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5. SR 12-01-2008.,... Elk River REQUEST FOR ACTION To Item Number Ci Council 5. Agenda Section Meeting Date Prepared by Truth in Taxation December 1, 2008 Lori ohnson, Ci Administrator Item Description Reviewed by th in Taxation Public Hearing T ru Reviewed by Action Requested Presentation of the budget and tax levy to the public including information on the City's tax levy and budgets after which the Council is required to hold a public hearing to take public input on the tax levy and budget. Back~round/Discussion The tax levy and general, special revenue, and enterprise fund budgets have been presented and discussed in detail by the Council at numerous public meetings this summer and fall. The proposed budget and tax levy were adopted by the Council on September 8. The levy adopted at that meeting was used in preparing the proposed property tax notices sent to property owners. Prior to opening the truth in taxation hearing, Finance Director Tim Simon and I will present the proposed tax levy, the estimated tax rate, the general, special revenue, and enterprise fund budgets, and other related tax information. Anyone in attendance will be invited to comment on the budget or tax levy during the public hearing. This hearing is to discuss the City's levy and budget; questions about property values, classifications, or any related value information will not be discussed at this meeting. Also, the school district and county levies will not be discussed. Property owners with questions on those levies should attend the school district or county hearings. The City's share of the total local property tax is about 30 percent of the total property tax paid by most tax payers although this percentage varies depending upon the classification and value of the property. The allocation of taxes is listed on the proposed property tax statements. The City's tax for purposes of the proposed property tax statements is based on a tax levy of $11,230,878. This levy was set by using a target tax rate of 43.056 times the County's estimated net tax capacity (NTC). In October, the County revised the net tax capacity downward; therefore, the levy approved on September 8 now equates to a tax rate of 43.210. At the November 3 council meeting, the Council affirmed that it did not want to levy at a rate above 43.056. A tax rate of 43.056 at the current estimated NTC generates a levy of $11,190,753. This is well below the City's levy limit that would have allowed the City to levy to $11,477,816 or a tax rate of 44.160. Reducing the levy to meet the target tax rate of 43.056 requires a reduction in the general fund budget of $40,100. On November 3, several adjustments to the General Fund budget were discussed including the use of reserves to balance to budget. Taking those adjustments into account, plus a tax reduction of $40,100, there is a budget deficit of $57,450. Attached is a spreadsheet listing possible budget adjustments S:\Council\Lori\2008\Truth in Taxation PH.doc showing how this deficit can be eliminated. Fortunately, gas prices have dropped quickly and significantly allowing for another $0.25 per gallon reduction bringing the budget per gallon down to $3.25. This is a savings of $17,600 in addition to the $35,200 reduction in fuel already approved by the Council. Another unexpected but significant budget reduction is available because the environmental administrator has asked to voluntarily continue her reduced schedule of 32 hours per week for a savings of $17,000. Other adjustments include reducing lockout fee revenue by $4,000 based on the Council's desire to keep the fee at $20. Several other staff adjustments and corrections are identified on the spreadsheet. Prior to the reduction to the environmental administrator, there was a still a budget deficit of $6,950. However, with the $17,000 adjustment for the environmental administrator, there is a balance of $10,050. As a result, the levy could be reduced by that amount or the contingency could be increased by that amount to offset any potential shortfalls in revenues, including the potential for reductions in state aids, permit revenues, and interest income or it could be reserved for election expenses that will be in the 2010 budget that are not in the 2009 budget. Following the public hearing, the Council can discuss the proposed budget adjustments and tax levy. The final levy and budget must be adopted at a subsequent meeting. However, direction from the Council is requested at this meeting so the appropriate tax levy resolution can be prepared. Below is a summary of the budget and tax levy as proposed: ^ Estimated tax rate based on proposed levy - 43.210% o This is an increase from last year's tax rate of 42.494% o The net tax capacity is estimated by Sherburne County to increase 2.63% to 25,991,157 ^ Proposed levy - $11,230,878 o Increase of $469,567 o Increase of 4.36% ^ Tax rate targeted by Council - 43.056 o This reduces the levy to $11,190,753 o Increase of $429,422 o Increase of 3.99% ^ Proposed General Fund budget - $12,683,050 o Increase of $189,600 o Increase