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7.0. SR 08-26-1996City of ITEM ?. MEMORANDUM 'vet TO: FROM: Mayor and City Council Pat Klaers, City Administrator DATE: August 26, 1996 SUBJECT: Budget Worksession The first City Council worksession on the 1997 budget is scheduled for Monday, August 26, 1996, in the training room after some regular council business is completed. The proposed maximum levy and budget must be approved by the City Council and certified to the county no later than September 16, 1996. For all practical purposes, this means that the City Council must finalize the budget and determine its proposed maximum levy sometime around September 9-12. Additionally, by September 16, 1996, the City Council must establish its December, 1996 public hearing dates for the 1997 budget and tax levy. There are only a few non-budget items on this 8/26/96 City Council agenda, so most of the evening will be dedicated to reviewing and discussing issues related to the 1997 proposed budget. The budget worksession agenda looks something like the following: · Review status of 1996 Council Contingency budget · 1997 proposed expenditures · 1997 proposed revenues · Status of city levy and general fund tax revenues · Discuss the 1997 "budget gap" · Evaluate 1997 personnel and capital outlay goals · Review special levy and special revenue budget pages · Review necessary City Council action by September 16, 1996 · Discuss miscellaneous financial issues and CIP items (most of which were reviewed in my 8/5/96 memo) The city budget issues in 1997 are the same that the city has had to deal with in the past few years. The challenge facing us is a healthy challenge and relates to how the city can finance the growth that it is experiencing. This is a much better problem to be dealing with and working on than problems on the opposite end of the spectrum where the community is declining in population and tax base. The budget concerns in 1997 relate to how the city can finance necessary personnel additions and programs when the only real increase in revenues comes from taxes due to new construction and property reassessments. 13065 Orono Parkway ° P.O. Box 490 ° Elk River, MN 55330 · (612) 441-7420 ° Fax: (612) 441-7425 Budget Worksession Memo August 26, 1996 Page 2 TAXES For budgeting purposes, the city is projecting its general fund tax revenue to increase by the identical amount that it did last year. The 1996 general fund property tax revenues increased by $337,400 and this amount is also being used in the 1997 budget. In 1996, the City Council approved this amount of tax increase in the general fund based on the assumption that the net tax capacity (NTC) in the city would increase by 15% and that the net effect would be no change in the city tax rate. This did not quite turn out to be the actual case, but it was very close. Tax revenues can increase in the budget without a tax rate increase due to additional tax base being added to the community through new development and the reassessment of existing properties to reflect the current market. If the total tax rate for the city, county and school district does not change, then property owners would see a change in their taxes only if their valuation increased or decreased. The total tax rate for the city, county and school district in Elk River went down last year from 104.321 to 103.497. The impact of this 1997 proposed additional tax revenue on the city tax rate is unknown at this time due to not having the NTC information available from the county. If the city's NTC increases about 15 percent like it did last year, there will be a very minor (if any) change in the city tax rate in order to generate this amount of additional tax revenue. However, if the city NTC only increases 10 percent this year, then generating $337,400 in additional general fund tax revenues will cause the city tax rate to increase about 5 percent (or about 1.2 from 24.033 to 25.233). At this time it is uncertain as to what our NTC increase will be for 1997. The city's share of the total tax burden is about 23 percent. Accordingly, if the city tax rate changed from about 24 to 25.2 then this is a 5 percent increase. If the county and school district had no tax rate change, then this city increase would be "diluted" to about a I percent total increase. Again, this is in reference to the tax rate and does not take into consideration any increase in valuation that individuals may see in the property that they own. The council