5.5.B. 05-04-2009,~ REQUEST FOR ACTION
~1 /,._,
River
~a Ntem Number
a ox and ~i council 5.~~~~
agenda e~tion Meeting Date Prepared by
.~dministrari~n Ma 4, ~~~~ Ter lVlaurer, public worl~s Director
item De~r~ption Reviewed by
ununaxy of ~n~oxxnational Meetitlg for the No~•foll~, Morton,
Lowell and ring avenues ~xea ~'ropoed street lrnpxoveent R~rriewed by
A~tior~ Re uested
ta~~ ~ requesting direction from the City council regarding whether or• nat to proceed on the
proposed street irnpriove~nent project in the Norfolk, Moxtons Lowed and Ding .venues axca~~
Bacl~groundlDiscussi~n
1~.s directed by the its ou~.c~l} staff held a~. inf~rrnatio~.al meeting wig residents ~~ the
No~foll~, Morton, Lowe. and Ding .venues at•ea on lednesday, .A.pril 2~, X009. attached axe the
following items pertaining to the inf'or~n.ational ~neet.~ag~
~ Lettei announcing the ~~neeting
~ Mailing labels
~ ~'oerPoint presentattnn
• Minutes of the meeting
~ Sign-~~. sheet
~ email from resident
There were ~? individuals who signed in at the in~oxmational meeting, ~t one point during the
question and answer session of the eeti~.g, the residents asl~ed to tale a show of hands ~o~• or
against the proposed project proceeding in 209. The vast majority o~ those ~n attenda~.ce raised
they hands in support of the project moving forward. Only one ~:esident raised their hand agai~.st
the project moving for~rard. They+e wa.s one email received fxon~ a resident who also attended the
infoxationai Ynee~,ng. I also received a couple of phone calls fxo:a. residents who could not
rnal~e the infox~n.ational ~eetin. Neither indicated support f~~• ar against the pxo~ect.
If'the its council feels it is appropriate to wove forward with this street ~{econs~.•uc~.on project
at this ti~.e, I have attached a resolution ordering the preli..nai-y feasibility report. since this is a
city-~ii~itiated project, it requires a super ~r~ajority of the ~it~ ~auncil to adopt this resolu~.on. If'
this project moves forward, Y would suggest that it follow the typical schedule that the overlay
in~prove~nents have followed in previous years. That schedule would provide for the preparation.
o£ plans and specifications and bidding of the project before holding a public hearing~assessnaent
healing on the same evening, probably late in July, so that an actual bid will be available a~.d the
public and City Council will l~now exactly what the bid price is fox the project.
Page 2
Fina~ncia.l Irn~a~ct
Depending upon. how much of the project is assessed, it is anticipated that the city co~.tributia~.
to this project would be ~5~,~aa ~ ~30~,~aa. There ~~~~ monies programmed i~ the ~a~ SIP
far this cost;
~ll of the Z~~9 street improvement projects are estux~ated at a total cost of ~1.~ million, The
projects would he funded either i~t~:~all~r or th~:augh ~.~, i~nprovenxent ~Oa~ds, depe~.din on
the final amounts. If the ~orfall~, ll~orta~, Dowell aid ~~ing ~~re~ue neighbo~'hoads a~•e
copXeted at a~ estimated cyst of ~5~4,4D0, them it is anticipated to he Funded ir~ternall~ th.raugh
the beet In~provem.e~t Rese~~e find. 7f the Evans f woad Dxive neighborhood is ~c~uded,
the total pra~ect would be anticipated to be funded through a cornbit~atian of .~, improvement
bonds and street ~mprove~r~ent Rese~~e fu~d~
I~t~ch rr~ ~ nt~
I~esolutian ordering a ~relifni~iar Feasibility .epart
fee list in the ~3acl~grou~.d~Discusion section
Estimated cash flog anal~is o~ the tfeeC 7~nprovernent eset~vc Fund
~Ctian oti~~ ~y Second by dote ~..