of 1.52% o Revenues by Source ^ Taxes - 76.7% ^ Intergovernmental Revenues - 7.8% ^ Charges for Services - 4.6% ^ Fines and Forfeits -1.2% ^ Licenses & Permits - 2.8% ^ Other Revenues - 2.0% ^ Transfers & Use of Reserve - 4.7% o Expenditures by Category ^ General Government - 21.6% S:\Council\Lori\2008\Tmth in Taxation PH.doc ^ Public Safety - 45.4% ^ Public Works -16.8% ^ Culture & Recreation -14.0% ^ Transfers - 2.2% o Expenditure Allocation ^ Personal Services - 71.5% ^ Supplies - 8.3% ^ Other Charges & Services - 17.0% ^ Capital Outlay - 1.0% ^ Transfers Out - 2.2% Attachments ^ Truth in Taxation handout ^ Sample parcel specific notice ^ General Fund Source of Funds ^ General Fund Appropriations Summary ^ General Fund Expenditure Summary ^ General Fund Budget Proposed Adjustments ^ Handouts from League of Minnesota Cities o "Fourteen Reasons Why Property Taxes Vary From Year to Year" o "Who Does What? A Guide to Minnesota's Property Tax System" ^ General, Special Revenue, and Enterprise Budgets have been distributed previously and are not included. If you would like a copy, please contact Tim Simon or me. Action Motion by Second by Vote Follow Up S:\Council\I.ori\2008\Truth in Taxation PH.doc CITY OF ELK RIVER TRUTH IN TAXATION PUBLIC HEARING DECEMBER 1, 2008 Presentation Overview ^ Summary of Budget Process ^ Proposed Tax Levy ^ Budget Overview ^ General Fund ^ Special Revenue ^ Enterprise ^ Public Hearing -receive comments from public ^ Announce date of next budget meeting The Budget Process ^ Staff prepares draft budget and tax levy for Council discussion ^ Council discusses both at Council meetings and adopts maximum levy before September 15 ^ Truth In Taxation Hearing held ^ Council adopts 2009 levy and budget Property owners receive 3 notices during the property tax cycle. - _ - - PAS rte ~Valuavon ~ T rh ~e,~ cion Nocce P ~o ttv Tax St t~ Yeac 1 Yeas 2 ........~ ,,,.~ e,, . ~ fie,,, •.~a; h~~~t. -- -_ _ - ....._ :e..-..._.. i ,,,,o Proposed Maximum Tax Levy for Taxes Payable 2009 • General Fund $ 9,573,154 ^ Libzary 85,400 ^ Surface Water Mgmt. 50,000 ^ Debt 696,870 ^ Public Safety Building 603,254 • Economic Development 222,200 ^ TOTAL $11,230,878 2 2009 Tax Levy by Use Surface Water Public Safety Mgmt Debt Building Library. 0.4% 6.2% 5.4% Economic 0.8/ Develo t pm n 2.0% General Fwd 85.2% Tax Levy Comparison 2007 - 2009 ra~o. t,~p. ,,~ ~ ~~ Dabl PibNC Sahry Ecorernc Suface Wafer Library Dererel FUnd Robing Oevebpmanf Maregemen[ Tax Rate Comparison 2007 - 2009 45.000% ^ 2007 43.056 % ^ 2008 ^ 2009 2.494% 43.210°/ 40.000% Tax Rate 3 Property Tax Change Pwable 2008 ^ 'fax Rate - 42.494% ^ Levy - $10,761,311 ^ Total Taxable Tax Capacity -25,324,612 Proposed 2009 ^ Tax Rate - 43.210% ^ Levy - $11,230,878* (4.36% Increase) ^ Total Taxable Tax Capacity - 25,991,157 (2.63% Increase) * =Maximum levy pea 20091evy limirs is $11,477,816 R P T roperty ax ates ^ Actual 2008 ^ Proposed 2009 ^ City 42.494 ^ City 43.210* ^ P.DA 1.576 • E?DA 1.572 • HRA 1.251 • HRA 1.2]9 • Ref. ITMe~ .01436 • Re E. IVrrcel .0106 4 • County 40.675 ^ CounTy 43.298 • Rail 1.1(rl • Rail 1.232 • School 32.344 • School 36.167 • Ref. .1468$ • ReE .1417 1 ^ TOTAL 119.501 ^ TOTAL 126.861 = Coonty TIF coaccaov of 0.16'% will be added ro final mx rare Proposed City Taxes Re~idantlal Propary Yropose0 t-_~.~~ated Percentage 2008 2009 Change Change MaAat Value E 200,000 E 200,1M0 Tar Capxity at 1% ~ 2,000 2,000 City Tan Rate 42.49% 43.21 % Tonal Cry Propery Tex E 849.88 S 864.20 E 14.32 166% Commercial Pro City Tan Rate 4269% d3.21% On a 51,000,080 Propary E 1,000,000 E 1,000,000 Taz CaPacitY 19,250 19,250 Tobl CIy Property Ten 8,180.10 8,317.93 137.83 166% 1 General Fund Budget ^ Adopted 2008 $12,493,450 ^ Proposed 2009 12,683,050 ^ Increase 189,600 1.52% l F d R G un enera e venues ^ Taxes $9,723,150 ^ Intergovernmental 983,600 ^ Charges fox Service 589,000 ^ Fines and Forfeits 157,000 ^ Licenses & Permits 353,550 ^ Other Revenues 259,800 ^ Transfers In 599,600 ^ Reserves 17.350 ^ TOTAL REVENUES $12,683,050 Proposed 2009 General Fund Revenues by Source 7aaes 76.7% 1[C nnrt m { I i h ~- Charges for ~ 4,~ I++~`~. ~~ service Transfers 4.6% Fines ~ ~ a.7% 1.2% ansesa Vermi4 Other Reva ue IMOVtl 0.evenue Z.d% 2.0% n ].6% 5 Change in General Fund Revenues by Source ;lo,ooo,ooo ;9,000,000 " ;8,000,000 ;7,000,000 ;6,000,000 ;5,000,000 ;4,000,000 ;3,000,000 ;2,000,000 ;1,000,000 ;0 Tm Licenses InfgoW Saviors Fna OtM Transfers Use o/ & & Chgs Reserve verma Proposed 2009 General Fund Expenditures by Category ^ General Government $2,742,950 ^ Public Safety 5,754,800 ^ Public Works 2,134,950 ^ Culture & Recreation 1,771,650 ^ Transfers Out 278,700 ^ TOTAL EXPENDITURES $12,683,050 Proposed 2009 General Fund Expenditures by Category Public Safety 45.4% ~.. -._....