should note that even with $337,400 of additional general fund tax revenues being projected, the city is still facing a "budget gap" whereby requested expenditures exceed available revenues. This budget gap relates directly to additional personnel requests and capital outlay items. We should look at the increase of $337,400 as a worst case situation and balance the budget using this tax revenue figure. Then we can make further adjustments as deemed appropriate by the council. The council should also note that in September we are talking about the proposed maximum lev¥~ and that this amount can be reduced in December once a more accurate NTC amount is Budget Worksession Memo August 26, 1996 Page 3 determined by the county. We hope to have some fairly accurate NTC information from the county by Monday's budget worksession, but no information is available at this time. PERSONNEL Personal services in the 1997 budget are projected to increase by $314,650 to a total of $3,092,750. Personal services amount to approximately 67 percent of the total general fund expenditures, and this is consistent with previous years. By comparison, personal services increased by $342,350 in the 1996 budget. In 1997, personal services are projected to increase partly due to new employees being hired in 1996 and these new employees being originally financed out of the City Council contingency fund. The new employees that are planned to be hired in 1996 that now show up in each individual department include the following: · three new police officers (partially offset by COPS Fast revenue) · housing inspector · ½ time administrative office service worker · part time fire inspectors · planning intern. In an effort to meet the demands of a growing population, additional personnel is generally required. The city expects less additional new employees to be hired in 1997 as compared to 1996. Nonetheless, it is projected that we will be considering a mechanic in the street department, some part time seasonal park employees, a park ranger for the summer, some additional fire inspection hours, and a change in the police department office service worker status from part time to full time. Funds for more than these positions will be difficult to locate. Nonetheless, the City Council will also be asked to review the need for a part time seasonal office service worker in the building/zoning department, a police investigator, a full time fire inspector, and some other positions that are sure to surface as the budget discussions continue. All of the funding for wage increases and new employees is located in the City Council contingency fund. This allows the City Council maximum flexibility in the timing of hiring new employees and in deciding which new employees should be added to the staff. As funds are spent, the Council Contingency money is allocated to various departments. Budget Worksession Memo August 26, 1996 Page 4 Another significant component of the budget for the City Council to review at its worksession is capital outlay purchases. The need for additional capital outlay items is increasing as the demand for more and better services also increases. In addition to the capital outlay items iclenfifieel in the budget, this financial concern also relates to the capital improvement program that is typically discussed in the winter. On Monday, we may have an opportunity to discuss some of these capital improvement program items that have been progressing forward this summer, along with the capital items in the 1997 budget. The 1997 budget also includes a new department called Sustainable City Energy Showcase (SCES), and a new operating budget outside of the general fund for the ice arena. Additionally, some organizational changes in the general fund will be reviewed with the council on Monday. At the 8/26/96 City Council budget worksession, the City Council will be asked to review the typical budget issues that it sees every year. These issues include taxes, determining the highest priority for new employees, and deciding what type of capital outlay equipment should be purchased. A key discussion point on Monday will be available tax revenues and the city's NTC. Attached for your review are some budget summary pages. Based on these figures, the budget gap is "only" $75,400. The detailed pages will be distributed at the worksession. Summary pages don't tell the entire story, but this information is offered for background material in preparation for Monday's meeting. On