~~I[~w ~p
5;~~~~gir~c;crYmprc~vProj~20~9 Imprc~vcmen~ Projects~Norfoll~ hrea Street Irnpra~-err~ent~~~05 0~ ~~ cc mcm~,dac
~L~7VLUT~~ ~J'
A RE~L~JTx~ F~R'THE ITS ~F ELF ICE
A RELATION FAR THE ~~`~ ~F F~LI~ RIVER
O~OL~RING A PRELI1~r~Y FEA~IBILIT~ 1~EPORT' Y~' THE
1~IATTER OF THE NORFOLK, MORTON, L01ELL~ IiIN AVEI~I~JE AREA
STREET IMFROVEII~E~'T OF 2409
1HEREA the City has de~ef~ed that it sho~~d ea~.side~ ~tnp~ov~n eeftn prope~~y b~
i'e~~f1St~`L~Ct~~.~' Stre~~5 ~~d app~~tena,nees ~~~ Ix~].~~a~re~xxea~t~; a~.d
V~HER~A~ Coun~~. .ust ~~st secu~~e a ~ieliinary feas~b~ty study a~de~ to ~ons~de~ ~nal~ing
the 1f7~~7roveine~t;
N~, THEREFORE, BE IT ESOLVEI] b~ the City Council of the City of E R~~e~•,
~ni~.esota:
This mattes s~,all~ be ~e~'e~~:cd to Te~~y N~aure~, ~it~ Engineer, rho is ~ec~ucsted to p~o~ide to
the City Council a repast adv~s.g, ~~ a p~.•eli~nina~ty wa~, whether the ~o~~sed ~.~.~~a~e~r~en~
is feasible ~,nd whethef the impra~e~nent should thus be rr~a.de as ~xaposcd or ca~nection
w~ some other it~pfo~etnent and the estimated cast of t~.e itnproveinent as feco~ntnended,
~'assed and adopted this 4t~ d~~ of Tay, X009.
tep~aa.e ~.. ~.nz~ng, Nla~of
~TTE~T~
~~.Win~. llaxd, Cif Cluck
~;~Isn~~rImprovProj~240~ Impr~~emei~t Projects~Norfolk t~Cea St~ect Iinpro~Fc~nents~l~~:~ol~~~o~ns~Oc3e~t7g pzelim fe~~~ rcpart,doc
CITY 4F ELK RIVER
t~eetlCapital Improvement Budget
Estimate Estimate Est~mute Estimate Estimate Estimate
2pp9 2410 2011 2412 2x13 2p14
Beginning Cas#~ balance 4,91p,p16 4,17'1,954 3,927,050 3,612,935 3,173,83fi 2,589,385
Sources of Finds
Bpecial Assessments ~pre•paids} ~ 50,0x0 ~ 41,fi66 ~ 6x,000
Special Assessments (overlay praJects etc,} 384,626 149,691 149,891 50,961 50,961 7,533
Special Assessments X2048, 2010, 2012 aver 70,270 425,270 125,270 12,270 125,270 70,51
landfill Mast Fee 125,Opa 125,001] 125,000 60,000
Bond Proceeds .....~5004~~. . ~ .~~~`.. ;;9~~~~0
Transfer In
Interest sa,2a0 83,439 78,541 108,670 95,218 77,682
Total Sources of Funds 1,888,095 483,A00 9,311,838 344,801 1,271,449 155,7'88
Expenditures
2001 Improvement Projects ~Desrfield & Irvir 182,247
Main Streetl~l~aksan Avg Overlay 9,641
Jackson RdfSchaal St. Intersection Modificat 6,224
Main Street Right Turn lane 178,000 250,OOD
Right turn lane an Nar#h Baurtd Proctor 150,040
Detached Trait an 1911198th Avenue 225,Daa
Overlay Protects (5-year payback} 884x000 60g,40g
Tract Brook Rand Crossing 254,400
Majn Street Mill and Overlay 500,Op0
Impravernent Protects 1,5a0,0a0 1,250,aa4 1,500,000
Street Light Replacement HWY 10
Signal light Painting 25r0a0 25,000
Mls~eilaneaus
Transportation Plan Carridar 100,000
Sealcoat reserves 42,85a 47,3x0 2x,550 x2,1}00
Transfers Out levy reductions) 105,001] 406,000 106,1}00 106,000 106,000
~'ataC StreetlGapital Improvement Uses of F - 2,39fi,162 728,3D4 1,626,550 7'$3,pp4 1,856,4p4 681,000
Ending Cash Balance .; :..:::~~~~~:~~;~5~~urY_ ~~9~~~.~;~.::' ~: ~t~~~~3~5°~~-4:. ::~~~1~936?'°~s2~~.5~:~~i~~~ ~ ~ :~~1~a4~~1~T
l0ebt Service ~ ~: ~ °:... ...
Rate Term
2049 Debt 4.OQ°fo 7 {79x140) ~79.,140~ X19,140) ~T9,4~10} (79,140}
2411 debt 4.00°/0 ~ ~05,95(~~ (65,95(~~ (~";95(4J
2413 Debt 4,40°In
7 _ _ (7~,14a)
.