__ Public Worlu 1J8.8% ~/ General Government Culturo t 21.8% Recreation Transfer Out 14.0% 2.2% 2008 ^ 2009 6 Changes in Expenditures by Category ge,ooo,ooo ;s,ooo,ooo ~~ ;a,ooo,ooo #a,ooo,ooa s ®zoos I gl,ooo,oao ~' i~ Gamnl puMk puWi< Cununa Capital TnMan G•YL Salaty Wwka Racaaeon Oueay Proposed 2009 General Fund Expenditures by Type • Personal Service $9,070,300 • Supplies 1,056,500 • Other Services & Charges 2,150,350 • CapitalOuday 127,200 • Transfers Out 278,700 • TOTAL EXPENDITURES $12,683,050 Proposed 2009 General Fund Expenditures by Type Personal Servkes 71.SMo ~ _- -__ _ Supplies r '.', ~J, 8.3~ ~ ~A't. 7rarofen ~CapRal Outlay z.z r i.o r Other Services & Chi 17.0% 7 Change in Expenditures by Type $20,000,000 ;9,000,000 - $8,000,000 $7,000,000 ~ $6,000,000 '. $5,000,000 ~ ®2008 $a,ooo,ooo y~,, $3,000,000 R~;• ! 2009 $2,000,000 ~1', $><,ooo,ooo ~~~I $o , personal Supplies Other Capital Trmsfers Services Services & Outlay fhgs New Positions To Be Added in 2009 (General Fund) ^ None General Fund Full Time Equivalent Employees (FTEs) Ds ap rrmept #of F"['~•.s Denarrmenr # o Administration 5.0 CommnnityDwelopmeat 2.0 Building 7.G Planning 3.0 Environmental 2.0 Engineerurg 2.0 Cable TV 1.5 Police 40.0 Human Resources 1.8 Finance 4.2 Senior Citizen Pmgnms 2.4 IT 2.5 Stteets 14.4 Fire 3.7 Parks 7.7 Building Mainrenance G.7 Recreation 7.0 Total General Pund 2009: 113.5* Total General Fund 2008: 118.5 = difference relates to unfilled positions/reassignments (i.e, senior planner) 8 Special Revenue Funds ^ Library $ 89,800 ^ Ice Arena* 983,900 ^ Pinewood** 273,000 ^ Sanitary Landfill 178,400 ^ Storm Sewer 84,000 ^ Safery 27,250 *IiuWdes tcnnsfea of $131,600 from Ge necat Fnnd & $100,000 @om Ligmc Fund **Indudes ttansfec of $80,500 from General Fund Special Revenue Funds Full Time Equivalent Employees (FTEs) # of FTEs Department 2008 2009 EDA/HRA 2.0 2.0 Ice Arena 3.2 3.0 Pinewood 3.5 3.5 Total 8.7 8.5 Enterprise Funds Net Revenue Ex ense Effect ^ Sewer - $1,923,550 $2,245,450* $(321,900) ^ Garbage - 1,289,250 1,305,750 (16,500) ^ Liquor - 6,304,800 6,135,050* 169,750 (see detail for stores) * Includes depreciation expense and debt service 9 Enterprise Funds (Continued) Revenue Expense ^ Northbound - $4,320,200 cast of sales $3,056,050 Llquox Operating 1,083,000* Total $4,139,050 ^ Westbound- $1,984,600 costoESales $1,414,150 Llquox Operating 581,850* Total $1,996,000 * Includes depreciation expense and debt service New Positions to be Added in 2009 (Enterprise Funds) ^ None Enterprise Funds Full Time Equivalent Employees (FTEs) # of FTEs Department 2008 2009 Sewer 6.2 6.0 Liquor 14.0 14.0 Total 20.2 20.0 10 Property Tax Refunds Administered by the Minnesota Department of Revenue ^ -Renter/Homeowner/Special refund http: //www.raxes stztemn.us/taxes/prop_refund/iodexshtml Public Input ^ Open Public Hearing ^ Request public input ^ Announce date and time of continuation hearing, if necessary Conclusion ^ City Council will adopt the 2009 tax levy and budget at a future December City Council meeting. 11 Sherburne County ~ Auditor/Treasurer S~P~ ~~a~F Diane Arnold oy ~ ~~. ~ 7.:=~'' 13880 Business Canter Drive ~ i~ e ~- Elk River MN 55330 ~ _ "sir ~~.+ tmNt:vnav~s o~ 02 1R~1 ~ ~~s~~~ • ~~ ~: ~ 0004268876 1~10V 21 200E n.a P~AII.ED FP,OPit ZlPCObE 5541: Taxpayer # -•-- -- l -- T,te ta.~ahte am:ttet vataes for property ~~ Your Proposed Property Tax £or 2009 payable m 2009 were sent to you m c sP~s ThIS l5 Not a Bill - DO Not Pay of 2009. The period to discuss possible he~mado rho au~r a ropettp raluatfon a It ~aogcr included here forpyour infatmadaa ody. Sherburne COLtnty Property Ciass(rs3 'ROTT BROOK .FARMS a2 ;ec:35 TtrTp: 33.0 Rg:26 Lot: Blk: Acres Tocahlc bi]n Value New Imp Tax Cap. Value :F THE REFERENDUM FOR YOUR SCHOOL DISTRICT IAS OR WILL BE APPROVED AT THE NOVEMBER ;LECTION, THE SCHOOL DISTRICT TAX FOR 2009 lAY ]3E HIGHER THAN THE AMOUNT SHOWN BELOW. .IJFC~.+9l~i> ..air''.'-r'+:.-'~+-~L7 ~t~t~t~l~~++t~jttt~~t~~:+,e~tt~::~t1::~,~:t:~~+~t~t~ti~,t+{t~~ zoaa 2oa9 RES. HSTD RES. HSTD 281,400 z59,aoo 0 0 2,914 2,598 Property ID Number Yaar loco! units of government have proposed the amount of property rases that they will need far 2009. Column (t) shaus your actual 2fl49 property rases. Coltana (-) shows what your 3009 property lases will be if your local jurisdictions approve the property tna amounts they are now considering. Any upcoming referoadtmss, Legal judgments, natural disasters, voter approved levy limit increases, or speaal assessments could change these amounts. Your county commissioners, schaoI board, and city council(if your groperty is located in a city over 504 population) wHl soon be holding public meetings to discuss their proposed 2009 budgets and proposed 2009 property taees. (T7te school board +vill discuss the 2448 budget). ~°~ tx~! 2 ~ F 1~ro~e wit . ~ Pzopter.~ ~ Sherburne County 1,104.27 1,079.25 ELK RIVER CITE State General Tae: School District: 728 Voter approved levies: Other local levies: Special ta:dag District: Tax Increment Tax: Tiscal Disparity Tax: 1, 153.65 ~ 1, 078 .0 .00 .0 You arc invited to attend these meetings to repress your opinion. The meeting places and times arc listed oa !hc bottom of the page. 981.79 919.00 AIso shown arc the addresses and telephaae numbers for 309 .61 349.63 these local units oC government if yon have comments or 14 8 . 