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6.1. PCSR 11-10-2008Elk REQUEST FOR ACTION ~. River To Item Number Plannin Commission 6.1. Agenda Section Meeting Date Prepared by Planning Items November 10, 2008 Jeremy Barnhart, AICP Plannin Mana er Item Description Reviewed by 2009 - 2013 Draft Capital Improvement Plan -Consistency Tim Simon, Finance Director with Comprehensive Plan Reviewed by Action Requested Motion to find the 2008-12 Capital Improvement Plan consistent with the City's Comprehensive Plan. Background/Discussion The City's Capital Improvements Plan (CIP) is a planning tool prepared annually by the Finance Department that helps city departments plan ahead for major capital expenditures. In Elk River, it is a 5- year plan that addresses road projects, sewers, park improvement equipment, etc. It allows all city departments to identify needs, plan physically and financially, make sound financial decisions and implement city plans. Typically, the coming year is fairly certain in terms of the projects going forward, with each subsequent year subject to change as priorities change and financial sources are secured. The Planning Commission reviews the CIP prior to City Council adoption to ensure projects are not inconsistent with the Comprehensive Pian. The intent is that public expenditures do not contradict the overall plans of the city. In a developing city like Elk River, many of the improvements are upgrades to existing facilities; however, there is a potential of a major discrepancy as improvements are made to facilitate new growth. The staff has reviewed the CIP for consistency with the Comprehensive Plan and finds that it is consistent. If you would like a detail sheet on any of the projects, please contact Tim Simon, Finance Director prior to the meeting. Recommendation Staff recommends the Planning Commission find the 2008 - 20013 CIP is consistent with the City's Comprehensive Plan. Attachments Summary of 2009 - 2013 Capital Improvements Plan Motion by Second by Vote Follow Up S:\PLANNING MAIN\Admin\Planning Commission\2009 CIP acceptance.doc Page 2 City of E. CAPITAL IMPROVEMENT PLAN 2009 - 2013 City Of Elk River CAPITAL IMPROVEMENT PLAN 2009 - 2013 Enclosed is the City of Elk River's Capital Improvement Plan (CIP) for the years 2009- 2013. The document has been prepared for the City Council and Community to anticipate major expenditures in advance of the year they may become budget requests. The CIP is a planning tool that forecasts the City's capital,needs aver afive-year period based on the City's long-range plans, goals, and policies. City staff estimates the amount of funding that is needed for projects to be completed in he next five years. Projects listed in the first year are included in the budget and upon each annual update of the CIP some projects will be deleted, added, or even delayed reflecting community needs and financial ability to fund the project. Approval of the CIP by Council does. not authorize spending or initiation of a given project nor allocate funding for any of the projects; it simply tates that the Council's support and acknowledgement of the Capital Improvement Pan as a planning tool. Capital improvements to streets, parks, buildings, equipment, software, and vehicles are included in the CIP. This plan shows the estimated project costs and the anticipated funding source. Specific information is shown on each project within this document. The CIP does not put specific designation on the priority of the projects. This uniqueness of the type of project generally is associated with a funding source. Cash flow estimates are done frequently to review cash reserve levels associated with the project funds. City of Elk River, Minnesota Capital Improvement Plan 2009 thru 2013 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2009 2010 2011 2012 2013 Total Administration ~ Vehi~e replacement AD-03 n/a 22,000 22,000 Administration Total 22,000 22,000 Equipment Replacement Fund 22,000 22,040 Administration Total ~.