6.2. ERMUSR 06-10-2008J~
Elk River -.;
Municipal Utilities
13069 Orono Parkway • P.O. Box 430
Elk River, MN 55330-0430
June 2, 2008
To: Elk River Municipal Utilities Commission
Jerry Takle
John Dietz
Jerry Gumphrey
From: Bryan Adams
Subject: Electric Superintendent Job Description
Phone: 763.441.2020
Fax: 763.441.8099
Your staff has been making preparations for the upcoming retirement of the electric
superintendent. Because a job description was not previously done, a job description has been
drafted and is attached for your review. The duties reflected on this job description are what
Glenn Sundeen now does except for item #3. Currently Glenn does the design of underground
and overhead distribution system, where in the future it will be assist the manager of operations
in the design.
One of our commissioners asked if the duties are reduced by assisting in design instead of doing
the design should the job evaluation points be reduced. Hay Management Consultants
established job points in the 1997 time frame when our organization was much smaller. With the
recent retirement of assistant office manager Vivian Schmidt, it appears to be a good time to
evaluate all of the management jobs. Hay Consultants Group did this evaluation and their report
is enclosed. All of the job points increased except one, due to the increased size of the
organization increasing the accountability functions. The water superintendent points decreased
because previously this position also was responsible for the electric meter shop. With the
addition of Manager of Engineering position, the meter shop responsibilities went from Water
Superintendent to Manager of Engineering.
The question for this commission is...does the Electric Superintendent job description meet your
expectations and how involved do you want to be in the selection process considering we are
looking at two internal candidates.
Elk River Municipal Utilities
Job Title: Electric Superintendent
Job Summary: This position oversees the electric distribution system and power plant facilities including
the day to day direction of the associated personnel. This position reports to the General Manager.
FLSA Status: Exempt
Job Duties and Responsibilities:
1. Directly supervises and coordinates the day to day operation of the electric department
including distribution, substations, and power plant. Coordinate work with other departments
as required.
2. Identifies and priorities projects and assigns work to personnel ensuring a productive and safe
working environment. Monitors safety compliance of equipment.
3. Assists in the design of overhead and underground distribution system with manager of
engineering.
4. Provides information to purchasing department to ensure proper materials and equipment is on
hand to operate efficiently.
5. Provide short and long range planning for electric system improvements. Plans for future
territory acquisition.
6. Meets and works with developers, contractors, and customers to coordinate and construct the
necessary electric infrastructure. Locate transformers and size properly.
7. Produces budgets for known projects. Assists General Manager in preparing annual electric
budget.
8. Provide cost estimates for projects to be billed and establish a deposited amount.
9. Monitor feeder and substation loads and balance as required.
10. Provide detailed switching instructions for feeder and substation load relocations
11. Stay current in industry trends including safety compliance, DOT regulations, NESC code
changes, and new material, equipment, and design advances.
12. Other duties as assigned
Job Qualifications:
1. High School graduate with 1 year vocational training as an electric lineperson.
2. Minimum lineperson classification and being very knowledgeable about electric distribution
system
3. Ability to obtain class B State of Minnesota drivers license
4. Demonstrable leadership ability along with good employee and customer relations skills
5. High ethical standards to set tone for electric department
6. Computer literate
June 4, 2008
Hay Group, Inc.
Suite 2050
1100 Walnut Street
Kansas City, MO 64106-2197
USA
Bryan Adams
General Manager
Elk River Municipal Utilities
13069 Orono Parkway
Elk River, MN 55330.0430
tel +1,816.329.4900
fax +1.816.221.4904
www. ha yg roup. com
Dear Bryan,
In response to your request, we have reviewed six positions for Elk River Municipal Utilities.
Based on the updated job descriptions and discussions with you, I have updated the evaluations
from our study. The position evaluations are as follows.
Elk River Municipal Utilities
Elk River, Minnesota
Position Evaluations -Selected Positions
C ~ RRl~=1~'i
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General Manager FII+3 460 E4 43 200 E+3P 304 964 3 `2s~ °r
Electric Superintendent E'13 264 E3 38 100 D9P 152 516
Finance Director/Office Manager Eli 3 ~~ ~
230 E3 38 87 D'3C 115 432 Z ~'~.t,"'1
Supervisor Engineering Services EI3 230 E3 38 87 0'3C 115 432 2 ~ \ 7
Superintendent, Water D'13 200 D3 33 66 C'2P 100 366 3 ~~ `S
Assistant Office Manager DI2 152 C3 25 43 C2 C 43 233 2 Q,O'J
These positions are all in the management group of the organization. All but the Assistant Office
Manager fall in the senior management group. The General Manager position is the most senior
management position in the organization and reports to the Elk River Utility Commission. The position
is responsible for the overall success of the utilities and the satisfaction of all electric and water
customers. Three of the four positions that report directly to the General Manager, Electric
Superintendent, Supervisor Engineering Services, and Superintendent of Water, have direct impact on
customer service through providing the actual electric and water services. The Finance Director impacts
success through management of the administrative functions and ensuring appropriate customer
outcomes in terms of billing services. Most of these evaluations have changed from previous analyses
largely due to changes in the size and scope of the organization.
Bryan, based on my understanding of the jobs and in comparison to history, positions, and structure, I
feel that these evaluations appropriately reflect the scope and relationship of the positions within Elk
River Municipal Utilities. Please give me a call if you have further questions.
Sincerely,
M" IM
Greg Wolf
Senior Consultant
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