Monday, staff will be prepared to discuss the revenue and expenditures and the tax levy in as much detail as desired by the City Council. Attachments: · 1997 General Fund Revenues 1997 General Fund Expenditures Summary · 1997 Capital Outlay List · League of Minnesota Cities tax rate information (October, 1995) s:XcouncilXbudmm826.doc City of ver MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Mayor & City Council Lori Johnson, Asst. City Administrator Lori Ziemer, Asst. Finance Director August 26, 1996 MMUA Safety Compliance Program Introduction The Mimiesota Municipal utiiitie~ AsSoCiation is implementing a safet~ compliance' ' Program offered to city governments and public utilities. Communities or association members join together to make a safety group to share the costs of a Safety Coordinator. The Safety Coordinator will spend two days a month in each community to provide the following services: - Assist in developing and maintaining all compliance records and written programs - Keep safety manuals current ~ Plan and organize monthly safety meetings - Regularly monitor safety training requirements - Document all safety meetings and training provided - Prepare or over-see required State and Federal reports Effective September 1, MMUA will be starting a Safety Compliance Prograrr~ Group within our area. The Utilities Commission has already approved to participate in MMUA's Safety Program. The cost for the City and the Utilities to participate in the program is approximately $16,500, of which approximately $10,000 would be the City's share. Background The City's Safety Committee, which first met in February, was formed to develop written city-wide safety policies and programs designed to comply with OSHA and state regulations. The Committee has since drafted a written Employee Safety Manual and Right-to-Know Program. In addition, the Committee has implemented a centralized safety record-keeping system and initiated a job hazard assessment survey. 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425 However, because the Safety Committee is composed of City employees, many do not have the expertise or knowledge of the laws pertaining to safety compliance management. Therefore, it would be beneficial to participate in a program that would provide us with the guidance and training for all our safety issue needs. Action. It is recommended that the City Council approve a motion to participate in MMUA's Safety Compliance Program. SOURCE OFFUNDS GENERAL PROPERTYTAX INTERGOVERNMENTAL REVENUES CHARGES FOR SERVICES FINES & FORFEITS LICENSES & PERMITS OTHER REVENUES TRANSFERS TOTAL 1994 1995 ACTUAL ACTUAL $1,520,021 $1,801,547 1996 1997 ADOPTED PROPOSED $2,128,500 $2,465,900 909,750 1,043,800 396,050 350,200 75,000 77,000 232,750 265,000 125,700 138,900 227,000 155,950 924,685 941,211 375,878 392,941 76,370 73,058 244,018 287,446 148,799 157,605 258,650 297,600 $3,548,421 $3,951,408 $4,094,750 $4,496,750 GENERAL PROPERTY TAX Ad Valorem Tax INTERGOVERNMENTAL REVENUES Local Government Aid HACA Local Performance Aid Police Relief Gravel Tax Urban Street Maintenance Cops Fast Grant Police Training Reimbursement CHARGES FOR SERVICES GENERAL GOVERNMENT Administrative Project Fees Plan Check Fees Planning & Zoning Fees Sewer Inspection Fees Miscellaneous Sales Assessment Searches PUBLIC SAFETY School Liaison Police Contract Police Contribution (NSP & Landfill) Impound Fees Fire Calls & Contracts PUBLIC WORKS Street Services RECREATION Recreation Fees $2,465,900 $2,465,900 255,700 499,400 14,950 99,000 39,500 28,000 101,750 5,500 20,000 90,000 13,500 5OO 1,500 5,500 50,000 5,000 39,500 8OO 64,000 2,000 48,900 1,043,800 SOURCE OF FUNDS Softball League Fees FINES & FORFEITS Court Fines LICENSES & PERMITS PERMITS Building Permits Building Permit Surcharge Plumbing & Heating Permits Contractor License Surcharge LICENSES Dog Cigarette Liquor Amusement Gas Fitters Garbage Haulers Mineral Extraction Apartment Licenses Other Business OTHER REVENUE Interest Landfill Surcharge Contribution-Municipal Utilities Contribution-Guardian Angels Refunds & Reimbursements TRANSFERS Liquor Street Reserve Sewer Economic Development Authority Housing & Redevelopment Authority 9,000 350,200 77,000 77,000 170,000 800 35,000 3,700 1,000 500 24,500 1,850 1,500 550 9,800 12,700 3,100 265,000 45,000 11,200 78,000 3,700 1,000 138,900 118,450 30,000 6,000 1,000 5OO 155,950 TOTAL $4,496,750 APPROPRIATIONS SUMMARY 1994 1995 1996 1997 Actual Actual Adopted Proposed MAYOR & COUNCIL