5.13. SR 08-19-1996CONSULTING ENGINEER
1326 Energy Park Drive
St. Paul, MN 55108
612-644-4389
1-800-888-2923
Fax: 612-644-9446
August 12, 1996
File: 230-338-10
Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, MN 55330
RE: RIVERVIEW HEIGHTS OVERLAY IMPROVEMENT
Dear Council Members:
ITEM 5.13.
CIVIL ENGINEERING:
ENVIRONMENTAL
MUNICIPAL
'LANNING
SOLID WASTE
STRUCTURAL
SURVEY!NG
TRAFFIC
TRANSPORTATION
ELECTRICAL/MECHANICAL
ENGINEERING:
HVAC
POWER DISTRIBUTION
SCADA
SYSTEM CON'~ROLS
OFFICES IN:
MINNEAPOLIS
PRIOR LAKE
ST. PAUL
WASECA
At the public hearing held on August 5th, 1996, the City Council elected not to proceed
with municipal improvements and permanent street reconstruction in the Riverview
Heights area. The direction that the Council gave to staff was to review the streets and
return with a recommendation relative to an overlay project to be completed in 1996.
Following that direction, Phil Hals and I have reviewed the entire Riverview Heights
area, including the Grandview Additions and Palmer's Addition. It would be our
recommendation that an overlay project be accomplished on all of the streets, with the
exception of Macon Street and the portion of Riverview Drive adjacent to the Country
Crossing 3rd Addition. It is our belief that an overlay of these two streets will have a
useful life much longer than the Developer of Country Crossing 3rd will be willing to
wait before sewer and water to serve his project. Phil believes that, with some
maintenance effort, he will be able to keep these streets in satisfactory condition until such
time that the development of Country Crossing 3rd Addition would require sewer and
water and street reconstruction of these streets. I have contacted the Developer of
Country Crossing 3rd Addition, Mr. Tony Emmerich, and he confirmed that he would
like the improvements as soon as possible.
Since the August 5th City Council meeting, we have worked on a time line and a cost
estimate for the overlay project. Based on the cost estimate, we believe that the area can
support an overlay project at the same assessment rate as last year. As you recall, that
was $1,300 per unit. In working through the time line necessary to accomplish the
required hearings and still allow sufficient time to get the project bid, we have prepared
four resolutions for the Council's consideration. They are as follows:
The first resolution orders the feasibility study.
The second resolution receives the feasibility study and orders the public hearing
for September 9th at 6:30 p.m. We have started work on the feasibility study and
believe that it will be available on Monday, August 19th.
The third resolution orders the preparation of plans and specifications and directs
us to solicit competitive bids upon completion of the plans and specifications.
The fourth determines the assessed cost and orders the preparation of the
assessment roll. We would then send out assessment notices, also calling for an
assessment hearing on September 9th at 6:30 p.m.
An Equal Opportunity Employer
Honorable Mayor and City Council
August 9, 1996
Page Two
Our time line indicates that bids could be opened on September 4th and they would be
available for the public hearing and assessment hearing on September 9th. If bids come
in better than expected, the assessment rate could be lowered at the assessment hearing
for each of the properties. At the September 9th public hearing and assessment hearing,
the Council would then consider resolutions ordering the project, awarding the contract,
and adopting the assessment roll. As the City Council is aware, this is a City initiated
project; therefore, it will require a 4/5 City Council vote.
If you have any questions regarding this project, I will be in attendance at your August
19, 1996, City Council meeting.
Sincerely,
MSA, CONSULTING ENGINEERS
TJM:tw
Attachments
338-0906.aug
RESOLUTION 96-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION OF THE CITY OF ELK RIVER
ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE
MATTER OF THE RIVERVIEW HEIGHTS AREA OVERLAY
IMPROVEMENT OF 1996
WHEREAS
the City has determined that it should consider improving certain property by
overlayment of the streets within the Riverview Heights 1, 2nd, and 3rd Additions,
Grandview 1st and 2nd Additions, and Palmer's Addition, except Macon Street
from County Road 30 to Riverview Drive and Riverview Drive from Macon Street
to Joplin Street (the improvement); and
Council must first secure a preliminary feasibility study in order to consider
making the improvement;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
This matter shall be referred to MSA, Consulting Engineers, who is requested to provide
to the City Council a report advising, in a preliminary way, whether the proposed
improvement is feasible and whether the improvement should thus be made as proposed
or in connection with some other improvement and the estimated cost of the improvement
as recommended.
Passed and adopted this 19th day of August, 1996.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Thackeray, City Clerk
338-0906.aug
RESOLUTION 96-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION RECEIVING THE FEASIBILITY REPORT
AND ORDERING A PUBLIC HEARING ON THE
IMPROVEMENT IN THE MATTER OF THE RIVERVIEW HEIGHTS
AREA OVERLAY IMPROVEMENT OF 1996
the Feasibility Report ordered by the Council in Resolution 96- has been
prepared with reference to the Riverview Heights Area Overlay improvement; and
the Feasibility Report provides information regarding whether the proposed project
is necessary, cost-effective, and feasible;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
The City Council will consider the Riverview Heights Area Overlay improvement as
described in the Feasibility Report and the assessment of the property abutting this
proposed improvement for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Section 429 at an estimated total cost for the improvement of
$161,200.
A public hearing shall be held before the City Council on the proposed improvement on
the 9th day of September, 1996, at 6:30 o'clock p.m. at Elk River City Hall Council
Chambers.
o
The City Administrator shall provide ten days mailed notice and two weeks published
notice on the hearing as required by law.
