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ERMUSR FINIANCIALS 04-17-2008FINANCIAL INDEX FINANCIALS Feb-08 PAGE COMBINED BALANCE SHEET .............. 1 ELECTRIC INCOME STATEMENT .............. 2 WATER INCOME STATEMENT .............. 3 CASH FLOW BY MONTH .............. 4 ELECTRIC CASH FLOW DETAIL .............. 5 WATER CASH FLOW DETAIL .............. 6 GRAPH #1 ELECTRICAL PURCHASES .............. 7 GRAPH #2 ELECTRIC SALES .............. 8 GRAPH #3 ELECTRIC SALES/CUSTOMER CLASS .............. 9 GRAPH #4 WATER PRODUCTION .............. 10 GRAPH #5 WATER SALES .............. 11 DETAILED ELECTRIC P & L WITH BUDGET INFORMATION....... 12 .............. 13 .............. 14 .............. 15 DETAILED WATER P & L WITH BUDGET INFORMATION.......... 16 .............. 17 .............. 18 PROFIT AND LOSS NARRATIVE .............. 19 .............. 20 COMBINED BALANCE SHEETS February 2008 ASSETS CURRENT ASSETS CASH & TEMPORARY INVESTMENTS ACCOUNTS RECEIVABLE INVENTORIES PREPAID ITEMS CONSTRUCTION IN PROGRESS TOTAL CURRENT ASSETS ELECTRIC 773,354.50 1,893,625.22 1,373,888.98 113,712.48 1,649,396.84 5,803,978.02 WATER 1,037,200.46 368,476.69 50,331.18 7, 781.78 301,439.50 1,765,229.61 RESTRICTED ASSETS BOND RESERVE FUND EMERGENCY RESERVE FUND UNRESTRICTED RESERVE FUND TOTAL RESTRICTED ASSETS 1,334,862.15 1,214,131.21 116,658.47 2,665,651.83 2,630,035.70 1,006,673.98 135,493.00 3,772,202.68 FIXED ASSETS PRODUCTION LFG PROJECT TRANSMISSION DISTRIBUTION GENERAL FIXED ASSETS (COST) LESS ACCUMULATED DEPRECIATION TOTAL FIXED ASSETS, NET OTHER ASSETS TOTAL ASSETS LIABILITIES AND FUND EQUITY CURRENT LIABILITIES ACCOUNTS PAYABLE SALARIES AND BENEFITS PAYABLE DUE TO CITY DUE TO OTHER FUNDS BONDS PAYABLE-CURRENT PORTION TOTAL CURRENT LIABILITIES LONG TERM LIABILITIES LFG PROJECT DUE TO COUNTY BONDS PAYABLE, LESS CURRENT PORTION TOTAL LONG TERM LIABILITIES TOTAL LIABILITIES FUND EQUITY CAPITAL ACCOUNT CONST COST CONTRIBUTED CAPITAL RETAINED EARNINGS TOTAL FUND EQUITY 2,342,563.74 3,696,648.93 453,005.00 29,818,015.69 10,024,580.84 46,334,814.20 (18,113,185.26) 28,221,628.94 138,201.83 9,497,241.34 20,052,560.93 877,876.32 30,427,678.59 (7,243,271.63) 23,184,406.96 136,873.81 36,829,460.62 28,858,713.06 1,275, 793.58 217,592.46 81,160.95 222,768.41 190,000.00 1,987,315.40 2,701,994.04 0.08 7,986,545.34 10,688,539.46 71, 767.91 71,179.03 13,014.21 395,000.00 550,961.15 7,606,250.00 7,606,250.00 12,675,854.86 8,157,211.15 733,400.00 23,420,205.76 24,153,605.76 20,701,501.91 20,701,501.91 TOTAL LIABILITIES & FUND EQUITY 36,829,460.62 28,858,713.06 F Z W W Q H n J t O U Z U H U W J W IW F ~ NO f~~NCO 11~- oD O)'N tO ~ N1 7 (A O:~ IV ~ M M~IO t[')I~ CO MII~II~ N OIM ~ (A ,O N '; I~ICOjN a) r- ~r-ICO MICAIN N NIM'CDII~V O M MIM'N I~Ih O ~ O W [Di0)~ NIeO ~, If` IM Q 'ID p , O)CO'CO 11~'V,; ~' I O M ~ OICO M IO (b O In NI O 10 N~ ~ !O) r- M ~ tb O) CO 't17 'IMO f~l,l0 O Mltq V plti N tl7C0 NItg N CO V f~ N 'V ;~ ~O)1 O 00TH 'N CDV N f~ IN~^I~ O O M M O tOOjlglV M M ~V I~ M'N M aO CDIM~ t~ CD N ~ W , NIN' V VII IV O) ~~O) 'Q1 ;V IO I , , N'~ O W'.'N I 0 tq~ 07 I NI(D I VOICD n 'il~ 'V-Mm m M , W tDm I~ O m V Ifs V ,N N I~ ' '. 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V IV (V in ~ m ~ ~ Nl N N U A m U ~ ~ o o, m ~ L N d V U F Y ELk Rlver Municipal Utilities Monthly Electrical Demand 50 45 .........~-~,.~ i ~ ~ ~ 40 i '- ~ ~ .~ 35 ~ ~ •... .-..- ~ 30 ~~~ i - ~ 25 ~ 20 15 F ~~Q ~o O~ Months Elk River Municipal Utilities Monthly Energy Purchases 24,000 3 22,000 y 20,000 r 18,000 L a 16,000 rn = 14,000 W 12,000 i~~~ .' `. _i -~ ~ .. i ~--~ 2U07 ,~~~ac1 ~~`~ac1 ~~~~'~ PQ~\ ~a~ ,J~~ ~J~~ J~Jy~ ~~,o~~ oG~oo~~ ,~~~~~ o~~~~` F P S~Q~ ~o O~ Month Elk River Municipal Utilities Monthly Total Electric Load 24, 000 22,000 3 20,000 18,000 16,000 14,000 as w 12,000 10, 000 8,000 ~~ Elk River Municipal Utilities Monthly Electric Sales $2,500,000 $2,000,000 ~a c $1,500,000 c p! $1,000,000 ~~~ ,JCS ,J~~ J~Jy~ Q~~~•• ~o~~c ~~~c ~~~~ Q. ~P~ OG OJ0 ~G0 Month ~ O 2007 $500,000 ~~a~ ~J~c1 a~°r PQ`\ ~a~ ~J~~ ~~\~ ~°'Jy'` Q'`~cc•• ~°~~c F~~` ~~~i ~~ ~~~p ~` Q. ~~ ~a o~~ ~G~ Month ~ O $0 ELk River Municipal Utilities Monthly Residential, Commerical & Industrial Loads 12,000 10,000 3 8,000 s,ooo N a R ~ 4,000 2,000 0 A c N! d is ,a~Jac1 ~~`J~c1 ~~~Gr PQ~\ ~a~ ,~.~~ ~~~~ P~~~y~ ~~~,~~~ a'~o~~c e~~~c ~~~~~ F ~~~ O ~oJ Ora Month Elk Rlver Municipal Utilities Monthly Residential, Commerical & Industrial Sales $1,000,000 $900, 000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 .. ` ,1 ~_ ..~ ue `, ~ ~- • w ~ `~+~~ - 2007 CQmmerctal , Jai Jai a~°r PQ~\ ~a~ J~~ ~J~~ Jy~ ~~c ~~c ~~~ ~~~ ,a~. ~~,oc ~` ~ QJ~S~Q~~~ OG~o ~oJ~F O~G~~ Month Elk Rlver Municipal Utilities Monthly Water Pumpage 160 140 ~a ~ 120 0 100 80 d a 60 ~ 40 a 20 0 .•'~. ~CQ' P 5e~~ ~ o~ ~~ Q Month Elk River Municipal Utilities Peak Day Pumpage 8 l 7 .yam ~ ~ I~:" ~ ' . ~. - ~ .. ~ 5 ' o ._ ~ ~ • '-~ c 4 ~ ,~ - m , ~ 0 3 ~ Y ~~ 1 ~Q07 0 ~~c sec ~~~ J~~ Jyv. sec ae ~c1 a~ `G.o Q~~ a~ , o J ~~ ~a P ~ ~ EA ~~ ~F ~ti eF ~J ~~~ P o, ~G o ~Q~ ~a g ~ O Month Elk River Municipal Utilities Monthly Water Sales 160 140 120 R c 100 0 80 c .y 60 d ~v ~ 40 20 0 J~~ ~a~ a~Gr Q~~ a~ Jae ~~~~ 5~ ~~ ~~ ~t ~t ~~c ~~~~ ~. P ~ ~ P~O,J ~~~~~~'o OG,~p'o ~oJ~~'o O~G~~'o Month Elk River Municipal Utilities Monthly Water Sales $450, 000 $400,000 $350,000 ~ $300,000 o $250,000 •y $200,000 N $150,000 $100,000 $50,000 $0 ~_: ,t f ~_ ~ _ ' ~ r t ~ i ~~ i ''` ~~ - .. ~w~~~• ~.~~~ Jai Jai a~Gr i` a~ .~~ J~~ 5~ ~~ ~~ ~c ~t ~a~ ~~~~ ~ PQ ~` ~~ ~ PJ~J ~~~'~ OG~o~ ,~~~o o~~~ ~~Q ~o ~~ Month O N N Q V J W ~"_ J ^Q^ LJ~ C~C ~G LL \W ~_/// LL Y J W a. d 6~ M DD C G n Q a~ c ~ ~,, ~A CO cD ~n n t!7 N N O to O M M M O N d O N 0 O O n cOd:OCON~f~NCC1oc00o0Q~tpOQ~~On0~00~ 0000 O O ('7 O CO O O O N O O C7 CO lf~NO(C100NOO~~O ~ ~ (O a0 0 N N O m O~ O N 0 to CO r O n M O Cn (p O O W 4 0 0 0 0 0 N W 00 n~ N M d N CO CO r N O N O N O O O d 0 O O N O M n ~ t0 N O O V N m r CO M N CD d M O n M ~ ~ d d m n n r n N O O O d d ~ N ~ O _ d O N 0 r~ N d o r d N O N~ ~ M ~ n n r~ M M v ~ W a0 M N d V N ~ O O N O N nj N t N d N M V n 00 ~ N M Cn N O ~ ~ ` ~ r o0 O ~. 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O a IR PROFIT AND LOSS NARRATIVE Electric P&L The Operating Revenue is up 17.5% over the prior year, due in part to the usage (usage is up 9.5%) and rate increases. The groups showing the largest increases from last year are residential customers and demand customers. Interest Income is up as we are carrying higher balances in reserves (as intended.) The credits that you see posted in customer penalties are for prior months' penalties that were removed for various reasons, at the discretion of the Assistant Office Manager and the Collections Clerk. Expenses are up 22% over the prior year. Purchased power is up 25% year to date and some of that is related to the increased usage. A larger cost component of this was discussed at the last meeting and will be higher for the next several months as Connexus passes along their power cost adjustments (PCA.) We are, in turn, passing some of this along to our customers, but not all of it. Typically, we have refunded PCA to customers in the summer months when the bills are higher. This year, that "refund" is coming in the form of the reduced PCA now. We will continue to monitor this. Operating and Maintenance expenses that are also up are Natural Gas (which actually has two months' payments reflected instead of one because the bill was paid earlier than normal this month) and Maintenance of Engines as the Worthington engine at the plant had some special cleaning done for $6,800. Distribution Expense is increased due to the purchase of some safety items (road signs and cones to meet safety requirements $6,500 and "do not operate" tags for equipment $2,000.) General Maintenance expenses are up due to more general preventative maintenance that we are doing. This is an area that we will most likely see grow in the future years as the building of new infrastructure slows down and we focus on maintaining what we have already built. Administrative Expenses are up in the following categories. Office Supplies for the purchase of seven printers for the office and three new computers $4,620. These were budgeted items for replacement and aren't able to be capitalized because they do not meet the $5,000 individual minimum capitalization requirement. Insurance is up from last year and is a timing issue more than an actual cost issue. The insurance term is from April to April and the prior year's term (2006) was allocated through December, not into the next year -however, we should have comparable numbers at the end of the year. Schools and Meetings expense is high this month due to training that staff have taken advantage of this time of year when things are typically slower. (q Water P&L Water Sales are pretty consistent from prior years. The increase in interest expense is the same explanation as the electric, increased reserves balances to draw the interest from. The Connection Fees are up, and as has been mentioned before, this is not a category that is consistent at all from month to month or year to year. Water Production expense is up over last year and Water Distribution expense is down from last year. It is a difference in focus area this year for the labor components. Pumping expense has an increase that is related to the natural gas bills being paid early and so there is two months of expense appearing the total. (Also, an explanation on the detail printouts for the maintenance of wells (account 62-710-7220) having $21, 551 in the current amounts and only $18,737 in the year to date amounts is as follows. There was an audit accrual of $12,314 for work performed in December and paid in February. The accrual was reversed in January so there is no net effect to the financials for this year, but both January and February are skewed in the presentation because of it.) Administration expense has the same insurance expense timing issue that was mentioned above in the electric explanation. The Dues and Subscriptions expense is another timing issue. We pay quarterly to the Minnesota Department of Health $6,307and it was paid early this year, in February, as opposed to March. 7 (`~ ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA MANAGEMENT LETTER YEAR ENDED DECEMBER 31, 2007 ~' 'ABDO w, • EICK & J C• •,- ~ 1 W LLP Cert~d Public Accountants & Consultants ABDO EICK & 11 ~, ~ ~Y.IJ~ .L .L~1 l-J LLP Certified Public Accountants & Consultaatits April 7, 2008 Grandview Squaze 5201 Eden Avenue Suite 370 Edina, MN 55436 Public Utilities Commission Elk River Municipal Utilities Elk River, Minnesota We have audited the fmancial statements of the Elk River Municipal Utilities (the Utilities) for year ended December 31, 2007 and have issued our report thereon April 7, 2008. Professional standards require that we provide you with the following information related to our audit. Our Responsibility Under Auditing Standards Generally Accepted in the United States As stated in our engagement letter, our responsibility, as described by professional standards, is to express opinions about whether the fmancial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States. Our audit of the fmancial statements does not relieve you or management of your responsibilities. Our responsibility is to plan and perform the audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement. As part of our audit, we considered the internal control of the Utilities. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the fmancial reporting process. However, we are not required to design procedures specifically to identify such matters. Significant Audit Findings In planning and performing our audit, we considered the Utilities' internal control over fmancial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Utilities' internal control over fmancial reporting. Accordingly, we do not express an opinion on the effectiveness of the Utilities' internal control over fmancial reporting. Our consideration of internal control over fmancial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over fmancial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control that we consider to be significant deficiencies and other significant deficiencies in internal control over fmancial reporting that we consider to be material weaknesses. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or a combination of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or report fmancial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's fmancial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. We consider the deficiencies listed on the following pages to be significant deficiencies in internal control over fmancial reporting. 952.835.9090 Fax 952.835.3261 www.aemcpas.com Elk River Municipal Utilities Apri17, 2008 Page 2 2007-1 Segregation of Duties Condition: During our audit we reviewed procedures over cash disbursements, payroll and investments and found areas of internal control that can be improved. Criteria: There are four general categories of duties: authorization, custody, record keeping and reconciliation. In an ideal system, different employees perform each of these four major functions. In other words, no one person has control of two or more of these responsibilities. Cause: In the area of cash disbursements, the Finance Officer and one account have control over the entire process from authorization to reconciliation. In the payroll area, the accountant has responsibility in all steps of the process. And for Investment activities, the Finance Officer is solely responsible for the whole process. Another concern is the safeguarding of the stamp used for checking signing. Currently a spare key is kept in an unlocked vault making it available to anyone -essentially giving any employee the ability to authorize a check. Effect: The existence of this limited segregation of duties increases the risk of fraud. Recommendation: The most effective controls lie in striving to obtain as much segregation of duties as possible so that no one person has complete control of any type of financial transaction. Regarding the specific situations listed above, we would offer the following specific recommendations: 1) That neither the Finance officer nor the accountant have control of the check signing process or wire transfer approval process. 