ADMINISTRATION & FINANCE ECONOMIC DEVELOPMENT ELECTIONS LEGAL ENGINEERING BUILDING & ZONING SUSTAINABLE CITY PLANNING PLANNING COMMISSION DATA PROCESSING GOVERNMENT BUILDINGS POLICE POLICE RESERVE FIRE EMERGENCY PREPAREDNESS STREETS EQUIPMENT REPAIR & MAINT. SNOW REMOVAL STREET LIGHTING SHADE TREE PARKS RECREATION SR. CITIZEN PROGRAMS CONTINGENCY TOTAL 62,983 69,227 75,500 83,800 382,008 431,966 464,450 502,050 38,371 35,512 34,800 31,550 11,287 7,500 23,300 19,500 42,404 52,414 47,500 55,000 26,131 33,440 30,000 35,000 237,233 257,139 273,200 314,350 ' - 30,200 114,709 129,082 144,200 177,900 3,139 6,211 6,450 6,800 19,889 21,724 21,300 38,050 95,962 99,551 101,150 108,000 1,299,970 1,378,641 1,449,600 1,628,600 16,696 26,570 21,750 24,600 301,624 253,318 245,950 280,550 10,731 8,383 6,400 13,550 438,570 404,153 422,600 464,850 78,957 94,898 96,400 100,100 60,445 66,962 82,550 100,050 890 1,085 1,50Q 1,500 5,585 6,188 11,600 11,600 104,625 122,663 139,200 140,750 118,050 134,068 162,850 171,000 31,367 35,494 37,000 39,300 7,442 14,555 193,500 193,500 3,509,088 3,690,744 4,094,750 4,572,150 Department Item 1997 CAPITAL OUTLAY General Fund Fundinc,! Source Equipment Equipment Department Certificate Reserve Total Mayor & Council Elections Administration Building & Zoning Planning Data Processing Government Bldg. Police Fire Emergency Prep. Streets Pa~s Recreation Council Chambers Computer Presentation Package Reserve for Optical Scanner Reserve for Copy Machine Car Microfiche Reader, Pdnter & Cabinet Computer Copy Machine Engineering Copier Reserve for Hardware and Software Building Debt Window Film/Coverings Fax Files 3 Squads & 1 Investigator Car Squad Setups Stripe & Stripping Squads 2 Mobile Digital Computers 1 Mobile Radio 2 Portable Radios Van Payment Deck Guns Reserve for Pumper Building Debt 2 Sirens, Poles & Setup Sign Maker Overhead Hoist Dump Box, Hydraulics, Plow & Wing Dump Box, Hydraulics, Plow & Wing Turf Sprayer Leaf Blower Reserve for Future Ice Arena Reserve Oak Knoll Bleachers $ 5,500 12,500 8,000 2,500 2,500 14,000 37,200 4,000 1,000 1,500 13,000 28,400 3,750 3,700 3,000 10,000 $150,550 79,000 5,500 2,000 2,000 2,500 20,000 $111,000 12,500 4,000 4,400 20,000 4,000 24,000 26,800 18,000 2,700 3,700 3,400 $123,500 5,500 12,500 24,500 5,000 4,400 14,000 41,200 113,500 69,400 26,800 45,450 9,400 13,400 $385,050 8/21/96 10:09 PM City_ 7 County Metro * Andover Anoka * Chanhassen * Chaska * Hastings Mendota Heights Mounds View N. St. Paul * Prior Lake * Ramsey * Rosemount * Savage * Shakopee * Stillwater Vadnais Heights * White Bear Lake Twp. 1994 Popul~ion 19 465 17509 14 316 13 721 16200 10636 12552 12809 12,559 14,907 11,086 13,703 13,041 15,350 11,968 10,236 Average Total Tax Rate For 1995 115.96 122.76 151.50 139.06 130.19 116.98 141.59 142.70 156.25 114.11 130.52 162.17 152.55 132.72 136.78 135.16 *Cities Experiencing modest or Rapid Growth Non Metro Fairmount 11,350 122.89 Faribault 18,492 148.00 Hutchinson 12,174 148.17 Marshall 12,397 116.19 New Ulm 13,477 121.42 N. Mankato 11,183 130.93 Northfield 15,352 121.38 Willmar 18,544 131.40 Worthington 10,200 119.18 ELK RIVER 12,811 104.13 Source: October 1995, League of Minnesota Cities Magazine s:~dmin\¢itypop.doc MA YOR & COUNCIL PERSONAL SERVICES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $29,531 $35,849 $36,300 ~36,450 SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL 393 503 1,600 33,059 32,875 36,400 0 0 1,200 3,250 38,600 5,500 62,983 69,227 75,500 83,800 .PERSONAL SERVICES Regular Pay Part Time Pay Employee Pensions Employee Insurance SUPPLIES Office Supplies OTHER SERVICES & CHARGES Other Professional Services Postage Conferences & Schools Printing & Publishing Insurance Dues & Subscriptions Miscellaneous Programs CAPITAL OUTLAY Furniture & Equipment EXPENDITURE ANALYSIS 1,500 30,300 :3,550 1,100 $36,450 3,250 3,250 3,800 1,000 1,550 12,500 8,500 7,350 3,900 38,600 5,500 5,500 $83,800 ADMINiS TRA TION PERSONAL SERVICES~- SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $305,359 $357,400 $397,250 $219,500 5,995 7,135 5,800 4,300 63,250 59,294 61,400 26,950 7,404 8,137 0 8,000 $382,008 $431,966 $464,450 $258,750 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay Overtime Pay .Employee Pensions Employee Insurance SUPPLIES AND CHARGES Office Supplies Motor Fuels & Lubricants OTHER SERVICES & CHARGES Other Professional Services Telephone Postage Conferences & Schools Printing & Publishing Insurance Equipment Repair & Maintenance Dues & Subscriptions Miscellaneous CAPITAL OUTLAY Reserve for Equipment Equipment* °See Equipment Reserve Budget $179,000 1,200 19,300 .. 