5.4. SR 04-29-1996CONS[LTING ENGINEERS
1326 Energy Park Drive
St. Paul, MN 55108
612-644-4389
1-800-888-2923
Fax: 612-644-9446
CIVIL ENGINEERJNG:
ENVIRONMENTAL
MUNICIPAL
PLANNING
· JOLID WASTE
STRUCTURAL
SURVEYING
TRAFFIC
TRANSPORTATION
ELECTRICAL/MECHANICAL
ENGINEERING:
HVAC
POWER DISTRIBUTION
SCADA
SYSTEM CONTROLS
OFFICES IN:
MINNEAPOLIS
PRIOR LAKE
ST. PAUL
WASECA
ITF~ 5.4.
April 22, 1996
File: 230-223-30
Mr. Pat Klaers
City Administrator
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, MN 55330
RE: DOWNTOWN PARKING LOT REPAIRS
Dear Mr. Klaers:
This correspondence is intended to restate the status of the repairs on the downtown
parking lot. As you recall, this project was done by a change order to the contract of
Barbarossa & Sons for the Western Area Phase II improvements. That project is currently
complete with the only outstanding issue being the downtown parking lot. We have met
with Barbarossa & Sons and their subcontractor, Bauerly Brothers, Inc., last fall. The
result of that meeting was the withholding of half of the payment for the bituminous
pavement on the parking lot and a 1% withholding on the entire contract. As you recall,
that contract was in excess of $2,000,000. Therefore, we have sufficient funds to repair
the parking lot surface. We also left it that the repairs would be undertaken by the City
and would include seal coating and possibly removal and replacement of specific areas.
After the City has satisfactorily repaired the bituminous surface, we would provide
Barbarossa & Sons with a full accounting of the money spent by the City and release the
remaining payment for the bituminous surfacing and any retainage that is left.
There are two schools of thought as to how and when the City can undertake this. One
would be to undertake it as soon as weather permits in the spring to remedy the appearance
problems of the parking lot. However, the method that I would recommend would be to
wait until later in the summer or early fall. This would allow the landscaping in the
parking lot to be completed and any bituminous that is marred by the landscaping
operations could then be repaired with the seal coat. Also, by waiting until later in the
summer, this would give us a little more time to see if there are any areas that need
structural repair. None appeared to need structural repair last fall, but waiting a little
longer in 1996 before the final repairs are made would be, in my opinion, a good idea.
An Equal Opportunity Employer
Mr. Pat Klaers
April 22, 1996
Page Two
Please let me know if you need any more specific questions answered regarding this issue.
I would be available to talk directly to the EDA if that is necessary.
Sincerely,
MSA, CONSULTING ENGINEERS
TJM:tw
223-2202. apr