidate the unsuitable soils for a better long term bituminous surface. 4. Sherburne County's 2009 - 2013 Construction Program There are no road reconstructions included in Sherburne County's construction program within the City of Elk River. There are a few roads which the County plans to reclaim and overlay. The first one is CSAH 13 from Tyler Street to County Road 33, scheduled for 2010. It may be appropriate with this project to ask the County to include the same type of treatment on Line Avenue from CSAH 12 to CSAH 13, since this segment of the road sees a substantial amount of traffic and has significant cracking in its surface. Also in 2010 is reclaiming and bituminous overlay of County Road 32 from CSAH 1 to County Road 33. In 2012, the County plans a similar treatment on County -Road 30 from Waco Street to Orono Parkway. 5. Local Projects Completed in 2008 In 2008, we completed the reconstruction of the Deerfield 3`d Addition and the Irving Avenue area. In addition, other projects completed in 2008 were the downtown overlay and geometric improvements at Jackson Avenue and Main Street, the geometric and signal modifications at School Street and Jackson Avenue, and also the replacement of the TH 10 lighting is scheduled to be completed in 2008. We have also completed an assessable overlay, as is the city's practice in even-numbered years, and we undertook one of the largest sealcoating programs in the city's history in 2008. 6. 193`d Avenue Corridor After several years of working through alignment and design issues, the 193` Avenue Corridor extending the existing road over to CSAH 13 is scheduled for bid opening on October 13, 2008. The project could begin construction with dirt moving this fall, with completion of the roadway scheduled for the fall of 2009. As you are aware, this is a project that has a number of funding sources, including Federal funds, Municipal State Aid funds, a State Revolving Loan fund as an interim financing measure in addition to local funds. C:\Documents and Settings\jmillex\Local Settings\'Tempoxary Internet Files\OLK3E\10-13-08 Transportation Update.doc Transportation Update Page 3 October 13, 2008 7. Other Projects Under Consideration for 2009 Through the CIP discussion, staff will present several projects for the Council's consideration for 2009. These include the reclaiming and overlaying of Main Street from downtown to the Orono bridge; reconstruction of the roadways south of Main Street in the Evans Avenue, 2"d Street, Freeport Avenue, and Railroad Drive area; and the reconstruction or reclaiming of bituminous surfaces in the area south of Main Street in the Norfolk, Morton, Lowell, King and Angel Avenue area. In addition, the CIP has the reconstruction and lengthening of a right-turn lane at the intersection of Main Street and TH 169. 8. Miscellaneous I would recommend that after the two highway studies are complete, that a review of the City's Comprehensive Transportation Plan be undertaken to ensure that the city's plan is compatible with the two highway studies and the recently-completed Sherburne County Transportation Update. It may then also be advisable to look at short-term needs and a re-prioritization of potential projects, considering the length of time it took to get 193`d Avenue from concept to construction. I will be attendance at your October 13, 2008 Council workshop, should you have any questions regarding transportation issues. C:\Documents and Settings\jmillex\Local Settings\Temporary Internet Files\OLK3E\10-13-08 Transportation Update.doc ver MEMORANDUM TO: Mayor and City Council FROM: Tim Simon, Finance Director DATE: October 13, 2008 SUBJECT: 2009 - 2013 Capital Improvement Program Discussion The purpose of this discussion is to provide preliminary information regarding projects proposed for funding in the 2009-2013 Capital Improvement Program (CIP). The CIP is presented at this time to show all of the projects that are currently being contemplated. In general, the CIP for year 2009 is set after your review, but the remaining years are re- evaluated on an annual basis. Equipment Replacement Fund The Equipment Replacement Fund covers replacement of the wheeled equipment and vehicles. This fund is replenished on an annual basis through charges paid by each department through their operating budget. In addition, a portion of the utilities department transfer for payment in lieu of tax goes to help fund our equipment replacement. This fund has a large cash balance, but the replacement schedule has sufficient variability as we utilize cash reserves when several costly vehicles are replaced in the same year. The City's fleet committee completed along-term plan for funding future equipment purchases and replacement cycles of the city's fleet. The capital costs included are projected as estimates at this time and will be updated annually as the replacement year becomes closer. Pending future budgets, some of the equipment may have to be delayed or postponed. Park Improvement Fund This fund covers build-out, landscaping, trails, and small remodeling projects for all parks and park buildings. This fund does have sufficient cash to cover the planned projects over the next five years. The primary funding source is a yearly transfer from our municipal liquor store operations. Park Dedication Fund The park dedication fund covers park land acquisitions and park capital improvements. The primary funding source is the park dedication revenues and occasionally federal or state grants. Previous contract for deeds for the Barsody property, Pinewood Golf Course, and the Mahnstrom property have fixed payments over the next couple of years. With the anticipated projections in future revenues from the Community Development Department and the fixed payments, all CIP projects have been moved to 2013 and if revenue picks-up the future CIP's will be reviewed and readjusted based on the updated park dedication revenues and reserve balances. If the fund ends up with negative cash at year-end an interfund receivable will be established from the Park Improvement Fund. Government Building Projects Many of the governmental building projects are funded by the government reserve capital project fund. The majority of the expenditure related to the new library debt, city hall remodel debt, seal coating city surfaces, and some money designated for ongoing building repairs/maintenance such as the Public works roof repair. The public works building project has been included in year 2010. In your packets, you can see the proposed financing of the public works building. Street Improvement Reserve This fund is used to finance the street improvement projects for the City. The fund has maintained a strong fund balance which has provided a way to finance a number of projects including overlays without incurring debt. There axe a number of projects proposed in the street improvement reserve fund and Public Works Director Terry Maurer will be at the meeting to review them in detail. Other projects The Ice Arena and Technology projects have also been included in the 2009-2013 GIP. The Ice Arena projects include roof replacement (2009), lighting system and insulation (2010), lobby remodel (2013). Technology projects included for review include annual upgrades and replacements for servers, data storage, and phone replacement (2012). The Technology projects have been primarily funded from the general fund I.T. operating budget. Attachments: Cash flow spreadsheets for Equipment Replacement Fund, Park Improvement Fund, Park Dedication Fund, Government Building Reserve Fund, and Street Improvement Reserve Debt Levies by year fox proposed projects 2009-2013 Draft Capital Improvement Plan Detail CITY OF ELK RIVER EQUIPMENT REPLACEMENT FUND Rate Change 5% 5% 5% 5°/u BUDGET ESTIMATE ESTIMATE ESTIMATE ESTIMATE 2008 2009 2010 2011 2012 2013 Revenues from charges 250,000 262,500 275,625 289,406 303,877 PILOT 400,000 400,000 400,000 400,000 400,000 Aerial Ladder loan Interest earnings 40,000 41,134 26,859 21,855 25,104 Other revenues (sale of assets) 75,000 75,000 75,000 75,000 75,000 Total Revenues - 765,000 778,634 777,484 786,261 803,981 Aerial Ladder toan payments Aerial Ladder (20141 Capital Outlay -Equipment 731,650 1,130,500 * 897,600 * 700,025 783,000 Miscellaneous expenditures (painting/auctionsl 5,000 5,000 5,000 5,000 5,000 Total Expenditures - 736,650 1,135,500 902,600 705,025 788,000 Cash balance 1,000,000 1,028,350 671,484 546,368 627,604 643,585 *Additional units based on growth and service needs. 