20,000 $219,500 4,200 100 4,300 4,500 2,100 1,000 5,750 1,000 2,750 4,650 1,600 3,600 26,950 8,000 0 8,000 $258,750 FINANCE PERSONAL SERVICES 1994 ACTUAL 1995 ACTUAL 1996 ADOPTED 1997 PROPOSED $203,900 SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL 2,900 36,500 0 $0 $0 $0 $243,3OO + PERSONAL SERVICES Regular Pay Overtime Pay Employee. Pensions .... Employee Insurance SUPPLIES AND CHARGES Office Supplies Motor Fuels & Lubricants OTHER SERVICES & CHARGES Audit Other Professional Services Telephone Postage Conferences & Schools Printing & Publishin~g Insurance Dues & Subscriptions+ CAPITAL OUTLAY Equipment EXPENDITURE ANALYSIS $168,150 1,5OO · .18,35O 15,900 $203,900 2,800 100 2,900 1,000 0,700 2,100 2,000 4,750 2,000 2,750 1,200 36,500 0 0 $243,300 ECONOMIC DEVELOPMENT PERSONAL SERVICES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $ 35,588 $ 30,845 $ 31,700 28,450 SUPPLIES OTHER SERVICES & CHARGES TOTAL 29 0 0 2,754 4,667 3,100 38,371 $ 35,512 $ 34,800 0 3,100 31,550 PERSONAL SERVICES Regular Salaries Employee Pensions Employee Insurance SUPPLIES OTHER SERVICES & CHARGES Conferences & Schools Dues & Subscriptions EXPENDITURE ANALYSIS .................................... $ 23,850 ....................................2,550 ....................................2,050 ....................................2,700 ....................................400 28,450 0 0 3,100 $ 31,550 ELECTiONS ~PERSONAL SERVICES 1994 ACTUAL 1995 ACTUAL 1996 ADOPTED $7,503 $0 $10,500 1997 PROPOSED $0 SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL 2,185 1,599 0 $11,287 0 0 7,500 $7,500 5,000 2,300 5,500 $23,300 0 0 19,500 $19,500 PERSONAL SERVICES Part Time Pay Employee Pensions Employee Insurance. SUPPLIES Operating Supplies OTHER CHARGES & SERVICES Other Professional Services Postage Printing & Publishing Conferences & Schools CAPITAL OUTLAY Reserve for Future Reserve for Equipment EXPENDITURE ANALYSIS $0 0 0 0 0 0 0 0 0 0 7,000 12,500 19,500 9,500 LEGAL PERSONAL SERVICES SUPPLIES OTHER SERVICES & CHARGES TOTAL 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $0 S0 S0 S0 0 0 0 0 42,404 52,414 47,500 55,000 $42,404 $52,414 $47,500 $55,000 EXPENDITURE ANALYSIS PERSONAL SERVICES 0 0 SUPPLIES OTHER SERVICES & CHARGES Other Professional Services 0 55,000 55,000 $55,000 ENGINEERING 1994 ACTUAL PERSONAL SERVICES SUPPLIES $0 0 OTHER SERVICES & CHARGES 26,131 .._.TOTAL $26,131 1995 1996 1997 ACTUAL ADOPTED PROPOSED $0 $0 $0 0 0 0 33,440 30,000 35,000 $33,440 $30,000 $35,000 EXPENDITURE ANALYSIS OTHER SERVICES & CHARGES Other Professional Services 35,000 35,000 · $35,000 gUILDING & ZONIN6 PERSONAL SERVICES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $214,887 $233,582 $253,600 ~285,850 6,101 6,673 6,250 7,000 15,195 14,627 13,350 16,500 1,050 2,257 0 5,000 $237,233 $257,139 ~273,200 $314,350 SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL PERSONAL SERVICES Regular Pay Overtime Pay .... Employee Pensions ..... Employee Insurance SUPPLIES Office Supplies Motor Fuels & Lubricants Auto Repair Supplies Uniform Allowance OTHER SERVICES & CHARGES Telephone Postage Conferences & Schools Printing & Publishing Insurance Repair & Maintenance Dues & Subscriptions Miscellaneous cAPITA[' OUTLAY Equipment EXPENDITURE ANALYSIS ............................................. $230,700 ............................................. 1,O00 · ............. : .... "';'; .... ; .....' ...... 24,750 ............................................. 29,400 ~285,850 3,700 1,800 900 6OO 7,000 2,500 8OO 5,650 4O0 1,750 3,5O0 9OO 1,000 16,500 5,000 5,000 $314,350 SUSTAINABLE CITY ENERGY SNO WCA SE PERSONAL SERVICES 1994 1995 1996 ACTUAL ACTUAL ADOPTED 1997 PROPOSED $25,450 SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL 5OO 4,250 0 $0 $0 $30,200 PERSONAL SERVICES Regular Pay Employee Pensions Employee Insurance EXPENDITURE ANALYSIS ..................................... $22,200 ..................................... 2,400 ...................................... 850 $25,450. SUPPLIES Office Supplies 5OO 500 OTHER SERVICES & CHARGES Telephone Postage Conferences & Schools Printing & Publishing CAPITAL OUTLAY Equipment ..................................... 500 ..................................... 250 ..................................... 1,500 ..................................... 