2) That a person separate from the recording and authorizing be given responsibility for the reconciliation of cash and investments. 3) Stronger safeguards of the signature stamps and consideration of requiring at least one actual signature. Management response.• Some items have already been implemented to improve internal control and segregation of duties starting in March 2008. 1) We have hired an assistant accountant that does the bank reconciliation. The Finance Director will review these now instead of actually performing them. 2) The key that was in the vault is now in the possession of the Finance Director at all times. 3) Each check required two signatures. We now have two signature stamps with an individual signature on each stamp. One is kept locked in the possession of the accounts payable/payroll clerk and one is kept locked in possession of the Finance Director. We are looking at having a third one created that would be kept locked in possession of the General Manager. 952.835.9090 Fax 952.835.3261 www.aemcpas.com Elk River Municipal Utilities April 7, 2008 Page 3 A material weakness is a significant deficiency, or combination of significant deficiencies, that result in more than a remote likelihood that a material misstatement of the fmancial statements will not be prevented or detected by the entity's internal control We believe the following deficiency constitutes a material weakness. 2007-2 Material Audit Adjustments Condition: During our audit, adjustments were needed to correct recording of accounts payable, accumulated depreciation, depreciation expense, and restricted cash. Criteria: The fmancial statements are the responsibility of the Utilities' management. Cause.• The Utilities has, in the past, relied on the audit for specific adjustments. Effect: This indicates that it would be likely that a misstatement may occur and not be detected by the Utilities' System of internal control. The audit firm can not serve as a compensating control over this deficiency. Recommendation: We recommend that management review each journal entry, obtain an understanding of why the entry was necessary and modify current procedures to ensure that future corrections are not needed. Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of compliance with certain provisions of laws, regulations, contracts and grants. However, the objective of our tests was not to provide an opinion on compliance with such provisions. We noted no instances ofnon-compliance during our audit. Planned Scope and Timing of the Audit We performed the audit according to the planned scope and timing. Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the Utilities are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended December 31, 2007. We noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. There are no significant transactions that have been recognized in the financial statements in a different period than when the transaction occurred. Accounting estimates are an integral part of the fmancial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the fmancial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the financial statements was capital asset basis and depreciation. Management's estimate of these accounting estimates is based on estimated or actual historical cost and the estimated useful lives of capital assets. We evaluated the key factors and assumptions used to develop these accounting estimates in determining that it is reasonable in relation to the fmancial statements taken as a whole. The disclosures in the fmancial statements are neutral, consistent, and clear. Certain fmancial statement disclosures are particularly sensitive because of their significance to fmancial statement users. 952.835.9090 Fax 952.835.3261 www.aemcpas.com Elk River Municipal Utilities Apri17, 2008 Page 4 Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In total we prepared 16 journal entries. The entries that we would consider audit adjustments are listed below. Internal preparation of all journal entries enhances the quality of internal information. Adjusting Journal Entries JE # 3 To reverse a Due to County liability from 2004 61-0001-3212 DUE TO COUNTY 61-0920-9269 CONSERVATION IMP PROGRAM Total Debit $ 20,551.00 $ 20,551.00 $ 20,551.00 $ 20,551.00 Credit Adjusting Journal Entries JE # 10 To adj restricted cash for 2007 bond resesrve 61-0001-1282 BOND RESERVES 61-0001-1275 UNRESTRICTED RESERVES Total Adjusting Journal Entries JE # 12 To reverse ar incorrectly set up 61-0440-4551 GENERATION CREDIT 61-0001-1431 MISCELLANEOUS SALES/INVOICES Total Adjusting Journal Entries JE # 13 To adjust accrued vacation sick 61-0920-9264 EMPLOYEES SICK PAY 61-0920-9266 EMP VACATION/HOLIDAY PAY 62-0920-9264 EMPLOYEES SICK PAY 62-0920-9267 EMP VACATION/HOLIDAY PAY 61-0001-3323 ACCRUED VACATION/SICK PAY 62-0001-3323 ACCRUED VACATION/SICK PAY Total $ 287,500.00 $ 287,500.00 $ 287,500.00 $ 287,500.00 $ 28,842.00 $ 28,842.00 $ 28,842.00 $ 28,842.00 $ 4,388.00 1,377.00 1,463.00 459.00 $ 5,765.00 1,922.00 $ 7,687.00 $ 7,687.00 952.835.9090 Fax 952.835.3261 www.aemcpas.com Elk River Municipal Utilities Apri17, 2008 Page 5 Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the fmancial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated Apri17, 2008. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's fmancial statements or a determination of the type of auditor's opinion that maybe expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. 952.835.9090 Fax 952.835.3261 www.aemcpas.com Elk River Municipal Utilities April 7, 2008 Page 6 Other Matters The following summarizes the Utilities' operations and provides analysis: Electric Fund The results of the Electric fund are as follows: Electric Operations Summary 2005 2006 Amount Percent Amount Percent Amount Percent Operating revenues $ 15,721,566 100 % $ 16,977,717 100 % $ 19,666,543 100 Operating expenses 14,770,200 94 15,869,554 93 18,262,805 93 Operating income 951,366 6 1,108,163 7 1,403,738 7 Nonoperating revenues 704,484 4 885,695 5 713,673 4 Income before transfers 1,655,850 10 1,993,858 12 2,117,411 I 1 Transfers to City and other (392,819) (2) (417,892) (2) (485,815) (2) Change in net assets $ 1,263,031 8 % $ 1,575,966 10 % $ 1,631,596 9 Cash and temporary investments $ ],921,433 $ 1,595,406 $ 2,806,277 Restricted cash $ 95,000 $ 445,900 $ 733,400 Bonds and Notes Payable $ 4,916,976 $ 8,795,570 $ 11,052,804 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- 2005 2006 2007 ^ Operating revenues ^ Operating expenses ^ Cash ^ Bonds ^ Change in net assets 2007 952.835.9090 Fax 952.835.3261 www.aemcpas.com Elk River Municipal Utilities April 7, 2008 Page 7 The following table gives an indication of the sources and uses of cash for the past five years: Cash Provided (Usedl B Year 2007 2006 2005 2004 2003 Non-capital Capital Beginning Operating Financing Financing Investing Ending Cash Cash Balance Activities Activities Activities Activities Balance $ 2,041,306 $ 4,083,884 $ (485,851) $ (2,238,249) $ 138,587 $ 3,539,677 2,016,433 3,046,671 (378,560) (2,804,163) 160,925 2,041,306 2,361,856 3,059,049 (375,627) (3,063,265) 34,420 2,016,433 1,720,813 2,917,129 (221,761) (2,076,518) 22,194 2,361,856 2,250,971 2,486,997 (277,407) (2,777,275) 37,527 1,720,813 Cash Flow Summary 2003 - 2007 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- $(1,000,000) $(2,000,000) $(3,000,000) $(4,000,000) 2007 Operating Activities fNon-capital Financing Activities Capital Financing Activities ~~Investing Activities The cash provided by operating activities has remained relatively strong and this was enough to keep up with the amount of capital and debt needs in 2007. The summary above highlights the significant amount of cash needed each year for the capital activities of the Utilities. The operations have been able to finance the capital activities for most of the last five years. We recommend that the Utilities continue to closely monitor future cash flow with the use of projections. This will ensure that any permanent decline in cash flow is addressed quickly. 952.835.9090 Fax 952.835.3261 www.aemcpas.com Elk River Municipal Utilities April 7, 2008 Page 8 Water Fund The results of the Water fund are as follows: Water Operations Summary 2005 2006 2007 Amount Percent Amount Percent Amount Percent Operating revenues $ 1,347,542 100 % $ 1,749,932 100 % $ 2,113,166 100 Operating expenses 1,828,489 136 1,860,439 106 2,112,796 100 Operating loss (480,947) (36) (110,507) (6) 370 - Nonoperatingrevenues 674,858 50 894,835 51 472,208 22 Income before transfers 193,911 14 784,328 45 472,578 22 Contributions from developers 533,038 40 838,674 48 292,965 14 Transfer to City (25,739) (2) (31,018) (2) (20,000) (1) Change in net assets $ 752,688 52 % $ 1,654,020 91 % $ 785,543 35 Cash and investments $ 1,754,023 $ 2,519,224 $ 2,394,387 Bonds payable $ 6,146,250 $ 5,736,250 $ 5,311,250 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- 2005 2006 2007 ^ Operating revenues ^ Operating expenses ^ Cash ^ Bonds ^ Change in net assets 952.835.9090 Fax 952.835.3261 www.aemcpas.com Elk River Municipal Utilities April 7, 2008 Page 9 The following table gives an indication of the sources and uses of cash for the past five years Cash Provided (Used) By Non-capital Capital Beginning Operating Financing Financing Investing Ending Cash Year Cash Balance Activities Activities Activities Activities Balance 2007 $ 2,519,224 $ 1,487,526 $ (259,864) $ (1,392,434) $ 39,935 $ 2,394,387 2006 1,754,023 1,861,466 80,102 (1,238,717) 62,350 2,519,224 2005 1,739,439 1,083,049 (16,917) (1,128,375) 76,827 1,754,023 2004 3,233,474 1,157,097 (177,864) (2,494,931) 21,663 1,739,439 2003 1,918,160 1,128,351 (28,866) 2]0,930 4,899 3,233,474 Cash Flow Summary 2003 - 2007 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- $(500,000) $(1,000,000) $(1, 500,000) $(2,000,000) $(2,500,000) $(3,000,000) ~~Operating Activities fNon-capital Financing Activities ~~Capital Financing Activities ~~'Investing Activities 2007 It should be noted the fund has had an operating loss for the last two years but this is a result of increased depreciation from contributed assets. The overall cash balance has increased for the last two years. As mentioned in the analysis of the Electric fund it is important to continue to monitor future cash need with the use of a projection. 2003 2004 2005 2006 952.835.9090 Fax 952.835.3261 www.aemcpas.com -- Elk River Municipal Utilities Apri17, 2008 Page 10 Future Accounting Standard Changes The following Governmental Accounting Standards Board (GASB) Statements have been issued and may have an impact on future Utilities fmancial statements: GASB Statement No. 43 -Financial Reporting for Postemployment Benefit Plans Other than Pension Plans This statement is effective one year prior to the effective date of Statement No. 45 for the employer or largest participating employer in the benefit plan for multiple-employer plans. According to Statement No. 43, "The objective of this Statement is to establish uniform standards of fmancial reporting by State and local governmental entities for other postemployment benefit plans (OPEB plans). The term other postemployment benefits (OPEB) refers to postemployment benefits other than pension benefits and includes (a) postemployment healthcare benefits and (b) other types of postemployment benefits (for example, life insurance) if provided separately from a pension plan. The term plans, in this context, refers to trust or other funds through which assets are accumulated to fmance OPEB, and benefits are paid as they come due. This Statement provides standards for measurement, recognition, and display of the assets, liabilities, and, where applicable, net assets and changes in net assets of such funds and for related disclosures. The requirements of this Statement apply whether an OPEB plan is reported as a trust or agency fund or a fiduciary component unit of a participating employer or plan sponsor, or the plan is separately reported by a public employee retirement system (PERS) or other entity that administers the plan." GASB Statement No. 45 -Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions This statement is effective in three phases based on a government's total annual revenues in the first fiscal year ending after June 15, 1999: • Governments that were phase 1 governments for the purpose of implementation of Statement No. 34 -those with annual revenues of $100 million or more -are required to implement this Statement in financial statements for periods beginning after December 15, 2006. • Governments that were phase 2 governments for the purpose of implementation of Statement No. 34 -those with total annual revenues of $10 million or more but less than $100 million -are required to implement this Statement in fmancial statements for periods beginning after December 15, 2007. Governments that were phase 3 governments for the purpose of implementation of Statement No. 34 -those with total annual revenues of less than $10 million -are required to implement this Statement in fmancial statements for periods beginning after December 15, 2008. Statement No. 45 gives the following summary, "In addition to pensions, many state and local governmental employers provide other postemployment benefits (OPEB) as part of the total compensation offered to attract and retain the services of qualified employees. OPEB includes postemployment healthcare, as well as other forms of postemployment benefits (for example, life insurance) when provided separately from a pension plan. This Statement establishes standards for the measurement, recognition, and display of OPEB expense/expenditures and related liabilities (assets), note disclosures, and, if applicable, required supplementary information (RSI) in the financial reports of state and local governmental employers." 