6 8 12 8 .0 3 9uestioos concecaittg the Proposed property Las amounts shown on this notice. No meeting is required if a local unit 0 0 0 0 oC government is not incrmsing its property tstses For 2049 0 0 .0 0 or ie its increase is not above the rate of mRation. There is also no public hearbtg on Qte state genera! tax. assessments: Pcrceat than e: Budget,. andTa.~' geartlagsc,...Locatlons and Dales ;.; °: ;_::.:.: ;,;::: - :::Marling Addrtxses.. and_Telep6oite; .Niimhers:.:....:':...:.. . Sherburne County SHERBURNE CO BOARD 6:30 P.M. DEC 4 THUR 13880 Business Center Dr COMMISSIONER'S ROOM ELK RIVER, MN 55330 GOVERNMENT CENTER 763-241-2701 ELK RIVER MN 55330 ELK RIVER CITY STEPHANIE KLINZING, MAYOR 6:30 P.M. DEC 1 MON CITY HALT, 13065 ORONO PKW CITY KAT,L ELK RIVER, MN 55330 13065 ORONO P.t1RKWAY 763-635-1000 ELK RIVER MN 55330 ELK RIVER THOMAS WALERIUS EXEC DIR 7:00 P.M. DEC 2 TUE OF BUS, 815 HIGHWAY 10 SCHOOL DISTRICT OFF ELK RIVER, MN 55330 815 HIGHWAY 10 763-241-3400 This is Not aBill - Do Not Pay ~ ~ tintler2p-o9ratros SOURCE OFFU/1/DS 2006 2007 2008 2009 ACTUAL ACTUAL ADOPTED PROPOSED GENERAL TAX $ 6,967,985 $ 7,946,017 $ 9,189,350 $ 9,723,150 INTERGOVERNMENTALREVENUES 1,314,482 1,323,874 976,900 983,600 CHARGES FOR SERVICES 835,804 740,197 762,150 589,000 FINES & FORFEITS 150,402 148,904 160,000 157,000 LICENSES & PERMITS 1,207,369 987,711 676,250 353,550 OTHER REVENUES 275,303 318,713 255,800 259,800 TRANSFERS & RESERVE 442,186 451,303 473,000 616,950 T/'1TA1 $ 11.193.531 $ 11,916,719 $ 12,493,450 $ 12,683,050 GENERAL TAX Ad Valorem Tax $ 9,573,150 Gravel Tax 150,000 $ 9,723,150 INTERGOVERNMENTALREVENUES Local Government Aid 686,800 PERA Aid 15,000 Police Relief 215,000 Urban Street Maintenance 36,800 Police Training Reimbursement 10,000 Other Grants 20,000 983,600 CHARGES FOR SERVICES GENERAL GOVERNMENT Planning & Zoning Fees 25,000 Pfan Check Fees 75,300 Contractor License Surcharge 500 Sewer Inspection Fees 5,000 Miscellaneous Sales 6,500 Assessment Searches 500 PUBLIC SAFETY School Liaison 75,000 Police Contracts/Fees 2,000 Lockout Fees 12,500 Impound Fees 3,000 Fire Calls & Contracts 209,000 PUBLIC WORKS Street Services 25,000 RECREATION Recreation Fees 121,500 Concessions 20,100 Building Rent 8,100 589,000 SOURCE OFFU/1/DS FINES & FORFEITS Court Fines Parking Fines LICENSES & PERMITS 150,000 7.000 157,000 PERMITS Building Permits Building Permit Surcharge Plumbing & Heating Permits Electric Permits Other Non-Business NPDES Permits Parking Permits LICENSES Animal Cigarette Liquor Amusement Garbage Haulers Mineral Extraction Apartment Licenses Other Business OTHER REVENUE Interest Refunds & Reimbursements-ERMU Program Sponsors Contribution-Guardian Angels Senior Citizen membership Miscellaneous Revenue TRANSFERS Liquor Landfill NSP/RDF Reserve Sewer Utilities Economic Development Authority Housing & Redevelopment Authority Use of Reserve 188,300 200 47,600 100 12,000 5,000 1,500 3,000 3,000 51,000 1,000 3,000 9,000 15,850 13,000 353,550 180,000 54,000 15,000 3,000 4,800 3.000 259,800 248,600 35,000 39,500 50,000 200,000 17,000 9,500 599,600 17,350 17,350 TOTAL REVENUES $ 12,683,050 A~~~~~~IA~`I~N UM~A~Y 2005 2006 20s~7 2408 2009 °!~ ~t °!a 55 2R~08 AC~tJAL ACTUAL AME~pED BLII3~ETED B~Q~ET~D T~;al Chan a I~~r~ase °rQ of Tn~al G~n~r~i ~ov~r~m~nt MAYOR & CD1~~CIL 188,282 S 168,321 ~ 214,154 S 221,104 S 168,100 1.33ia -23.97°S $ (§3,€}00} 1,77°/a CABLE TV 75,485 81,104 92,x00 99,250 81,800 0.64°rc •17.58;a (17,454} 0,79°~ AI3MINi5TitATl~~ 480.144 416,012 439,250 457,75 471,850 3.72°Ia 3.04~~ 13,900 3.6fi°l° I`iI~MAN RESOI~r~C~6 83,500 15f~,900 149,450 1.18Qa ~.75~a X7,450} 1.26°Ic ~~,~CTIQNS - 30,1$9 ~ 40,$50 - O.E}0°a •t(~O,g41c (44,850} 0.33°~;. 1=1r~A~1C~ 451,p61 415,$8? 450,050 434.450 453,840 3.a$°Ia 4.45°ro 19,350 3.48°~ #hIF~~~iMAT1QN T~Ci~1~01.{3~Y 169,940 22~a,246 237,354 258,250 X78,050 2.19ia 8.510 2#,644 2,05°{k I~~~SAl. 218,033 229,110 249,854 234,704 234,010 1,84°ra -0.30°~0 (700} 1.88°r0 C~MML€EdiTY O~V~LOi}MI~C~'~ - 170,300 158,550 178,900 1.41°la 12.$4°a 20,350 1,27°10 Pi.A~NI~ 348,262 375,651 294,450 328,450 321,800 2.54°ra -2.49 X6,850} 2.63°,~ B~I~,~lINC MAi~T~i~A~tC~ 104,149 235,62a 245,150 300,OD0 289,800 2.28°a -3.40°ra (10,210} 2,40°rR CC~C~~`i~OS~~CY - 17,308 14,000 84,000 (0,000 0.47cr° 4.000 - 0,48°~0 ~I~ERGY CITY 14,073 32,$2fi 42,300 93,350 55,$04 0.44°~ ,40.22°ro (37,554} 0,75;0 Ge~aral GGVCrrimant 2,14$,439 2,227,249 2,526,750 2,841,800 2,742,954 21.~r3kio -~-4f°~~ ~~~,~0} 22.7453 ~~I}~i!~ ~~~~~~ P10LICE 3,244,760 3,616,210 3,797,254 4,192,050 4,295,100 33.87°r~ 2.4$ f0 104,050 33,55 i0 F~R~ 545,424 631,151 666,300 ~i39,250 861,640 5.2290 3.53°:; 22,550 5.12`0 ~MEw~O~NCY ~4A~fAG~h~~NT 22,068 31,346 ~14,1E}0 52,3Q0 49,154 4,39?0 -0.42;: (3,150} 4,4210 ISUlLDI~O & ~NVi~ONMFN"fAL 127,724 768,69 698,900 847,754 ;:~54,7a4 5.16ca -18.04°,~ ~#63,000) fi.47~'k i^NVIf2Q~1MEC~TAL ~ - 8$,060 87,160 93,OQ4 0.73°~ 6,71°~ 5.860 0.70,0 R~iy€iC Sa~~ty 4,537,576 5,113,4+#6 5.295,200 5,778,540 5,754,800 45.37r's -0.41x0 (23,700} 46,25°0 Rubltc YYark~ STi~i»FTS 926.853 1,096,473 1,292,650 1.196,484 1,37~i,350 10,87°!° 15.20f0 101.900 9.685° Si~OW R~MAVAI~ 1$5,99$ 145,463 304,550 301,600 308,750 2.43°~ 2.370 7,150 2,41°~; 1=01}I~MFNT SF~VICE6 255,fi77 223,437 235,709 290,$40 256,854 2.02°~ -8.60;0 (24,159} 2,25°r0 EN~IE!