2,000 4,250 0 0 $30,200 PLANNING SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL PERSONAL SERVICES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $97,36~ 1,975 2,013 1,900 2,000 15,369 16,318 13,500 16,650 0 0 0 0 $114,709 $129,082 $144,200 $177,900 EXPENDITURE ANALYSIS Regular Pay Overtime Pay · Employee Pensions Employee Insurance SUPPLIES Office Supplies Motor Fuels & Lubricants OTHER SERVICES & CHARGES $127,100 2,400 13,850 .... 15,900 $159,250 1,900 100 2,000 Other Professional Services Telephone Postage Conferences & Schools Printing & Publishing Insurance Repair & Maintenance Dues & Subscriptions CAPITAL OUTLAY 3,500 2,850 1,000 3,600 3,500 800 800 600 16,650 Equipment* See Equipment Reserve Budget 0 0 $177,900 PLANNING COMMISSION 'PERSONAL SERVICES 1994 1995 1996 ACTUAL ACTUAL ADOPTED 1997 PROPOSED $0 $946 $1,050 $1,500- OTHER SERVICES & CHARGES TOTAL 3,139 $3,139 5,265 $6,211 5,400 $6,450 5,300 $6,800 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay Overtime Pay Employee Pensions Employee Insurance $900 400 150 .... 50 -' . '$1,500- OTHER SERVICES & CHARGES Postage Conferences & Schools Insurance Dues & Subscriptions 200 4,500 35O 250 5,300 $6,800 DA TA PROCESSING SUPPLIES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $4,499 $5,839 $4,500 $5,500 OTHER SERVICES & CFIARGES CAPITAL OUTLAY TOTAL 13,890 15,885 16,800 18,550 1,500 0 0 14,000 $19,889 $21,724 $21,300 $38,050 EXPENDITURE ANALYSIS SUPPLIES Operating Supplies OTHER SERVICES .& CHARGES Other Professional Services Conferences & Schools Insurance Equipment Repair & Maintenance CAPITAL OUTLAY Reserve for Equipment + $5,500 $5,500. ..................................... 3,900 ..................................... 1,000 ..................................... 450 ..................................... 13,200 18,550 14,000 14,000 $38,050 GO VERNMENT BUILDINGS SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL PERSONAL SERVICES SUPPLIES .. Operating Supplies OTHER SERVICES & CHARGES Rug Service Cleaning Contracts Equip Repair & Maint Contract Utilities Building Repair & Maintenance Insurance CAPITAL OUTLAY Transfer Out - Building Debt Building 1994 1995 ACTUAL ACTUAL .mm $0 $0 7,249 6,198 51,513 55,547 37,200 37,806 $95,962 $99,551 1996 1997 ADOPTED PROPOSED $0 $0 6,000 6,750 57,950 60,050 37,200 41,200 $101,150 $108,000 EXPENDITURE ANALYSIS S0 6,750 6,750 1,450 28,000 6,500 13,000 2,100 9,000 60,050 37,200 4,000 41,200 3108,000 POLICE 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED PERSONAL SERVICES SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL $1,114,222 $1,196,629 $1,277,250 $1,437,700 61,282 58,365 74,250 88,100 90,556 91,819 91,650 100,300 33,910 31,828 6,450 2,500 $1,299,970 $1,378,641 $1,449,600 $1,628,600 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay Overtime Pay Part Time Pay EmPloyee Pensions Employee Insurance ........................................... $1,115,200 .... ; ...................................... 30,000 ...... ~,.. ................... . ............ 9,000 ........................................... '~36,000 ........................................... 147,500 $1,437,700 SUPPLIES + Office Supplies Operating Supplies Motor Fuels & Lubricants Auto Repair Supplies Uniform Allowance 7,000 33,5OO 28,000 6,000 13,600 88,100 OTHER SERVICES & CHARGES Animal Control Other Professional Services Telephone Postage Conferences & Schools Printing & Publishing Auto Repair & Maintenance Equipment/Other Repair & Maintenance 'insurance Dues & Subscriptions Licenses & Taxes Miscellaneous 4,000 2,500 12,000 1,800 18,200 1,000 10,600 23,550 22,000 650 1,000 3,000 100,300 CAPITAL OUTLAY Equipment* 2,500 2,5OO $1,628,600 *See Equipment Certificate and Equipment Reserve Budgets POLICE RESERVE PERSONAL SERVICES SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL 1994 ACTUAL $8,023 4,796 633 3,244 $16,696 1995 ACTUAL $4,786 6,937 2,525 12,322 $26,570 1996 ADOPTED $9,050 8,550 4,150 0 $21,750 1997 PROPOSED $7,050 12,900 4,650 0 $24,600 PERSONAL SERVICES Part Time Pay Contract Pay EmploYee Pensions' Employee Insurance SUPPLIES Uniform Allowance Operating Supplies OTHER SERVICES & CHARGES Other Professional Services Conferences & Schools Printing & Publishing CAPITAL OUTLAY Equipment EXPENDITURE ANALYSIS $3,600 1,000 350 2,100 $7,050 6,800 6,100 12,900 2,45(~ 2,100 100 4,650 0 0 $24,600 FIRE PERSONAL SERVICES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $130,071 $138,468 $144,150 $167,250 21,539 22,434 22,250 29,200 71,660 66,840 38,150 42,700 78,354 25,576 41,400 41,400 SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY + TOTAL $301,624 $253,318 $245,950 $280,550 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay (90%) Part Time Pay Employee Pensions (90%) '.:.Reiief A-~sn pension .