~ 22.900 Building & Environmental ~ Vehicle Replacement BZ-01 n/a 51,000 26,000 26,000 103,000 Building 8t Environmental Total 51,000 26,000 26,000 103,000 Equipment Replacement Fund 51,0 26,000 26,004 103,040 Building 8c Environme~rtal Total 51,000 26,000 26,000 #03,000 (City Hall ~ Boiler Replacement CH-02 n/a 25,000 25,000 City Hall Total 25,000 25,000 Gagvernment Bulldln~s Reserve 25,000 25,044 City Hall Total 25~ ~~ 'Emergency Management ~ Outdoor Warning Sirens EP-01 n/a 14,900 15,100 15,300 15,500 15,700 76,500 Emergency Management Total 14,900 15,100 15,300 15,500 15,700 76,500 Emer~-ency Management Fund 14,9 15,100 15,3 15,.500 15,71 76;504 Emergency A~tatagement Total 14,9 15,100 15,300 t5,540 15,708 75,580 ',Fire ~ Vehicle Replacement FD-01 nla 42,000 42,000 84,000 2009 DRAFT C/P Report Page 1 Department Project# Priority 2009 2010 2011 2012 2013 Total Fin: Truck Replacement -Grass Rigs FD-02 nla 50,000 50,000 Fire Truck Replacement -Tankers FD-04 n/a 26,000 26,000 Fire Truck Replacement -Other FD-05 nla 240,000 240,000 Fire Total 26,000 240,000 SO,ooo 42,000 42,000 400,000 Equlpnteeu Replacement Fund 2&,000 240,000 50,000 42,000 42.,000 4U0,000 Fire Total 26,E 240,000 50,0 42,E 42,0 490,000 ',Ice Arena ~ Ice Arena Major Building Repair IA-02 nla 100,000 100,000 Ice Arena Non-Major Building Repair & Maintenance IA-03 n/a 70,000 55,000 125,000 Ice Arena Lobby RemodellExpansion IA-04 nla 300,000 2,200,000 2,500,000 Ice Arena Total 100,000 70,000 55,000 300,000 2,200,000 2,725,000 CArI t7utlary Reserve 25,000 55,000 80;t1d0 L1~tor Fund 1~.~ 100,000 Tax Supported Bend Issue 3Ed0,000 2,2f10,t>~ 2.SOO,OOD Tlcket (Suckar~e) 45,000 45,D00 Ice Arena Total 100,000 70,000 05,0{!0 309,E 2,2~,Ot~ 2,7P5,000 [Infrastructure Improvements 193rd Avenue Extension to CR13 II-18 nla 1,350,000 Main Street Rght Tum Lane II-23 nla 175,000 250,000 Right tum lane on North Bound Proctor Avenue II-24 nla 150,000 Assessable Street Overlay Projects OV-03 nla 550,000 600,000 Main Street Mill and Oveday OV-05 nla 500,000 Pavement Management Program PM-01 n/a 1,000,000 1,250,000 1,500,000 Annual City Streets Sealcoat Program SC-02 n/a 152,850 167,300 145,550 187,000 145,000 Annual Public Facility Sealcoat Program SC-03 nla 46,343 119,989 68,730 8,450 10,000 Signal Light Painting SL-09 n/a 25,000 25,000 Transportation Plan Corridor Construction TP-04 n/a 100,000 Infrastructure Improvements Total 3,224,193 862,289 1,714,280 820,450 1,905,000 Federal Grants t;earreral Fund ©peratina* ~overni't?rtnt Buitdin>I~s .Reserve Ice Arena Llbralry Liquor Fund Municllm! State Ald 1,350,000 425,000 150,000 1,150,000 500,000 3,750,000 797,700 253,512 50,000 100,000 8,526,212 996,000 996,000 1to,~ 120,000 125,E 135,000 t45,at~ 635,000 41,718 96,380 63>830 8,450 10,000 220,378 15,350 15,350 4,900 4,900 4,625 5,964 10,569 f-00,0~ 600,0 600,040 285,500 `2.085,504 2009 DRAFT C/P Report Page 2 Department Project# Priority 2009 2010 2011 2012 2013 Total Ft~eewood Golf Caust 2,295 2,295 SealCvst Reserves 42,850 47,300 20,550 52,iMIQ 0 162,700 S~eclal Assessmeats 433,333 550,OfH1 416,666 f~;tM1t1 500,000 2,499,999 Street lntprovement Reserve 908,333 25,000 666,667 25,000 750,000 2,375,000 Tax Sapported Bvnd Issue 333.334 416,667 500,000 ,,250,00, Trunk Utility Fund 250,0 250,000 Infrastructure Improvements Total 2,724,193 2,458,288 2,314,2 1,105,950 9,~5,0~ 18,50?,712 - -- - Liquor Fund ~ Northbound Building Maintenance LS-01 n/a 35,000 67,000 102,000 Liquor Fund Total 35,000 67,000 102,000 L~rror Fund 35,000 67,E 102,000 Liquor Fund Total ~,~ 67,000 ta2,000 - -__ Park Develoament & Imarovement Land Acquisition (previous commitments) PF-90 n/a 259,895 232,647 170,012 84,600 1,494,600 2,241,754 Big Tooth Ridge Park PR-06 n/a 54,000 54,000 Camp Cozy Park PR-08 n/a 192,333 192,333 Great Northern Trail PR-18 nla 300,000 300,000 Guardian Angels Park PR-20 n/a 7,000 7,000 Lions Park PR-35 n/a 5,000 5,000 Meadowvale Heights PR-38 n/a 65,250 65,250 Orono Park PR-48 n/a 295,000 