952.835.9090 Fax 952.835.3261 www.aemcpas.com Ells River Municipal Utilities Apri17, 2008 Page 11 GASB Statement No. 47 -Accounting for Termination Benefits In general, Statement No. 47 is effective for fmancial statements for periods beginning after June 15, 2005. However, for termination benefits that affect defined benefit postemployment benefits other than pensions, governments should implement Statement 47 simultaneously with Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. The Statement provides accounting and reporting guidance for state and local governments that offer benefits such as early retirement incentives or severance to employees that are involuntarily terminated. The Statement requires that similar forms of termination benefits be accounted for in the same manner and is intended to enhance both the consistency of reporting for termination benefits and the comparability of financial statements. GASB Statement No. 48 -Sales and Pledges of Receivables and Future Revenues and Intra-Entity Transfers of Assets and Future Revenues This statement was issued September 2006 and is effective for periods beginning after December 15, 2006. Therefore, this statement has been implemented for the current fmancial statements. This standard provides accounting guidance for when certain transactions-such as the sale of delinquent taxes, certain mortgages, student loans, or future revenues such as those arising from tobacco settlement agreements-should be regarded as a sale or a collateralized borrowing. The fmancial reporting question addressed in Statement No. 48 is whether such transactions should be reported as a sale or collateralized borrowing. In addition to clarifying guidance on accounting for sales and pledges of receivables and future revenues, Statement No. 48 (1) requires enhanced disclosures pertaining to future revenues that have been pledged or sold; (2) provides guidance on the sales of receivables and future revenues within the same fmancial reporting entity; and (3) provides guidance on recognizing other assets and liabilities arising from the sale of specific receivables or future revenues. GASB Statement No. 49 -Accounting and Financial Reporting for Pollution Remediation Obligations This statement was issued November 2007 and is effective for periods beginning after December 15, 2007, but liabilities should be measured at the beginning of that period so that beginning net assets can be restated. This standard is intended to ensure that certain cost and long-term obligations related to pollution clean up not specifically addressed by current governmental accounting standards will be included in fmancial reports. The standards set forth the key circumstances under which a government would be required to report a liability related to pollution remediation. A government would have to determine whether one or more components of a pollution remediation liability are recognizable if any of the following five obligating events or triggers occurs: • A government is compelled to take remediation action because pollution creates an imminent endangerment to the public health or welfare or environment, leaving it little or no discretion to avoid remediation action. • A government is in violation of a pollution prevention-related permit or license. • The government is named, or evidence indicates it will be named, by a regulator that has identified the government as a responsible parry or potentially responsible party for remediation, or as a government responsible for sharing costs. • A government is named, or evidence indicates that it will be named, in a lawsuit to compel the government to participate in remediation. • A government commences or legally obligates itself to commence clean up activities or monitoring or operation and maintenance of the remediation effort. 952.835.9090 Fax 952.835.3261 www.aemcpas.com • ~ ~ Ells River Municipal Utilities April 7, 2008 w~ t. Page 12 I ~,_ If any of the above bullets are met, the pollution remediation liabilities should be measured at their current value using the expected cash flow technique, which measures the liability as a sum ofprobability-weighted amounts in a range of possible estimated amounts. Expected recoveries from other responsible parties and from insurers reduce the amount of remediation expense. Statement No. 49 also specifies criteria for capitalization of some pollution remediation outlays. GASB Statement No. 50 -Pension Disclosures This statement was issued May 2007 and is effective for periods beginning after June 15, 2007, except for requirements related to the use of the entry age actuarial cost method for the purpose of reporting a surrogate funded status and funding progress of plans that use the aggregate actuarial cost method, which are effective for periods for which the financial statements and RSI contain information resulting from actuarial valuations as of June 15, 2007 or later. This statement more closely aligns the fmancial reporting requirements for pensions with those for OPEB and, in doing so, enhances information disclosed in notes to fmancial statements or presented as required supplementary information (RSI) by pension plans and by employers that provide pension benefits. The reporting changes required by this statement amend applicable note disclosure and RSI requirements of Statement No. 25 ,Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans, and No. 27 ,Accounting for Pensions by State and Local Governmental Employers, to conform with requirements of Statement No. 43 ,Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans, and 45 ,Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. This statement requires defined benefit pension plans and sole and agent employers present the following information related to note disclosures: • Notes to fmancial statements should disclose the funded status of the plan as of the most recent actuarial valuation date. Defined benefit pension plans also should disclose actuarial methods and significant assumptions used in the most recent actuarial valuation in notes to financial statements instead of in notes to RSI. • If the aggregate actuarial cost method is used to determine the annual required contribution of the employer (ARC), notes to fmancial statements should disclose the funded status of the plan, and a schedule of funding progress should be presented as RSI, using the entry age actuarial cost method. Plans and employers also should disclose that the purpose of doing so is to provide information that serves as a surrogate for the funded status and funding progress of the plan. • Notes to financial statements should include a reference linking the funded status disclosure in the notes to financial statements to the required schedule of funding progress in RSI. • If applicable, notes to fmancial statements should disclose legal or contractual maximum contribution rates. In addition, if relevant, they should disclose that the maximum contribution rates have not been explicitly taken into consideration in the projection of pension benefits for fmancial accounting measurement purposes. • If an actuarial assumption is different for successive years, notes to fmancial statements should disclose the initial and ultimate rates. 952.835.9090 Fax 952.835.3261 www.aemcpas.com ~ ~ ~ Elk River Municipal Utilities Apri17, 2008 w~ C~ Page 13 I ~~_ GASB Statement No. 51 -Accounting and Financial Reporting for Intangible Assets This statement was issued in June 2007 and is effective for periods beginning after June 15, 2009. The new standard characterizes an intangible asset as an asset that lacks physical substance, is nonfinancial in nature, and has an initial useful life extending beyond a single reporting period. Examples of intangible assets include easements, computer software, water rights, timber rights, patents, and trademarks. This statement requires that intangible assets be classified as capital assets (except for those explicitly excluded from the scope of the new standard, such as capital leases). Relevant authoritative guidance for capital assets should be applied to these intangible assets. The statement provides additional guidance that specifically addresses the unique nature of intangible assets, including: • Requiring that an intangible asset be recognized in the statement of net assets only if it is considered identifiable • Establishing aspecified-conditions approach to recognizing intangible assets that are internally generated (for example, patents and copyrights) • Providing guidance on recognizing internally generated computer software • Establishing specific guidance for the amortization of intangible assets. ***** This report is intended solely for the information and use of the Public Utilities Commission, City Council, management, and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. Our audit would not necessarily disclose all weaknesses in the system because it was based on selected tests of the accounting records and related data. The comments and recommendations in the report are purely constructive in nature, and should be read in this context. If you have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your convenience. We wish to thank you for the opportunity to be of service and for the courtesy and cooperation extended to us by your staff. Apri17, 2008 Minneapolis, Minnesota ABDO, EICK & MEYERS, LLP Certified Public Accountants 952.835.9090 Fax 952.835.3261 www.aemcpas.com ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA ANNUAL FINANCIAL REPORT YEARS ENDED DECEMBER 31, 2007 AND 2006 ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA TABLE OF CONTENTS DECEMBER 31, 2007 Pale No. I. INTRODUCTORY SECTION Public Utilities Commission and Administration IL FINANCIAL SECTION Independent Auditor's Report L Management's Discussion and Analysis I - V Financial Statements Statements of Net Assets 3 - 6 Statements of Revenues, Expenses and Changes in Net Assets 7 - 8 Statements of Cash Flows 9 - 12 Notes to Financial Statements 13 - 25 III. SUPPLEMENTAL INFORMATION Schedules of Operating Revenues and Expenses 26 - 29 Electric Fund Summary of Operations and Unaudited Statistics 30 - 31 Water Fund Summary of Operations and Unaudited Statistics 32 - 33 IV. OTHER REPORT Report on Minnesota Legal Compliance 34 Report on Internal Control Over Financial Reporting Based on an Audit of Financial Statements 35 Schedule of Finding and Responses 36 - 37 INTRODUCTORY SECTION ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA YEAR ENDED DECEMBER 31, 2007 ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA PUBLIC UTILITIES COMMISSION AND ADMINISTRATION DECEMBER 31, 2007 PUBLIC UTILITIES COMMISSION Name Jerry Takle Jerry Gumphrey John Dietz Title Chairperson Vice-Chairperson Commissioner ADMINISTRATION Bryan Adams Theresa Slominski David Berg Glenn Sundeen Troy Adams General Manager Office Manager Water Superintendent Line Superintendent Engineer Manager -1- FINANCIAL SECTION ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA YEARS ENDED DECEMBER 31, 2007 AND 2006 ABDO EICK & /I ~~ ~ ~Y.LL~ 1 L~1 l,J LLP Certified Public Accountants & Corrsultaxcts Grandview Square 5201 Eden Avenue Suite 370 Edina, MN 55436 INDEPENDENT AUDITOR' S REPORT Public Utilities Commission Elk River Municipal Utilities Elk River, Minnesota We have audited the accompanying statements of net assets of the Elk River Municipal Utilities (the Utilities) of the City of Elk River, Minnesota (the City), as of December 31, 2007 and 2006 and the related statements of revenues, expenses and changes in net assets and cash flows for the years then ended. These financial statements are the responsibility of the Utilities' management. Our responsibility is to express an opinion on these fmancia] statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. As discussed in Note 1B, the financial statements present only the Electric and Water enterprise funds and are not intended to present fairly the financial position of the City and the results of its operations and cash flows of its proprietary fund types in conformity with accounting principles generally accepted in the United States of America. