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05-13-1996 CC MIN - SPECIAL-JOINTMEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, MAY 13, 1996 Members Present: Mayor Duitsman, Councilmembers Dietz, Scl~eel, FarDer, and Holmgren Planning Commission Members Present: Chair Dillon, Commissioners Thompson, Kuester, Minton, Tacheny, Anderson, and Sullivan Staff Present: Pat Klaers, City Administrator; Steve Ach, City Planner; Terry Maurer, City Engineer; Sandra Thackeray, City Clerk o Call Meetinq To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:12 p.m. by Mayor Duitsman. Consider May 13, 1996, City Council A.qenda The following items were added to the Council agenda: 5.1a. 8.1. Consideration of 4/30/96 Board of Review Minutes Other Business Items: Request for Expenditure of Funds - Phil Hals Request from Finance Department to Retain Intern Information from City Engineer COUNCILMEMBER FARBER MOVED TO APPROVE THE CITY COUNCIL AGENDA AS AMENDED. COUNCILMEMBER DIE'rZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent Aqenda The May 6, 1996, City Council minutes were discussed prior to approving the consent agenda. There was a consensus to amend the minutes as follows: Item 6, Open Mike - 1'he following sentence is to be added: Mr. Kirkeide indicated that billing for garbage collection has been assessed to his property. He indicated he did not believe he should be responsible for payment as he did not utilize the service. It was the consensus of the Council to consider eliminating the assessment. Item 7 - the second to the last paragraph should have the following sentence added: Councilmember Scheel stated she felt there should be an equal distribution of the cost for the use of the fields. COUNCILMEMBER SCHEEL MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 4. MAY 6, 1996, CITY COUNCIL MINUTES AS AMENDED -- APPROVED Elk River City Council Meeting May 13, 1996 5.2. 5.3. 5.4. 5.11. Page 2 RESOLUTION 96-26 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $2,655,000 G.O. SEWER REVENUE BONDS SERIES 1996A -- APPROVED. RESOLUTION 96-27 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $500,000 G.O. IMPROVEMENT BONDS SERIES 1996B -- APPROVED. PURCHASE OF A VARIABLE FREQUENCY DRIVE FOR THE HIGHWAY 10 LIFT STATION FROM DYNAMIC SYSTEMS, INC., FOR $14,915 -- APPROVED. LETTER TO SHERBURNE COUNTY BOARD OF COMMISSIONERS REGARDING PATHWAY ALONG SHERBURNE COUNTY ROAD #1 -- APPROVED CALLING A SPECIAL CITY COUNCIL MEETING FOR THURSDAY, MAY 23, 1996, AT 6 P.M. TO REVIEW THE RIVER PATHWAY PROPOSAL -- APPROVED. C:OUNC:ILMEMBER FARBER SEC:ONDED THE MOTION. THE MOTION CARRIED 5-0. 5.1. Continued Board of Review Meeting Ty Bischoff and Jerry Kritzeck of the Sherburne County Assessors Office were present for this item. Ty Bischoff indicated that Tim Neary questioned his assessment for his building located on Parcel 75-427-0210. Action on this issue was postponed to the May 13, 1996, City Council meeting. Jerry Kdtzeck indicated that he inspected the site and found that the building was in poor condition, that there were drainage problems, and that the asphalt parking lot had to be resurfaced. Due to these issues, he recommended that the valuation of the building be reduced by $34,000 leaving the building with a total value of $220,300. COUNClLMEMBER DIETZ MOVED TO LOWER THE BUILDING VALUATION FOR PARC:EL 75-427-0210 BY $34,000 DUE TO THE NUMBER OF IMPROVEMENTS THAT ARE NEC:ESSARY LEAVING THE TOTAL LAND AND BUILDING VALUATION FOR THIS PARC:EL AT $220,300. COMMISSIONER FARBER SECONDED THE MOTION. THE MOTION CARRIED 3-0-2. Councilmembers Holmgren and Scheel abstained. 5.1a. April 30, 1996, Board of Review Minutes 5.5. COUNC:ILMEMBER HOLMGREN MOVED TO APPROVE THE APRIL 30, 1996, BOARD OF REVIEW MINUTES. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 3-0-2. Councilmembers Holmgren and Scheel abstained. Review State Law Requirement for Certification of Local Performance Measures for Local Performance Aid COUNC:ILMEMBER HOLMGREN MOVED TO AUTHORIZE STAFF TO CREATE A PERFORMANCE MEASUREMENT SYSTEM TO BE REVIEWED BY THE CITY COUNCIL AND APPROVED FOR IMPLEMENTATION AS REQUIRED TO QUALIFY FOR 1998 LOCAL PERFORMANCE AID (LPA). COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.6. Consider Request for TIF Assistance for McChesney Cabinets City Administrator Pat Klaers reviewed the tax increment financing request from Jerry McChesney for McChesney Cabinets. The City Administrator reviewed the timetable to complete the tax increment financing assistance request. Elk River City Council Meeting Page 3 May 13, 1996 COUNCILMEMBER FARBER MOVED TO SCHEDULE A PUBLIC HEARING FOR JUNE 10, 1996, TO CONSIDER A TAX INCREMENT FINANCING PLAN FOR TIF DISTRICT NO. 15 FOR MCCHESNEY CABINETS AND TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON JUNE 10 FOR THIS PURPOSE. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.7. Consider Hillside Crossinq Bids City Engineer Terry Maurer indicated that twelve bids were received for the Hillside Crossing II development. He stated the Iow bid was from Mid Minnesota Concrete and Excavating at $505,840.62. There were some questions regarding the responsibility of the Iow bidder completing the job because the company has not completed similar work in Elk River or other locations. COUNCILMEMBER SCHEEL MOVED TO ADOPT RESOLUTION 96-28, A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MAI'rER OF THE HILLSIDE CROSSING II IMPROVEMENT OF 1996. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-0-1. Coun¢ilmember Dietz abstained due fo reservations he has about the contractor. 5.8, Consider Resolution Orderinq Feasibility Study for City Utilities and Street Improvements in the Riverview Heiqhts Additions, Grandview Additions, and Palmers First Addition COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 96-29, A RESOLUTION ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MAI'rER OF THE RIVERVIEW HEIGHTS AND SURROUNDING AREA IMPROVEMENT OF 1996. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.9, Consider Resolution Orderinq Feasibility Study for City Utilities and Street Improvements in the Orono Lake Third Addition COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 96-30, A RESOLUTION ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MATrER OF THE ORONO LAKE THIRD ADDITION IMPROVEMENT OF 1996. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.10. Western Area Phase III Improvements City Engineer Terry Maurer indicated that the city has received a petition from Dennis Chuba for local improvements of sewer, water, and streets for the parcel of property located west of Waco and adjacent to T.H. 10. The City Engineer explained that the petition is not considered a valid petition because it does not represent 35 percent of the affected properties. It was the consensus of the Council to proceed with a feasibility study for the area without regard to the petition. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 96-31, A RESOLUTION ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE WESTERN AREA PHASE III IMPROVEMENT OF 1996. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Elk River City Council Meeting May 13, 1996 Page 4 6. Joint Planninq Commission/City Council Meetin,q Planning Commission Chair Tom Dillon indicated that there were several items which the Planning Commission wished to discuss with the City Council. Master Plan for Downtown - Chair Dillon indicated that the Planning Commission is anxious to begin discussing issues relating to the downtown area. Mayor Duitsman suggested that the City Council consider using the services of Jim Brimeyer to facilitate discussions as to what is needed in the downtown area. Mayor Duitsman further indicated that it was the consensus of the City Council to not begin any plans on the downtown area until the city's economic development director is hired. Discussion was held regarding the importance of architecture and landscaping in the downtown area. It was the consensus of the Planning Commission that the landscaping and architecture of the downtown area are very important and should be incorporated into the Master Plan. Councilmember Scheel indicated that she is afraid that the downtown area will lose its aesthetic value if it is landscaped similar to other communities. Discussion was held regarding the concern of parking spaces available in the downtown area and historic preservation. Discussion was held regarding the creation of a Master Plan for the downtown area and the fact that the city is anxious to begin construction in a portion of the downtown area by 1997. Mayor Duitsman authorized staff to contact Jim Brimeyer and request his company to submit a proposal for the downtown area and that the proposal coincide with the hiring of the economic development director. Update of Performance Standards for Hiqhway Commercial - Chair Dillon indicated that the Planning Commission is concerned regarding the highway commercial standards along east Highway 10 and other commercial areas within the city. He indicated the Planning Commission has voiced its interest in increasing the performance and landscaping standards along the highway. Discussion was held by the Council regarding whether or not the standards were stringent enough in Elk River and whether increasing the standards would put an extra burden on the developers. Discussion was also held regarding ways in which the city could avoid situations similar to those that have arisen along east Highway 10. Mayor Duitsman indicated he supported the Planning Commission reviewing methods to control the type of uses that may present long term problems for the city. Cable TV Reception - Chair Dillon indicated that the Planning Commission is concerned with the poor