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05-06-1996 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MAY 6, 1996 Members Present: Members Absent: Staff Present: Also Present: 5.4. Mayor Duitsman, Councilmembers Farber, Dietz, Scheel and Holmgren None Pat Klaers City Administrator: Lori Johnson Assistant City Administrator: Sandra Thackeray, City Clerk Park and Recreation Commissioners Dana Anderson and Dave Anderson Call Meetinq To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order by Mayor Duitsman at 6:07 p.m. Consider A.qenda Item 5.8 was removed from the agenda. COUNClLMEMBER FARB£R MOVED TO APPROVE THE AGENDA AS AMENDED. COUNClLMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent Aqenda COUNClLMEMBER SCHEEL MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 5.1. 5.2. 5.3. APRIL 29, 1996 CITY COUNCIL MINUTES -- APPROVED CIGARETTE LICENSE FOR CUB FOODS -- APPROVED TRANSIENT MERCHANT FOR JOE AREL TO SELL FROZEN MEAT, SHRIMP AND FISH -- APPROVED RESOLUTION 96-25 APPROVING PREMISES PERMIT FOR EAGLES AERIE #3664 -- APPROVED CHECK REGISTER -- APPROVED COUNClLMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Garbaqe Service for City Facilities Zoning Assistant Kendra Lindahl ~'eviewed the proposals received from 4 garbage haulers for garbage and recycling services at all city facilities. Kendra Lindahl recommended that the city contract with Pretzel's Sanitation who had the Iow bid of $970.00 per month. City Council Minutes May 6, 1996 Page 2 COUNClLMEMBER DIETZ MOVED TO AUTHORIZE STAFF TO NEGOTIATE AND SIGN A ONE YEAR CONTRACT WITH PRETZELS SANITATION FOR GARBAGE AND RECYCLING SERVICES AT ALL CITY FACILITIES AND PARKS. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED -~-0. 5.5. Update on American Le.qion 6th District Convention John Salk, Commander of the Elk River American Legion informed the council that the Elk River Legion will be hosting the American Legion 6th District Convention during May 31 and June 2. Charlie Fink discussed the events that will be taking place during the celebration. 5.6. Ice Arena City Administrator Pat Klaers reviewed his 5/6/96 memo and informed the Council that the City has received the Mighty Ducks Grant. The City Administrator and Assistant City Administrator reviewed the finances for the project. The project is proposed to be funded as follows: $2.1 million -- bank $250,000 -- Mighty Ducks grant $ 50,000 -- City $150,000 -- Youth Hockey $ 50,000 - Rogers Plastics Foundation $ 50,000 -- Youth Hockey future funding over 5 years Gil Fleischhacker of Mortenson Construction reviewed the bids received for the project. Mr. Fleischhacker recommended that the Council award the foilowing bids. · General Contractor-- $1,245,700 · Mechanical-- $299,700 · Electrical- $167,205 · Ice Rink Equipment and Dasher Boards- $394,470 · Bleachers- $52,570 · TOTAL-- $2,159,645 It was noted that there will be a construction contingency of $100,000 to cover necessary change orders. Mayor Duitsman indicated his concern regarding the city covering the Hockey Association's $50,000 until they actually raise the funds. COUNClLMEMBER FARBER MOVED TO AWARD THE ICE ARENA CONTRACTS AS FOLLOWS: SHAW LINDQUIST AND ASSOCIATES - GENERAL CONTRACTOR - ,$1,245,700 HORWITZ, INC. - MECHANICAL - $299,700 RELIANCE ELECTRIC, INC. - ELECTRICAL - $167,205 ARENA SYSTEMS - ICE RINK EQUIP AND DASH BOARDS -- ,$394,470 SEATING AND ATHLETIC FACILITY ENTERPRISES - BLEACHERS - ,$52,570 City Council Minutes May 6, 1996 Page 3 5.7. 5.8, 5,9. 5.10. AND AUTHORIZE THE CITY ADMINISTRATOR TO EXECUTE THE CONTRACTS AS RECOMMENDED BY MORTENSEN AND I.C.E. CONTINGENT UPON THE BANK'S COMMITMENT FOR 2.1 MILLION AT A COMPETITIVE INTEREST RATE. COUNClLMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. COUNCILMEMBER SCHEEL ABSTAINED. COUNCILMEMBER FARBER MOVED TO HOLD A PUBLIC HEARING TO RECEIVE CITIZEN INPUT ON THE PLAN TO SELL BONDS FOR THE PROJECT ON JUNE 3, 1996, AT 6:00 P.M. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER FARBER MOVED TO AUTHORIZE A CHANGE ORDER FOR RSP ARCHITECTS IN THE AMOUNT OF $25,708. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. COUNClLMEMBER SCHEEL ABSTAINED. COUNCILMEMBER FARBER MOVED TO TEMPORARILY FINANCE $100,000 FOR THE ICE ARENA PROJECT WITH THE UNDERSTANDING THAT $50,000 WILL BE REIMBURSED BY THE HOCKEY ASSOCIATION. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. COUNCILMEMBER SCHEEL ABSTAINED. Presentation by Reverend Paqh on Report Titled "Buildin.q Healthy Communities" Reverend Pagh presented a repod on "Building Healthy Communities." He indicated that the Youth Task Force has worked on the issue of healthy youth development for the past three years. He indicated that the Task Force concentrated on 16 external assets which he briefly described to the Council. Hillside Crossinq II Bids Deleted from agenda. Request by Riverside Development to Grade Outlot A Hillside Crossin,q South The City Administrator indicated that this issue was tabled by the Council on April 29. Developer Marly Glines reviewed the proposal to grade and clear cut Outlot A of Hillside Crossing South. COUNCILMEMBER FARBER MOVED TO ALLOW THE GRADING AND CLEAR CUTTING OF OUTLOT A HILLSIDE CROSSING SOUTH. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 4-1. COUNCILMEMBER DIETZ OPPOSED. Human Resource Issues Discussion was held regarding the issue of a pay increase for City Planner Steven Ach. City Administrator Pat Klaers indicated that this issue was continued from the April 29 City Council meeting. Mayor Duitsman indicated that he supported the raise and also stated that past history shows that increases have been given in this timeframe around the audit presentation. City Council Minutes May 6, 1996 Page 4 Councilmember Scheel indicated does not suppod the increase. She indicated that it is not appropriate to give raises in this manner. She fudher indicated that all salary increases should be dealt with simultaneously. Councilmember Farber indicated that the pay increase is not a merit increase but is being proposed because the salary was lowered when the position was established and advedised. He suggested that the city pay the appropriate salary when employees are hired. Councilmember Dietz indicated he was in favor of the increase. He stated that Steve Ach's salary should have been higher when he started, but because it was a new position the Council lowered the salary. Councilmember Holmgren indicated he was not in favor of the pay increase. He stated he would like to see increases done on a timely basis. He further indicated he would like to see a report as to why the increase is proposed. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE STEVE ACH TO MOVE UP TWO STEPS IN HIS CURRENT PAY GRADE EFFECTIVE JUNE 1, 1996. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION C:ARRIED 3-2. C:OUNCILMEMBER SC:HEEL AND COUNCILMEMBER HOLMGREN OPPOSED. Open Mike Dwight Kirkeide - 11230 173rd Ave NW informed the Council that he is still waiting for answers to his questions regarding signing his road for emergency services. The City Administrator indicated that staff is working on the issue. Mr. Kirkeide indicated that billing for garbage collection has been assessed to his properh/. He indicated he did not believe he should be responsible for payment as he did not utilize the service. It was the consensus of the Council to consider eliminating the assessment. Joint Meetinq with the Park and Recreation Commission Commissioners Dave Anderson and Dana Anderson were present to discuss park and recreation issues with the Council. Mayor Duitsman stated that he felt secudty is an issue when trails are located behind homes. Dana Anderson indicated that the Park and Recreation Commission also has concerns as to how to make trails multi-use and safe. Dana Anderson played a video giving examples of trails from several different communities. He indicated that a wide trail corridor was the key to multi-use trails. Steve Rohlf reviewed the proposed and existing trails systems with the Council. Discussion was held regarding a trail along County Road #1. Mayor Duitsman indicated his concern regarding funding for a trail. He indicated that he would support asking the County for a wider shoulder during the County Road # 1 construction or else a smaller shoulder and County help with funding a detached trail. Discussion was held regarding funding for the trail. Dave Anderson City Council Minutes May 6, 1996 Page 5 8.1. 8.3, indicated that the County Road # 1 trail will be an impodant link for the Elk River trail system. He further requested that the County and City work together on the trail issues and at least keep these issues in mind during the planning process. Discussion was held regarding the theory of building larger lots so that people could recreate in their own yards as opposed to neighborhood parks. Mayor Duitsman and Councilmember Farber indicated that they supported neighborhood parks. Councilmember Farber indicated his concern regarding the need for a neighborhood park in the Lafayette Woods plat. Discussion was held regarding community recreation fields. Discussion was held regarding the possibility of having the youth organization charge a per-person fee to use the fields. The fees would be used to pay for and maintain the fields. Councilmember Scheel indicated she was opposed to charging for use of the fields. Councilmember Scheel stated she felt there should be an equal distribution for the cost of the fields. Discussion was held regarding the loitering and vandalism that has been taking place in the parking lot at Woodland Trails. Mayor Duitsman suggested that Phil Hals design some type of gate that would prohibit this activity. Councilmember Farber suggested that the City use the ordinance for enforcement. Buildinq and Zonin.q 1995 Annual Report Street and Parks 1995 Annual Report Due to the lateness of the meeting, these two agenda items were omitted until a later date. Consider 1996 Street Overlays Street Superintendent Phil Hals reviewed the list of streets he felt were in need of overlays. He also reviewed the timetable for these proposed projects. Councilmember Dietz indicated that he has received several calls regarding the possibility of extending sewer and water to the remaining areas in the western portion of the city. Councilmember Dietz indicated that the longer the City Council waits to do the project in the Riverview addition, the more expensive it will get, He further indicated that because the roads are in such poor condition, a decision should be made regarding the sewer and water issue. He stated that some of the homes in the area are 20 years old and have failing septic systems. He further stated that he feels the City Council owes it to the people to make a decision one way or the other. It was the consensus of the City Council to discuss this issue further at a future council meeting and to consider ordering a feasibility study at that time. Discussion was held regarding other issues in Phil Hals' memo to the Mayor and City Council. Discussion was held regarding sidewalks in the old core part of the city and whether it is better to use blacktop or concrete for the sidewalks. No action was taken on these issues. City Council Minutes May 6, 1996 Page 6 10. Other Business City Administrator Pat Klaers informed the City Council of the groundbreaking that will take place for the school distdct public works building. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE 1996 PARK IMPROVEMENTS THAT ARE FUNDED BY PARK DEDICATION FEES AND THAT ARE RECOMMENDED BY STREET SUPERINTENDENT PHIL HALS AND THE PARK AND RECREATION COMMISSION. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 12. Adjournment There being no further business, COUNCILMEMBER SCHEEL MOVED TO ADJOURN THE MEETING. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council was adjourned at 9:50 p.m. Respectfully submitted, Sandra Thackeray City Clerk