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Electric and Water enterprise funds of the City as of December 3 1, 2007 and 2006 and the results of its operations and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. The Management's Discussion and Analysis on pages I through V, is not a required part of the financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. Our audits were conducted for the purpose of forming an opinion on the financial statements taken as a whole. The supplemental information listed in the table of contents is presented for the purpose of additional analysis and is not a required part of the financial statements of the Utilities. Such information, except for that portion marked "unaudited" on which we express no opinion, has been subjected to the auditing procedures applied in the audits of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. (~l,~y huh, ~Yd1a-~tro,1l,P Apri17, 2008 Minneapolis, Minnesota ABDO, EICK & MEYERS, LLP Certified Public Accountants 952.835.9090 Fax 952.835.3261 www.aemcpas.com Management's Discussion and Analysis This section of the Elk River Municipal Utilities (the Utilities) annual financial report presents our analysis of the Utilities' financial performance during the fiscal year that ended December 31, 2007. Please read it in conjunction with the financial statements, which follow this section. FINANCIAL HIGHLIGHTS • The assets of the Utilities exceeded its liabilities at the close of the most recent fiscal year by $44,845,990 (net assets). Net Assets increased by $2,190,748 or 4.88 percent. • The Utilities' cash balance at the close of the current fiscal year was $5,934,064. • Construction slowed down considerably from the prior year. A second major new data facility began construction that required two new feeders for infrastructure additions and a new substation. • Bonds were issued in the amount of $2.8 million for construction projects. OVERVIEW OF THE FINANCIAL STATEMENTS This annual report consists of three parts; Management's Discussion and Analysis, Financial Statements, and Supplementary Information. The Financial Statements also include notes that explain in more detail some of the information in the financial statements. REQUIRED FINANCIAL STATEMENTS The financial statements of the Utilities report information about the Utilities using accounting methods similar to those used by private sector companies. These statements offer short- and long-term financial information about its activities. The Statements of Net Assets includes all of the Utilities' assets and liabilities and provides information about the nature and amounts of investments in resources (assets) and the obligations to Utilities' creditors (liabilities). It also provides the basis for computing rate of return, evaluating the capital structure of the Utilities and assessing the liquidity and financial flexibility of the Utilities. All of the current year's revenues and expenses are accounted for in the Statements of Revenues, Expenses and Changes in Net Assets. This statement measures the success of the Utilities' operations over the past year and can be used to determine whether the Utilities has successfully recovered all its costs through its user fees and other charges, profitability, and credit worthiness. The final required financial statement is the Statements of Cash Flows. The primary purpose of this statement is to provide information about the Utilities' cash receipts and cash payments during the reporting period. The statement reports cash receipts, cash payments and net changes in cash resulting from operations, investing and financing activities and provides answers to such questions as where did cash come from, what was cash used for and what was the change in cash balance during the reporting period. FINANCIAL ANALYSIS OF THE UTILITIES Our analysis of the Utilities begins on pages 3 - 4 in the Financial Section. One of the most important questions asked about the Utilities' finances is "Is the Utilities as a whole better off or worse off as a result of this year's activities?" The Statements of Net Asset, and the Statements of Revenues, Expenses and Changes in Net Assets report information about the Utilities' activities in a way that will help answer this question. These two statements report the net assets of the Utilities and changes in these net assets. You can think of the Utilities' net assets (the difference between assets and liabilities) as one way to measure financial. health or financial position. Over time, increases or decreases in the Utilities' net assets are one indicator of whether its financial health is improving or deteriorating. However, you will need to consider other non-financial factors such as changes in economic conditions, population growth, zoning and new or changed government legislation. -I- Management's Discussion and Analysis -Continued April 7, 2008 NET ASSETS To begin our analysis, a summary of the Utilities' Statements of Net Assets is presented in Table A-1. As can be seen from the Table, net assets increased $2,190,748 to $44,845,990 in fiscal 2007 up from $42,655,242 in fiscal 2006. TABLE A-1 Condensed Statement of Net Assets Increase 2007 2006 (Decrease) Assets Current and other Capital Total assets Liabilities Current Non-current Total liabilities Net assets Invested in capital assets, net of related debt Restricted for debt service Unrestricted Total net assets $ 10,028,942 $ 8,042,300 $ 1,986,642 53,490,290 51,160,635 2,329,655 63,519,232 59,202,935 4,316,297 3,596,248 3,044,741 551,507 15,076,994 13,502,952 1,574,042 18,673,242 16,547,693 2,125,549 37,126,236 36,628,815 497,421 733,400 445,900 287,500 6,986,354 5,580,527 1,405,827 $ 44,845,990 $ 42,655,242 $ 2,190,748 Looking at Table A-1, you can see that most of the change in net assets was realized in the capital assets, which increased $2,190,748 in fiscal 2007. The biggest capital asset additions were the completion of the feeders in Otsego and feeders from the new Waco substation (still under construction) to the new data centers. Water and Electric Rates Electric -The latest increase in the Utilities' electric rates was effective January 2008. The monthly base charges are based upon the type of service. The monthly charges are $7.50 for residential, $16.00 for commercial, and $50.00 for industrial. In addition to the base charges the residential rate is $.1000/KWh for May-September usage, and $.08480/KWh for October-April usage; the commercial rate is $.09732/KWh for May-September usage, and $0.07542/KWh for October-April usage; the industrial rate is $.04542/KWh energy charge year round with a demand charge of $14.98 KW May-September, and $10.60/KW for October- April. -II- Management's Discussion and Analysis -Continued April 7, 2008 Water and Electric Rates -Continued Water -The Utilities' latest increase in residential and commercial rates was effective January 2008. This year a third tier was added to the rate structure. The monthly base charge for residential is $6.50 per month. In addition to the base charge, the Utilities currently charges its residential customers $1.40 per 1,000 gallons up to 9,000 gallons, $3.50 between 9,000 gallons and 15,000 gallons, and $4.00 for usage above 15,000 gallons. Commercial customer's base charges are based upon meter size, from $9.00 to $95.00 and an irrigation meter is $17.00. There is also a charge per thousand gallons, the same as the residential rate, except the change from the lower rate to the higher rate is calculated based on previous consumption. Certain other rates may be offered for conservation incentive purposes. The Utilities' offer a Senior Citizen rate as well. The Utilities requires payment of all utility bills to be paid by the due date stated on the monthly bill. A ten percent penalty is assessed for payments not received by the due date. The Utility may discontinue service of a customer not complying with the disconnect policy of the Utility after receiving a written disconnect notice. Customers that have their service discontinued will be charged a minimum of $50.00 to have their service reconnected. Commercial customers that have their service discontinued will be charged a minimum of $100.00 to have their service reconnected. The Utilities abides by the Cold Weather Rules. Deposit Policy In 2007 the Utilities started collecting social security numbers from new accounts and also implemented a new deposit policy as a proactive measure to try and reduce uncollectable accounts. A number of years ago deposits were collected from all new accounts but it became very difficult to manage and so was discontinued. In implementing the new policy it was decided to collect deposits from new accounts that did not supply a social security number or were identified as a credit risk. To determine potential credit risk an assessment tool called "Online Utility Exchange" was implemented. This tool was recommended by the APPA (American Public Power Association.) The amount of the deposit required will depend on the risk identified with the customer. For residential customers, if there is a 68 percent or higher probability of non default and no negative history (no disconnection for non-payment or late payments two or more times within 12 months) there is no deposit required. If there is a lower than 68 percent probability of non default, a deposit of 2 times the estimated average monthly bill will be required before utility service will be extended. For commercial and industrial customers, a service agreement would need to be signed that identifies the guarantor of their business and the guarantor's social security number. A deposit of 2 times the estimated monthly bill will be required. The deposit shall be in the form of a cash deposit, personal. payment guarantee, or an irrevocable letter of credit. The irrevocable letter of credit will be renewed as required and failure to do so will result in a charge equal to the amount of the letter of credit applied to the monthly utility bill. With good credit history for a period of three years, the deposit will be credited to the customer's utility account or the personal guarantee/letter of credit returned to the customer. The appropriate interest will be applied to the account per state statutes. -III- Management's Discussion and Analysis -Continued April 7, 2008 STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS While the Statements of Net Assets shows the change in financial position of net assets, the Statements of Revenues, Expenses and Changes in Net Assets, provides answers as to the nature and source of these changes. As can be seen in Table A-2, the "Operating Revenues" was the main source of the increase in net assets of $1,985,306 fisca12007. A closer examination of the individual categories affecting the source of changes in net assets is discussed below: TABLE A-2 Condensed Statements of Revenues, Expenses and Changes in Net Assets Increase 2007 2006 (Decrease) Revenues Operating $ 21,779,709 $ 18,727,649 $ 3,052,060 Nonoperating 2,018,854 3,085,608 (1,066,754) Total revenues 23,798,563 21,813,257 1,985,306 Expenses Operating 20,375,601 17,729,993 2,645,608 Nonoperating 542,823 464,296 78,527 Total expenses 20,918,424 18,194,289 2,724,135 Income before operating transfers 2,880,139 3,618,968 (738,829) Transfers to other City funds (503,000) (451,018) (51,982) Change in net assets 2,377,139 3,167,950 (790,811) Net assets, January 1 42,655,242 39,910,548 2,744,694 Prior period adjustments (186,391) (423,256) 236,865 Net assets, December 31 $ 44,845,990 $ 42,655,242 $ 2,190,748 Revenues Table A-2 shows that operating revenue increased by 16 percent in 2007 for the Water and Electric Departments combined. This increase was due mainly to customer growth and rate increases. Non operating revenue decreased 35 percent as a result of the decrease in construction this year. Specifically, on the water side, the contributed infrastructure was down by $545,709. Between the two departments, Connection Fees were down $350,061. Total Expenses In reviewing total expenses in Table A-2 you will notice that there was an increase of 14 percent overall. The Electric Department experienced an increase of 14 percent in operating expenses, while the Water Department's operating expenses increased by 10 percent. The increase in operating expenses for the Electric Department mainly resulted from the purchased power increasing by $2,074,576 over 2006 or 21 percent. The increase in operating expenses for the Water Department resulted mainly from production expenses which increased by 40 percent due to increased preventative maintenance on the wells, and cathodic protection that was applied to the Hillside water tower. -IV- Management's Discussion and Analysis -Continued Apri17, 2008 CAPITAL ASSETS The Utilities' investment in capital assets for its business-type activities as of December 31, 2007, amounts to $53,490,290 (net of accumulated depreciation). This investment in capital assets includes land, buildings and improvements and equipment. A table summarizing the balances by fund follows: 2007 2006 Increase (Decrease) Land $ 211,236 $ 211,236 $ - Landimprovements 29,001 3],527 (2,526) Buildings 2,574,423 2,663,539 (89,116) Construction in progress 1,834,485 1,584,495 249,990 Machinery and equipment 1,332,337 1,482,851 (150,514) Infrastructure 47,508,808 45,186,988 2,321,820 Total $ 53,490,290 $ 51,160,636 $ 2,329,654 The total increase in the Utilities' investment in capital assets for the current fiscal year was 4.5 percent. The increase was mainly due to capital projects. Additional information on the Utilities' capital assets can be found in Note 2B on page 19 - 20 of this report. LONG-TERM DEBT At year end, the Utilities had $16,364,054 in long-term debt up from $14,531,820 in fisca12006. More detailed information about the Utilities' long-term liabilities is presented in the Notes to the Financial Statements on pages 20 - 22 and below: Increase 2007 2006 (Decrease) G.O. revenue bonds $ 6,410,000 $ 6,880,000 $ (470,000) Revenue bonds 7,075,000 4,460,000 2,615,000 G.O. equipment certificates - 125,000 (125,000) Promissory note 2,879,054 3,066.820 (187,766) Total $ 16,364,054 $ 14,531,820 $ 1,832,234 CONTACTING THE UTILITIES FINANCIAL MANAGER This financial report is designed to provide our citizens, customers, investors and creditors with a general overview of the Utilities' finances and to demonstrate the Utilities' accountability for the money it receives. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to Theresa Slominski, Elk River Municipal Utilities, 13069 Orono Parkway, Elk River, Minnesota 55330. -V- FINANCIAL STATEMENTS ELK RIVER MUNICIPAL UTILITIES ELK. RIVER, MINNESOTA YEARS ENDED DECEMBER 31, 2007 AND 2006 ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA STATEMENTS OF NET ASSETS DECEMBER 31, 2007 AND 2006 ASSETS CURRENT ASSETS Cash and temporary investments Receivables Accrued interest Accounts Other receivables Due from other city fund Due from other governments Inventories Prepaid expenses TOTAL CURRENT ASSETS CAPITAL ASSETS Land Land improvements Buildings Equipment and machinery Infrastructure Construction in progress CAPITAL ASSETS, COST LESS ACCUMULATED DEPRECIATION TOTAL CAPITAL ASSETS, NET OTHER ASSETS Restricted cash Unamortized bond discount TOTAL OTHER ASSETS TOTAL ASSETS 2007 Electric Water $ 2,806,277 $ 2,394,387 $ 5,200,664 17,786 38,352 56,138 1,825,392 187,603 2,012,995 80,131 44,728 124,859 - 113,804 113,804 38,435 - 38,435 1,383,771 26,887 1,410,658 113,481 4,737 118,218 6,265,273 2,810,498 9,075,771 200,236 11,000 211,236 63,147 - 63,147 2,716,260 738,145 3,454,405 3,580,644 320,825 3,901,469 39,621,130 29,315,875 68,937,005 1,586,925 247,560 1,834,485 47,768,342 30,633,405 78,401,747 (17,809,185) (7,102,272) (24,911,457) 29,959,157 23,531,133 53,490,290 733,400 - 733,400 140,063 79,708 219,771 873,463 79,708 953,171 37,097,893 26,421,339 63,5 ] 9,232 Total The notes to the fmancial statements are an integral part of this statement. -3- 2006 Electric Water Total $ 1,595,406 $ 2,519,224 $ 4,114,630 18,887 33,947 52,834 1,555,508 88,886 1,644,394 114,001 9,143 123,144 23,523 - 23,523 1,347,419 42,995 1,390,414 52,518 2,935 55,453 4,707,262 2,697,130 7,404,392 200,236 11,000 211,236 63,147 - 63,147 2,694,260 738,145 3,432,405 3,531,360 234,303 3,765,663 35,414,506 28,572,002 63,986,508 1,584,495 - 1,584,495 43,488,004 29,555,450 73,043,454 (15,779,489) (6,103,330) (21,882,819) 27,708,515 23,452,120 51,160,635 445,900 - 445,900 104,592 87,416 192,008 550,492 87,416 637,908 32,966,269 26,236,666 59,202,935 -4- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA STATEMENTS OF NET ASSETS -CONTINUED DECEMBER 31, 2007 AND 2006 CURRENT LIABILITIES Accounts payable Salaries and benefits payable Accrued interest payable Due to other city funds Due to other governments Customer deposits payable Notes payable -current portion Bonds payable -current portion TOTAL CURRENT LIABILITIES NON-CURRENT LIABILITIES Notes payable, less current portion Bonds payable, less current portion TOTAL NON-CURRENT LIABILITIES TOTAL LIABILITIES NET ASSETS Invested in capital assets net of related debt Restricted for debt service Unrestricted TOTAL NET ASSETS 2007 Electric Water Total $ 1,231,777 $ 107,853 $ 1,339,630 239,372 75,412 314,784 133,249 91,408 224,657 296,315 - 296,315 75,795 - 75,795 53,007 5,000 58,007 177,060 - 177,060 320,000 790,000 1,110,000 2,526,575 1,069,673 3,596,248 2,701,994 - 2,701,994 7,853,750 4,521,250 12,375,000 10,555,744 4,521,250 15,076,994 13,082,319 5,590,923 18,673,242 18,906,353 18,219,883 37,126,236 733,400 - 733,400 4,375,821 2,610,533 6,986,354 $ 24,015,574 $ 20,830,416 $ 44,845,990 The notes to the fmancial statements are an integral part of this statement. -5- 2006 Electric Water Total $ 996,149 $ 47,207 $ 1,043,356 202,248 65,299 267,547 91,810 99,485 191,295 299,166 126,060 425,226 88,449 - 88,449 173,868 - 173,868 430,000 425,000 855,000 2,281,690 763,051 3,044,741 2,892,952 - 2,892,952 5,298,750 5,311,250 10,610,000 8,191,702 5,311,250 13,502,952 10,473,392 6,074,301 16,547,693 18,912,945 17,715,870 36,628,815 445,900 - 445,900 3,134,032 2,446,495 5,580,527 $ 22,492,877 $ 20,162,365 $ 42,655,242 -6- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS YEARS ENDED DECEMBER 31, 2007 AND 2006 OPERATING REVENUES Charges for services Security systems LFG project Generation credit TOTAL OPERATING REVENUES OPERATING EXPENSES Purchased power Production Distribution Depreciation Customer accounts General and administrative TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) NONOPERATING REVENUES (EXPENSES) Interest income Connection charges Customer penalties Miscellaneous revenue Interest expense Amortization of bond discount Miscellaneous expense TOTAL NONOPERATING REVENUES (EXPENSES) INCOME BEFORE CONTRIBUTIONS AND TRANSFERS 2007 Electric Water Total $ 18,190,757 $ 2,113,166 $ 20,303,923 195,723 - 195,723 974,040 - 974,040 306,023 - 306,023 19,666,543 2,113,166 21,779,709 12,176,034 - 12,176,034 750,669 447,133 1,197,802 1,079,302 221,214 1,300,516 1,920,798 921,450 2,842,248 583,063 65,622 648,685 1,752,939 457,377 2,210,316 18,262,805 2,112,796 20,375,601 1,403,738 370 1,404,108 137,486 44,340 181,826 368,182 627,774 995,956 228,780 29,194 257,974 287,871 2,262 290,133 (296,136) (223,654) (519,790) (11,180) (7,708) (18,888) (1,330) - (1,330) 713,673 472,208 1,185,881 2,117,411 472,578 2,589,989 CONTRIBUTIONS FROM DEVELOPERS GAIN (LOSS) ON SALE OF CAPITAL ASSETS TRANSFERS TO OTHER CITY FUNDS CHANGE IN NET ASSETS NET ASSETS, JANUARY 1 PRIOR PERIOD ADJUSTMENTS NET ASSETS, RESTATED, JANUARY 1 NET ASSETS, DECEMBER 31 - 292,965 292,965 (2,815) - (2,815) (483,000) (20,000) (503,000) 1,631,596 745,543 2,377,139 22,492,877 20,162,365 42,655,242 (108,899) (77,492) (186,391) 22,383,978 20,084,873 42,468,851 $ 24,015,574 $ 20,830,416 $ 44,845,990 The notes to the financial statements are an integral part of this statement. -7- 2006 Electric Water Total $ 15,677,399 $ 1,749,932 $ 17,427,331 168,540 - 168,540 817,650 - 817,650 314,128 - 314,128 16, 977, 717 1, 749, 93 2 18, 727, 649 10,101,458 - 10,101,458 786,969 318,241 1,105,210 1,155,608 189,844 1,345,452 1,561,096 790,451 2,351,547 489,731 52,845 542,576 1,774,692 509,058 2,283,750 15 , 8 69, 5 54 1, 8 60,43 9 17, 729, 993 1,108,163 (110,507) 997,656 154,461 63,320 217,781 475,857 870,160 1,346,017 165,768 20,887 186,655 301,867 192,506 494,373 (200,309) (244,388) (444,697) (2,353) (7,650) (10,003) (9,596) - (9,596) 885,695 894,835 1,780,530 1,993,858 784,328 2,778,186 - 838,674 838,674 2,108 - 2,108 (420,000) (31,018) (451,018) 1,575,966 1,591,984 3,167,950 21,340,167 18,570,381 39,910,548 (423,256) - (423,256) 20,916,911 18,570,381 39,487,292 $ 22,492,877 $ 20,162,365 $ 42,655,242 -8- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31, 2007 AND 2006 2007 CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers and users Other operating cash receipts Payments to suppliers Payments to employees L'1,.,.a..:,. ~57..~.... T,.~..1 $ 20,046,628 $ 2,676,417 $ 22,723,045 306,829 (33,323) 273,506 (15,096,042) (816,799) (15,912,841) (1,173,531) (338,769) (1,512,300) NET CASH PROVIDED BY OPERATING ACTIVITIES CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Transfer to city Increase (decrease) in due to other city funds NET CASH PROVIDED (USED) BY NONCAPITAL FINANCING ACTIVITIES CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition of capital assets Principal payments on revenue bonds Proceeds of revenue bonds Interest paid on revenue bonds Principal payments on promissory note Proceeds of promissory note NET CASH USED BY CAPITAL AND RELATED FINANCING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS, JANUARY 1 CASH AND CASH EQUIVALENTS, DECEMBER 31 4,083,884 1,487,526 5,571,410 (483,000) (20,000) (503,000) (2,851) (239,864) (242,715) (485,851) (259,864) (745,715) (4,194,135) (735,703) (4,929,838) (430,000) (425,000) (855,000) 2,828,349 - 2,828,349 (254,697) (231,731) (486,428) (187,766) - (187,766) (2,238,249) (1,392,434) (3,630,683) 138,587 39,935 178,522 1,498,371 (124,837) 1,373,534 2,041,306 2,519,224 4,560,530 $ 3,539,677 $ 2,394,387 $ 5,934,064 The notes to the fmancial statements are an integral part of this statement. -9- 2006 Electric Water Total $ 17,513,774 $ 2,648,357 $ 20,162,131 223,721 310,798 534,519 (13,573,272) (759,941) (14,333,213) (1,111,061) (337,748) (1,448,809) 3,053,162 1,861,466 4,914,628 (420,000) (31,018) (451,018) 34,949 111,120 146,069 (385,051) 80,102 (304,949) (6,446,859) (245,000) 3,509,206 (150,104) (132,406) 661,000 (579,209) (7,026,068) (410,000) (655,000) - 3,509,206 (249,508) (399,612) - (132,406) - 661,000 (2,804,163) (1,238,717) (4,042,880) 160,925 62,350 223,275 24,873 765,201 790,074 2,016,433 1,754,023 3,770,456 $ 2,041,306 $ 2,519,224 $ 4,560,530 -10- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA STATEMENTS OF CASH FLOWS -CONTINUED YEARS ENDED DECEMBER 31, 2007 AND 2006 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED BY OPERATING ACTIVITIES Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Other revenue related to operations Depreciation (Increase) decrease in assets: Accounts receivable Other receivables Due from other governments Inventories Prepaid expenses Increase (decrease) in liabilities: Accounts payable Salaries and benefits payable Due to other governments Customer deposits payable NET CASH PROVIDED BY OPERATING ACTIVITIES NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES Amortization of bond discount Discount on bonds issued Prior period adjustment to accumulated depreciation Gain (loss) on disposal of capital assets Capital assets purchased on account Contribution of capital assets from developers 2007 Electric Water Total $ 1,403,738 $ 370 $ 1,404,108 883,503 659,230 1,542,733 1,920,798 921,450 2,842,248 (269,884) (98,717) (368,601) 33,870 (35,585) (1,715) (14,912) - (14,912) (36,352) 16,108 (20,244) (60,963) (1,802) (62,765) 146,609 11,359 157,968 37,124 10,113 47,237 (12,654) - (12,654) 53,007 5,000 58,007 $ 4,083,884 $ 1,487,526 $ 5,571,410 $ 11,180 $ 7,708 $ 18,888 $ 46,651 $ - $ 46,651 $ 108,899 $ 77,492 $ 186,391 $ (2,815) $ - $ (2,815) $ 89,019 $ 49,287 $ 138,306 $ - $ 292,965 $ 292,965 The notes to the fmancial statements are an integral part of this statement. -11- 2006 Electric Water Total $ 1,108,163 $ (110,507) $ 997,656 933,896 1,083,553 2,017,449 1,561,096 790,451 2,351,547 (105,568) 7,378 (98,190) (54,623) 118,292 63,669 (23,523) - (23,523) (408,507) (14,451) (422,958) 3,337 4,732 8,069 21,061 (21,120) (59) 11,339 3,138 14,477 6,491 - 6,491 $ 3,053,162 $ 1,861,466 $ 4,914,628 $ 2,353 $ 7,650 $ 10,003 $ 85,794 $ - $ 85,794 $ 423,256 $ - $ 423,256 $ 2,108 $ - $ 2,108 $ - $ - $ - $ - $ 838,674 $ 838,674 -12- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Nature of the Business The Elk River Municipal Utilities (the Utilities) is a municipal utility established by action of the City of Elk River (the City) pursuant to Minnesota statute 412.321 and consequently it's Electric and Water funds are enterprise funds of the City. The Public Utilities Commission (the Commission) members are appointed by the City Council. The Commission determines all matters of policy. The Commission appoints personnel responsible for the proper administration of all affairs relating to the Utilities. The Utilities distributes electricity and water to the residents of Elk River, Dayton, Big Lake and Otsego, Minnesota. The Utilities has considered all potential units for which it is fmancially accountable, and other organizations for which the nature and significance of their relationship with the Utilities are such that exclusion would cause the Utilities' fmancial statements to be misleading or incomplete. The Governmental Accounting Standards Board (GASB) has set forth criteria to be considered in determining fmancial accountability. These criteria include appointing a voting majority of an organization's governing body, and (1) the ability of the primary government to impose its will on that organization or (2) the potential for the organization to provide specific benefits to, or impose specific fmancial burdens on the primary government. There are no component units. B. Measurement Focus, Basis of Accounting and Basis of Presentation The accounts of the Utilities are organized and operated on the basis of funds. A fund is an independent fiscal and accounting entity with aself-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with fmance-related legal and contractual provisions. The minimum number of funds is maintained consistently with legal and managerial requirements. Revenue resulting from exchange transactions, in which each party gives and receives essentially equal value, is recorded on the accrual basis when the exchange takes place. Non-exchange transactions, in which the Utilities receives value without directly giving equal value in return, include property taxes, grants, entitlements and donations. Revenue from property taxes is recognized in the year for which the tax is levied. Revenue from grants, entitlements and donations is recognized in the year in which all eligibility requirements have been satisfied. Eligibility requirements include timing requirements, which specify the yeaz when the resources are required to be used or the year when use is first permitted, matching requirements, in which the Utilities must provide local resources to be used for a specified purpose, and expenditure requirements, in which the resources are provided to the Utilities on a reimbursement basis. Deferred revenue arises when assets are recognized before revenue recognition criteria have been satisfied. Grants and entitlements received before eligibility requirements are met are also recorded as deferred revenue. The prepazation of the fmancial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. -13- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note is SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES -CONTINUED Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. In accordance with the provisions of the GASB Statement No. 20, Accounting and Financial Reporting for Proprietary Funds and other Governmental Entities that use Proprietary Fund Account, the Utilities applies all applicable GASB pronouncements plus all Financial Accounting Standards Board (FASB) Statements and Interpretations, Accounting Principles Board opinions, and Accounting Research Bulletins issued on or before November 30, 1989, except for those that conflict with or contradict GASB pronouncements. The Utilities has elected not to apply FASB Statements and Interpretations issued after November 30, 1989. Proprietary funds include the following fund type: Enterprise funds account for those operations that are fmanced and operated in a manner similar to private business or where the Utilities has decided that the determination of revenues earned, costs incurred and/or net income is necessary for management accountability. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the Water and Electric enterprise funds are charges to customers for sales and service. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses and depreciation on capital assets. All revenues and expenses not meeting this defmition are reported as nonoperating revenues and expenses. The Utilities reports the following major proprietary funds: The Water fund accounts for the water distribution system. The Electric fund accounts for the electric distribution operations. When both restricted and unrestricted resources are available for use, it is the Utilities' policy to use restricted resources first, then unrestricted resources as they are needed. C. Assets, Liabilities and Net Assets Cash and Cash Equivalents The Utilities' cash and cash equivalents are considered to be cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition. Cash balances from all funds are pooled and invested, to the extent available, in certificates of deposit and other authorized investments. Earnings from such investments are allocated on the basis of applicable participation by each of the funds. -14- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES -CONTINUED The Utilities may also invest idle funds as authorized by Minnesota statutes, as follows: 1. Direct obligations or obligations guaranteed by the United States or its agencies. 2. Shares of investment companies registered under the Federal Investment Company Act of 1940 and whose only investments are in securities in (1) above. 3. General obligations of the State of Minnesota or any of its municipalities. 4. Banker's acceptances of United States banks eligible for purchase by the Federal Reserve System. 5. Commercial paper issued by United States banks corporations or their Canadian subsidiaries, of highest quality, and maturing in 270 days or less 6. Repurchase or reverse repurchase agreements with banks that are members of the Federal Reserve System with capitalization exceeding $10,000,000, a primary reporting dealer in U.S. government securities to the Federal Reserve Bank of New York, or certain Minnesota securities broker-dealers. 7. Guaranteed investment contracts (GIC's) issued or guaranteed by United States commercial banks or domestic branches of foreign banks or United States insurance companies if similar debt obligations of the issuer or the collateral pledged by the issuer is in the top two rating categories, or in the top three rating categories for long-term GIC's issued by Minnesota banks. Investments for the Utilities are reported at fair value. According to its investment policy, the Utilities will diversify its investments by security type and institution. In establishing specific diversification strategies, the following general policies and constraints shall apply: Portfolio maturities shall be staggered to avoid undue concentration of assets at a specific maturity sector, with one broker-dealer or financial institution, or any one type of instrument. The maturities selected shall provide for stability of income and reasonable liquidity. Accounts Receivable Accounts receivable include amounts billed for services provided before year end. The Utilities has established a reserve for uncollectible accounts at $52,500 and $17,500 for the Electric and Water fund, respectively. No substantial losses from present receivable balances are anticipated. Interfund Receivables and Payables Transactions between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "interfund receivables/payables" (i.e., the current portion of interfund loans) or "advances to/from other funds" (i.e., the non-current portion of interfund loans). All other outstanding balances between funds are reported as "due to/from other funds". Inventories Inventories are stated at lower of average cost or market on the first-in, first-out (FIFO) method. -15- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES -CONTINUED Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items. Restricted Assets The amounts in the restricted cash account are set aside in accordance with the issuing resolution for specific bond issues. They will be used for future debt service. Capital Assets Capital assets are stated at cost. Capital assets are defined by the Utilities as assets with an initial individual cost of more than $5,000 and an estimated useful life in excess of two years. Expenditures for maintenance and repairs are charged to operations and expenditures that extend the useful life of the asset are capitalized and depreciated. When assets are retired or sold, the related cost and accumulated depreciation are removed from the accounts and any gain or loss on disposition is included in operations. Major expenditures for improvements or capital asset projects are capitalized as projects are constructed. Interest incurred during the construction phase is reflected in the capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. Interest incurred during the construction phase of capital assets of business-type activities is included as part of the capitalized value of the assets constructed. The Utilities follow the policy of providing depreciation on the straight-line method over the estimated useful lives of the assets, which are as follows: Description Lives in Years Electric Water Production Transmission Distribution General Long-term Obligations 4 - 20 25 - 50 35 - 10-33 25 -50 10-50 10-50 Long-term debt is reflected as a liability in the fund issuing the obligation. Bond discounts and issuance costs are deferred and amortized over the life of the bonds using the straight-line method. Compensated Absences All vacation benefits can be carried over from year to year and will be payable upon termination. Sick leave can be accumulated to a maximum of 960 hours from year to year. Upon termination or retirement, employees will have 50% of unused sick leave, up to a maximum of 800 hours, converted to cash and deposited into their Post Health Care Savings account. The liability for vacation and sick pay is reported as a liability in the respective funds at year end. -16- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES -CONTINUED Net Assets Net assets represent the difference between assets and liabilities. Net assets are displayed in three components: a. Invested in capital assets, net of related debt -Consists of capital assets, net of accumulated depreciation reduced by any outstanding debt attributable to acquire capital assets. b. Restricted net assets -Consist of net assets restricted when there are limitations imposed on their use through external restrictions imposed by creditors, grantors, laws or regulations of other governments. c. Unrestricted net assets -All other net assets that do not meet the defmition of "restricted" or "invested in capital assets, net of related debt". Comparative Data and Reclassifications Comparative total data for the prior year have been presented in the selected sections of the accompanying fmancial statements in order to provide an understanding of changes in the Utilities' fmancial position and operations. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. Note 2: DETAILED NOTES ON ALL FUNDS A. Deposits and Investments Custodial credit risk for deposits and investments is the risk that in the event of a bank failure, the Utilities' deposits may not be returned or the Utilities will not be able to recover collateral securities in the possession of an outside party. In accordance with Minnesota statutes and as authorized by the Commission, the Utilities maintains deposits at those depository banks which are members of the Federal Reserve System. Minnesota statutes require that all Utilities' deposits be protected by insurance, surety bond, or collateral. The market value of collateral pledged must equal 110 percent of the deposits not covered by insurance or bonds (140 percent in the case of mortgage notes pledged). Authorized collateral includes the legal investments as prescribed by Minnesota statutes, as well as certain first mortgage notes, and certain other state or local government obligations. Minnesota statutes require that securities pledged as collateral be held in safekeeping by the Utilities' Treasurer or in a fmancial institution other than that furnishing the collateral. At December 31, 2007, the Utilities carrying amount of deposits was $4,662,052 and the bank balance was $4,828,304. Of the bank balance $1,191,000 was covered by federal depository insurance, and the remaining balance was covered by collateral held by the pledging fmancial institution's agent in the Utilities' name. At December 31, 2006, the Utilities carrying amount of deposits was $2,819,856 and the bank balance was $3,937,829. Of the bank balance $466,107 was covered by federal depository insurance, and the remaining balance was covered by collateral held by the pledging fmancial institution's agent in the Utilities' name. -17- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note Z: DETAILED NOTES ON ALL FUNDS -CONTINUED Investments The Utilities' investment balances were as follows for December 31, 2007: Credit Segmented Quality/ Time Types of Investments Ratings (1) Distribution (2) Non-pooled investments U. S. Government Securities AAA 1 year Commercial paper Brokered CD's A1, P1 less than 9 months N/A less than 1 year Money market funds Piper Jaffray RBC Dain Rauscher Citigroup-Smith Barney Total money market funds Total investments N/A less than 6 months N/A less than 6 months N/A less than 6 months The Utilities' investment balances were as follows for December 31, 2006: Fair Value and Carrying Amount $ 349,342 788,673 117,088 14,848 573 1,088 16,509 $ 1,271,612 Fair Value Credit Segmented and Quality/ Time Carrying Types of Investments Ratings (1) Distribution (2) Amount Non-pooled investments U. S. Government Securities AAA 1 year $ 266,575 U. S. Government Securities AAA 1-5 years 698,668 Commercial paper A1, P1 6 months 759,846 Money market funds Piper Jaf&ay N/A less than 6 months 10,204 RBC Dain Rauscher N/A less than 6 months 4,105 Citigroup-Smith Barney N/A less than 6 months 876 Total money market funds 15,185 Total investments $ 1,740,274 1. Ratings are provided by various credit rating agencies where applicable to indicate associated credit risk. 2. Interest rate risk is disclosed using the segmented time distribution method. N/A Indicated not applicable or unavailable. -18- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 2: DETAILED NOTES ON ALL FUNDS -CONTINUED A reconciliation of cash and temporary investments as shown in the fmancial statements for the Utilities follows: 2007 2006 Deposits $ 4,662,052 $ 2,819,856 Investments 1,271,612 1,740,274 Cash on hand 400 400 Total $ 5,934,064 $ 4,560,530 Cash and investments Unrestricted $ 5,200,664 $ 4,114,630 Restricted 733,400 445,900 Total $ 5,934,064 $ 4,560,530 B. Capital Assets Capital asset activity for the year ended December 31, 2007 was as follows: Beginning Ending Balance Reclassifications Increases Balance Capital assets not being depreciated Land $ 211,236 $ - $ - $ 211,236' Construction in progress 1,584,495 - 249,990 1,834,485 Total capital assets not being depreciated 1,795,731 - 249,990 2,045,721 Capital assets being depreciated Land improvements 63 ,147 - - 63,147 Buildings 3,432,405 - 22,000 3,454,405 ~ Machinery and equipment 3,765,663 - 135,806 3,901,469 Infrastructure 63,986,508 - 4,950,497 68,937,005 Total capital assets being depreciated 71,247,723 - 5,108,303 76,356,026 Less accumulated depreciation for Land improvements (31,620) - (2,526) (34,146) Buildings (768,866) - (111,116) (879,982) Machinery and equipment (2,282,812) (33,278) (253,042) (2,569,132) Infrastructure (18,799,521) (153,112) (2,475,564) (21,428,197) Total accumulated depreciation (21,882,819) (186,390) (2,842,248) (24,911,457) Total capital assets being depreciated, net 49,364,904 (186,390) 2,266,055 51,444,569 Business-type activities capital assets, net $ 51,160,635 $ (186,390) $ 2,516,045 $ 53,490,290 -19- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 2: DETAILED NOTES ON ALL FUNDS -CONTINUED Depreciation expense was charged to functions/programs of the Utilities as follows: Business-type Activities Water Electric $ 921,450 $ 790,451 1,920,798 1,561,096 Total depreciation expense -business-type activities $ 2,842,248 $ 2,351,547 C. Long-term Debt G.O. Revenue Bonds The City of Elk River issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. The following bonds are to be paid out of Utilities' revenues and are backed by the full faith and credit of