~ ' ' Employee Insurance (90%) SUPPLIES Office Supplies Motor Fuels & Lubricants Chemicals Uniform Allowance Operating Supplies OTHER SERVICES & CHARGES T Other Professional Services Telephone Postage Conferences & Schools Printing & Publishing Insurance Utilities Building Repair & Maintenance Equipment Repair & Maintenance Cleaning Contract Dues & Subscriptions CAPITAL OUTLAY Building Equipment* *See Equipment Reserve Budget $46,350 76,750 .... 71,500 17,500 15,150 $167,250 55O 2,000 1,000 460 25,250 29,200 3,000 900 400 8,500 800 13,000 7,000 1,500 5,500 550 1,550 42,700 28,400 13,000 41,400 $280,550 EMERGENCY PREPAREDNESS 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED PERSONAL SERVICES SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL $5,336 $5,645 $5,850 $6,250 2,603 101 150 2,100 1,145 1,137 2.400 5,200 1,647 1,500 0 0 10,731 $8,383 $8,400 $13,550 PERSONAL SERVICES Regular Pay (10%) Employee Pensions (10 %) Employee Insurance (10%) SUPPLIES Operating Supplies + OTHER SERVICES & CHARGES Conferences & Schools Telephone Printing & Publishing Equipment Repair & Maintenance Utilities Insurance Dues & Subscriptions CAPITAL OUTLAY Equipment* *See Equipment Reserve Budget EXPENDITURE ANALYSIS $5,150 6OO 500 . $6,250. 2,100 2,100 500 750 200 2,000 1,500 150 100 5,200 0 0 $13,550 STREETS & RELA TED DEPARTMENTS ¸ts 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED PERSONAL SERVICES $371,178 (;381,208 $435,450 $466,950 SUPPLIES 111,527 139,473 134,100 143,750 OTHER SERVICES & CHARGES 191,712 158,564 179,800 196,200 CAPITAL OUTLAY 19r350 21 r807 14,600 10r450 TOTAL $693,767 $701,052 $763,950 $817,350 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Pay Overtime Pay 'Part Time Pay Employee Pensions Employee Insurance suppLIES ..................................... 27,200 ..................................... 16,850 ..................................... 38,1oo ..................................... 65,1.00. .$466,~50 Operating Supplies Motor Fuels & Lubricants Small Tools ~- Repair & Maintenance Supplies Street Signs Street Maintenance Supplies ..................................... 49,850 ..................................... 20,500 ..................................... 1,200 ..................................... 19,200 ..................................... 8,000 ..................................... 45,000 143,750 OTHER SERVICES & CHARGES Cleaning Contract Snow Removal Contract Telephone Postage Conferences & Schools Printing & Publishing Seal Coat Street Overlays Street Painting Building Rent Equipment Rent Other Rent .. Uniform Allowance Utilities Insurance Dues & Subscriptions Licenses & Taxes CAPITAL OUTLAY ..................................... 1,000 ..................................... 17,000 ..................................... 4,000 ..................................... 100 ..................................... 3,900 ..................................... 500 ~ ..................................... 40,000 ..................................... 21,500 ..................................... 5,000 ..................................... 37,100 ..................................... 6,700 ..................................... 10,000 ..................................... 7,000 ..................................... 13,500 ..................................... 27,850 ..................................... 300 ..................................... 750 196,200 Reserve for Future ..................................... 3,000 Equipment· ..................................... 7,450 10,450 $817,350 · See Equipment Certificate & Equipment Reserve Budgets Note: Summary includes Streets, Equipment Repair, Snow Removal, Shade Tree & Parks STREETS PERSONAL SERVICES 1994 ACTUAL $226,122 1995 1996 1997 ACTUAL ADOPTED PROPOSED $218,083 $215,'-000 $238,500~ 56,676 64,400 69,500 125,321 143,200 149,400 4,073 0 7,450 $404,153 $422,600 $464,850 SUPPLIES 50,387 OTHER SERVICES & C,~IARGES 151,696 CAPITAL OUTLAY 10,365 TOTAL $438,570 PERSONAL SERVICES EXPENDITURE ANALYSIS Regular Pay (53%) Overtime Pay Part Time Pay Employee Pensions (53 %) Employee Insurance (53%) SUPPLIES 68,800 6,000 8,450 20,400 34,850 $238,500 Operating Supplies Motor Fuels & Lubricants Street Signs Street Maintenance Supplies OTHER SERVICES & C~ARGES Cleaning Contract Telephone