<l~I~O 67,165 114.034 249,140 174,550 191,200 1.51°ro 9.54~a 16,650 1,40 i0 RuhiicllVarks 1,415,691 1,583,903 2,042,000 1,953,444 2,134,950 16.83°~ 0.20~a 181,554 15,84°~ ~~It~tra ~ RrcrQatian RARif MAI~T~l~A~GE 452,504 808,352 678,150 668,354 749,404 0.22°a 18,4afc 124,650 5.35°r0 ~IwCE~~ATiO~ 563,329 fi45,277 743,400 181,D50 7$7,644 6.2150 4.74A0 5,750 G.26~0 51'x. ClTI~EwN P;~OCRA~+4 101,484 111,714 165,944 201,300 195,454 1.54°r0 -3.10ic ~6,250~ 1.6tC'° Cul~u~c ~ ~ecr~~tlo~ 1,217,317 1,365,413 1,55?,454 1,651,544 1,771,650 13,97!0 7.2$°,~ 120,154 13.22°r0 TRAt45F~5 154,942 688,618 194,640 268,450 218,700 2.20Ga 3.825 14,254 2,155's 1"0~`AL $ 9.46fi,925 S 10,978,529 5 11,648,400 5 12,493,460 ~ 12,683,050 1013,00 r0 1.52°ra 5 189,61:10 100.0=)°/° 121011200$ o \ 0 0 0 0 0 ooo ooo 00 ~~Ogo 000000 00~,°OO~poo OO1(~1(~~OO ,~OOpp,.po~~0 OO 00~-u)O~-O p0~ ~~~NOOi `~00~tn ~'~m~OLL)O W ~0 0 ~M O'T~ Orn Ma00 r m N N p0 ~ ~ O oc O? 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A GUIDE TO MINNESOTA'S PROPERTY TAX SYSTEM ASSESSOR - Locates the property to be taxed, estimates its market value (how much the property would sell for in today's market), and assigns it to a class according to its use. • Sends out notices in the spring to "all property owners." • Multiplies the estimated market value of each piece of property by the tax capacity percentage set by law for its class. The result is the tax capacity. • Adds together the tax capacities for all the property in the taxing district and gives the total to: Property owners who disagree with the assessor may appeal to: BOARDS OF APPEAL AND EQUALtZAT10N CITY OR TOWNSHIP BOARD OF APPEAL AND EQUALIZATION: • The city council or township board. • Meets between April 1 and May 31. COUNTY BOARD OF EQUALIZATION: • County board of commissioners. • Meets for two weeks in June. STATE BOARD OF EQUALIZATION: • Commissioner of Revenue. • Meets between April 15 and June 30. • The review board may change the estimate of the market value of the classification. MINNESOTA TAX COURT: • Small claims or regular division. TAXING DISTRICTS (YOUR SCHOOL DISTRICT, CITY OR TOWNSHIP, COUNTY, ETC.) • Determine the services (such as street maintenance, fire and police protection) to be provided in the coming year. • Estimate the costs of those services and determine what portion will come from property taxes. • Prepare proposed budget/levy amounts • Send final levy amounts to: ..................... . • Hold Truth-in-Taxation (TnT) hearings on budgets (if required by state law). • Send final levy amounts to: • .......... . .•. .• FINANCE DEPARTMENT AUDITOR/TREASURER ' • Determines the tax capacity rates and also uses the state general tax rate by dividing the proposed levy by the proposed total amount of tax capacity in the taxing district. • Auditor uses state general tax rate to compute taxes (certified by theCommissioner , of MN Dept. of Revenue). • Calculates the amount of each property owner's proposed state paid credits and net tax amount. • Prepares TnT riotice and mails to each taxpayer. • Recalculates the amount of each property owner's tax based upon the final levy amounts. • Prepares a listing of the tax on all property owners in the county and gives the list Co:• • • • . • • • • • • • • • • • • • • • • • . • • • . . • • • . . . • Creates the property tax statements from the county tax lists. • Mails the statements by March 31 of the following year. • Property owners mail in their payments (due in two installments on May 15 and October 1 S; except that the second installment of taxes on agricultural property is due on November 15). Do You Think Your Pro~eYty is O ties 1 ssessed 2 THE DIAGRAM BELOW SHOWS THE STEPS IN CONTESTING YOUR PROPERTY VALUATION: VISIT YOUR LOCAL ASSESSOR'S OFFICE • Check the facts. • Compare neighboring property values. • Seek an adjustment. i .............. 1-STEP APPEAL ; - . 3-STEP APPEAL i APPEAL TO CITY OR TOWNSHIP "BOARD OF REVIEW" • Meets iri April or May. • Appeals in person or by letter. • Call city or township clerk for appointment. i APPEAL TO COUNTY "BOARD OF EQUALIZATION" ' Meets for two weeks in June. • Appeal in person or by letter. • Call county auditor or assessor for appointment. • APPEAL TO MINNESOTA TAX COURT • Appeal by April 30 of year following assessment. REGULAR DIVISION • Attorney recommended. • Decisions appealable to Supreme Court. • Can be used for any property. • Must be used for property assessed over $100,000. SMALL CLAIMS DIVISION • Attorney not necessary. • Decisions are final. • Use for your home, or any property assessed under $100, 000. PY0 eat Tc~ Class c~x~on Rcxtes y WHAT THEY ARE, HOW THEY WORK The classification rates on selected properties for taxes payable are shown below: PROPERTY TYPE '06 CLASS RATE PROPERTY TYPE '06 CLASS RATE Disabled homestead up to $32,000 0.045% Residential Homestead U p to $ 500,000 1.00 Over $500,000 1.25 Residential Nonhomestead Z Single unit Up to $500,000 1.00 Over $500,000 1.25 2-3 unit and undeveloped land 1.25 Apartments Regular 1.25 Commercial-Industrial-Public