125,000 75,000 250,000 Cash balance less additional units 1,000,000 1,028,350 796,484 621,368 627,604 893,585 ~ 0 o 0 ~ 0 ~ 0 0 0 0 0 0 © 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 u~~ 0 n 0 o~ 0 c'i o O Of V O 0 O 0 ~^ 0 ~ ~ 0 `"~ . 0 ~ 0 O 0 ~~ 0 ~ O ~ O V' M M M O O N O . - I O ~ O M W ~ p ~ ~ N N N M f 0 N M y W 6 9 .R C F O U O Y - E 7 - cc ~ a m ~ -o ~ ~ ~ ti ~ Y C E ~ ~ 3 CO 1 ~ ~ cNO ~ ~ y ..,, U L O N O C R d N ~ m m ~ N ~ _U N O fn O q 4" - y n U -o S~ ~ 2? ~ H ~ N O J L N ~ Y ~ ~ ~ ~ E ~ Y ~c ~ ~ 7 v Y > v • L 3 °o H N o t d Q Z S ~ ~ ~ p Ci Y O (/~ , _ ~ ~ y Q > 3 O ~ N N r N N N J ~ v Q ` I-- ~ ' N ~ Y 7 U 7 U Y N d Q N N m -o VJ - - P ~ = N - - - ~ c Q Y E ~ d a m c Q o z m m ~ ~ ~ ~ u: ~ ~ _ ~ _ w, ~ N = 0 ~ ~ ~ Y LL ~ c ~ C C 7: r- O ~ ~ N Y N -o Y ~ N O ° d ~ o f6 ~ 2 LL Z al UJ ' a; ~ ~ O Cn ~ ¢) ~ 0 L ~ r 0 ~ a> ~ O U - H _ ~- 3 L.L O 10 N o ~O N O m O N N M ~- C O U V ~ ~ U U y '~ C f0 C f6 C f6 C f6 C (6 C l6 Q C N C N C N C N C N C N C C ' C ' C ' C ' C ' CA c C O D O O O N y y 41 y ay+ ny.. ~ m ~ m ~ m rL m ~ m ~' ~ ~2 C ~ N d N N N N 2] ~ i Y m ~ 'Z ~ a - a Q %c a %~ ~ ~o ~ ti a :n a cn in in in in in in m U m a m a a m a m a m a i N C1 ~ m c 0 c 0 c 0 c 0 c 0 c 0 ~ ~ m d m ~ m d m d m d m d ~ C U U U U U U Q Y Y Y .YL Y ~ Y ~ N R' N ~ N ~ N R' N ~ N ~ L 0 0 0 0 0 0 0 'O 'O 'O "O '6 'O a R ~ ~ ~ ~ ~ ~ ~ »- y c c c c c c E ai m m a~ m ~ ~ U C~ c~ g u a ~ N rn f0 ve f6 y {O y f6 ve (6 y d - ' 6 fO f6 (6 lLL O ~ G .Z 0 X1 0 2 0 d ~ 7 d 7 d 7 a 7 d 7 a 3 d O Q 16 LL /4 ~. f d d LL LL y r O W Q Q N '~ O r ~,. 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C v o ~ U O N ~ .~ ~ ~ D• ~ ~ 'n' 1! a u ~:' 4 LL City of Elk River Park Improvement Fund Budget Estimate Estimate Estimate Estimate Estimate 2008 2009 2010 2011 2012 2013 Revenues Other Revenue Interest Income 700 2,272 2,663 661 509 494 Contributions Misc. (Hillside) 3,000 3,000 3,000 3,000 3,000 3,000 Transfer In-Liquor Fund 107,046 92,735 82,606 81,281 85,997 82,482 Total Revenue 110,746 98,007 88,269 84,942 89,506 85,976 Expenditures Electrical Upgrades Rivers Edge Playground Safety Replace Worn Benchs & Tables Trail Repairs & Connections Woodland Trails; Grooming, Garag Woodland Trails restoration grant Deerfield Hills -replacement Ridgewood East -replacement Hockey Rink & Lights - Trottbrook Court Resurfacing Re-Lamp Orono Softball Fields Bleacher for YAC/Football Well replacement Oak Knoll Deer Field Hills Slide replacement Well replacement for YAC Grant Match Woodland trails house removal Re-roof shelters Orono softball Total Expenditures Revenues less Expenditures Fund Balance -Beginning Fund Balance - E~dit~g 5,000 10,000 5,000 5,000 5,000 10,000 30,000 30,000 20,000 40,000 40, 000 10,000 30,000 40,000 10,000 10,000 15,000 5,000 10, 000 10,000 20,000 70,000 90,000 10,000 15,000 35,000 85,000 155,000 90,000 90,000 90,000 75,746 13,007 (66,731) (5,058) ~ (494) (4,024) - 75,746 88,753 22,022 16,963 16,469 75,746 88,753 22,022 16,963 16,469 e 12,445 Notes Interest revenue estimated at 4% of ending fund balance amount Yearly transfer made in June after City audit from Liquor Operations. 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O ~ U > ,~,; 0 ~ c~ W C L r ~ N L fn 0 W O r 0 N O U W O O N O U W O O O 0 c~ x ~ ~ ~ ~b~ ~x~ 0 o S o 0 o ~ ~ ~ o 6Ek b~ ~ ~ ~ o ,~ p o O ~ ~+ O .~ ~' ~ D ~ a~ ~+ '~ ~ U ~ ~ H U ci; c i~ cn 0 0 0 0 0 O ~ O .-i O N ~ ~ ~ ~ ~ ~ ~ H~k ~+ ~ .~ N 'b ~ o ~ ~ ~ u ~ o ~ ~ ~ ~ ~' ~ `~ ~ w xaSE~a U~ H av~ a0 0 0 0 0 0 0 0 ~n o 0 ~ ~ S~ bEk ~ '~ -o b ~ o b ~ v o ~ v ~ v ° o E-~ aS v ~'.~" ~ r-~ ~ c~ W .~ ~ a ~ ~r.~0 Caxw °o °o °o °o 0 0 0 0 0 orr ~ o ~ ~ ~ ~ ~' id o -d ~ ao ~ u -ti o ~ .~ ~ H '~ O ~ .~ v o ~" °o ~° ~~ . o N o a U ~ = C7 C7 ~ n ~ ~ ~ C7 ~ aS E I , c F CITY OF ELK RIVER Park Dedication Capital Budget Actual Budget Estimate Estimate Estimate Estimate Estimate 2007 2008 2009 2010 2011 2012 2013 Beginning Cash Balance 763,317 118,266 (32,034) (164,894) (198,415) 11,642 1,041,848 Sources of Funds Park Dedication Revenue Park Use Revenue Contributions State Grants Federal Grants Transferln NSP/REF (Pinewood) EDA/Storm (Rivers Edge Park) Interest Total Sources of Funds Expenditures Rivers Edge Park Project Barsody Property Pinewood Malmstrom Property Oak Hill YAC Complex Orono Park Camp Cozy Big Tooth Ridge Park Woodland Trails Park 2006 Park Improvement Project Other park site amenities Engineering Fees Other professional services Total Park Dedication Uses of Funds 98,920 120,000 86,016 163,422 345,705 1,072,041 1,310,621 5,231 4,000 - - - - - 30,245 - - - - - - 40,000 - - - - - - 45,000 45,000 42,300 42,300 42,300 42,300 747,300 80,880 - - - - - - 20,055 4,731 (1,281) (6,596) (7,937) 466 41,674 320,331 173,731 127,035 199,126 380,068 1,114,807 2,099,595 568,495 90,108 85,928 90,000 90,488 51,539 97,614 81,748 58,568 84,600 84,600 93,547 89,479 84,600 84,600 1,494,600 85,412 92,607 50,000 65,250 295,000 192,333 54, 000 471,250 10,689 56,560 5,000 2,673 2,711 965,382 324,030 259,895 232,647 170,012 84,600 2,577,433 Ending Cash Balance 118,266 (32,034) (164,894) (198,415) 11,642 1,041,848 564,010 CITY OF ELK RIVER Building Reserve Capital Budget update 10/03/2008 Budget Estimate Estimate Estimate Estimate Estimate 2007 2008 2009 2010 2011 2012 2013 Beginning Cash Balance 1,112,035 1,637,160 1,792,794 2,230,417 1,905,158 1,673,903 1,430,753 Sources of Funds Landfill Host Fee 724,400 Bond Proceeds - Miscelleanous 76,519 Fire Station #1 expansion from Ambulance 57,624 Transferln 800,000 800,000 - - - - - 4,500,000 - - 62,894 62,894 62,894 62,894 5,214 Liquor Funds 2,500,000 - - - Interestearnings 65,164 65,486 71,712 89,217 76,206 66,956 57,230 Total Sources of Funds 923,707 928,380 934,606 7,152,111 139,100 72,170 57,230 Expenditures Fire Station Expansion #3 - - - - - - - Public Works Facility Expansion - 50,000 50,000 7,000,000 - - - Library Project 300,724 249,276 - - - - - Old Library (Cooling system & Condensor) 26,000 - - - - - Mobile Offices (Streets & PW) 19,358 5,000 - - - - - Floor in cold storage building 20,000 - - - - - Chiller 70,000 - - - - - Sealcoating program (Gov't buildings) - - 41,718 96,380 63,830 8,450 10,000 Boiler Replacement (City Hall) - 25,000 - - - - 2water heaters 8,500 - - - - - IT expansion on 2nd Floor 10,000 - - - - - Miscellaenous projects (future building repair 3,500 50,000 75,000 75,000 75,000 75,000 100,000 2006C Bonds (Library Debt) - 208,970 230,265 230,990 231.525 231.870 232.025 1997 Bonds (City Hall Debt) 75,000 75,000 75,000 75,000 Tota! Building Reserve Uses of Funds - 398,582 772,746 496,983 7,477,370 370,355 315,320 342,025 Ending Cash Balance 1,637,160 1,792,794 2,230,417 1,905,158 1,673,903 1,430,753 1,145,958 Debt Service (Public Works Building) Rate Term 2010 Debt 5.00% 25 {319,286} {319,286} (319,286) CITY OF ELK RIVER StreetlCapital Improvement Budget Beginning Cash Balance Budget Estimate Estimate Estimate Estimate Estimate 2007 2008 2009 2010 2011 2012 2013 4,819,683 5,840,711 4,278,277 3,971,703 4,012,690 3,955,316 3,915,618 Sources of Funds Special Assessments (pre-paids) 413,450 - ~' 33,333 - ~" 41,667 - 50,000 Special Assessments (over-lay projects etc.) 542,495 303,938 247,294 182,119 ~ 182,119 77,089 46,998 Special Assessments (2008, 2010, 2012 over-l ay) 150,000 100,000 275,000 225,000 350,000 200,000 Landfill Host Fee 131,016 150,000`. 150,000 - - - - Bond Proceeds 3,090,000 - `~ 666,667 - 833,333 - ,000,000 Tax settlements 19,161 Other (ERMU) 193,533 - - - - - - TIF 19 Payment 14,769 Miscelleanous 5,040 MSA' 1,000,000 - - - - - - Transfer In Surface Water Management Fund 512,960 - - - - - - Interest 264,690 233,628 171,131 158,868 160,508 158,213 156,625 Total Sources of Funds 6,187,114 837,566 1,368,425 615,987 1,442,627 585,302 1,453,623 Expenditures 2007 Improvement Projects (Deerfield & Irvin 3,433,835 Main Street/Jackson Ave Overlay 430,000 Jackson Rd/School St. Intersection Modificatio ns 350,000 Main Street Right Turn Lane 175,000 250,000 Right turn lane on North Bound Proctor .150,000 Detached Trail on 197/198th Avenue Overlay Projects (5-year payback) 500,000 550,000 600,000 Trott Brook Road Crossing - - Main Street Mill and Overlay 500,000 TH10 Parking Lot 80,000 Land Acquisition for CASH 33 440,000 Improvement Projects 302,411 1,000,000 1,250,000 1,500,000 Street Light Replacement HWY 10 100,000 Parking Ramp Study 22,100 Streetscape design 25,840 Signal Light Painting - 25,000 - 25,000 Transportation Plan Corridor 100,000 HWY 10 GeometriGEnvironmental Study 500,000 HWY 169 Study Repayment 1,004,990 Transfers Out 376,910 Total Street/Capital Improvement Uses of - 5,166,086 2,400,000 1,675,000 575,000 1,500,000 625,000 1,750,000 Ending Cash Balance 5,840,711 4,278,277 3,971,703 4,012,690 3,955,316 3,915,618 3,619,241 Debt Service ~ - Rate Term 2009 Debt 