~
Total petit 5ervlcs 0 ~79,14A} X7'8,144} ~14a,089} ~145,p88~ (224,22
9)
Rebt levy (based on year collected 148°la}
2409 petit 83,Q97 $3,097 83,097 83,097 83,097
2414 petit ~ ~ -
2011 Debt 64,247 69,247 fi9,247
2412 Debt - -
2413 petit 83,497
2014 Debt
2415 Debt
Total petit levy 83,067 $3,497 152,344 152,344 235,440
Ier~ae Il~urray
'! ~ 07 Nla~n t ~
Elk River N 553D
Reed A & Judi~l~ J Gist
1011 Main St NW
Elk River MN 55330
James R & Gina D Truman
243 Morton Ave NW
Elk River MN 55330
Scott .~ ~ Ann Breuer
'197G2 ilk Bake R.d ~1
ilk River I~11~ 5533
David ~.r~ Ba.kken
23 or~`olk eve ~
ilk Raver 11~~T 553D
Linda Nogle
~~ I~Iorto~ eve ~
Llk Rzve~r IN X5330
First 1~latio~al Bank o~ Ells River 1VI~I
5533 729 i~Iain t ~
Elk River 533Q
Lisa ot~~vay
2361~orfalk Ave
ilk River ~I~IN 55330
~der~ I~anagerr~ent, L~
coo Bara~dee Saxon
227 Il~orton Ave
Elk River 55330
~ahn Bucl~ingl~an~
~ 025 I1~~,i~ St ~
Elk River ~~ ~5~3~
Rober~ Julianne ~ng~rall
957 fain St ~
Elk diver N 5533
Janes Nat~c~ Tl~ielke
25~ 1~ar~olk live
~11~ River II~~ 553
TRH Properties LLB
~~ ~Vlain St N
EIk River IUIN 5533
Patricia ~ Duas~~`rustee
~~~ Dorton eve ~
Elk. Raver Ml~ 5 ~~3~
Michael Rucinski dolly Forb es
~ 5 ~ ~ ~~ 0~ circle N
ilk River 11~N 5 53~
Daniel ~unt~en
92S Lookout Pl~,cc ~
Ik River ~ 55330
~'l~amas ~ Babcock Jr.
9~2 Lookout Place N'
ilk River ~ 55330
Sheri ~I a-~rio
23~ ~or~olk ~.ve
Ells River III 5533
~av~d Ha~~iel
~~~711~aantl~~
Ells Ri~rer ~I~ ~53~
Richard Beth Belanger-7`ruste~s
2~9 l~or~oll~ Ave N~~
Elk River l 5~0
I~ennetl~ 8~~~nnette Sandberg
24~ Dorton .eve
ilk Raver RCN 55~~
J~l~n ~ ~ ~anc~ ~~ Pa~cac~~
~~ file Plane ~
Elk River ~ 5533
John ~ ~'~alloran
~ a ~'allaran ~rpl~~ o
$~~ ain t
Elk River ~ 55~~0
Orville Ian Rela~eldt
2~8 ~ ~ee~d St
fora. M~ ~~~5~
Darren D I. JiXI ~ ~-~u~.t
920 Lookout 'lace N
ilk River NfN 55330
Je~~rey E ~ Peterson
22C ortan A.ve SIT
ilk Raver N 55330
Ralph ~ Jody Donais
90b Lookout Place
Elk Raver ~ 55330
Ste lien ~ ~ arr~ie L Ialvestran falter I~arrxinsky john B ~ Dona B .demon
p ~
~~~ file Place N 229 ~larfolk eve ][~ 208 ~oell eve ~I
ilk River I~11~ 55330 ilk River IVl1~ 55330 ilk River 55330
Jol1r~ ~ Patricia ~ ~andenl~oek l~ris~opl~er ~ ~irsten ll~ ~eIars David ~ ~ Paula ra~lu~d
94~ ~ ~nverr~ess ~n N X19 Morton ~,~~ N ~~~ ar~o~ Ave N
Ramsey N 55303 Elk ~ive~r N 55330 Elk River N 55334
I~c~ull~~agh, ~aleri~ ~
X23 Na~~o11~ .Ave N
E~l~ T~~er ~N 55334
Duane Palms, Et Al
~~0 Norfolk Ave N
Elk Ri~rer IAN 55330
~~r~is R ~ zebra C crane
Z17 Norfolk .Ave N
Elk River ~N 55330
r~~11~ ~~~~~~~~~~~
204 ~~o~vell ~~~ N
Ells T~rer VIN 553D
0~ Eoell LLB
c Jo Jere~n~al~ Boulez
~.inde~ orb
307 J~ackso~ Ave NE ~5
l~ll~ RJVer N 55330
bares Funeral service ~r~c
c~o ~'~allaran ur~l~
845 fain ~ N
1~1k River N 5533
~'rar~ces J ~'0~7 Revacable `rust
X40 i erto~ .Ave N
Elk River SIN 55330
l~e~nis .dersor~-~~~~er
Clara A~derso~ ~`a~ ~'a~er
~ 4 ~ ~ Nlana r Place N
>~lk River IAN 55334
l~ei1 PIarold Maria ~, Anderson
~7 Dorton ~~e N
Elk Diver 11~~N 55330
~]ean Brown
$6 Mnrton Ave NW
Ells RJean ~3rown
$6 Marton eve NW
Elk River MN 5533
Janelle Tlzompso~
~3i ~OOkout Pace N'~
ilk River NIN 55330
John L Grimmer
209 Morton Ave NW
Elk River MN 55330
Daniel & Doris Anderson
209 Norfolk Ave NW , a0~ t7~
Ells River MN 55330 ~ ~~~~'
John L rier
X09 Dorton eve N
Elk River IN 55334
Eric ~ Eli~al~etl~ ~ ~`orla
1 ~Z3 ~Vti anor Place N
Ells Ri~rer .11~N 55334
l~~.rles ~arsor~
9G Il~orto~n Aye N
Elk River N 55334
herald arfanne Jackson~~'rustees
S~ l~Io~ta~ ~~e N
Ells Diver ~~N 55330
Ran~~ J 3mtl~fa ekes
2~~ ~rto~ ,Ave N
ilk Diver l~N 55330
Dat~~,ld ~ cl~u~nacl~er
~1~ Norfoll~ Ave N
l~lk River N 55330
Jeffrey M & Sharon Jarmaluk
134 Morton Ave NW
Elk River NLN 55330
~arnes R nary Ernlaart
X41 Norfolk Ave N
Eli River N 5533Q
~ol~~. Hassles ~I~ ~.~
~ 033 Manor Place Nil
ilk River 11~N 55330
~Vlarlyce Bailed U Ba~-zl~~~`rustee