Utility U p to $150;000 1.5 Over $150,000 2.00 Electric generation machinery 2.00 Seasonal Recreational Commercial Homestead resorts 1.00 Seasonal resorts Up to $500,000 1.00 Over $500,000 1.25 Seasonal Recreational Residential Up to $500,000 1.00 Over $500,000 1.25 Agricultural Land & Buildings Homestead s Up to $600;000 0.55 Over $600,000 1.00 Nonhomestead 1.00 Miscellaneous Properties Golf courses (open to public) 1.25 Nonprofit service organizations 1.5 Fraternity/sorority houses 1.00 Manufactured home park land 1.25 Metro indoor rec. facilities 1:25 Noncommercial aircraft hangars 1.5 ' School operating referendum levies (sometimes called "excess levy" referenda) and all county, city, and township referendum levies are levied on referendum market value. School debt levies are levied against all property based on net tax capacity. z Includes dwellings located on agricultural nonhomestead property. a House, garage, and one acre have same class rates and are generally treated the same as residential homestead. I~o2v to use clc~ss~catilon rates; Example: Suppose your home is valued at $90,000 and your local tax rate is 1.35 (135% of tax capacity) Then: Your Home`s Tax Capacity = $90,000 times .01=$900 Your Property Tax = $900 times 1.35 = $1,215 T~ Gzoss~ry CATEGORICAL AID: Aid given to a local unit of government to LOCAL GOVERNMENT AID (LGA): A state government revenue be used only for a specific purpose. sharing program for cities with low property wealth or high service burdens that is intended to provide an alternative to CIRCUIT BREAKER: See "Property Tax Refund ° the property tax. CLASS RATES: The percent of market value set by state law that establishes the property's tax capacity subject to the property tax. COUNTY PROGRAM AID: State property tax relief aid to counties, distributed with a formula based on needs (households on foodstamps, age of the population, number of serious crimes) and tax base equalization for counties with smaller tax bases. EDUCATION AID: The total amount of state dollars paid for K-12 education. This aid is paid to the school districts. FISCAL DISPARITIES: A program in the Twin Cities metropolitan area and on the iron range in which a portion of the commercial and industrial property value of each city and township is contributed to a tax base sharing pool. Each city and township then receives a distribution of propertyvalue from the pool based on market value and population in each city. GENERAL PURPOSE AID: Aid given to units of government to be used at their own discretion. Examples are Local Government Aid and County Program Aid. HIGHWAY AID: Motor fuels tax and license tab money the state distributes to counties, cities and townships for highways and bridges. HOMESTEAD: A residence occupied by the owner. INDIVIDUAL INCOME TAX: A state'tax on the income of residents and non-residents with Minnesota sources of income that is deposited into the state general fund. LEVY: The imposition of a tax, associated with the property tax. LEVY LIMIT: The amount a local unit of government is permitted to levy for specific services under state law. LIMITED MARKET VALUE: A state imposed limit on property value increases for the purpose of calculating property taxes. ASSOCIATION OF r MINNESOTA COUNTIES www.mnCOUnties.orq LOCAL SALES TAX: A local tax, authorized by the state, levied on the sale of goods and services to be used for specific purposes by the local government. LOCALTAX RATE: The tax rate usually expressed as a percentage of tax capacity, used to determine the property tax due on a property. MARKET VALUE: An assessor's estimate of what property would be worth if it were sold. MARKET VALUE AGRICULTURE CREDIT: A state credit to reduce the property tax paid by agricultural homesteads to the local taxing jurisdiction. MARKET VALUE HOMESTEAD CREDIT: A state credit to reduce the property tax paid by a residential homestead to the local taxing jurisdiction. PROPERTY TAX: A tax levied on any kind of property. PROPERTYTAX REFUND: A partial property tax refund program for those who have property taxes out of proportion with their income. This program is available to homeowners and renters. SALES RATIO STUDY: A study conducted by the Department of Revenue of open market property sales, which is then compared to local assessments to ensure that local assessments adequately reflect the market. STATE GENERAL PROPERTY TAX: Astate-imposed property tax on commercial, industrial, and seasonal recreational properties. STATE SALES TAX: A state tax (6.5%) levied on the sale of goods and services that is deposited into the state general fund. TAX CAPACITY: Thevaluation of property based on marketvalue and class rates, on which property taxes are determined. November 2006 ~~r u_ Minnesota School ~ _ Boards Association !.L T www.mnmsba.org Lepyue of 1-~yinesota C;ii¢s c;b~ ot;ny ~Jl~~ www.imnc.org ASSOCIATION OF ~~ r M{nriesota School $ Boards Association ' _ _ . __ ___ ~ MC MINNESOTA COUNTIES Ga~.;.