295,000 Woodland Trails Park PR-66 nla 471,250 471,250 Park Development & Improvement Total 259,895 232,647 470,012 84,600 2,584,433 3,631,587 Federal Grants 160,000 160,000 Perk Dedkation 217,595 190,347 127,712 42,300 17,133 2,4fi5,~7 Pack Intpravement Fund 70.000 70,0 RDF Payment iii Lieu of Tax Reserve 42,300 42,300 42,300 42,300 747,E 916,500 Stare Grants/Srate Aid 70,000 70,000 Par,E Development & Improvemett Total 259,885 232,647 470,012 84,600 2,584.133 3,631.,,587 _ _ _. - Park Imarovement Fund 2009 park improvement projects PIF-09 nla 85,000 85,000 2010 park improvement projects PIF-10 n/a 85,000 85,000 2011 park improvement projects PIF-11 nla 90,000 90,000 2012 park improvement projects PIF-12 nla 90,000 90,000 2009 DRAFT C/P Report Page 3 Department Project# Priority 2009 2010 2011 2012 2013 Total 2013 park improvement projects PIF-13 nla 90,000 90,000 Park Improvement Fund Total 85,000 85,000 90,000 90,000 90,000 440,000 Parrk Inrpirovemutt Fund 85,000 85,000 x,000 ~,t~0 ~,~0 440.000 Park Im~ovemerrt Fund Total 85,0 s5,ooo 90,0 90,000 90,00@ 440,000 Park Maintenance ~ 2009 Park Maintenance Equipment PK-09 n/a 176,850 176,850 2010 Park Maintenance Equipment PK-10 nla 176,000 176,000 2011 Park Maintenance Equipment PK-11 n/a 178,400 178,400 2012 Park Maintenance Equipment PK-12 n/a 94,625 94,625 2013 Park Maintenance Equipment PK-13 n/a 103,200 103,200 Park Maintenance Total 176,850 176,000 178,400 94,625 103,200 729,075 F.~Ipment Replacement Fund 176,850 176,E 178.400 94,625 103,204 729,075 Park Mamte»ance Total 176,850 176,E 178,400 94,62 103,200 729,075 Police Marked Squad Replacement & Additions PD-01 Unmarked Squad Replacement & Additions PD-02 CSO Vehicle Replacement & Additions PD-03 Police Department -Other Equipment PD-04 In-car video equipment PD-05 Police Total n/a 132,000 132,000 99,000 140,000 99,000 602,000 nla 42,000 21,000 21,000 21,000 105,000 n/a 64,000 34,000 98,000 n/a 10,000 6,000 15,000 23,000 18,000 72,000 n/a 6,000 18,000 24,000 6,000 54,000 142,000 250,000 153,000 242,000 144,000 931,000 F.Qalpmerrt Replacement Fknd 142,0 250,000 153,EMI0 242,000 144,000 ..981,0(}0 Police Total 142>0!~ 250,0t~ 453,x}0 24?.,000 144,0 $31,000 -- -- - - -- Public Buildings Public Works Roof Repair BL-09 n/a 37,275 37,275 Public Buildings Total 37,275 37,275 Gevernntent Buildings Reserve 37,275 3J,275 Public Buildings Total 37,275 37~T5 -- _ - _ __ Sewer Department ~ Lift Station Rehabilitation WW-02 n/a 40,000 50,000 50,000 50,000 190,000 Vehicle Replacement WW-06 n/a 25,000 30,000 30,000 85,000 10D9 DRAFT GP Report Page 4 Department Project# Priority 2009 2010 2011 2012 2013 Total Upgrade Boiler WW-14 nla 125,000 125,000 Sewer Department Total 65,000 175,000 80,000 50,000 30,000 400,000 Sewer Furr:d 65,000 175,E 80,0 50,000 30,000 400,01 Sewer Depm~eerrt Total 65,0 175,E 80,00!! 50,000 30,000 400,000 _-- Streets -- ~ Vehide Replacement -pickup trucks ST-01 n/a 93,000 87,500 98,500 73,200 108,800 461,000 Dump Truck Replacement ST-02 n/a 193,000 125,000 198,000 516,000 Heavy Equipment Replacement ST-03 n/a 165,000 147,200 210,000 325,000 847,200 Other Equipment Replacement ST-04 n/a 78,800 36,000 46,500 12,200 60,000 233,500 Public Works Complex ST-09 nla 50,000 7,000,000 7,050,000 Streets Total 414,800 7,413,500 490,200 295,400 493,800 9,107,700 F,gltiplndnt Replacement Fund 364,800 413,500 490,20U X35,400 493,800 2,057,700 Government BulldlnAs Reserve 50,000 so,ooo L~rpror Fend 2,500,E '2,500,000 Taz Srepported Bond Issue 4,5tf0,0~ 4,500,000 Streets Total 414,800 7413,500 490,E 295,4 4930 9,107,700 _-- Technology/Communications Annual Technology Upgrades TC-01 nla 43,000 50,000 52,500 182,500 57,750 385,750 TeChnOlOgy/COmmuniCatiOns TOtal 43,000 50,000 52,500 182,500 57,750 385,750 GeeterRl Fund Dperoti~tR 43,000 50,D00 52,500 182,500 57,7 385,750 Technology/Conrmureications Total ~,~ 50,0 ...52,500. 182,500 57,750 385,750 Grand Total 4,670,913 9,820,536 3,374,692 2,310,075 7,665,883 27,642,099 2009 DRAFT GP Report Page 5