5.00% 10 (56,119) (56,119) (56,119) (56,119) 2011 Debt 5.00% 10 (70,148} (70,148) 2013 Debt 5.00% 10 Total Debt Service 0 0 0 (56,119) (56,119} (126,267) (126,267) * = MSA may be available in 2012 pending final costs on the 193~d project and loan payback. Current Levies 1994 Storm Sewer Bonds 2005 Improvement Bonds 2007 Improvement Bonds 2007 Certificate of Indebtedness 2006 Certificate of Indebtedness 2005 Certificate of Indebtedness Public Safety Lease Revenue Bonds New Levies (estimates only) 2009 Improvement Bonds 2011 Improvement Bonds 2013 Improvement Bonds Public Works Facility Total Levies 2008 2009 2010 2011 2012 2013 2014 116,645 88,400 86.800 85.100 88,600 86,500 89.500 8?,000 121,748 12Q632 119,516 118.400 1?3,149 121 ,631 125.364 110,644 92,465 89.061 149,612 603,254 606,341 603,060 604,257 604,454 633,993 637,557 56.119 56.119 56,119 56,119 56,119 70.148 70.148 70,148 129,505 319,286 319,286 319,286 319,286 1,282,768 902,834 863,795 1,186,662 1,259,656 1,290,677 1,424,979 1996 Ice Arena Bonds (12/01/13) 201.715 198.450 199,900 200.780 201.090 200.830 2013 Ice Arena Bonds 268,000 city of E ~~ ~~~u ~- CAPITAL IMPROVEMENT PLAN 2009 - 2013 City Of Elk River CAPITAL IMPROVEMENT PLAN 2009 - 2013 Enclosed is the City of Elk River's Capital Improvement Plan (CIP) for the years 2009- 2013. The document has been prepared for the City Council and Conununity to anticipate major expenditures in advance of the year they may become budget requests. The CIP is a planning tool that forecasts the City's capital needs over afive-year period based on the City's long-range plans, goals, and policies. City staff estimates the amount of funding that is needed for projects to be completed in the next five years. Projects listed in the first year are included in the budget and upon each annual update of the CIP some projects will be deleted, added, or even delayed reflecting community needs and financial ability to fund the project. Approval of the CIP by Council does not authorize spending or initiation of a given project nor allocate funding for any of the projects; it simply states that the Council's support and acknowledgement of the Capital Improvement Plan as a planning tool. Capital improvements to streets, parks, buildings, equipment, software, and vehicles are included in the CIP. This plan shows the estimated project costs and the anticipated funding source. Specific information is shown on each project within this document. The CIP does not put specific designation on the priority of the projects. This uniqueness of the type ofprojcct generally is associated with a funding source. Cash. flow estimates are done fi~cnuently to review cash reserve levels associated with the project funds. City of Elk River, Minnesota Capital Improvement Plan 2009 tttn- 2013 PROJECTS BY FUNDING SOURCE Source Project# Priority 2009 2010 2011 2012 2013 Total Capital Outlay Reserve Ice Arena Non-Major Building Repair & Maintenance IA-03 nla 25,000 55,000 80,000 Capital Outlay Reserve Total 25,000 55,000 80,000 Emergency Management Fund Outdoor Warning Sirens EP-Ol n/a 14,900 15,100 15,300 15,500 15,700 76,500 Emergency Management Fund Total 14,900 15,100 15,300 15,500 15,700 76,500 Equipment Replacement Fund Vehicle replacement AD-03 nla 22,000 22,000 Vehicle Replacement BZ-01 nla 51,000 26,000 26,000 103,000 Vehicle Replacement FD-Ol nla 42,000 42,000 84,000 Fire Truck Replacement -Grass Rigs FD-02 nla 50,000 50,000 Fire Truck Replacement -Tankers FD-04 nla 26,000 26,000 Fire Truck Replacement -Other FD-05 nla 240,000 240,000 Marked Squad Replacement & Additions PD-01 nla 132,000 132,000 99,000 140,000 99,000 602,000 Unmarked Squad Replacement & Additions PD-02 n/a 42,000 21,000 21,000 21,000 105,000 CSO Vehicle Replacement & Additions PD-03 nla 64,000 34,000 98,000 Police Department -Other Equipment PD-04 nla 10,000 6,000 15,000 23,000 18,000 72,000 In-carvideoequipment PD-05 nla 6,000 18,000 24,000 6,000 54,000 2009 Park Maintenance Equipment PK-09 n/a 176,850 176,850 2010 Park Maintenance Equipment PK-10 nla 176,000 176,000 2011 Park Maintenance Equipment PK-11 n/a 178,400 178,400 2012 Park Maintenance Equipment PK-12 nla 94,625 94,625 2013 Park Maintenance Equipment PK-13 nla 103,200 103,200 Vehicle Replacement -pickup trucks ST-Ol n/a 93,000 87,500 98,500 73,200 108,800 461,000 Dump Truck Replacement ST-02 nla 193,000 125,000 198,000 516,000 Heavy Equipment Replacement ST-03 n/a 165,000 147,200 210,000 325,000 847,200 Other Equipment Replacement ST-04 nla 78,800 36,000 46,500 12,200 60,000 233,500 Equipment Replacement Fund Total 731,650 1,130,500 897,600 700,025 783,000 4,242,775 Federal Grants 193rd Avenue Extension to CR13 II-18 nla 996,000 996,000 Great Northern Trail PR-18 nla 160,000 160,000 Federal Grants Total 996,000 160,000 1,156,000 General Fund Operating Annual City Streets Sealcoat Program SC-02 nla 110,000 120,000 125,000 135,000 145,000 635,000 Annual Technology Upgrades TC-01 nla 43,000 50,000 52,500 182,500 57,750 385,750 2009 DRAFT CIP Report Page 1 Source Project# Priority 2009 2010 2011 2012 2013 Total General Fund Operating Total Government Buildings Reserve ~ Public Works Roof Repair BL-09 Boiler Replacement CH-02 Annual Public Facility Sealcoat Program SC-03 Public Works Complex ST-09 Government Buildings Reserve Total Ice Arena Annual Public Facility Sealcoat Program SC-03 Ice Arena Total Library Annual Public Facility Sealcoat Program SC-03 Library Total Liquor Fund Ice Arena Major Building Repair IA-02 Northbound Building Maintenance LS-01 Annual Public Facility Sealcoat Program SC-03 Public Works Complex ST-09 Liquor Fund Total Municipal State Aid 193rd Avenue Extension to CR13 11-18 153,000 170,000 177,500 317,500 202,750 1,020,750 nla n/a nla nla 37,275 25,000 41,718 50,000 96,380 63,830 8,450 10,000 37,275 25,000 220,378 50,000 153,993 96,380 63,830 8,450 10,000 332,653 nla 15,350 15,350 15,350 15,350 nla 4,900 4, 900 4,900 4,900 nla 100,000 100,000 nla 35,000 67,000 102,000 nla 4,625 5,964 10,589 nla 2,500,000 2,500,000 139,625 2,505,964 67,000 2,712,589 nla 600,000 600,000 600,000 285,500 2,085,500 Municipal State Aid Total 600,000 600,000 600,000 285,500 2,085,500 Park. Dedication Land Acquisition (previous commitments) PF-90 n/a 217,595 190,347 127,712 42,300 747,300 1,325,254 Big Tooth Ridge Park PR-O6 nla 54,000 54,000 Camp Cozy Park PR-08 n/a 192,333 192,333 Guardian Angels Park PR-20 nla 7,000 7,000 Lions Park PR-35 n/a 5,000 5,000 Meadowvale Heights PR-38 nla 65,250 65,250 Orono Park PR-48 nla 295,000 295,000 Woodland Trails Park PR-66 nla 471,250 471,250 Park Dedication Total 217,595 190,347 127,712 42,300 1,837,133 2,415,087 Park Improvement Fund 2009 park improvement projects PIF-09 nla 85,000 85,000 2010 park improvement projects PIF-10 nla 85,000 85,000 2011 park improvement projects PIF-11 nla 90,000 90,000 2012 park improvement projects PIF-12 nla 90,000 90,000 2009 DRAFT CIP Report Page 2 Source Project# Priority 2009 2010 2011 2012 2013 Total 2013 park improvement projects PIF-13 nla 90,000 90,000 Great Northern Trail PR-18 nla 70,000 70,000 Park Improvement Fund Total 85,000 85,000 160,000 90,000 90,000 510,000 Pinewood Golf Couse Annual Public facility Sealcoat Program SC-03 n/a 2,295 2,295 Pinewood Golf Couse Total 2,295 2,295 ~RDF Payment in Lieu of Tax Reserve Land Acquisition (previous commitments) PF-90 nla 42,300 42,300 42,300 42,300 747,300 916,500 RDF Payment in Lieu of Tax Reserve 42,300 42,300 42,300 42,300 747,300 916,500 Total Sealcoat Reserves Annual City Streets Sealcoat Program SC-02 nla 42,850 47,300 20,550 52,000 0 162,700 Sealcoat Reserves Total 42,850 47,300 20,550 52,000 0 162,700 Sewer Fund Lift Station Rehabilitation WW-02 nla 40,000 50,000 50,000 50,000 190,000 Vehicle Replacement WW-06 nla 25,000 30,000 30,000 85,000 Upgrade Boiler WW-14 nla 125,000 125,000 Sewer Fund Total 65,000 175,000 80,000 50,000 30,000 400,000 Special. Assessments Assessable Street Overlay Projects OV-03 nla 550,000 600,000 1,150,000 Main Street Mill and Overlay OV-05 nla 100,000 100,000 Pavement Management Program PM-01 nla 333,333 416,666 500,000 1,249,999 Special Assessments Total 433,333 550,000 416,666 600,000 500,000 2,499,999 State Grants/State Aid Great Northern Trail PR-18 n/a 70,000 70,000 State Grants/State Aid Total 70,000 70,000 Street Improvement Reserve Main Street Right Tum Lane II-23 nla 175,000 250,000 425,000 Right turn lane on North Bound Proctor Avenue II-24 n/a 150,000 150,000 Main Street Mill and Overlay OV-05 nla 400,000 400,000 Pavement Management Program PM-01 nla 333,333 416,667 500,000 1,250,000 Signal Light Painting SL-09 n/a 25,000 25,000 50,000 Transportation Plan Corridor