~ ~ouYteen 1~easor~s WHY PROPERTY TAXES VARY FROM YEAR TO YEAR THE MARKETVALUE OF A PROPERTYMAYCHANGE. • Each parcel of property is assessed at least once every five years and a sales ratio study is done to determine if the property is assess similarly to like properties. If not, the Commissioner of Revenue may issue an 'order' that would affect the taxable value of a parcel • Additions and improvement made to a property generally increases its market value. THE MARKET VALUE OF OTHER PROPERTIES IN YOUR TAXING DISTRICT MAY CHANGE, SHIFTING ~' TAXES FROM ONE PROPERTY TO ANOTHER. • If the market value of a property increases more or less than the average- increase or decrease in a taxing district, the taxes on that property will also change. • New construction in a taxing district increases the tax base and will affect the district's tax rate. THE STATE GENERAL PROPERTYTAX MAY CHANGE. • The state legislature directly applies a State General Property Tax to commercial/industrial and season/recreational property classes. THE CITY BUDGET AND LEVY MAY CHANGE. • Each year, cities review the needs and wants of their citizens and how to meet those needs `~ and wants. This is called 'discretionary spending' in the city budget. Also included in the budget is non-discretionary spending which is required by state and federal mandates and court decisions and orders. THE TOWNSHIP BUDGET AND LEVY MAY CHANGE. • Each March, townships set the levy and budget for the next year. THE COUNTY BUDGET AND LEVY MAY CHANGE. • Each year, counties review the needs and wants of their citizens and how to meet those ~~ _ discretionary needs and wants. In addition, also included in the county budget is non- discretionaryspendingwhich isrequired bystateandfederal mandatesand courtdecisions and orders. As much as sixty to eighty-five percent of the county expenditures are used to deliver mandated services. THE SCHOOL DI_STRICT'S BUDGET AND LEVY MAY `` CHANGE, - The Legislature determines basic funding levels for K-12 education and mandates services that schools must perform. On average, approximately seventy percent of school costs are paid by the state. • Local school districts set levies for purposes including safe school and community education, etc. A SPECIAL DISTRICT'S BUDGET AND LEVY MAY CHANGE. • Special districts such as the Metropolitan Council, hospital districts, watershed districts, drainage districts, etc. set levies to balance their budgets. SPECIAL ASSESSMENTS MAY BE ADDED TO YOUR PROPERTYTAX BILL. w. • Water lines, curb and gutter, and street improvements that directly benefit your property may be funded, in whole or in part, through a special assessment that is added to your tax bill. _ VOTERS MAY HAVE APPROVED A SCHOOL, CITY/ TOWNSHIP, COUNTY, OR SPECIAL DISTRICT REFERENDUM. • Local referendums may be held for local government construction projects, excess operating levies for schools or many other purposes. • Referendum levies may be spread on the market value or the tax capacity of a property depending on process and type of referendum levy. FEDERAL AND STATE MANDATES MAY HAVE 12• AID AND REVENUE FROM THE STATE AND FEDERAL ~ CHANGED. CHANGED. • Both the-state and federal governments require heal governments to provide certain services • Both the state and federal governments require local governments to provide certain services and follow certain rules. These mandates often require an increase in the cost and level of and follow certain rules. These mandates often require an increase in the cost and level of service delivery. service delivery. • Each year the state legislature reviews and adjusts the level of funding for a variety of aids provided to local governments including Local Government Aid and County Program Aid. The formulas for how aid is determined and distributed among local governments may have changed. • While direct aid and revenue from the federal government to local governments has declined greatly in recent years, federal revenue continues to be a key portion of the local government revenue stream and that revenue stream may have changed. THE STATE LEGISLATURE MAY HAVE CHANGED THE ,~ PORTION OF THE TAX BASE PAID BY DIFFERENT TYPES OF PROPERTIES. GOVERNMENTS MAY HAVE CHANGED. GOVERNMENTS MAY HAVE CHANGED. • A change in class rates will require a change in the tax rate to raise the same amount of money. OTHER STATE LAW CHANGES MAY ADJUST THE TAX BASE. • Fiscal disparities, personal property taxes on utility properties, limited market value, and tax increment financing are example of laws that afFect property taxes. Glossary of Teems CATEGORICAL AID: Aid given to a local unit of government to be used only for a specific purpose. CIRCUIT BREAKER: See "Property Tax Refund." CLASS RATES: The percent of market value set by state law that establishes the property's tax capacity subject to the property tax. COUNTYPROGRAMAID:State propertytax reliefaid tocounties, distributed with a formula based on needs (households on foodstamps, age of the population, number of serious crimes) and tax base equalization for counties with smaller tax bases. EDUCATION AID: The total amount of state dollars paid for K- 12education. This aid is paid to the school districts. FISCAL DISPARITIES: A program in theTwin Cities