Cable TV reception of Planning Commission and City Council meetings. The city clerk indicated that Jones Intercable is presently looking into this situation. Elk River City Council Meeting Page 5 May 13, 1996 Status of Transpodation and Park Plan - Chair Dillon indicated that Planning Commission would like to know the status of the Transportation and Park Plan. Mayor Duitsman indicated that he has not scheduled a public hearing for the Park Plan as of this date. He indicated that he plans on scheduling a public hearing in the next few months for the Park Plan. He further stated that the Council will have to talk about the Transportation Plan in the future. Trails and Sidewalks - Chair Dillon indicated that the Planning Commission is in favor of trails and sidewalks in developments in order to keep people off of the sfreets. Councilmember Farber indicated that the City Council has a concern with trails located behind homes due to safety issues. Mayor Duitsman indicated that the city is in favor of trails and sidewalks with the exception of trails immediately behind residential homes. Industrial Areas within the Urban Service District Development within the Urban Service District prior to Water and Sewer - Chair Dillon indicated the Planning Commission's concern regarding the lack of industrial area within the urban service district. The City Council indicated that it is aware of the lack of industrial areas within the urban service district. Mayor Duitsman indicated that he is also concerned about the lack of industrial space, but has no answer at the present time. Mayor Duitsman indicated that the Council will hold another worksession regarding extending services to the eastern area of the city. He further indicated that another public hearing will also be held. Mayor Duitsman stated that extension of services to the eastern area of the city may expand some of the industrial areas. Pat Klaers indicated that the appraisal for water and sewer trunk assessment to the eastern area of the city is included in the packets. He further indicated that the focus of this appraisal is to have more industrial lands available. COUNCILMEMBER HOLMGREN MOVED TO CALL A SPECIAL MEETING OF THE CITY COUNCIL ON TUESDAY, MAY 28, 1996, AT 6 P.M., FOR A COUNCIL WORKSESSION TO DISCUSS EXTENSION OF SEWER AND WATER TO THE EASTERN AREA OF THE CITY. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Other Business Request for Expenditure of Funds for Park Improvements COUNCILMEMBER SCHEEL MOVED TO APPROVE THE FOLLOWING FOR DESIGN AND PLANTING IMPROVEMENTS WITH THE FUNDS TO COME FROM THE BIG WHEEL ROSSI FUND: CHAMBER SITE -- $1,190, JACKSON SQUARE -- 5890, EDA SITE -- $175, CITY HALL -- ,%365, FOR JANE PATi'EN AND MARY THOMPSON WHO WILL PLANT AND MAINTAIN PERENNIAL FLOWERS AT THE ABOVE-MENTIONED SITES. COUNCILMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Elk River City Council Meeting May 13, 1996 Retaininq Intern Page 6 Pat Klaers, city administrator, indicated that staff is requesting the City Council to consider extending the internship time for Lea Aune to complete work on the Safety Committee Project. He indicated staff would like to retain Lea for approximately 80-120 hours. COUNClLMEMBER FARBER MOVED TO RETAIN LEA AUNE ON A TEMPORARY, AS NEEDED BASIS AT $5.00 PER HOUR TO COMPLETE THE SAFETY COMMITTEE PROJECTS. COUNClLMEMBER DIEI'Z SECONDED THE MOTION. THE MOTION CARRIED 4-1. Councilmember Holmgren opposed as he felt the city should pay Lea a higher wage. Main Street Brid.qe Terry Maurer indicated that he has been requested by Councilmember Dietz to investigate the cost of installing a pedestrian rail on the south side of the Main Street bridge. Terry Maurer indicated that he has received a very preliminary figure of $21,000 to install a railing 275 feet in length. The Council discussed the feasibility of spending $21,000 for a railing on one side of the bridge. COUNCILMEMBER HOLMGREN MOVED TO SPEND $21,000 TO CONSTRUCT A RAILING ON THE SOUTH SIDE OF THE MAIN STREET BRIDGE. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 3-2. Mayor Duitsman and Councilmember Dietz opposed. COUNCILMEMBER HOLMGREN MOVED TO RESCIND HIS MOTION. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Terry Maurer indicated that $21,000 is a very preliminary figure and suggested that the Council consider authorizing him to look into the matter in more detail. It was the consensus of the City Council to discuss other options that would be less expensive. It was further the consensus to request the city engineer to investigate other protective devices for the bridge. 8. Staff Updates There were no staff updates. 9. Adjournment There being no further business, COUNCILMEMBER FARBER MOVED TO ADJOURN THE MEETING. COUNClLMEMBER HOLMGREN SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River City Council was adjourned at 9:20 p.m. submitted, ,"~,, ~