Construction TP-04 nla 100,000 100,000 Street Improvement Reserve Total 908,333 25,000 666,667 25,000 750,000 2,375,000 .Tax Supported Bond Issue 2009 DRAFT C/P Report Page 3 Source Pro,ject# Priority 2009 2010 2011 2012 2013 Total Ice Arena Lobby Remodel/Expansion IA-04 nla 300,000 2,200,000 2,500,000 Pavement Management Program PM-01 nla 333,334 416,667 500,000 1,250,001 Public Works Complex ST-09 n/a 4,500,000 4,500,000 Tax Supported Bond Issue Total 333,334 4,500,000 416,667 300,000 2,700,000 8,250,001 Ticket (Sucharge) Ice Arena Non-Major Building Repair & Maintenance IA-03 Ticket (Sucharge) Total Trunk Utility Fund 193rd Avenue Extension to CR13 II-18 Trunk Utility Fund Total GRAND TOTAL nla 45,000 45, 000 45,000 45,000 n/a 250,000 250,000 250,000 250,000 4,170,913 11,216,536 3,974,692 2,595,575 7,665,883 29,623,599 2009 DRAFT CIP Report Page 4 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project# AD-03 Project Name Vehicle replacement Type Equipment Useful Life 10 yeazs Category Vehicles Priority n/a Contact city Clerk Department Administration -lacement of the 1995 Dodge Grand Voyager, the fleet committee would like to replace this vehicle with a full size or Hybrid vehicle. Justification Che vehicle will be over 14 years old and its age and condition warrant replacement. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 22,000 22,000 Total 22,000 zz,ooo Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 22,000 22,000 Total zz,ooo 22,000 Page 5 2009 thru 2013 Project # BZ-O)< ', Project Name Vehicle Replacement Capital Improvement Plan City of Elk River, Minnesota Type Vehicle Priority n/a Useful Life 10 years Contact Building & Env. Admin. Category Vehicles Department Building & Environmental Replacement vehicles for building inspectors/environmental division based on 10 year useful life, mileage and general. condition. 2010 - 1997 Lumina (expected to be replaced with hybrid vehicle) -Environmental Division 12010 - 1999 Ford Pickup 201.1 - 2000 Chevy pickup 2012 - 2001 Chevy pickup Justification Expenditures 2009 2010 2011 2012 2013 Total Vehicles 51,000 26,000 26,000 103,000 Total Funding Sources 2009 51,000 2010 26,000 2011 26,000 2012 2013 103,000 Total Equipment Replacement Fund 51,000 26,000 26,000 103,000 Total 51,000 26,000 26,000 103,000 Page 6 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # CH-02 ', Projeet Name goiter Replacement Type Building Priority n!a Useful Life Unassigned Contact Gary Lore Category Building Maintenance Department City Hall Description Zeplace 4 hot water boilers used for heating. Justification These were not replaced during remodeling. Expenditures 2009 2010 2011 2012 2013 Total Building Maintenance 25,000 25,000 Total Funding Sources 25,000 2009 2010 2011 25,000 2012 2013 Total Government Buildings Reserve 25,000 25,000 Total 25,000 25,000 Page 7 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # EP-~l Projeet Name Outdoor Warning Sirens Type Equipment Priority n/a Useful Life 15 years Contact Fire Chief Category Equipment Department Emergency Management Description annual Siren Replacement -Old Thunderbeam Sirens ?008 Mississippi Road & Rawlins ?009 - 181st and Fillmore ?010-2014 -Location to be determined ~, , . Justification the old Thunderbeam sirens are now becoming a maintenance problem. They are planned to be replaced one per year .tntil they are all replaced. Expenditures 2009 2010 2011 2012 2013 Total Equipment 14,900 15,100 15,300 15,500 15,700 76,500 Total Funding Sources 14,900 2009 15,100 2010 15,300 2011 15,500 2012 15,700 2013 76,500 Total Emergency Management Fund 14,900 15,100 15,300 15,500 15,700 76,500 Total 14,900 15,100 15,300 15,500 15,700 76,500 Page 8 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # FD-Ol Project Name Vehicle Replacement __ Type Vehicle Useful Life 9 years Category Vehicles Priority n/a Contact Fire Chief Department Fire Description 2eplace fire chief and inspector vehicles as follows: ?012 - SUV -Inspector 1 ?013 - SUV -Chief ?017 - SLTV -Inspector 2 ~ m n ~.~s ~ ~~~~ ., ~_ i, n . fw..:::v Justification ' i Che fire chief and fire inspector's vehicles are used for. everyday general use along with response to emergency ncidents. After a period of 7-9 years, safety for emergency response becomes an issue with the vehicles. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 42,000 42,000 84,000 TOtSI 42,000 42,000 84,000 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 42,000 42,000 84,000 Total a2,ooo az,ooo sa,ooo Page 9 Capital Improvement Plan City of Elk River, Minnesota 2009 zhrzc 2013 Project # FD-02 Project Name Fire Truck Replacement -Grass Rigs Type Equipment Useful Life 15 years Category Vehicles Description 3rass Rig replacements as follows: ?Ol 1 -Grass Rig 3 ?018 -Grass Rig 2 (reel. 2003) ?020 -Grass Rig 1 (rep. 2006) Priority n/a Contact Fire Chief Department Fire xx» ®: ~ ' ~ - eea - ~ :~ Justification Che grass rigs are 4X4 1-ton vehicles that are used during emergency response for various responses besides grass fires. Che emergency response and safety become a factor during the expected life of the vehicles. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 50,000 50,000 Total 50,000 50,000 Funding Sources 2009 2010 2011 .2012 2013 Total Equipment Replacement Fund 50,000 50,000 TOte1 50,000 50,000 Page 10 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # FD-04 Projeet Name Fire Truck Replacement -Tankers ~_ ____-'-___- ____-__ _. _. ___.. __J Type Vehicle Priority n/a Useful Life 20 years Contact Fire Chief Category Vehicles Department Fire ire Tanker replacement as follows: D09 -Tanker 1 -Refurbish (tank only) D 15 -Tanker 2 C p~uQ'"_ x~ Justification f possible, tanker 1-will be refurbished (tank only) instead of purchasing a new tanker. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 26,000 26,000 Total 26,000 26,000 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 26,000 26,000 Total 26,000 26,000 Page 11 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # FD-OS Project name Fire Truck Replacement -Other Type Vehicle Priority n/a Useful Life 25 yeazs Contact Fire Chief Category Vehicles Department Fire Description Other Fire Truck replacement as follows: 2010 -Rescue 1 2014 -Aerial Ladder ~~ '~ ~~ .„...: r ~3 ~. ~:. ~. Justification [fescue 1 may be moved to station 2 as part of a change in the deparhnent's response with pumpers also serving as •escue units. This enables the designated rescue trucks to become more of an equipment unit. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 240,000 240,000 TOtal 240,000 240,000 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 240,000 240,000 Total 2ao,ooo 2ao,ooo Page 12 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # jA-02 Project Name Ice Arena Major Building Repair .Type Building Useful Life 20 yeazs Category Building Maintenance Description ?009 -Replace Barn roof; Priority n/a Contact Ice Arena Manager Department Ice Arena Justification Che Barn's roof was installed in the early 70's and is well past its life expectancy. The arena is starting to experience several leaks on the south end. Expenditures 2009 2010 2011 2012 2013 Total Buildings 100,000 100,000 Funding Sources Tp~ 100,000 2009 2010 2011 100,000 2012 2013 Total Liquor Fund 100,000 100,000 Total 100,000 100,000 Page I3 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # IA-03 Project Name Ice Arena Non-Major Building Repair & Maintenance Type Improvement Priority n/a Useful Life 20 yeazs Contact Park & Rec. Director Category Building Maintenance Department Ice Arena .