5. - 12. ICESR Laserfiche: '2. ICE AGENDA 08-02-2005MEMORANDUM
TO: Ice Arena Commission, Members
FROM: Rich Czech, Arena Manager
DATE: August 2, 2005
SUBJECT: Agenda Memo -August 2, 2005
5) Review 2005 operating finances current information on 2005 financial status
Attached for your review are the financial summaries for the Arena for the years 2003
and 2004, along with the budget for 2005 and a draft for 2006. Included is some
historical data and an outline of capital improvements that have been made over the
years.
Revenues for ice rentals should be about $10,000.00 over what was budgeted. The budget
indicates revenue of $368,500.00; so far this year we have taken in $171,463.00. During
the remaining five months we can expect at least $208,000.00 in ice sales, which will
bring us over the budget by over $10,000.00. This is very good news since the
Recreation Program fees for hockey and skating are down. Some of this downward cycle
can be contributed to that there are more opportunities for skaters in other clinics and
leagues. As I will be noting later, we have rented about 100 more hours of ice this year
under clinics. We have a new clinic that bought about 60 hours of ice and a few existing
clinics that have added hours to their existing program.
With thirteen high school games to be played by the end of this season we should be able
to meet the projected number in the budget. Attached for your review is the home high
school Hockey schedules to be played at the Arena.
Most expenditure line items will be within the budget; however, with the instability of the
price of energy it looks like the utilities will go over budget, which will affect the
operations expenditures bottom line. It remains to be seen whether the high energy costs
will put the Arena's operations in the red.
This past summer, there have been more repairs made to the building and its equipment
than in the past. This is largely due to the age of the building and the equipment. As the
building and its equipment gets older it will be necessary to put more funds towards the
building and maintenance of the equipment to make sure that it is kept properly
maintained.
6) Outside Banners
At this past April meeting, Kent Madsen approached the Arena Commission regarding
banners of hockey players that have played for Elk River Youth Hockey and have played
pro hockey in the National Hockey League (N.H.L.). The banners would be placed
outside on the south end of the Arena. There was concern that the banners would violate
the city sign ordinance. Bill Maertz, Parks and Recreation Director, checked with the
planning department and they indicated to them that they would not violate any sign
ordinance since they are not an advertisement. Kent Madsen is planning on attending the
Arena Commission meeting to give an update of the status of the banners.
7) Concession Stand
Elk River Youth Hockey has decided not to operate the concession stand. The city will
be taking over the operations of the concession stand effective August lst. Elk River
Youth Hockey will give up their rights to the equipment and the supplies in the
concession stand. In return, the city is negotiating a five year lease with Elk River Youth
Hockey for the office and storage area that Elk River Youth Hockey uses in the Arena.
The Arena Manager will oversee the operations of the concession stand once the city
takes it over. Six to eight part-time employees will be hired to work the hours that the
concession stand will be open. I'm anticipating that the concession stand will be open
from 5:00 pm - 9:30 pm Monday thru Friday, Saturday from 8:00 am thru 10:00 pm, and
on Sunday from 10:00 am thru 9:30 pm. These times may vary a little depending on the
activities that are scheduled. There may be a few changes to the product that will be
available. I'm looking at having "slush puppies" as our slushy ice drink, and possibly
selling theater candy instead of the tradition smaller candy. Over the next few weeks I
will be visiting with other rink managers to see what is popular at their facility.
After reviewing the concession stands numbers given by the Elk River Youth Hockey's
Concession Stand Manager and reviewing numbers from other Arena's concession
stands, we are estimating that revenues for the concession stand will be $75,000.00,
supplies $31,000.00, and personal $22,500.00. This will result in a profit of $21,500.00.
To track its progress, the concession stand will have its own line items within the Arenas
budget.
8) Manager's Office
The Arena Manager's office was slatted to be built in 2006. With council approval, the
office will be built late this summer. We received two quotes, one from Nelson's
Building and Development in the amount of $49,100.00 and from Rutledge Construction
Company in the amount of $48,995.00. I believe either company would do a fine job,
however I'm checking over references before making a final decision. The office will be
built on the south east corner of the Olympic rink. This will centralized the Arena's
Manager's office so that it will be easier for the public to find.
9) Customer Service /Office Assistant
The Arena will be hiring a part time Customer Service /Office Assistant that will be
positioned in the front office as you enter the Arena. This position will assist in
registration during skating programs and will help with the concession stand.
10) Ice Sales
Attached for your review is the draft usage schedule for the 2005 - 2006 season. There
will be some minor changes before the season gets on its way; however, the majority of
the hours are set. This summer we rented about 140 more hours than we did last summer.