the City. Authorized Interest Issue Maturity December 31, December 31, Description and Issued Rate Date Date 2007 2006 G.O. Water Revenue Bonds of 1997B $ 335,000 4.90-5.05 % 07/28/97 02/01/07 $ - $ 40,000 G.O. Water Revenue Bonds of 1998B 820,000 4.40-5.00 12/01/98 02/01/14 450,000 505,000 G.0 Water Revenue Bonds of 2001A 3,590,000 4.30-5.40 10/O1/O1 02/01/22 3,020,000 3,155,000 G.O. City Hall Expansion Bonds of 2002B 1,695,000 3.25-5.00 09/01/02 02/01/23 1,465,000 1,525,000 G.O. Water Revenue Bonds of 2003B 1,995,000 2.50-3.70 12/09/03 02/01/14 1,475,000 1,655,000 Total G.O. Revenue B onds $ 6,410,000 $ 6,880,000 The annual requirements to amortize the general obligation revenue bonds as of December 31, 2007 are as follows: Year Ending December 31, Principal Interest Total 2008 $ 835,000 $ 266,360 $ 1,101,360 2009 410,000 233,015 643,015 2010 425,000 218,328 643,328 2011 440,000 202,573 642,573 2012 465,000 185,627 650,627 2013-2017 1,875,000 665,808 2,540,808 2018-2022 1,825,000 267,663 2,092,663 2023 135,000 3,375 138,375 Total $ 6,410,000 $ 2,042,749 $ 8,452,749 -20- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 2: DETAILED NOTES ON ALL FUNDS -CONTINUED Revenue Bonds The following bonds were issued to fmance capital improvements in the electric fund. They will be retired from net revenues of the fund. Authorized Interest Issue Maturity December 3l, December 3l, Description and Issued Rate Date Date 2007 2006 Electric Revenue Bonds, Series 2004A $ 940,000 3.25-4.25 % 08/01/04 02/01/15 $ 785,000 $ 865,000 Electric Revenue Bonds, Series 2006A 3,595,000 3.25-4.00 03/02/06 08/01/21 3,415,000 3,595,000 Electric Revenue Bonds, Series 2007A 2,875,000 4.00 03/28/07 02/01/22 2,875,000 - Total Revenue Bonds $ 7,075,000 $ 4,460,000 The annual requirements to amortize the revenue bonds as of December 31, 2007 are as follows: Year Ending December 31, Principal Interest Total 2008 $ 275,000 $ 269,252 $ 544,252 2009 280,000 260,208 540,208 2010 460,000 247,085 707,085 2011 480,000 229,784 709,784 2012 495,000 211,434 706,434 2013-2017 2,595,000 759,714 3,354,714 2018-2021 2,490,000 254,780 2,744,780 Total $ 7,075,000 $ 2,232,257 $ 9,307,257 G.O. Equipment Certificates The Utilities has issued equipment certificates to provide for acquisition of vehicles and equipment. The following issue is to be paid out of Utilities' revenue. Description G.O. Equipment Certificates Authorized Interest and Issued Rate $ 500,000 4.90 Issue Maturity December 31, December 31, Date Date 2007 2006 06/17/02 02/01/07 $ $ 125.000 -21- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 2: DETAILED NOTES ON ALL FUNDS -CONTINUED Promissory Note The Utilities has issued a promissory note to provide for construction of a landfill gas generator. The note is to be paid from revenue of the system and is secured by the facility. Authorized Interest Issue Maturity December 31, December 31, Description and Issued Rate Date Date 2007 2006 Iandfil l Generator Note $ 3,521,000 - % 03/19/02 12/31/22 $ 2,879,054 $ 3,066,821 Year Ending December 31, Principal Interest Total 2008 $ 177,060 $ - $ 177,060 2009 177,348 - 177,348 2010 179,328 - 179,328 2011 182,436 - 182,436 2012 183,444 - 183,444 2013-2017 956,952 - 956,952 2018-2022 1,022,486 - 1,022,486 Total $ 2,879,054 $ - $ 2,879,054 Changes in Long-term Liabilities Long-term liability activity for the year ended December 31, 2007 was as follows: Business-type activities Bonds payable General obligation revenue bonds Equipment certificate Revenue bonds Total bonds payable Notes payable Compensate d absences payable Business-type activity long-term liabilities Beginning Ending Due Within Balance Increases Decreases Balance One Year $ 6,880,000 $ - $ (470,000) $ 6,410,000 $ 835,000 125,000 - (125,000) - - 4,460,000 2,875,000 (260,000) 7,075,000 275,000 11,465,000 2,875,000 (855,000) 13,485,000 1,110,000 3,066,820 - (187,766) 2,879,054 177,060 8 256,635 215,634 (183,482) 288,78 - $ 14,788,455 $ 3,090,634 $ (1,226,248) $ 16,652,841 $ 1,287,060 -22- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 2: DETAILED NOTES ON ALL FUNDS -CONTINUED D. Interfund Receivables, Payables and Transfers The composition of Interfund balances at December 31, 2007 is as follows: Receivable Fund Payable Fund Amount Purpose City -General fund City -multiple funds City -General fund City -Sewer City -Garbage Electric Electric Electric Electric Electric Total Electric fund payable to City Water City -Capital projects fund City -General fund Water City -General fund Water Total Water fund receivable from City Total payable to City Interfund transfers: Transfer out: Electric Water Total transfers out Note 3: DEFINED BENEFIT PENSION PLANS -STATEWIDE A. Plan Description $ (39,043) Shared building costs (42,000) December transfer of 3% of revenue (6,094) Electric share of insurance (122,511) Billed sewer on behalf of City (86,667) Billed garbage on behalf of City (296,315) 128,850 TIF 22 Water Access Charge (13,014) Shared building costs (2,032) Water share of insurance 113,804 $ (182,511) Transfer to Other City Funds Purpose $ 483,000 Transfer 3% of revenue 20,000 Water share of bonding $ 503,000 All full-time and certain part-time employees of the Utilities are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PEKE), which is acost-sharing, multiple-employer retirement plan. This plan is established and administered in accordance with Minnesota statutes, chapters 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by Minnesota statute, and vest after three years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age and years of credit at termination of service. -23- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 3: DEFINED BENEFIT PENSION PLANS -STATEWIDE -CONTINUED Two methods are used to compute benefits for PERA's Coordinated and Basic Plan members. The retiring member receives the higher of step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year of service. For all PERF members hired prior to July 1, 1989 whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. Normal retirement age is 65 for Basic and Coordinated members hired prior to July 1, 1989. Normal retirement age is the age for unreduced Social Security benefits capped at 66 for Coordinated members hired on or after July 1, 1989. A reduced retirement annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A single-life annuity is a lifetime annuity that ceases upon death of the retiree--no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will be payable over joint lives. Members may also leave their contributions in the fund upon termination of public service, in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet, are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for PERF and PEPFF. That report may be obtained on the Internet at mnpera.org, by writing to PERA, 60 Empire Drive #200, St. Paul, Minnesota, 55103-2088 or by calling (651) 296-7460 or 1-800-652-9026. B. Funding Policy Minnesota statutes, chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the State legislature. The Utilities makes annual contributions to the pension plans equal to the amount required by Minnesota statutes. PERF Basic Plan members and Coordinated Plan members were required to contribute 9.10 percent and 5.75 percent, respectively, of their annual covered salary in 2007. Contribution rates in the Coordinated Plan will increase in 2008 to 6.00 percent. The Utilities is required to contribute the following percentages of annual covered payroll: 11.78 percent for Basic Plan PERF members and 6.25 percent of Coordinated Plan PERF. Employer contribution rates for the Coordinated Plan will increase to 6.50 percent, effective January 1, 2008. The Utilities' contributions to the PERF for the years ending December 31, 2007, 2006 and 2005 were $136,713, $128,223, and $116,347, respectively. The Utilities' contributions were equal to the contractually required contributions for each year as set by Minnesota statute. -24- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 Note 4: OTHER INFORMATION A. Territorial Acquisition Agreement The Utilities has entered into an agreement to transfer ownership of electric plant and electric service to customers in certain areas currently receiving electric service from Anoka Electric Cooperative, Inc. (AEC). The cost of property purchased from AEC will be net book value. The Utilities will also pay AEC for loss of revenue for each area acquired based on a formula outlined in the agreement. In addition, the Utilities will compensate AEC for the loss of revenue from the future sale of electricity to electric customers in the areas acquired from AEC for a period often years from the date of sale of each individual area. During 2007 and 2006, the Utilities paid $546,086 and $31,510, respectively, under this agreement, including $36,747 and $31,510 in 2007 and 2006, respectively, for loss of revenues. All amounts paid are included in property and equipment. B. Risk Management The Utilities is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters for which the Utilities carries commercial insurance. The Utilities obtains insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT), which is a risk sharing pool with approximately 800 other governmental units. The Utilities pays an annual premium to LMCIT for its workers compensation and property and casualty insurance. The LMCIT is self-sustaining through member premiums and will reinsure for claims above a prescribed dollar amount for each insurance event. Settled claims have not exceeded the Utilities' coverage in any of the past three fiscal years. Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities, if any, include an amount for claims that have been incurred but not reported (IBNRs). The Utilities' management is not aware of any incurred but not reported claims. C. Subsequent Events On February 20, 2008, the Utility issued $3,085,000 of General Obligation Water Revenue Crossover Refunding Bonds, Series 2008A. The callable portion of the $3,590,000 GO Water Revenue Bonds, Series 2001A (bonds maturing in years 2011 and 2022) will be redeemed on February 1, 2010. The Utility will continue to pay, as due, principal and interest at the rates and amounts specified to the call date. The refunded bonds will be called and paid by the Escrow Account. On March 1, 2008, the Utility will use a portion of the net proceeds to redeem the 2009 through 2014 maturities of the $820,000 GO Water Revenue Bonds, Series 1998B. The new refunding bond will mature on February 1, 2022. The issue bears an average coupon rate of 3.264 percent. The net cash flow savings is calculated at $177,178. D. Prior period adjustments During the year ended December 31, 2007, the Utilities recorded prior period adjustments in the Electric and Water funds for $108,899 and $77,492, respectively. During the year ended December 31, 2006 the Utilities recorded a prior period adjustment in the Electric fund for $423,256. All of these adjustments related to correcting accumulated depreciation. -25- SUPPLEMENTAL INFORMATION ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA YEAR ENDED DECEMBER 3I, 2007 ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA SUPPLEMENTAL INFORMATION SCHEDULES OF OPERATING REVENUES AND EXPENSES YEARS ENDED DECEMBER 31, 2007 AND 2006 OPERATING REVENUES Charges for services Elk River Otsego Big Lake Dayton Security systems LFG Project Generation credit TOTAL OPERATING REVENUES OPERATING EXPENSES Purchased power Electric Water Total $ 16,372,504 $ 2,113,166 $ 18,485,670 1,410,125 - 1,410,125 232,269 - 232,269 175,859 - 175,859 195,723 - 195,723 974,040 - 974,040 306,023 - 306,023 19,666,543 2,113,166 21,779,709 12,176,034 12,176,034 Production Supervision and labor 56,260 26,165 82,425 Natural gas 34,477 - 34,477 Supplies and power for pumping 60,303 247,060 307,363 Landfill gas expense 550,062 - 550,062 Maintenance of structures 22,757 30,991 53,748 Maintenance of equipment 20,039 142,917 162,956 Maintenance of plant 6,771 - 6,771 Total 750,669 447,133 1,197,802 Transmission and distribution Supervision and labor Maintenance of overhead lines Maintenance of underground lines Maintenance of station equipment Transportation Maintenance of customer service Maintenance of customer meters Miscellaneous Total Services to city Depreciation Customer accounts expense Meter reading Billing and collection Bad debts Total 2007 33,110 15,218 48,328 228,104 - 228,104 252,751 - 252,751 36,675 - 36,675 122,227 29,447 151,674 14,426 104,23 8 118, 664 60,434 72,311 132,745 331,575 - 331,575 1,079,302 221,214 1,300,516 358,029 - 358,029 1,920,798 921,450 2,842,248 76,636 28,487 105,123 108,812 33,414 142,226 39,586 3,721 43,307 225,034 65,622 290,656 -26- 2006 Electric Water Total $ 14,002,207 $ 1,749,932 $ 15,752,139 1,259,329 - 1,259,329 256,169 - 256,169 159,694 - 159,694 168,540 - 168,540 817,650 - 817,650 314,128 - 314,128 16,977,717 1,749,932 18,727,649 10,101,458 - 10,101,458 50,313 24,391 74,704 51,234 - 51,234 86,988 191,516 278,504 559,203 - 559,203 18,841 18,075 36,916 12,275 84,259 96,534 8,115 - 8,115 786,969 318,241 1,105,210 29,041 14,143 43,184 369,518 - 369,518 247,431 - 247,431 32,773 - 32,773 84,222 37,299 121,521 11,862 84,191 96,053 70,431 54,211 124,642 310,330 - 310,330 1,155,608 189,844 1,345,452 328,148 - 328,148 1,561,096 790,451 2,351,547 69,211 21,670 90,881 95,329 29,610 124,939 (2,957) 1,565 (1,392) 161,583 52,845 214,428 -27- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA SUPPLEMENTAL INFORMATION SCHEDULES OF OPERATING REVENUE AND EXPENSES -CONTINUED YEARS ENDED DECEMBER 31, 2007 AND 2006 OPERATING EXPENSES -CONTINUED General and administrative Salaries