• ~_ . Q r u" .. ~ ,~ :u Description ~ ?010 -Lighting system and insulation of a low emissivity -ceiling in the Olympic rink 11-Replace condesor in barn Justification The current lighting system has metal hyalite fixtures which are outdated and not very efficient. Anew lighting system would have fluorescent fixtures and would only use about the third of the energy the old medal hyalite system uses. This would result in a two to three year payback of the new lighting system. Since we would be installing a new lighting system it would be very beneficial to install a low emissivity ceiling. The ceiling would save the City in energy cost and is projected to have a three to four year pay back. The system traps heat between the insulation and the ceiling that would have radiated onto the ice surface, which causes a heavy heat load on the compressors making them run Barn's condenser will be at the end of its life Expenditures 2009 and should be replaced before 2010 2011 2012 2013 blems arise. Total Construction/Maintenance 70,000 55,000 125,000 Total 70,000 55,000 125,000 Funding Sources 2009 2010 2011 2012 2013 Total Capital Outlay Reserve 25,000 55,000 80,000 Ticket (Sucharge) 45,000 45,000 Total 70,000 55,000 125,000 Page 14 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # IA-04 Project Name Ice Arena Lobby RemodeUExpansion Type Building Priority n/a Useful Life 25 years Contact Ice Arena Manager Category Buildings Department Ice Arena Description Che addition is about 9,500 square feet that includes, the remodeling of the concession stand, updated bathrooms, a neeting room, a larger entrance, storage room, janitor sink area, up-dated office area, skate sharpening room, and an ;xpanded lobby. Justification ['he front portion of the Arena is very small. It consists of a hallway where the bathrooms and concessions are ;onnected. During busy times it is very congested. There is not an area where people can sit down, making it very tnappealing to eat or enjoy a cup of coffee from the concession stand. Staff meetings have to be held in one of the ~amboni rooms and Youth Hockey and other customers hold their monthly board meetings off site due to the fact that here is no meeting room at the Arena. There is no janitor sink or storage area to store cleaning products in the front lrea making it labor intensive to clean. The office as well as the skate sharpening room are small and are not customer iiendly. Expenditures 2009 2010 2011 2012 2013 Total Planning/Design 300,000 300,000 Buildings 2,200,000 2,200,000 Total 300,000 2,200,000 2,500,000 Funding Sources 2009 2010 2011 2012 2013 Total Tax Supported Bond Issue 300,000 2,200,000 2,500,000 Total 300,000 2,200,000 2,500,000 Page 15 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # II-18 Project Name 193rd Avenue Extension to CR13 Type Infrastructure Priority n/a Useful Life 25 yeazs Contact Engineer Category Street Construction Department Infrastructure Improvements Description extend 193rd Avenue to connect to CSAH 13 to create East/West corridor including land acquisition. Justification Deeded connection according to Transportation Plan Aug 2004 Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 1,100,000 1,100,000 Utilities 250,000 250,000 Total 1,350,000 1,350,000 Funding Sources 2009 2010 2011 2012 2013 Total Federal Grants 996,000 996,000 Municipal State Aid 600,000 600,000 600,000 285,500 2,085,500 Trunk Utility Fund 250,000 250;000 Total 850,000 1,596,000 600,000 285,500 3,331,500 Page 16 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # II-23 Project Name Main Street Right Turn Lane Type Infrastructure Priority n/a Useful Life 20 years Contact Engineer Category Street Maintenance Department Infrastructure Improvements Description Extend the length of existing right turn lanes on Main St at TH 169 X009 -Westbound MainStreet X011 -Eastbound MainStreet Justification ~t times, the queue of traffic moving through the intersection prohibits right turning vehicles from entering the turn ane. By lengthening the right turn lane this situation will be improved. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 175,000 250,000 425,000 Total 175,000 250,000 425,000 Funding Sources 2009 2010 2011 2012 2013 Total Street Improvement Reserve 175,000 250,000 425,000 TOta1 175,000 250,000 425,000 Page 17 2009 thru 2013 ', Project # II-24 Project Name Right turn lane on North Bound Proctor Avenue Capital Improvement Plan City of Elk River, Minnesota Type Infrastructure Priority n/a Useful Life 20 years Contact Engineer Category Street Maintenance Department Infrastructure Improvements Description Widen North bound Proctor Ave at TH10 to allow right turn lane. This project will be coordinated with the County. Justification vViden the road and establishing a right turn lane will allow vehicles to make a right turn on "red" after stopping. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 150,000 150,000 Total Funding Sources 2009 750,000 2010 2011 2012 2013 750,000 Total Street Improvement Reserve 150,000 150,000 Total 150,000 750,000 Page 18 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # QV-03 ProjeetName Assessable Street Overlay Projects Type Improvement Priority n/a Useful Life 15 yeazs Contact Engineer Category Street Maintenance Department Infrastructure Improvements Description Street overlay projects or other street rehabilitation procedures that are assessable to benefitting properties. Justification ~n overlay of streets starting to show surface wear will extend their useful life and postpone the need for a much more ;xpensive reconstruction project. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 550,000 600,000 1,150,000 Total 550,000 600,000 1,150,000 Funding Sources Special Assessments 2009 2010 2011 2012 2013 Total 550,000 600,000 1,150,000 Z'p~ 550,000 600,000 1,150,000 Page 19 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # `" i` Dui ~` ' Project Name Main Street Mill and Overlay ~~,= h~~i~ , ^ ~ ~~' - ;• ~ ~;~ Type Improvement Priority n/a Useful Life 25 yeazs Contact Engineer Category Street Construction Department Infrastructure Improvements F. .~ new Description Mill main street from Lowell Ave to Bridge; remove millings, resurface, and restripe street. Justification vlain Street was rebuilt in 1988, over the last 20 years there have been several open cuts of the street and numerous ;racks have developed. Given the amount of traffic Main Street carries (5,200-7,500 vehicles a day in 2007) its time to •esurface the road. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 500,000 500,000 Total 500,000 500,000 Funding Sources 2009 2010 2011 2012 2013 Total Special Assessments 100,000 100,000 Street Improvement Reserve 400,000 400,000 Total 500,000 500,000 Page 20 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # PM-Ol Project Name pavement Management Program Type Improvement Priority n/a Useful Life 25 years Contact Engineer Category Street & Utility Construction Department Infrastructure Improvements Description Zeplace aged and deteriorated streets, water mains, sewer mains, storm drainage, and pedestrian pathways. 2009 project ,vill include Evans, 1st, 2nd neighborhood and/or norfolk, morton, angel, Lowell neighborhood. Justification Method of improvement for aging infrastructure that cannot be rehabilitated by other methods. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 1,000,000 1,250,000 1,500,000 3,750,000 Total 1,000,000 1,250,000 1,500,000 3,750,000 Funding Sources 2009 2010 2011 2012 2013 Total Special Assessments 333,333 416,666 500,000 1,249,999 Street Improvement Reserve 333,333 416,667 500,000 1,250,000 Tax Supported Bond Issue 333,334 416,667 500,000 1,250,001 -- - - TOtal 1,000,000 1,250,000 1,500,000 3,750,000 Page 21 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # $C-02 Project Name Annual City Streets Sealcoat Program Type Improvement Priority n/a Usefal Life 10 yeazs Contact Street Supt. Category Street Maintenance Department Infrastructure Improvements Description Sealcoat streets as identified by Street Superintendent and City Engineer. ~ Justification ~ Method of maintaining the surface condition of the City street infrastructure. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 152,850 167,300 145,550 187,000 145,000 797,700 Total 152,850 167,300 145,550 187,000 145,000 797,700 Funding Sources 2009 2010 2011 2012 2013 Total General Fund Operating 110,000 120,000 125,000 135,000 145,000 .635,000 Sealcoat Reserves 42,850 47,300 20,550 52,000 0 162.700 Total 152,850 167,300 145,550 187,000 145,000 797,700 Page 22 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # SC-03 Project Name Annual Public Facility Sealcoat Program --~1 Type Improvement Priority n/a Useful Life 10 years Contact Street Supt. Category Street Maintenance Department Infrastructure Improvements j Description iSealcoat City facilities as identified by Street Superintendent. 2009- Woodland Trails Park -Street 2,700 SY and Parking Lot 3,150 SY 2009- Westbound Liquor Store - 3,100 SY 2009 -Public Safety Complex - 6,450 SY 12009 -City Hall Complex 6,650 SY 2009 -Babcock Park - 9,000 SY 2009 -Activity Center - 1,800 SY Justification Method of maintaining the surface condition of the City public facilities Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 46,343 119,989 68,730 8,450 10,000 253,512 Total 46,343 119,989 68,730 8,450 10,000 253,512 Funding Sources 2009 2010 2011 2012 2013 Total Government Buildings Reserve 41,718 96,380 63,830 8,450 10,000 220,378 Ice Arena 15,350 15,350 Library 4,900 4,900 Liquor. Fund 4,625 5,964 10,589 Pinewood Golf Couse 2,295 2,295 Total 46,343 119,989 68,730 8,450 10,000 253,512 Page 23 Capital Improvement Plan 2009 rhru 2013 City of Elk River, Minnesota ', Project # SL-09 ', Project Name Signal Light Painting ----- -- _ _ _---- ------ -_ --- -_ _ ------J Type Improvement Priority n/a Useful Life 20 years Contact Engineer Category Street Maintenance Department Infrastructure Improvements signal systems Justification according to MNDOT/City signal agreements it is the responsibility of the City to repaint signal systems as needed. JVith the age of the signal systems repainting will be required in the foreseeable future. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 25,000 25,000 50,000 Total Funding Sources 2009 25,000 2010 2011 25,000 2012 2013 50,000 Total Street Improvement Reserve 25,000 25,000 50,000 Total 25,000 25,000 50,000 Page 24 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # TP-04 Project Name Transportation Plan Corridor Construction Type Study Priority n/a Useful Life Unassigned Contact Engineer Category Street Construction Department Infrastructure Improvements Description n 2011, after the highway studies will be an update of the transportation plan and the next local connector will be Justification Deeded connection according to Transportation Plan August 2004 Expenditures 2009 2010 2011 2012 2013 Total Planning/Design 100,000 100,000 Total ~oo,ooo ~oo,ooo Funding Sources 2009 2010 2011 2012 2013 Total Street Improvement Reserve 100,000 100,000 Total 100,000 ~oa,ooo Page 25 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # LS-Ol Project Name Northbound Building Maintenance Type Maintenance Useful Life 10 years Category Building Maintenance Priority n/a Contact Liquor Store Manager Department Liquor Fund Remodel Restrooms (flooring, fixtures, tile, and paint) - 2009 Remodel checkout/cashwrap/flooring - 2009 Rooftop HVAC - 2012 Refrigeration - 2012 Walkin Cooler display doors - 2012 Justification The remodel and repairs are the original items from when the store opened in 1997. Due to normal course of use and life of the equipment it is critical to replace and remodel in a timely manner. Expenditures 2009 2010 2011 2012 2013 Total Equipment Building Maintenance 35,000 67,000 67,000 35,000 Total Funding Sources 35,000 2009 2010 67,000 2011 2012 2013 102,000 Total Liquor Fund 35,000 67,000 102,000 Total 35,000 67,000 102,000 Page 26 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # pF-90 ProjeetName Land Acquisition (previous commitments) Type Land Priority n/a Useful Life Unlimited Contact Park & Rec. Director Category Land Department Park Development & Improve Description ?006 - Barsody Property -Contract for Deed ?006 -Pinewood Golf Course -Contract for Deed ?007 - Malmstrom Property -Contract for Deed Justification Expenditures 2009 2010 2011 2012 2013 Total Land Acquisition 259,895 232,647 170,012 84,600 1,494,600 2,241,754 Total Funding Sources 259,895 2009 232,647 2010 170,012 2011 84,600 2012 1,494,600 2013 2,241,754 Total Park Dedication RDF Payment in Lieu of Tax R 217,595 42,300 190,347 42,300 127,712 42,300 42,300 42,300 747,300 747,300 1,325,254 916,500 Total 259,895 232,647 170,012 84,600 1,494,600 2,241,754 Page 27 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # pR-06 Project Name Big Tooth Ridge Park Type Improvement Priority n/a Useful Life Unassigned Contact Park & Rec. Director Category Park Improvements Department Park Development & Improve scription 13-Improvements (Wood chip trail, Paved Trail, Entrance sign, Site Amenities, Shelter) Justification ~urrently underutilized park due to lack of trail or entrance marker. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 54,000 54,000 TOta1 Funding Sources 2009 54,000 2010 2011 2012 2013 54,000 Total Park Dedication 54,000 54,000 Total 5a,ooo 54,000 Page 28 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # PR_08 Project Name Camp Cozy Park t:. Type Improvement Priority n/a ~T ~~~"~ Useful Life Unassigned Contact Park & Rec. Director ~~~.; ~'"^``~ Category Park Improvements Department Park Development & Improve Description >.013 -Construct Parking 20 stalls, Park Identification sign, Play structure, Shelter, Site Amenities Justification 10 acre parcel on the Elk River is a underutilized asset due to lack of parking and amenities. Expenditures 2009 ,2010 2011 2012 2013 Total Construction/Maintenance 192,333 192,333 Total 192,333 192,333 Funding Sources 2009 2010 2011 2012 2013 Total Park Dedication 192,333 192,333 T'p~ 192,333 192,333 Page 29 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # PR-Ig Projeet Name Great Northern Trail Type Improvement Useful Life Unassigned Category Park Improvements Description ?011 -North of 33 Priority n/a Contact Park & Rec. Director Department Park Development & Improve r ~ ._ x ~~ ~ E t V ER ~ 3~ ~ & Justification completion of trail to the city limits. Part of regional trail leading to Princeton, MN. Federal grant money has been secured for 2011. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 300,000 300,000 Total Funding Sources 2009 300,000 2010 2011 2012 300,000 2013 Total Federal Grants Park Improvement Fund State Grants/State Aid 160,000 70,000 70,000 160,000 70,000 70,000 Total 300,000 300,000 Page 30 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # PR-20 Project Name Guardian Angels Park Type Improvement Useful Life Unassigned Category Park Improvements Description ?013 -Trail Replacement Justification Priority n/a Contact Park & Rec. Director Department Park Development & Improve Expenditures 2009 2010 2011 2012 2013 Total ConstructionlMaintenance 7,000 7,000 Total Funding Sources 2009 2010 2011 ~,ooo 2012 2013 ~,ooo Total Park Dedication 7,000 7,000 Total 7,000 7,000 Page 31 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # pR-35 Project Name L10IIS paF~ Type Improvement Useful Life Unassigned Category Park Improvements Description X013 -Lions Park basketball court Justification life of Court, appearance. Priority n/a Contact Park & Rec. Director Department Park Development & Improve Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 5,000 5,000 Total 5,000 5,000 Funding Sources 2009 2010 2011 2012 2013 Total Park Dedication 5,000 5,000 Total 5,000 5,000 Page 32 2009 thru 2013 ', Project # PR-38 Project Name Meadowvale Heights Capital Improvement Plan City of Elk River, Minnesota Type Improvement Friority n!a Useful Life Unassigned Contact Park & Rec. Duector Category Park Improvements Department Park Development & Improve Justification nearest play structure is across CR 1 with no good crossing point. Park serves several neighborhoods without play Expenditures 2009 2010 2011 2012 2013 Total Equipment 65,250 65,250 Total 65,250 65,250 Funding Sources 2009 2010 2011 2012 2013 Total Park Dedication 65,250 65,250 Total 65,250 65,250 Page 33 2009 thru 2013 ', Project # pR-48 Project Name Orono Park Capital Improvement Plan City of Elk River, Minnesota Type Improvement Priority n/a Useful Life Unassigned Contact Park & Rec. Director Category Park lmprovements Department Park Development & Improve Description ?013 -Various improvements such as Splashpad, Parking, Bathroom ~~ i~' r IYIfW iiEil V ~~~~I i~9~'' ~~ ~~ l~t~A ~~~~~~~ Justification Orono Park is aging and needs an upgrade. The YMCA project will bring many people to this area and the park is acking in amenities. Parking lot and roads have all reached the end of their economic life. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 295,000 295,000 Total 295,000 295,000 Funding Sources 2009 2010 2011 2012 2013 Total Park Dedication 295,000 295,000 Total 295,000 295,000 Page 34 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # PR-66 Project Name woodland Trails Park Type Improvement Priority n/a Useful Life Unassigned Contact Park & Rec. Director Category Park Improvements Department Park Development & Improve 13 -Interpretive Center, Playground, Sand based pool + bathhouse, Trails, Sign, Interpretive Package Justification [regional type park has few amenities. Central location makes it ideal for a multifaceted community park. No viable outdoor swimming options in Elk River Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 471,250 471,250 Total 471,250 471,250 Funding Sources... 2009 2010 2011 2012 2013 Total Park Dedication 471,250 471,250 Total 471,250 471,250 Page 35 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 !Project # pIF-09 Project Name 2009 park improvement projects Type Improvement Useful Life Unassigned Category Park Improvements Priority n/a Contact Park & Rec. Director Department Park Improvement Fund ,~ w , ~' ~ , ~: ~_.. _ Description ~ In 2008, the City established the park improvement fund for further build-out of our current parks, replacement, maintenance of capital assets, and the beautification of city parks. 