3.4. SR 02-09-2009Elk REQUEST FOR ACTION
River
To Item Number
Ci Council 3.4.
Agenda Section Meeting Date Prepared by
Consent Febru 9, 2009 Lori ohnson, Ci Administrator
Item Description Reviewed by
Authorization of Engineering Services by BDM Consulting
Engineers for Eligible Federal Stimulus Projects Reviewed by
Action Requested
Authorize BDM Consulting Engineers to proceed with engineering work for the Main Street overlay
project at a cost not to exceed $35,000 and the Main Street/highway 169 turn lane project at a cost not to
exceed $13,500 as outline in the attached memo from Terry Maurer.
Background/Discussion
City staff has identified several projects that may be eligible for federal stimulus money if it becomes
available. At this time it's unclear how much stimulus money, if any, will be available and what the
program timelines will be. It has been made clear, however, that in order to qualify the projects need to
be ready for construction within a very short time frame, meaning the engineering work needs to be
completed so the project is ready to bid. The two projects above have been identified as possible eligible
projects if the engineering work is started now. These projects are included in the City's capital
improvement plan and are scheduled to be City funded if stimulus money is not allocated to the City.
Financial Impact
The not to exceed cost for these two projects would be $48,500 with funding coming from the Street
Improvement Reserve. It is expected that if the projects qualify for stimulus money, the engineering costs
would be recaptured as part of the project cost.
Attachments
^ February 4, 2009, memo from Terry Maurer, Public Works Director
Action Motion by Second by Vote
Follow Up
S:\Council\Lori\2009\BDM engineering stimulus projects 02 09 09.doc
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MEMORANDUM
TO: Lori Johnson, City Administrator
FROM: Terry Maurer, Public Works Director ,.~
DATE: February 4, 2009
SUBJECT: MnDOT Solicitation for Stimulus Projects
As we discussed yesterday, MnDOT has started a second solicitation for Stimulus Projects.
This solicitation is for projects that are not currently on the State Transportation
Improvement Program (STII'), but can be eligible for Federal funding. The other
requirement is that the projects be able to get environmental clearance quickly. I have
submitted two projects that we have talked about in the past. The first is the overlay of
Main Street from Lowell Avenue to the intersection of Orono Road. The second project is
the extension of both right turn lanes on Main Street at the intersection of TH 169. Both of
these projects are in the city's current 2009 CIP.
In order to ensure. that we can submit the environmental documentation in a timely fashion
and ensure that our projects are "shovel-ready" it will be necessary to immediately begin
work on these projects.
The estimated engineering cost for the Main Street overlay project including preparation of
the environmental documentation, preparation of the construction plans, and reviewing with
MnDOT personnel so that the project is in a biddable form would run approximately
$35,000.. This estimate does not include a feasibility study or any public involvement at this
time. A similar scope of services for the two right-turn lane extensions on Main Street at
TH 169 is estimated to cost $13,500.
Please advise if you would like me to begin work on these two projects to ensure that they
are "shovel-ready". If you have any questions or would like more information regarding this
issue, please contact me.
S:\PUBLIC WORKS\Engineering Division\MnDOT\02-04-09 Stimulus Projects.doc