8.3.A. PRSR 12-12-2007Item:. # 8.3.A
Parks and
Recreation
MEMORANDUM
TO: Parks and Recreation Commission
FROM: Tonya Love, Recreation Administrative Coordinator
DATE: December 7, 2007
SUBJECT: River's Edge Commons Park-Wedding Rental Rates
Due to the increased demand for wedding rentals at River's Edge Commons Park we would like to
propose the following changes to our Outdoor Facility Use Policy:
Outdoor Facility Use Application
Proposed additions to application form:
Page 1, under Facility, add "River's Edge Commons Wedding Rental".
Page 2, under Fee Schedule, add "River's Edge Commons Wedding Rental"
2 hour minimum $150
4 hour maximum $50 each additional hour
Damage/Cleaning Deposit (Refundable) $250
Upper Plaza of park will remain open to public
River's Edge Commons Park
Staff recommends the new fee schedule to go into effect January 1, 2008. I have attached a current
Outdoor Facility Use Application and Park Use Rules.
Outdoor Facility Use A~i~lication
This form and the appropriate fee must be completed and submitted a minimum of 14 days prior to the requested date. We are unable to
check availability without a completed application and payment. Payment must be made by individual or group renting the facility. If
there is no scheduling or policy conflict pertaining to the date and facility requested, a permit will be issued. Please note that some
requests may involve city Parks and Recreation Commission review and must be submitted a minimum of 60 days prior to the event.
Applications can be dropped off, mailed or faxed to our office. All applicable city, county, and state ordinances and policies must be
followed. VISA. MasterCard, check and cash accepted. Amounts over $100 must be made by credit card or money order.
Facility
Tie of Facility ^ Shelter (please specify park) ^ Concession Stand (at athletic
Not all facilities are available at all ^ Bandshell (at Lions Park only) complexes only)
park locations. Please ask if ^ Field (individual) ^ Park
unsure. ^ Athletic Complex ^ Street(s) **
^ Handke East Hockey Rink
* Many park uses require review by the Parks and Recreation Commission.
** A map must be included with details on the back side of this application and event may also require review by
the Parks and Recreation Commission.
Location Requested -Please be specific
First Choice
Event
Day
Activity
Second Choice
Times
Number of People
Equipment group will bring
Needs/Requests from the City (please confirm availability upon rental)
Renter
Individual Responsible
Address
Phone #
Email
Fax #
The applicant is responsible and must be on site at all times during this event. By signing below, you agree to follow all applicable state,
county, and city ordinances and policies. You understand that the fees are non-refundable unless this request is not granted or is
cancelled by the City of Elk River.
Signature
See back for fee information.
Date(s)
Sponsoring Group
Date
~R. o~
El -,.~-
River
Parks and
Recreation
Fee Schedule
Shelters
Residents: $20
Non-Residents: $40
Bandshell
Residents: $20
Non-Residents: $40
Fields
Residents: $20
Non-Residents: $40
With a Shelter: $0
Handke East Hocked Rink
Residents: $20
Non-Residents: $40
Evening team practice times available are 5:30-7:30pm
or 7:30-9:30pm. No Refunds due to weather.
Parks
Minor Use as Determined by the City -
Residents: $0
Non-Residents: $40
Major Use as Determined by the City -
Fees set by the Parks and Recreation Commission
Maximum Fee: $500
Athletic Comdex
Additional fees charged for:
Extra Portable Toilets, Staffing & Clean up
Per Day: $50
Gate Fees or Team Fees (payable after event):
Percentage of fees collected a s listed below
$0-1,000 0%
$1,001-1,500 10%
$1,501-2,000 15%
$2,001-2,500 20%
$2,501+ 25%
Concession Stand
Per Day: $50
Inventory Fee: $100
MSF JO Fee if applicable: $100
Deposit: $500
Use of Inventory/Supplies (p ayable after event):
Cost + 10% + sales tax
Streets
No fee
Barricades are available and must be picked up within 24 hours
prior to the event and returned within 24 hours after the event.
When using parks please: "no permanent markings on trails".
ADDITIONAL FEES MAY APPLY BASED ON EXPENSES ASSOCIATED WITH THE EVENT SUCH AS TOILET
CLEANINGS AND GARBAGE PICKUP.
Map of Street Being Used (if applicable)
If placing barricades, please mark barricade locations
FOR OFFICE USE ONLY
Date and Time Received:
Please initial, date, and return to the Parks and Recreation
Department
Person Accepting Application:
Route to: Police Dept. Approval
Public Works Approval
Parks and Recreation
Commission Approval
City of Elk River Park Rules
Highlights of General Park Rules
• Alcohol is permitted provided that it is for your own/family use, no laws are
broken, and that no unruly behavior occurs.
• Motorized vehicles are prohibited in the parks outside of the parking lot
areas.
• Dogs or other pets must be on an 8-foot leash or shorter and under control
of the handler at all times. Violation will result in a $100 fine.
• The handler of each pet shall pick up and dispose of all animal wastes in
proper waste receptacles. Violation will result in a $100 fine.
• Golfing is not allowed in any of the Elk River City parks.
• Charcoal fires permitted in barbecue grills only. No wood fires are allowed.
• Place trash and recyclables in their proper receptacles.
• Parks are closed from 10:30pm to Gam
Highlights of River's Edge Commons Park Rules
• Smoke free park.
• Street level plaza will remain open during special events and private rentals
of lower park level.
• Underground utilities are present; driving spikes into ground is strictly
prohibited.
• Domestic animals are prohibited in the upper plaza area in the splash park
due to cleanliness and health reasons.
Elk
River
Parks and