90 orto~. ~.ve N
Elk Ri~rer SIN 55330
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Narf oll~ Area T~f orrna~iona~
Meeting Minutes
Apri122, 249
Page ~
the citywauld consider extending the term up to I~ years if an individual requested it. 'The
individual request is necessarybecauset~ere will be an increase in the total gaunt paid, if the term
is extended from 7' to ~a years; ar the citywould consider an equal payment option which would
lower the annual payment the early yeas but rare it in the late years versus the amarti~ation
schedule shown,
finally, a brief schedule was shown. It was indicated that staff ~rould be reporting back to the pity
o~ncil ors May ~,xh with the outcarnc of this inf armational meeting, Tt was als o indicated that
anyone urho eras not i~ attendance could still surd a~ email to Tee Maufei's errrail, which eras in the
letter announcing the meeting, and that mould become part of the rccard presented to the pity
C~auncil, If the project were to proceed, plan preparation, bidding, public hearing, and assessment
hearing would be accorrrplihed between May and,~uly~ It was indicated that the public hung and
assessment hearing would likely be held the same evening, so that the neighbarhaad is not invited
back Mice to hear basically the carne inf oration, If e project proceeded after hearings,
construction would begin in August and be complete by October,
with tk~at as background, the inf ormatiorral meeting was opened to questions, The f ollowin is
s~yof the questions that were asked and the awers that were given:
question. could stiulus maneybe available to fund anyof this
A~swe~: 'The city has applied f ar stimulus .oney on a number of projects including transportation
projects ~ ~e have nit been successf ul in getting any stimulus money at this point in time; but, the
criteria have seen indicates that neighborhood streets would not qu.alif y~ The city has applied for
a~.d is hoping that some stin~.ulus n~aneywill be made available to do some work on Mein Street,
ue~tio~; Igo the assessments go an our t~es~
A~~we~: Yes. The city uses the county as the collection agency. Property owners always have the
option to prepaythe assessment to avoid interest ar to prepay at anytime during the life of the
assessment, If you choose not to prepayit, each year the citywill certifyto the countythe atnaunt
that is due f or the assess meat that particular year, ~ of that money will be due with your tai bill in
Mayand the other half will be due with your second tax payment in October.
question; auld the construction be an openbidding process?
Answer: Yes. e would follawstate lwand solicit competitive sealed bids opened at a specific
time and place f or this project.
uestion~ I~ow many bids da you normally get and would you expect more, given the econan~y?
Ansv~e~: This project would primarily be a paving project, s o T would expect that paving cantractars
would typically general this type of bid., e have nornly received ~ - S bids an paving projects and.
I would anticipate that many ar sore, given the econQmy~
uestian; sari you predict e price of this project if were to wait a yearn
A~swe~: It is very difficult to predict haw things will change over the period of a couple of years. ~
think it is f airrly saf e to assume that off. is about a low as it ~ going to ga, ~s soon as the economy
starts to pick up and hopefullythat will happen within two years, the demand f or oil will lil~ly make
the price rise. Also, an economy where there is more work gut there for cantractars of this nature
will also make the prices rise.
u~st~a~~: Is any work scheduled far Main Street?
Answer: There is na work an Maul Street as part of this proposed praject. ~s indicated earlier, the
city dies anticipate f ull--depth recla~tian of Main Street, but we are waiting to see if any stimulus