metropolitan area and on the iron range in which a portion of the commercial and industrial property value of each city and township is contributed to a tax base sharing pool. Each city and township then receives a distribution of property value from the pool based on market value and population in each city. GENERAL PURPOSEAID: Aid given to units ofgovernmentto be used at their own discretion. Examples are Local Government Aid and County Program Aid. HIGHWAY AID: Motor fuels tax and license tab money the state distributes to counties, cities and townships for highways and bridges. HOMESTEAD: A residence occupied by the owner. INDNIDUAL INCOME TAX: Astate tax on the income of residents and non-residents with Minnesota sources of income that is deposited into the state general fund. LEVY: The imposition of a tax, associated with the property tax. LEVY LIMIT: The amount a local unit ofgovernment is permitted to levy for specific services under state law. LIMITED MARKET VALUE: A state imposed limit on property value increases for the purpose of calculating property taxes. ASSOCIATION OF r MINNESOTA COUNTIES LOCAL GOVERNMENTAID (LGA): A state government revenue sharing program for cities with low property wealth or high service burdens that is intended to provide an alternative to the property tax. LOCAL SALESTAX: A local tax, authorized bythe state, levied on the sale of goods and services to be used for specific purposes by the local government. LOCAL TAX RATE: The tax rate usually expressed as a percentage of tax capacity, used to determine the property tax due on a property. MARKET VALUE: An assessor`s estimate of what property would be worth if it were sold. MARKET VALUEAGRICULTURECREDIT: Astate credittoreduce the property tax paid by agricultural homesteads to the local taxing jurisdiction. MARKET VALUE HOMESTEAD CREDIT: A state credit to reduce the property tax paid by a residential homestead to the local taxing jurisdiction. PROPERTY TAX: A tax levied on any kind of property. PROPERTYTAX REFUND: A partial propertytax refund program for those who have property taxes out of proportion with their income. This program is available to homeowners and renters. SALES RATIO STUDY: A study conducted by the Department of Revenue of open market property sales, which is then compared to local assessments to ensure that local assessments adequately reflect the market. STATE GENERAL PROPERTY TAX: Astate-imposed property tax on commercial, industrial, and seasonal recreational properties. STATE SALES TAX: A state tax (6.5%) levied on the sale of goods and services that is deposited into the state general fund. TAX CAPACITY: The valuation of property based on market value and class rates, on which property taxes are determined. 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' v 5tii : (v ~~a'~• h . . . .. .: . , . . „ ; Farm aid ~n~truo~iorxs ... .. ~~~~ic~~iar~~ eervice~ ~ ~m~~oym~r~~ ~ ~or~taot ~~ lndividt3~~ incnma ~a~ > refunds ~ ~?rop~rf r~x re~~n~ ~: lndiv~d~al €r~come tax ~~ ales ar~d use ~~x A properly fax refund i ~a~e~ on your household i~ome end the property tex _~ h~~~inc ax ~~~d ~n your ~~~r~ci~~l p~~e ~~ re~ider~ce. ~~ for ors ion fr nchis~ ~x ~r~~~r~~._tax l~~i~i~[#y r~q~i~~en~s , Sep ~I~ tax ty~~s ,~ ~~ a renterx your fotel ho~ehold in~orne i'or ~o~ mist ~e leis then Q~iI~~L tart for, ~~,~0 ~~Or tax y;~r ~oo~t ~~ #'1'l~f ~~ lest t~~r~ X9,1 ~o). The rn~x~mu~ . lnd~v~~~r~~ t~x~yrs re~and i ~ ,4Or :~ i~ s axpa~ ~ A ~ ~or~e~wner, you may be elic~ihle for o€~e or moth ~~ the fo~l~winr~ :~ Tax r~E~~E•~r re~und~ ~~ yon ouvned end lived ~r1 your h~~~ an Jenuery r ~oU8. :: ~rop~€~~„tax ~~m~~i~~~~iR~S = Re~ulr properly tai refund. dour to$al househoi~ income fir oD7 a~nr~r~ ~eveiap~rs m~s~ ~ lest then s93,~$~ ~~or ~OOG, leis then ~~,~~0}. Tie .~ ~~.aal a~~.r~s~rc~ into mexirnum r~fur~d ~s ~, i 50. ::. ~"axpa eC ri htS ~r~fo ~~CE~~.~~~~~I~y,~~X r~~t.I,~C~. Your lei ~r~etty ~:~ ~~ y0~r ho~e~Ed rr~tnlS~ ~1c~Ve increased by mgr thr~ ~ perc~t frog o~~eotr~n ~1V~51Q1~ ~~? ~~ ~0~8, end ~~~ ~ncreae ~~~ ~e t ie~~ ~~. There ~ no income limit ror the s~e>cial property tax r~~ur~d. The rnaxirn~€~ re~~rtd is ~1,0~~. Yap must have ~ee~ eit~~er a f~~l- or perk-year resident ~~ ~inne~ta d~rirac~ the year. ~~ Yoe oar~no~ be ~ d. ~per~de~~. . ~ ~ ~~r~,eo~vner or r~~a~ile home o~ner; your pr=oper~Y mgt l.~e cle~~~ed .w . ~....~_......,,......... ~ your ~r~s~~~d. ~~ AS ~ render: yon mud he~le lived ~~ ~Cil~dinq irs ~I~iCh property taxes ~~rere assessed or payment vas ~~de in lieu al' proper~r tapes, If yon are riot sure i. prcpe~y tars ere assessed on your huilc~in, ccr~tact yct~r ~~~dlord. e~tive o~~~a~ do not que~i€y. If yq~t quali~y for a prcper~y tax refund, camplete Form M~ ~~. ~ r~ i n !i v' Este ~ ~~ cams ~ ~ 4r~struct o s ~€~~ cations ~.-der ices AbQUt U~ ~~ ~ ~ ~ ~ ~ .~ p E ! ~{ E ~ m L,nk ~ a~ Fees Rele ~5 ~nc~ other L n uaaes t~ a ~ ~ S Oft Z a ~a~ ~ ~ q ~ :> !r~II~P~?5U'~r~ ~~?~~fTl~ri~ os ~~Ver~~~ I ~Et~ ~CiVaC!f ~~~ ~~'G~E'EiY ~ ~€5~ ~~ EE~iOtr~~~~i~3f~ ~ ~Eil~ ~}~~I~~' ~;~Iwv~w,~a~~.~~~~~l~.~~I~~x~Ipr~pYr~~~l~~~u~~~fo~~~~~0~1~~er~~l~~ap~~~~a~.~. ~ ~1~41~~~~