2009 projects include Trail Repair and Connections, Woodland Trails; Trail Grooming Garage, Playground Safety, and Woodland Trails Restoration Grants Match. Justification Expenditures 2009 2010 2011 2012 2013 Total Park Improvements 85,000 85,000 Total 85,000 Funding. Sources 2009 2010 2011 2012 2013 Total Park Improvement Fund 85,000 85,000 Total 85,000 85,000 85,000 Page 36 Capital Improvement Plan City of Elk River, Minnesota 2009 thrtc 2013 ', Project # PIF-10 Project Name 2010 park improvement projects Type Improvement Usefal Life Category Park Improvements Priority n/a Contact Park & Rec. Duector Department Park Improvement Fund ;~ . ~ ~. ~...F ~~ . ~ ~: .may y, ~ x~ ~ ~, ~= 1 ~~ ~" ~. ~ ~ ti ~ .. ',` i~~ .. '"r'_I .. ' . =. Description ?010 projects include Trail Repairs & Connections, Replace Playground at Ridgewood East, Playgound Safety, Well teplacement at Oak Knoll, and Deer Field Hills Slide replacement. Justification Expenditures 2009 2010 2011 2012 2013 Total Park Improvements 85,000 85,000 TOta1 Funding Sources 2009 85,000 2010 2011 85,000 2012 2013 Total Park Improvement Fund 85,000 85,000 Total 85,000 85,000 Page 37 Capital Improvement Plan 2009 rhru 2013 City of Elk River, Minnesota 'jeer # PIF-11 ~jectName 2011 park improvement projects t ~ y `- Type Improvement Priority n/a - __ E, „ ~ ~ . ~ ~ ~ ~ ` w ~ ~y ~~ ~~ Useful Life Contact Park & Rec. Director ~"` `z ~ ~ -„. Category Park Improvements Department Park Improvement Fund ~ " "~ ~"` j ~~, 'ti` .t :~g '~ ~;~ ~SCr1pt10II 11 projects include Hockey Rink & Lights at Trottbrook park, Court Resurfacing, Trail Repairs, Playgound Safety, 3 Re-Lamp Orono Softball Field. Justification Expenditures 2009 2010 2011 2012 2013 Total Park Improvements 90,000 90,000 Total Funding Sources 2009 90,000 2010 2011 2012 90,000 2013 Total Park Improvement Fund 90,000 90,000 Total 90,000 90,000 Page 38 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # pIF-12 Project Name 2012 park improvement projects Type Improvement Useful Life Category Park Improvements Priority n/a Contact Park & Rec. Director Department Park Improvement Fund Description ?012 projects include Court Resurface, Bleachers for YAC/Football, Trail Repairs & Connections, Re-Roof Shelters Orono softball, and Well Replacement for YAC. Justification Expenditures 2009 2010 2011 2012 2013 Total Park Improvements 90,000 90,000 Total 90,000 90,000 Funding Sources 2009 2010 2011 2012 2013 Total Park Improvement Fund 90,000 90,000 Total 90,000 90,000 Page 39 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # PIF-13 Projeet Name 2013 park improvement projects Type Improvement Priority n/a Useful Life Contact Park & Rec. Duector Category Park Improvements Department Park Improvement Fund Description ?Ol3 project is a grant match for Hillside Mt. Bike Park Justification Expenditures 2009 2010 2011 2012 2013 Total Park Improvements 90,000 90,000 Total Funding Sources 2009 2010 2011 90,000 2012 2013 90,000 Total Park Improvement Fund 90,000 90,000 Total 90,000 90,000 Page 40 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # PK-09 ', Project Name 2009 Park Maintenance Equipment Type Equipment Priority n/a Useful Life Unassigned Contact Park & Rec. Director Category Equipment Department Park Maintenance 1973 JD Tractor $67,000 2002 Ski-doo $9,133 1994 Ford F250 Pickup $26,200 1992 Dodge Ram 2500 $32,000 ~13HI' Kromer $22,850 Spreader/Aerator/Drag/Sprayer $19,905 Justification Annual replacement of parks equipment based on usuage, age, and reliability. Expenditures 2009 2010 2011 2012 2013 Total Equipment 176,850 176,850 Total 176,850 776,850 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 176,850 176,850 Total 176,850 176,850 Page 41 2009 thru 2013 Project # pK-10 Project Name 2010 Park Maintenance Equipment Capital Improvement Plan City of Elk River, Minnesota Type Equipment Useful Life Unassigned Category Equipment Description 1993 Trackless Sidewalk $112,000 1991 Chevy C2500 3/4T Pickup $39,000 2003 Ford Crown Victoria $25,000 Priority n/a Contact Park & Rec. Director Department Park Maintenance Justification annual replacement of parks equipment based on usuage, age, and reliability. Expenditures 2009 2010 2011 2012 2013 Total Equipment 176,000 176,000 Total Funding Sources 2009 176,000 2010 2011 176,000 2012 2013 Total Equipment Replacement Fund 176,000 176,000 Total 176,000 176,000 Page 42 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # pK-11 Project Name 2011 Park Maintenance Equipment Type Equipment Priority n/a Useful Life Unassigned Contact Pazk & Rec. Director Category Equipment Department Park Maintenance 2002 Dodge Ram 2500 $26K 2005 Bombardier Ski-Doo Skandic $8K 2002 Cub Cadet Utility $8K 1995 John Deere Gator $8K 2001 Jacobsen 5111 Mower $80K 1998 Toro GM 325 Mower $35K !Goosen Turf Vac $14K Justification Annual replacement of parks equipment based on usuage, age, and reliability. Expenditures 2009 2010 2011 2012 2013 Total Equipment 178,400 178,400 TOta1 Funding Sources 2009 178,400 2010 2011 2012 178,400 2013 Total Equipment Replacement Fund 178,400 178,400 TOtal 178,400 178,400 Page 43 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # PK-12 Project Name 2012 Park Maintenance Equipment Type Equipment Useful Life Unassigned Category Equipment Description 1994 JD 5200 Tractor $46K 1998 Mower Trailer $SK Flail Mower-Loftness $6K Aeravator w/seeder $SK Rotary Mower $4K Weed Whips - 6 $2K Trailer $8K Top Dresser $20K Priority n/a Contact Park & Rec. Duector Department Park Maintenance Justification Annual replacement of parks equipment based on usuage, age, and reliability. Expenditures 2009 2010 2011 2012 2013 Total Equipment 94,625 94,625 TOt81 94,625 94,625 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 94,625 94,625 TOt81 94,625 94,625 Page 44 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # PK-13 ', Project Name 2013 Park Maintenance Equipment Type Equipment Useful Life Unassigned Category Equipment Description ?005 Chevrolet Silverado $20K ?006 Toro GM 328 Mower $30K ?000 Kubota Tractor $44K 3arley Rake $SK Priority n/a Contact Park & Rec. Duector Department Park Maintenance Justification Annual replacement of parks equipment based on usuage, age, and reliability. Expenditures 2009 2010 2011 2012 2013 Total Equipment 103,200 103,200 Total Funding Sources 2009 2010 2011 103,200 2012 2013 103,200 Total Equipment Replacement Fund 103,200 103,200 Total 103,200 103,200 Page 45 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # PD-Ol Projeet Name Marked Squad Replacement & Additions Type Vehicle Priority n/a Useful Life 3 years Contact Police Chief Category Vehicles Department Police Description Routine replacement of vehicles at or near 100,000 miles. Includes all equipment and setup. 2009 - 4 replacement; 2010 - 3 replacement; 1 new 2011 - 3 replacement 2012 - 4 replacement 12013 - 3 replacement Justification Annual replacement of vehicles with over 100,000 miles or high miles and excessive maint. cost. 2010 addition is to accommodate additional officers/Admin sgt. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 132,000 132,000 99,000 140,000 99,000 602,000 Total 132,000 132,000 99,000 140,000 99,000 602,000 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 132,000 132,000 99,000 140,000 99,000 602,000 Total 132,000 132,000 99,000 140,000 99,000 602,000 Page 46 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # pD-02 Project Name Unmarked Squad Replacement & Additions Type Vehicle Useful Life Unassigned Category Vehicles Description ?010 - 2 replacements ?011 - 1 replacement ?012 - 1 replacement ?013 - 1 replacement Priority n/a Contact Police Chief Department Police Justification annual replacement of high mileage unmarked vehicles. (100,000 plus or over 7-years old) Expenditures 2009 2010 2011 2012 2013 Total Vehicles 42,000 21,000 21,000 21,000 105,000 TOta1 42,000 21,000 21,000 21,000 105,000 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 42,000 21,000 21,000 21,000 105,000 Total 42,000 21,000 21,000 21,000 105,000 Page 47 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # PD-03 Project Name CSO Vehicle Replacement & Additions Type Vehicle Useful Life Unassigned Category Vehicles Priority n/a Contact Police Chief Department Police Description CSO vehicle replacement and additions as follows: 2010 -truck replacement and new truck 2012 -truck Justification annual replacement of vehicles with over 100,000 miles or over 7-years old. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 64,000 34,000 98,000 Total Funding Sources 2009 sa,ooo 2010 2011 3a,ooo 2012 2013 98,000 Total Equipment Replacement Fund 64,000 34,000 98,000 Total 64,000 34,000 98,000 Page 48 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # pD-04 Project Name police Department -Other Equipment Type Equipment Useful Life Unassigned Category Equipment Priority n/a Contact Police Chief Department Police 09 - 2 Mobile Computers 10 - 1 Mobile Computer 11 - 1 Mobile Computer; ATV replacement 12 - 1 Mobile Computer; Motorcycle replacement 13 - 3 Mobile Computer Justification annual replacement of computers that are over 5-7 years old. Expenditures 2009 2010 2011 2012 2013 Total Equipment 10,000 6,000 15,000 23,000 18,000 72,000 TOt81 10,000 6,000 15,000 23,000 18,000 72,000 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 10,000 6,000 15,000 23,000 18,000 72,000 Total 10,000 6,000 15,000 23,000 18,000 72,000 Page 49 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # pD-OS Project Name In-car video equipment Type Equipment Useful Life Unassigned Category Equipment Description [n-car video equipment. Priority n/a Contact Police Chief Department Police Justification Phase out of old VHS equipment -going to all digital systems. Systems have a useful life of 5-6 years. Expenditures 2009 2010 2011 2012 2013 Total Equipment 6,000 18,000 24,000 6,000 54,000 Total Funding Sources 2009 6,000 2010 18,000 2011 24,000 2012 6,000 2013 54,000 Total Equipment Replacement Fund 6,000 18,000 24,000 6,000 54,000 Total 6,000 ~s,ooo 24,000 6,000 54,000 Page 50 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # BL-09 Projeet riame public Works Roof Repair Type Maintenance Priority n/a Useful Life 20 years Contact Street Supt. Category Building Maintenance Department Public Buildings lid ~"'?~ ` z ~ i ' ~~ k~ s'~ ~ ~1~~{x~x Description the public works garage is experiencing several yearly leaks and is in need of some repairs. Justification Current roof system is 22 years old and has multiple leaks Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 37,275 37,275 TOte1 37,275 37,275 Funding Sources 2009 2010 2011 2012 2013 Total Government Buildings Reserve 37,275 37,275 TOtal 37,275 37,275 Page 51 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # `7~7`7~7_02 Project Name Lift Station Rehabilitation Type Improvement Priority n/a Useful Life 15 yeazs Contact Engineer Category Utilities Department Sewer Department Description ?009 -Rehab Evans lift station ?010 - 2012 Rehab oldest lift stations Justification Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 40,000 50,000 50,000 50,000 190,000 Total 40,000 50,000 50,000 50,000 190,000 Funding Sources 2009 2010 2011 2012 2013 Total Sewer Fund 40,000 50,000 50,000 50,000 190,000 TOt81 40,000 50,000 50,000 50,000 190,000 Page 52 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ject# WW_06 ject Name Vehicle Replacement Type Vehicle Useful Life 6 years Category Vehicles Description ~ ?009 -additional 1/2 Ton pick-up (4x4) ?011 - 2004 pickup replacement ?013 - 2006 pickup replacement Priority n/a Contact Chief Wastewater Operator Department Sewer Deparhnent Justification ~ annual replacement of vehicles after approximately 6 years. Expenditures 2009 2010 2011 2012 2013 Total Vehicles 25,000 30,000 30,000 85,000 TOta1 25,000 30,000 30,000 85,000 Funding Sources 2009 2010 2011 2012 2013 Total Sewer Fund 25,000 30,000 30,000 85,000 Total 25,000 30,000 30,000 85,000 Page 53 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project# WW_14 Prujeet Name Upgrade Boiler Type Equipment Useful Life 15 yeazs Category Equipment Description [replace current boiler for primary digester Justification Priority n/a Contact Chief Wastewater Operator Department Sewer Department Expenditures 2009 2010 2011 2012 2013 Total Equipment 125,000 125,000 Total 125,000 125,000 Funding Sources 2009 2010 2011 2012 2013 Total Sewer Fund 125,000 125,000 Total 125,000 125,000 Page 54 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # ST-O1 Project Name Vehicle Replacement -pickup trucks Type Vehicle Useful Life 10 years Category Vehicles Priority n/a Contact Street Supt. Department Streets 'Street department pickup truck replacements. 2009 -Pick up $28K (replaces 1989 Chevy 1500); 1 ton truck $65K 2010 -Pick up $27K (replaces 1993 Dodge Dakota); 1 truck mounted patching unit $60K 2011 --Pick up $29K (replaces 1998 Ford F150); 1-ton truck $69K 2012 - 1 -ton truck $73K (replaces 1998) 2013 -Pick up $32K (replaces 2003 pickup); 1-ton truck $77K Justification Expenditures 2009 2010 2011 2012 2013 Tota( Vehicles 93,000 87,500 98,500 73,200 108,800 461,000 Total 93,000 87,500 98,500 73,200 108,800 461,000 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 93,000 87,500 98,500 73,200 108,800 461,000 Total 93,000 87,500 98,500 73,200 108,800 461,000 Page 55 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # ST-02 Project Narne Dump Truck Replacement Type Equipment Useful Life 15 years Category Heavy Equipment Priority n/a Contact Street Supt. Department Streets Description Jump truck replacement and additions. Includes all plow equipment. ?009 - 1 Tandem Axle with plow (replaces 223) 1987 Ford ?010 - 1 One Ton Sign Truck (replaces 225) ?011 - 1 Tandem Axle with plow (replaces 207) justification Expenditures 2009 2010 2011 2012 2013 Total Equipment 193,000 125,000 198,000 516,000 Total Funding Sources 193,000 2009 125,000 2010 198,000 2011 2012 516,000 2013 Total Equipment Replacement Fund 193,000 125,000 198,000 516,000 Total 193,000 125,000 198,000 516,000 if f~°'~ Page 56 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # ST-03 Project Name Heavy Equipment Replacement Type Equipment Useful Life 15 years Category Vehicles Priority n/a Contact Street Supt. Department Streets (Heavy Equipment replacements & additions as follows: '2010 -sweeper (replaces 1991, unit #302) 2011 -skid loader and skid loader attachment (replaces 2004, unit #056); Bucket truck/manlift 75K 2012 -front end loader (replaces 1994, unit #312) 2013 - 1 Rolloff Truck with multi-use body & Loader attachments ~ Justification Expenditures 2009 2010 2011 2012 2013 Total Equipment 165,000 147,200 210,000 325,000 847,200 TOta1 Funding Sources 165,000 2009 2010 147,200 2011 210,000 2012 325,000 2013 847,200 Total Equipment Replacement Fund 165,000 147,200 210,000 325,000 847,200 Total 165,000 r 147,200 210,000 325,000 847,200. Page 57 .. ~ Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 ', Project # ST-04 ', Projeet name Other Equipment Replacement Type Equipment Useful Life 10 yeazs Category Equipment Priority n/a Contact Street Supt. Department Streets Replace other Street Department equipment as follows: ,2009 -crack sealmelter 48k; Cold Mill 15K; Hydra Hammer 13K; Tilt Tac Skid loader attachment 4K 2010 -air compressor 25k (replaces 055); split between parks and streets; crack router 11K 2011 -tandem axel trailer 18K; Brush Chipper (replaces 2000) 2012 -Crack router 12K; 2013 - Backhoe 60K Justification Expenditures 2009 2010 2011 2012 2013 Total Equipment 78,800 36,000 46,500 12,200 60,000 233,500 TOta1 78,800 36,000 46,500 12,200 60,000 233,500 Funding Sources 2009 2010 2011 2012 2013 Total Equipment Replacement Fund 78,800 36,000 46,500 12,200 60,000 233,500 TOtal 78,800 36,000 46,500 12,200 60,000 233,500 Page 58 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # ST-09 Project Name public Works Complex Type Building Useful Life 50 years Category Buildings is Works Expansion Project Justification Priority n/a Contact Street Snpt. Department Streets r. E ~. ~;„ y y', ~ ~ ice,. `. ~sc.~,.. s» .c~.t. _.. , .... Expenditures 2009 2010 2011 2012 2013 Total Planning/Design 50,000 50,000 Buildings 7,000,000 7,000,000 Total 50,000 7,000,000 7,050,000 Funding Sources 2009 2010 2011 2012 2013 Total Government Buildings Reserve 50,000 50,000 Liquor Fund 2,500,000 2,500,000 Tax Supported Bond Issue 4,500,000 4,500,000 Total 50,000 7,000,000 7,050,000 Page 59 Capital Improvement Plan City of Elk River, Minnesota 2009 thru 2013 Project # TC-01 Project rra°'e Annual Technology Upgrades Type Equipment Priority n/a Useful Life 5 years Contact 1T Coordinator Category Technology/Communiciations Department Technology/Communications 12009 -Software Maintenance, Server Upgrages, and Storage Area Network 2010 -Software Maintenance & Server Upgrades 2011 -Software Maintenance & Server Upgrades 2012 -Software Maintenance, Server Upgrades, and Phone System Replacement 2013 -Software Maintenance, Server Upgrades Justification Expenditures 2009 2010 2011 2012 2013 Total Equipment 43,000 50,000 52,500 182,500 57,750 385,750 Total Funding Sources 43,000 2009 50,000 2010 52,500 2011 182,500 2012 57,750 2013 385,750 Total General Fund Operating 43,000 50,000 52,500 182,500 57,750 385,750 Total 43,000 50,000 52,500 182,500 57,750 385,750 Page 60