About 100 of these hours came from an added hockey clinic and hours from existing
clinics. Another area that increased was from hours that were purchased from individuals.
These hours increased by about 40 hours. Attached for your review are the ice rates for
the 2005 - 2006 season. The rates reflect the increase that was approved by the Arena
Commission at the April meeting.
11) Commission /City Council
Attached for your review is an a -mail that I received from Joan Schmidt, the City Clerk.
The memo addresses two items 1) the need for boards and commissions to come up with
questions for future members of their respective board or commission; 2) to set goals
related to their respective board or commission that will be discussed with the council on
Monday October 10th at the Lions Park Center.
12) Staff Updates
A) Summer proj ects
This summer we finished installing the center grove on the west and east walls of the
Barn. Next summer we will be starting on the north wall, depending on the budget, we
are looking at completing the north end next summer and start on the south end in 2007.
Several areas of the Arena received new paint; one of these areas was the handicap
railing that was completed over the summer.
Rubber flooring has been installed in the three remaining locker rooms that still had old
matting. After this year, this completes a multi year project of replacing worn-out
matting throughout the arena. There will be a need in the future to replace matting in high
traffic areas; however any major replacement of matting shouldn't be until a few years.
Some walkers have inquirer about installing a softer surface on the walking track. We are
currently looking at the cost as well as a product that maybe used in this application.
A shaft seal was replaced on Compressor # 2 on the Barn's ice plant, and the top end of
compressor # 2 was rebuilt on the ice plant for the Olympic rink. Both these items are
regular maintenance items and need to be performed after so many hours of operation.
B) Dryfloor
The 4th through 6th grade dance will be held September 9th; attendance of the dances has
gone down over the years. I believe this is due to the expansion of elementary schools as
well as other dances being held by community Education.
On Saturday September 10th the Arena will be hosting a dodge ball tournament.
Scheduled teams to participate are; Elk River Fire, Police, Recreation, Building
Department, and Public Works. The event will kick off the league that the City
Recreation Department will be offering this fall.
The fall craft Fair is scheduled for September 17th and 18th. The show is roughly half
full. I will be putting ads in the paper to try to fill the show.
Elk Riverlce Arena
Account Revenue and Expenditure Summary
REVENUES
Ice Rental
Recreation Programs
Admissions
Sign Rental
Dry Floor Events
Concession Rent
Vending
Concession Rent
Skate Sharpening
Rental for Building
Other Mdse Sales/Phone Comm
TOTAL
EXPENDITURES
Personal Service
Other Operating Expenditures
Vending Mdse for Resale
Other Mdse for Resale
Recreation Programs
TOTAL
2006 DRAFT 2005 2005 2004 2003
Budget YTD Actual Bu et Actual Actual
389,400 171,463 368,500 376,127 314,601
134,500 60,388 130,000 106,089 118,029
42,000 22,351 35,000 47,270 28,921
18,500 2,352 18,500 17,572 17,367
15,000 11,103 21,000 12,339 15,124
0 10,750 21,500 21,500 21,500
35,000 16,217 32,000 29,370 30,471
4,000 2,119 4,500 3,939 4,311
2,500
2,800 1,499 2,400 3,709 1,893
643,700 298,242 633,400 617,914 552,217
248,650 113,355 211,850 200,721 184,639
231,200 115,913 206,800 218,030 237,259
17,000 6,389 17,500 14,852 13,984
2,400 0 2,400 1,101 395
59,650 19,150 60,250 40,667 44,823
558,900 254,807 498,800 475,371 481,100
CONSESSIONS
Sales 75,000
Less: Product & Supplies 31,000
Pay 22,500
Net Profit 21,500
OPERATING INCOME (LOSS)
Capital Outlay
Building Debt
NET INCOME (LOSS)
Other Income
Interest Income
Sale of Fixed Assets
ContributionslRebates
Admission Surcharge
Transfers In
Capital Outlay
Eliminate Deficit (General Fund)
Building Project
Change in Fund Balance
106,300 43,435 134,600 142,542 71,118
0 3,990 8,000 447,630 -
198,650 193,660 198,700 200,215 201,485
(92,350) (154,215) (72,100) (505,303) (130,367)
11,000 24,960
4,669 9,098 7,365
0 8,000 6,678
92,350 0 64,100 39,260 108,730
464,537
0 (149,546) - 18,592 17,365
Capital Outlay:
1997 -Heaters
1998 -Dehumidification
1999 - $34,305.00 Bleachers; $82,659.98 Ice Resurfacer
2000 -Matting for Floors
2001 -Floor Scrubber & Bleachers ($30,000 to be paid by ERYHA; $27,460 from admission surcharge)
Received $5,000 contribution for sign to be purchased in 2002.
