INFORMATION #3 11-03-2008Elk River Library Board Meeting
October 28, 2008 6:30 p.m.
Elk River Public Library
Board members present: Anne Schroeder, John Dietz, Mike Hangaard.
Board members absent: Jayne Dietz, Karen Stelk
Others present: Mick Stoffers, Librarian; Joan Allan, GRRL; Tim Simon,
City of Elk River Finance Director; Bill Maertz, City of Elk River Parks and
Rec. Director; Nick Zerwas, City Council liaison; Janet McCarty.
Meeting .was called to order at 6:25 p.m.
Bill Maertz discussed actions necessary to correct the book drop drive-thru.
He said that KKE had stepped up and had Anderson-Johnson Associates
create a new design and that they had sent out specs and received two bids.
Bill felt that KKE realized that they needed to step up and help solve the
problem. Bill recommended that the Board take the low paving bid of
$12,925 from FPI Paving to correct and revamp the drive-thru area before
the winter freeze. The funds would come from the Library Reserve Fund.
John Dietz motioned, Mike Hangaard seconded a motion to hire FPI Paving
at a cost of $12,925. This motion must be approved by the City Council at
its Nov. 3, 2008 meeting.
Motion passed 3-0.
Bill Maertz has worked with KKE to come up with a solution to the
fireplace problem. Bill went over a bid from Viereck Fireplace Sales. Total
cost of the project will gas installation by Centerpointe Energy would be
$17,811. The gas line would have to come in from the street and a steel liner
would be installed. John Dietz motioned, Mike Hangaard seconded to
recommend to the City Council that $17,811 from the Library Reserve Fund
be used to install the new fireplace. Motion passed 3-0.
Bill Maertz reported that Jerry's Lawn Service has been hired to the
landscape maintenance at the library in 2009 and 2010 at a cost of $3,190
per year. This includes everything from mowing, fertilizing, shrub trimming
and seasonal cleanup. We paid Wolfe Landscape $5,000 in 2008 for the
same service.
Janet McCarty appeared before the Board to request early termination of her
lease for her coffee, drink cart. She said sales have been very slow the last
few months and that it is just not worth her time to continue. John Dietz
motioned, Mike Hangaard seconded to release Janet McCarty from her lease
as of Nov. 30, 2008. Motion.passed 3-0.
Mike Hangaard motioned, John Dietz seconded to approve minutes of the
August 26, 2008 meeting. Motion passed 3-0.
The Treasurer's Report was discussed. John Dietz asked Tim Simon is the
Board will have to spend additional funds for maintenance of effort now that
the cost of electricity for the library is being donated by Elk River Municipal
Utilities. Tim said that additional money would not have to be spent because
he can handle the donation on the monthly financial statements by making a
journal entry that logs the electric expense but also has an offset under
donated services. Mike Hangaard motioned, John Dietz seconded to approve
the Treasurer's report. Motion passed 3-0.
Mick Stoffer went over several items in the Librarian's Report.
Mick had a quote of $766 from Mid-State Cabinetry to make modifications
to mistake that was made in original construction of the cabinets. John Dietz
motioned, Milce Hangaard seconded to hire Mid-State for $766. Motion
passed 3-0.
Mick said that an anonymous donor is giving a dishwasher to the Library for
the employee break area. We will have to pay to get the plumbing work
done.
Mick reported that a family wants to donate a bench for the outdoor patio in
memory of a loved one. She will talk to Chris Leeseberg about building the
bench.
Mike said he was recently at a restaurant that had outdoor tables and chairs.
The chairs were connected to the table and both were bolted to the ground.
Mike suggested we look into this next spring for our patio to eliminate
having to bring the tables and chairs inside every night.
The meeting was adjourned at 7:25 p.m.