Employee pensions and benefits Dues Office supplies and billing expense Office utilities and maintenance Consulting fees Legal and audit Environmental compliance Conservation improvement project Insurance Telephone Advertising Education and meetings Miscellaneous Total TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) NONOPERATING REVENUES (EXPENSES) Interest income Connection charges Customer penalties Miscellaneous revenue Interest expense Amortization of bond discount Miscellaneous expense TOTAL NONOPERATING REVENUES (EXPENSES) INCOME BEFORE CONTRIBUTIONS AND TRANSFERS 2007 Electric Water Total $ 332,001 $ 98,680 $ 430,681 789,284 208,819 998,103 47,005 33,990 80,995 65,690 13,373 79,063 116,960 6,685 123,645 69,479 6,000 75,479 27,053 6,683 33,736 14,384 - 14,384 - 6,182 6,182 147,925 43,803 191,728 19,148 6,400 25,548 16,296 4,362 20,658 83,689 19,989 103,678 24,025 2,411 26,436 1,752,939 457,377 2,210,316 18,262,805 2,112,796 20,375,601 1,403,738 370 1,404,108 137,486 44,340 181,826 368,182 627,774 995,956 228,780 29,194 257,974 287,871 2,262 290,133 (296,136) (223,654) (519,790) (11,180) (7,708) (18,888) (1,330) - (1,330) 713,673 472,208 1,185,881 2,117,411 472,578 2,589,989 GAIN (LOSS) ON SALE OF CAPITAL ASSETS CONTRIBUTIONS FROM DEVELOPERS TRANSFERS TO OTHER CITY FUNDS NET INCOME NET ASSETS, JANUARY 1 PRIOR PERIOD ADJUSTMENTS NET ASSETS, RESTATED, JANUARY 1 NET ASSETS, DECEMBER 31 (2,815) - (2,815) - 292,965 292,965 (483,000) (20,000) (503,000) 1,631,596 745,543 2,377,139 22,492,877 20,162,365 42,655,242 (108,899) (77,492) (186,391) 22,383,978 20,084,873 42,468,851 $ 24,015,574 $ 20,830,416 $ 44,845,990 -28- 2006 Electric Water Total $ 279,472 $ 94,355 $ 373,827 763,574 207,997 971,571 36,034 38,626 74,660 56,192 13,589 69,781 168,208 12,977 181,185 53,737 1,650 55,387 24,354 5,595 29,949 10,577 - 10,577 - 16,932 16,932 217,628 49,032 266,660 18,817 6,272 25,089 12,378 3,801 16,179 61,813 14,131 75,944 71,908 44,101 116,009 1,774,692 509,058 2,283,750 15,869,554 1, 860,439 17,729,993 1,108,163 (110,507) 997,656 154,461 63,320 217,781 475,857 870,160 1,346,017 165,768 20,887 186,655 301,867 192,506 494,373 (200,309) (244,388) (444,697) (2,353) (7,650) (10,003) (9,596) - (9,596) 885,695 894,835 1,780,530 1,993,858 784,328 2,778,186 2,108 - 2,108 - 838,674 838,674 (420,000) (31,018) (451,018) 1,575,966 1,591,984 3,167,950 21,340,167 18,570,381 39,910,548 (423,256) - (423,256) 20,916,911 18,570,3 81 39,487,292 $ 22,492,877 $ 20,162,365 $ 42,655,242 -29- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA SUPPLEMENTAL INFORMATION ELECTRIC FUND SUMMARY OF OPERATIONS AND UNAUDITED STATISTICS FOR THE YEARS ENDED DECEMBER 31, 2002 THROUGH DECEMBER 31, 2007 SUMMARY OF OPERATIONS 2002 2003 2004 OPERATING REVENUES Sales of electricity $ 10,783,277 $ 12,697,258 $ 13,775,332 Other operating revenues 343,087 299,695 268,140 TOTAL OPERATING REVENUES 11,126,364 12,996,953 14,043,472 OPERATING EXPENSES Purchased power 6,849,629 7,786,921 8,563,298 Distribution 667,038 829,051 1,390,414 Services to the City 238,372 265,234 294,698 Depreciation 969,913 1,067,063 1,427,091 Other operating expenses 1,477,574 1,915,081 1,567,309 TOTAL OPERATING EXPENSES 10,202,526 11,863,350 13,242,810 OPERATING INCOME 923,838 1,133,603 800,662 TRANSFERS FROM OTHER FUNDS 50,000 - - TRANSFERS TO OTHER FUNDS (289,264) (317,918) (340,564) NONOPERATING REVENUES 917,373 766,285 651,934 NET INCOME $ 1,601,947 $ 1,581,970 $ 1,112,032 PERCENT OF CHANGE Sales of electricity 12.294% 17.750% 8.491% Purchased power 13.481 % 13.684% 9.970% PERCENT OF REVENUES Purchased power 61.562% 59.913% 60.977% UNAUDITED STATISTICS MISCELLANEOUS 2002 2003 2004 KWh's purchased KWh's sold Line loss Percent of line loss REVENUES PER KWh SOLD COST PER KWh PURCHASED NUMBER OF CUSTOMERS TOTAL CONTRIBUTION/TRANSFERS TO CITY $ 157,594,270 $ 170,092,937 $ 176,730,416 149,787,670 161,852,054 165,595,414 7,806,600 8,240,883 11,135,002 4.954% 4.845% 6.301% $ 0.0720 $ 0.0784 $ 0.0832 $ 0.0435 $ 0.0458 $ 0.0485 7,002 7,376 7,907 $ 527,636 $ 583,152 $ 340,564 -30- $ 15,276,987 $ 16,495,049 $ 19,164,797 444,579 482,668 501,746 15,721,566 16,977,717 19,666,543 9,625,519 10,101,458 12,176,034 1,528,057 1,942,577 1,829,971 331,644 328,148 358,029 1,553,663 1,561,096 1.,920,798 1,731,317 1,936,275 1,977,973 14,770,200 15, 869,554 18,262,805 951,366 1,108,163 1,403,738 (388,927) (420,000) (483,000) 700,592 887,803 710,858 $ 1,263,031 $ 1,575,966 $ 1,631,596 10.901% 7.973% 16.185% 12.404% 4.945% 20.537% 61.225% 59.498% 61.912% 2005 2006 2007 $ 193,700,298 $ 205,645,631 $ 225,973,086 182,515,644 194,975,530 211,298,886 11,184,654 10,670,101 14,674,200 5.774% 5.189% 6.494% $ 0.0837 $ 0.0846 $ 0.0907 $ 0.0497 $ 0.0491 $ 0.0539 8,306 8,562 8,945 $ 388,927 $ 420,000 $ 483,000 -31- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA SUPPLEMENTAL INFORMATION WATER FUND SUMMARY OF OPERATIONS AND UNAUDITED STATISTICS FOR THE YEARS ENDED DECEMBER 31, 2002 THROUGH DECEMBER 31, 2007 SUMMARY OF OPERATIONS 2002 2003 2004 OPERATING REVENUES Sales of water OPERATING EXPENSES Operating expenses less depreciation Depreciation TOTAL OPERATING EXPENSES TOTAL OPERATING INCOME (LOSS) PERCENT OF CHANGE Sales of water WATER PUMPED (gallons) WATER SOLD (gallons) Percent of line loss Revenues per 1,000 gallons pumped Revenues per 1,000 gallons sold Number of customers $ 834,562 $ 1,047,561 $ 1,167,955 561,039 849,677 806,831 292,559 585,354 720,044 853,598 1,435,031 1,526,875 $ (19,036) $ (387,470) $ (358,920) (1.23%) 25.52% 11.49% UNAUDITED STATISTICS MISCELLANEOUS 2002 2003 2004 641,675,000 706,804,000 651,000,000 527,780,000 634,994,000 642,019,000 17.75% 10.16% 1.38% $ 1.29 $ 1.47 $ 1.78 $ 1.58 $ 1.65 $ 1.82 3,207 3,513 3,824 UNUSUAL LINE LOSS 2002 2003 2004 Flushing hydrants Back washing Fire department use New water main disinfectant and flushing Meter inaccuracy Eastern end maintenance Unusual line loss 11, 500, 000 11,500,000 11,500,000 8,880,000 8,880,000 8,900,000 5,000,000 5,000,000 4,000,000 5,000,000 5,000,000 4,000,000 4,000,000 4,000,000 - 15,000,000 15,000,000 - 49,380,000 49,380,000 28,400,000 -32- 2005 2006 2007 $ 1,347,542 $ 1,749,932 $ 2,113,166 1,03 8,03 5 1,069,988 1,191,346 790,454 790,451 921,450 1,828,489 1,860,439 2,112,796 $ (480,947) $ (110,507) $ 370 15.38% 29.86% 20.76% 2005 2006 2007 705,746,000 812,560,000 873,742,000 632,256,000 726,169,000 783,948,000 10.41% 10.63% 10.28% $ 1.90 $ 2.14 $ 2.41 $ 2.13 $ 2.41 $ 2.70 4,074 4,317 4,413 Gallons 2005 2006 2007 25,000,000 25,000,000 27,000,000 8,400,000 9,000,000 8,400,000 1,000, 000 1,000,000 1,000,000 5,000,000 6,500,000 1,000,000 3,100,000 3,000,000 - 42,500,000 44,500,000 37,400,000 -33- THIS PAGE IS LEFT BLANK INTENTIONALLY OTHER REPORT ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA YEAR El~TDED DECEMBER 31, 2007 ABDO SICK & r •~ yNZEYEI~LLP Certified Public Accountants & Consultants Grandview Square 5201 Eden Avenue Suite 370 Edina, MN 55436 REPORT ON MINNESOTA LEGAL COMPLIANCE Public Utilities Commission Elk River Municipal Utilities Elk River, Minnesota We have audited the financial statements of the Elk River Municipal Utilities (the Utilities) as of and for the year ended December 31, 2007, and have issued our report thereon dated April 7, 2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government, promulgated by the Minnesota Office of the State Auditor pursuant to Minnesota statute, section 6.65. Accordingly, the audit included such tests of the accounting records anc' such other auditing procedures, as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers six main categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements and miscellaneous provisions. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the Utilities complied with the material terms and conditions of applicable legal provisions in 2007. This report is intended solely for the information and use of the Public Utilities Commission, City Council, management and the Office of the State Auditor and is not intended to be and should not be used by anyone other than. these specified parties. ~~.~,~~ April 7, 2008 Minneapolis, Minnesota ABDO, EICK & MEYERS, LLP Certified Public Accountants -34- 952.835.9090 Fax 952.835.3261 www.aemcpas.com ABDO EICK ~, ~ ~~1 W LLP Certified Public Account¢nts & Consultants Grandview Square 5201 Eden Avenue Suite 370 Edina, MN 55436 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS Public Utilities Commission Elk River Municipal Utilities Elk River, Minnesota In planning and performing our audit, we considered Elk River Municipal Utilities (the Utilities) of the City of Elk River, Minnesota, (the City) internal control over financial reporting (internal control) as a basis of designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Utilities' internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Utilities' internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the Utilities' ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Utilities' financial statements that is more than. inconsequential will not be prevented or detected by the Utilities' internal control. We consider findings 2007-1 and 2007-2 to be significant deficiencies in internal control over financial reporting. A material weakness is a significant deficiency, or combination of significant deficiencies, that result in more than a remote likelihood that a material misstatement of the fmancial statements will not be prevented or detected by the Utilities' internal control. We do not considered the findings to be material weaknesses. The Utilities' response to the findings identified in our audit is described in the accompanying Schedule of Findings and Responses. We did not audit the Utilities' responses and, accordingly, we express no opinion. on them. This report is intended for solely the information and use of the Commission, management, City Council and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. O~f~..~m~,~c~ Apri17, 2008 Minneapolis, Minnesota ABDO, EICK & MEYERS, LLP Certified Public Accountants -35- 952.835.9090 Fax 952.835.3261 www.aemcpas.com ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA SCHEDULE OF FINDINGS AND RESPONSES DECEMBER 31, 2007 Findine Description 2007-1 Segregation of Duties Condition: During our audit we reviewed procedures over cash disbursements, payroll and investments and found areas of internal control that can be improved. Criteria: There are four general categories of duties: authorization, custody, record keeping and reconciliation. In an ideal system, different employees perform each of these four major functions. In other words, no one person has control of two or more of these responsibilities. Cause: In the area of cash disbursements, the Finance Officer and one account have control over the entire process from authorization to reconciliation. In the payroll area, the accountant has responsibility in all steps of the process. And for Investment activities, the Finance Officer is solely responsible for the whole process. Another concern is the safeguarding of the stamp used for checking signing. Currently a spare key is kept in an unlocked vault making it available to anyone -essentially giving any employee the ability to authorize a check. Effect: The existence of this limited segregation of duties increases the risk of fraud. Recommendation: The most effective controls lie in striving to obtain as much segregation of duties as possible so that no one person. has complete control of any type of financial transaction. Regarding the specific situations listed above, we would offer the following specific recommendations: 1) That neither the Finance officer nor the accountant have control of the check signing process or wire transfer approval process. 2) That a person separate from the recording and authorizing be given responsibility for the reconciliation of cash and investments. 3) Stronger safeguards of the signature stamps and consideration of requiring at least one actual signature. Management response: Some items have already been implemented to improve internal control and segregation of duties starting in March 2008. I) We have hired an assistant accountant that does the bank reconciliation. The Finance Director will review these now instead of actually performing them. 2) The key that was in the vault is now in the possession of the Finance Director at all times. 3) Each check required two signatures. We now have two signature stamps with an individual signature on each stamp. One is kept locked in the possession of the accounts payable/payroll clerk and one is kept locked in possession of the Finance Director. We are looking at having a third one created that would be kept locked in possession of the General Manager. -36- ELK RIVER MUNICIPAL UTILITIES ELK RIVER, MINNESOTA SCHEDULE OF FINDINGS AND RESPONSES -CONTINUED DECEMBER 31, 2007 Findine Description 2007-2 Material Audit Adjustments Condition: During our audit, adjustments were needed to correct recording of accounts payable, accumulated depreciation, depreciation expense, and restricted cash. Criteria: The financial statements are the responsibility of the Utilities' management. Cause: The Utilities has, in the past, relied on the audit for specific adjustments. Effect: This indicates that it would be likely that a misstatement may occur and not be detected by the Utilities' System of internal control. The audit firm can not serve as a compensating control over this deficiency. Recommendation: We recommend that management review each journal entry, obtain an understanding of why the entry was necessary and modify current procedures to ensure that future corrections are not needed. -3 7-