12-08-2008 EDA MINMEETING OF THE ELK RIVER
ECONOMIC DEVELOPMENT AUTHORITY
HELD AT THE ELK RIVER CITY HALL
MONDAY, DECEMBER 8, 2008
Members Present: President Dwyer, Commissioners Farber, Klinzing, Motin, Touchette,
Tveite, and Zerwas
Members Absent: None
Staff Present: City Administrator Lori Johnson, Community Development Director Jeff
Gongoll, Director of Economic Development Catherine Mehelich,
Economic Development Assistant Annie Deckert, Planning Manager
Jeremy Barnhart, Finance Director Tim Simon
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Economic Development
Authority was called to order at 5:30 p.m. by President Dwyer.
2. Consider Agenda
MOVED BY COMMISSIONER TVEITE AND SECONDED BY
COMMISSIONER KLINZING TO APPROVE THE NOVEMBER 10, 2008 EDA
AGENDA. MOTION CARRIED 7-0.
3. Consider Consent Agenda
MOVED BY COMMISSIONER ZERWAS AND SECONDED BY
COMMISSIONER MOTIN TO APPROVE THE CONSENT AGENDA AS
FOLLOWS:
3.1. CONSIDER NOVEMBER 10, 2008 REGULAR MEETING MINUTES
3.2. CHECK REGISTER
3.3. BALANCE SHEET
3.4. REVENUE/EXPENDITURE SHEET
3.5. YMCA PAY ESTIMATES
MOTION CARRIED 7-0.
4. Open Mike
There was no one was present for open mike.
5. Update on Retail Trade Analysis Presentation
Ms. Deckert indicated that Claudia Cody from the University of Minnesota Extension
Service will lead the Retail Trade Analysis and Workshop on January 22, 2009, from 9:00
a.m. to 10:30 a.m. at City Hall. An invitation is included in the EDA packet and members
should RSVP to the Chamber no later than January 15, 2009.
Economic Development Authority Minutes Page 2
December 8, 2008
6. 171St Avenue Focused Area Studv
Mr. Gongoll presented the staff report.
Btuce Chamberlain, Hoisington Koegler Group, Inc. (HKGi) distributed a work plan
for this project. He reviewed the scope of work and the work plan.
Mr. Chamberlain explained that the Advisory Panel Workshop as suggested would include a
panel of trade experts to provide comments and reaction to the proposed plan.
President Dwyer indicated he has received questions from some of the smaller stakeholders
in the project and questioned how they will be involved. Mr. Chamberlain explained that the
additional meetings that are proposed to be added would provide an opportunity for
property owners and stakeholders in the secondary areas of the study to review and discuss
the plans with HKGi.
Discussion took place and it was the consensus of the EDA that the additional open house
style meetings should be included in the scope of work and that HKGI should work with
staff to contact each of the property owners and stakeholders individually, either by
telephone or letter, and allow them an opportunity to comment.
Commissioner Motin questioned if the general public (non-stakeholders) would be given an
opportunity to review and comment on the plans.
Paul Paige -HKGi -indicated that the proposal was that the project area would be broken
down into a maximum of four sub-areas identifying landowners that may have similar land-
use related issues based on their location within the project area. An open house style
meeting would be held for each sub-area group to attend and discuss the status of the
project. He stated that the general public could be included as one of these sub-areas.
Commissioner Klinzing stated that HKGi will also be meeting with the EDA, Planning
Commission, and City Council throughout the process, all of which are public meetings. She
added that it would be possible to design a general invite for people to come in and review
plans at these meetings.
Commissioner Klinzing questioned if the Northstar Corridor Development Authority
(NCDA) should be included in the stakeholder meetings: Commissioner Motin is a member
of the NCDA and he explained that he believes the NCDA may be interested in reviewing
the plans but that they would like to leave control of surrounding development to individual
cities. Mr. Paige suggested the NCDA could be included as a panel expert during the
Advisory Panel Workshop.
Commissioner Tveite questioned why the work plan gives a completion date of May 30,
2009, and the contract dictates a completion date of June 30, 2009. Mr. Paige indicated that
is an oversight and should be changed to May 30.
MOVED BY COMMISSIONER TVEITE AND SECONDED BY
COMMISSIONER ZERWAS TO APPROVE THE CONTRACT FOR SERVICES
FROM THE HOISINGTON KOEGLER GROUP, INC. TO CONDUCT THE
171sT FOCUSED AREA STUDY, INCLUDING THE PUBLIC WORKSHOP
OPTION TO FACILITATE OPEN HOUSES FOR AN ADDITIONAL $4,000
FOR A TOTAL CONTRACT PRICE NOT TO EXCEED $59,600. THE
Economic Development Authority Minutes
December 8, 2008
Page 3
COMPLETION DATE IN THE CONTRACT SHOULD BE AMENDED TO
MAY 30, 2009. MOTION CARRIED 7-0.
Commissioner Klinzing noted that if the study recommends a change in the Comprehensive
Plan or a rezoning, these items would be brought before the Planning Commission and City
Council as public hearings which would provide additional opportunities for public
comment.
7. Other Business
Commissioner Touchette indicated the Sportech grand opening is December 19, 2008, from
10 a.m. to Noon.
President Dwyer commented that he liked the update provided by the Executive Director's
Report and would like to see it continue.
8. Adjournment
There being no other business, President Dwyer adjourned the meeting of the Elk River
Economic Development Authority at 6:05 p.m.
Minutes prepared by Jessica Miller.
Patrick D er, Preside
(./
Tina Allard
City Clerk