2002 -Matting and sign
2004 -Barn Floor and Dasher Boards
Contributions:
2001 - $5,000 sign; $2,540 admission surcharge for bleachers
2002 -Bleachers $10,000 ERYHA; $11,503 admission surcharge
2003 -Bleachers $10,000 ERYHA; $7,365 admission surcharge
2004 -Bleachers $10,000 ERYHA; $9,098 admission surcharge
2005 - $4,669 admission surcharge
7/29/2005
Elk River Ice Arena
Home game schedule for High School Games
Elk River High School Boys Games
Date Day Comple Facility J.V. / VarSlty
08-Dec-OS Thu E.R.A. Olympic 5:30 pm / 7:30 pm
Blaine
10-Dec-OS Sat E.R.A. Olympic 5:30 pm / 7:30 pm
Anoka
03-Jan-06 Tue E.R.A. The Barn 5:30 pm
Duluth East Junior Varsity
03-Jan-06 Tue E.R.A. Olympic 7:30 pm
Duluth East Vazsity
14-Jan-06 Sat E.R.A. Olympic 5:30 pm / 7:30 pm
Champlin Pazk
24-Jan-06 Tue E.R.A. Olympic 5:30 pm / 7:30 pm
Vs Pazk Center
26-Jan-06 Thu E.R.A. Olympic 5:30 pm / 7:30 pm
Andover
28-Jan-06 sat E.R.A. Olympic 5:30 pm / 7:30 pm
Centennial
02-Feb-06 Thu E.R.A. Olympic 5:30 pm / 7:30 pm
Maple Grove
09-Feb-06 Thu E.R.A. Olympic 5:30 pm / 7:30 pm
Coon Rapids
~ 6-Feb-06 Thu E.RA. Olympic 5:30 pm / 7:30 pm
Osseo
Elk River High School Girls Games
Date Day Comple Facility J.V. /Varsity
17-Noy-os Thu E.R.A. The Barn 5:30 pm / 7:30 pm
Wayaata
19-Nov-OS sat E.RA. Olympic 5:30 pm / 7:30 pm
Blaine
03-Dec-OS Sat E.R.A. Olympic 5:30 pm / 7:30 pm
Champlin Park
13-Dec-OS Tue E.R.A. Olympic 5:30 pm / 7:30 pm
Andover
17-Dec-OS Sat E.R.A. Olympic 5:30 pm / 7:30 pm
Centennial
03-Jan-06 Tue E.R.A. The Barn 3:30 pm
Maple Grove Juniof Vazsity
03-Jan-06 Tue E.R.A. Olympic 5:30 pm
Maple Grove Varisty
10-Jan-06 Tue E.R.A. Olympic 5:30 pm / 7:30 pm
Coon Rapids
17-Jan-06 Tue E.R.A. Olympic 5:30 pm / 7:30 pm
Osseo
21-Jan-06 Sat E.RA. Olympic 5:30 pm / 7:30 pm
Anoka
`~4-Feb-06 Sat E.R.A. Olympic 5:30 pm / 7:30 pm
Park Center
Rogers Boys Games
Date Day Comple Facility J.V. /Varsity
~-Nov-OS Tue E.R.A. Olympic 5:30 pm / 7:30 pm
Vs St. Francis
O1-Dec-OS Thu E.R.A. Olympic 5:30 pm / 7:30 pm
Vs Spring Lake Pazk
08-Dec-OS Thu E.R.A. The Barn 5:30 pm / 7:30 pm
Vs Holy Family
10-Dec-OS Sat E.R.A. The Barn 5:30 pm / 7:30 pm
Vs Monticello
15-Dec-05 Thu E.R.A. Olympic 5:30 pm / 7:30 pm
Vs Princeton
12-Jan-06 Thu E.R.A. Olympic 5:30 pm / 7:30 pm
Vs St. Michael -Albertville
28-Jan-06 Sat E.R.A. Olympic 1:00 pm / 3:00 pm
Vs Waseca 1:00 / 3:00
02-Feb-06 Thu E.R.A. The Barn 5:30 pm / 7:30 pm
Vs Cambridge / Isanti
11-Feb-06 Sat E.R.A. Olympic 5:30 pm / 7:30 pm
Vs Mora
16-Feb-06 Thu E.R.A. The Barn 5:30 pm / 7:30 pm
Vs Becker Big Lake
Rogers Girls Games
Date Day Comple Facility J.V. /Varsity
12-Nov-OS Sat E.R.A. Olympic 1:00 pm / 3:00 pm
Proctor
~2-Nov-OS Tue E.R.A. The Barn 5:30 pm / 7:30 pm
Buffalo
06-Dec-OS Tue E.R.A. Olympic 5:30 pm / 7:30 pm
Mound Westonka
10-Dec-OS Sat E.R.A. Olympic 1:00 pm / 3:00 pm
Minnehaha Academy
16-Dec-OS Fri E.R.A. The Barn 5:30 pm / 7:30 pm
Princeton