Passed and adopted this 19th day of August, 1996.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Thackeray, City Clerk
338-0906. aug
RESOLUTION 96-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ORDERING THE PREPARATION OF
PLANS AND SPECIFICATIONS IN THE MATTER OF THE
RIVERVIEW HEIGHTS AREA OVERLAY IMPROVEMENT OF 1996
WHEREAS it is the City's desire to consider an overlay improvement project in the Riverview
Heights area to be accomplished in 1996; and
WHEREAS the City Council has authorized the preparation of a feasibility report considering
the overlay improvement in the Riverview Heights area; and
WHEREAS the City Council will duly consider the feasibility report and those matters
presented at a public hearing to be held at a later date;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River,
Minnesota:
MSA, Consulting Engineers is hereby designated as Project Engineer for this
improvement. The Project Engineer is directed to prepare plans and specifications for the
making of the improvement and the solicitation of competitive bids.
MSA, Consulting Engineers is hereby directed to solicit competitive bids upon completion
of the plans and specifications.
Passed and adopted this 19th day of August, 1996.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Thackeray, City Clerk
230/338-0911 .aug
RESOLUTION 96-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION DETERMINING ASSESSED COST OF
IMPROVEMENT AND ORDERING PREPARATION OF
PROPOSED ASSESSMENT ROLL IN THE MATTER OF
RIVERVIEW HEIGHTS AREA OVERLAY IMPROVEMENT OF 1996
WHEREAS
costs have been determined for the Riverview Heights Area Overlay improvement
consisting of a contract price of $126,000 and expenses incurred or to be incurred
by the City in the making of the improvement in the amount of $35,200 for a total
cost of the improvement of $161,200.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Elk River,
Minnesota:
Based upon the City Assessment Policies, it is determined that the portion of this
improvement to be paid by the City and not assessed to benefitted properties is $ - 0 -.
The portion of the cost to be assessed against benefitted properties pursuant to the Elk
River City Assessment Policies shall be $161,200.
The assessments shall be payable in equal annual installments and shall extend over a
period of five years, the first of the installments to be payable on or before the first
Monday in January, 1997, with interest at the rate of 8 % per annum from the date of the
adoption of the assessment resolution.
o
The City Administrator with the assistance of the Project Engineer shall forthwith calculate
the proper amount to be specially assessed for such improvement against every assessable
lot, piece, or parcel of land, without regard to cash valuation, as provided by law, and
shall have available to the City Administrator's office a copy of the proposed assessment
roll for public inspection.
Upon completion of the proposed assessment roll, the City Administrator shall notify the
Council and schedule a public hearing upon the proposed assessment, causing notice of the
hearing by publication and mail to be made at least two weeks prior to the hearing.
Passed and adopted this 19th day of August, 1996.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Thackeray, City Clerk
338-0906.aug
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St. Paul, MN $$108
612-644-,t389
1-800-888-2923
Fax: 612-644-9446
August 14. 1996
File: 230-338-10
I-Ionorable Mayor and City Council
City of Elk River
13065 Orono Parkway
P.O. Box 490
Elk River, MN 55330
RIVERVIEW HEIGHTS AREA OVERLAY IMPROVEMENT
FEASIBILITY STUDY
Dear Council Members:
"C','~.:E
'=FiCES IN:
MINNEAPOUS
PRIOR LAKE
ST. PAUL
WASECA
This feasibility study was authorized by the City Council on August 5, 1996. Also on
this date, a public heating was held with the Riverview Heights Area property owners to
discuss an improvement project consisting of municipal utilities and permanent urban style
streets with storm sewer. At the close of this hearing, the City Council decided not to
proceed with the public utilities and permanent streets, but instead to consider an overlay
improvement for the area. The location of Riverview Heights Area is shown in Exhibit
1. The Riverview Heights Area consists of Riverview Heights 1st, 2nd, and 3rd
Additions, Grandview 1 and 2nd Additions, and Palmer's Addition. All of the streets in
this area are to be overlaid with the exception of Macon Street between County Road 30
and Riverview Drive, and Riverview Drive between Macon Street and Joplin Street.
These two roadways abut the recently approved Country Crossing 3rd Addition and it is
anticipated the Developer will be looking for public improvements to service the lots
which front these streets long before an overlay would have served its useful life. The
streets to be overlaid are shown in Exhibit 2.
The proposed improvement will consist of an average of a 2-inch overlay on all of the
streets. The overlay typical street section is shown on Exhibit 3. Prior to the overlay,
it will be necessary to repair areas that are badly deteriorated. In addition, the
improvements would consist of milling and/or removal of a small portion of each
driveway to ensure they can be made to match properly with the newly overlaid street.
Taking into account the estimated cost of the proposed overlay and all preparatory work
needed plus the typical overhead for this type of project, it is estimated that the total
project cost would be $161,200. The number of units available to be assessed for the
improvements is estimated at 124; therefore, the estimated assessment on a per lot basis
would be $1,300. This is the same amount that properties involved in the 1995 overlay
project were assesed. Lots to be assessed are shown in Exhibit 4.
An Equal Opportunity Employer
Honorable Mayor and City Council
August 14, 1996
Page Two
The streets in this area are approximately 20 years old. They are in disrepair. If an
overlay is not done in a timely fashion, it will get to the point that deterioration will
continue such that an overlay will not be a feasible alternative. Therefore, the
improvements are deemed to be necessary. The area in question is large enough to be
cost-effective as one project. From an engineering standpoint, the improvements are
feasible.
By authorizing preparation of plans and specs, preparation of the assessment role,
holding the public hearing, and holding the assessment hearing at the same Council
meeting, it will by possible to get the project bid and under construction in the late
summer of 1996.
If you have any questions regarding this project, please call.
Sincerely,
MSA, CONSULTING ENGINEERS
Te~ J~. Ma~urer, P.E.
TJM:tw
338-1218.au§
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CONSU[TINU ENUINEEI~
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