22-Dec-OS Thu E.R.A. Olympic 5:30 pm / 7:30 pm
Irondale
06-Jan-06 Fri E.R.A. The Barn 5:30 pm / 7:30 pm
Vs Cambridge
10-Jan-06 Tue E.R.A. The Barn 5:30 pm ! 7:30 pm
Monticello/St. Michael
14-Jan-06 Sat E.R.A. Olympic 1:00 pm / 3:00 pm
Vs Silver Bay
23-Jan-06 Mo E.R.A. Olympic 5:30 pm / J.V. Only
Vs Maple Grove J.V. Only
31-Jan-06 Tue E.R.A. The Barn 5:30 pm 17:30 pm
Vs Monticello / STMA
03-Feb-06 Fri E.R.A. The Barn 5:30 pm / 7:30 pmo
Vs Mound Westonka
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Proposed Elk River Arena's 2005 - 2006 ice rates
Prime Time Hours:
These are hours that are most frequently requested by the customers.
Non Prime time:
These are hours of ice that are usually late night or early hours where a substantial discount is
offered.
All hours are charged according to the time the hour is schedule to begin.
Seasonal rates:
September 1, 2005 -the third weekend in March
Both Rinks
Days of Times Rate per hour
the week
Sunday 12:OOam - 9:59am $125.00
10:OOam - 9:20pm $153
9:21 pm - 11:59pm $125
Monday - 12:OOam - 5:59am $125.00
Thursday 6:OOam - 9:20pm $153
9:21 pm - 11:59pm $125
Friday - 12:OOam - 5:59am $125.00
Saturday 6:OOam - 10:OOpm $153
10:01pm - 11:59pm $125
When School is in session the i ce rate per hour from 6:OOam - 2:30pm Monday -Friday
will be half of the non prime time rate.
Spring Rates for the year 2006: Mid March through May Summer Rates: June -August
Sunday 12:OOam - 9:59am
10:OOam - 9:20pm
9:21 pm - 11:59pm
Monday - 12:OOam - 5:59am
Thursday 6:OOam - 9:20pm
9:21 pm - 11:59pm
Friday - 12:OOam - 5:59am
Saturday 6:OOam - 10:OOpm
10:01 pm - 11:59pm
$95.00 Sunday 12:OOam - 2:59 pm $95.00
$125 3:OOpm - 9:20pm $125
$95 9:21 pm - 11:59pm $95
$95.00 Monday - 12:OOam - 5:59am $95.00
$125 Thursday 6:OOam - 9:20pm $125
$95 9:21 pm - 11:59pm $95
$95.00 Friday 12:OOam - 5:59am $95.00
$125 6:OOam - 2:59pm $125
$95 3:OOpm - 11:59pm $95
Saturday 12:OOam - 11:59pm $95
Page 1 of 1
Czech, Rich
From: Schmidt, Joan
Sent: Tuesday, July 19, 2005 2:12 PM
To: Adams, Bryan; Mcpherson, Michele; Rohlf, Steve; Maertz, Bill; Czech, Rich; Klaers, Pat; Johnson, Lori
Subject: Boards and Commissions
At the council meeting of July 11, 2005, the council requested 1) that boards and commission put together
questions for use by the council members when interviewing future candidates for appointment to the boards
and commissions; and 2) set the annual goal-setting worksession with the boards and commissions for
Monday, October 10, at Lions Park Center.
Please make your boards/commissions aware of the date of October 10 and please have them work on
formulating questions. Please email me the questions ASAP. Thank you.
Joan Schmidt, City Clerk
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
763-635-1002
763-635-1090 (fax)
>:•• ,=1N ,-6t ~ .~-• ~srr~ - r•- * >= at-d'>aliw ~f >..i3 ~. gi.n fir,: r. s~, ~. #!:, e,,.
7/26/2005