Postage Conferences & Schools Printing & Publishing Seal Coat Street Overlays Street Painting Building Rent Equipment Rent Uniform Allowance Utilities Insurance Dues & Subscriptions Licenses & Taxes CAPITAL OUTLAY 12,500 18,000 8,000 31,000 1,000 1,700 100 3,000 400 40,0O0 21,500 5,000 37,100 2,500 7,000 5,300 23,750 300 750 69,500 149,400 Equipment* *See Equipment CertifiCate and Equipment Reserve Budgets 7,450 7,450 8464,850 EQUIPMENT REPAIR & MAINTENANCE PERSONAL SERVICES 1994 ACTUAL $38,855 1995 1996 ACTUAL ADOPTED $51,588 $63,100 39,459 27,200 3,851 6,100 $94,898 $96,400 SUPPLIES OTHER SERVICES & CHARGES TOTAL 30,459 9,643 $78,957 1997 PROPOSED $64,700 29,200 6,200 $100,100 PERSONAL SERVICES Regular Pay (15%) Overtime Pay Employee Pensions (15%) .Employee Insurance (15%).. SUPPLIES Operating Supplies Small Tools Repair & Maintenance Supplies OTHER SERVICES & CHARGES Equipment Repair & Maintenance Equipment Rent EXPENDITURE ANALYSIS $47,750 1,350 5,750 9,850 $64,700 12,000 1,200 16,000 29,200 6,000 200 6,200 $100,100 SNOW REMO VA L PERSONAL SERVICES 1994 ACTUAL $47,844 1995 ACTUAL $43,525 1996 ADOPTED $62,450 1997 PROPOSED $70,750 SUPPLIES OTHER SERVICES & CHARGES TOTAL 11,106 1,495 $60,445 20,002 3,435 $66,962 16,000 4,100 $82,550 17,200 12,100 $100,050 PERSONAL SERVICES Regular Pay (10%) + Overtime Pay Part Time Pay Employee Pensions (10%) Employe~ InSurance (10%) SUPPLIES Street Maintenance Supplies Repair & Maintenance Supplies OTHER SERVICES & CHARGES Snow Removal Contract Insurance EXPENDITURE ANALYSIS $36,250 19,850 4,20O .... 3,850 6,600 $70,750 14,000 3,200 17,200 11,000 1,100 12,100 $100,050 STREET LIGAI TING -PERSONAL SERVICES SUPPLIES OTHER SERVICES & C~-IARGES TOTAL 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $0 $0 $0 $0 0 0 0 '0 890 1,085 1,500 1,500 $890 $1,085 $1,500 $1,500 OTHER SERVICES & CHARGES Utilities EXPENDITURE ANALYSIS $1,500 $1,500 $1,5O0 SHADE TREE PERSONAL SERVICES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $375 $4,699 $4,100 $4,250 SUPPLIES OTHER SERVICES & CHARGES TOTAL 3,603 1,099 5,500 5,350 1,607 390 2,000 2,000 $5,585 $6,188 $11,600 $11,600 PERSONAL SERVICES Regular Pay (1%) Employee Pensions (1%) Employee Insurance (1%) SUPPLIES Operating Supplies OTHER SERVICES & CHARGES Equipment Rent EXPENDITURE ANALYSIS $3,200 400 650 $4,250 5,350 5,350 2,000 2,000 $11,600 PARKS PERSONAL SERVICES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $57,982 $63,313 $90,800 $88,750- SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL 15,972 22,237 21,000 22,500 27,271 25,567 24,400 26,500 3,400 11,546 3,000 3,000 $104,625 $122,663 $139,200 $140,750 PERSONAL SERVICES Regular Pay (20%) Part Time Pay Employee Pensions (20%) Employee Insurance (20%) SUPPLIES Operating Supplies Motor Fuels & Lubricants OTHER SERVICES & CHARGES Telephone Conferences & Schools Printing & Publishing Insurance Utilities Equipment Rent Other Rent CAPITAL OUTLAY Reserve for Future Equipment* *See Equipment Reserve Budget EXPENDITURE ANALYSIS $63,700 4,200 7,700 .... 13,15'0 888,750 20,000 2,500 22,500 2,300 900 100 3,000 8,200 2,0OO 10,000 26,500 3,000 0 3,000 $140,750 RECREA TIOIV PERSONAL SERVICES, 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $38,218 $38,043 $15,200 $13,500 7,540 19,915 14,200 10,200 62,592 66,110 123,450 137,300 9,700 10,000 1 0,000 10,000 8118,050 S134_,068 8162,850 8171,000 EXPENDITURE ANALYSIS SUPPLIES 'r OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL PERSONAL SERVICES Part Time Pay Employee Pensions Employee. Insurance ........ SUPPLIES Field Maintenance & Supplies Softball Field Supplies Ice Rink OTHER SERVICES & CHARGES Community Rec Progra~tns Community Rec Admin. Fees Youth Initiatives Other Cultural Activities Telephone Utilities Other Rent Conferences & Schools CAPITAL OUTLAY Equipment* Ice Arena *See Equipment Reserve Budget 812,500 800 200 13,5oo 3,500 6,500 200 10,200 52,250 49,700 20,000 7,000 1,000 1,300 5,550 500 137,300 0 10,000 10,000 8171,000 SR. CITIZEN PROGRAMS PERSONAL SERVICES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $27,574 $30,730 $31,950 $33,700 299 943 400 400 3,514 3,821 4,650 5,200 $31,387 $35,494 $37,000 $39,300 SUPPLIES OTHER SERVICES & CHARGES TOTAL PERSONAL SERVICES Regular Pay Employee Pensions Employee Insurance SUPPLIES Operating Supplies OTHER SERVICES & CHARGES Programming Telephone Postage Conferences & Schools Printing & Publishing Dues & Subscriptions EXPENDITURE ANALYSIS $27,250 2,950 3,500 $33,700 400 400 2,400 5O 100 2,400 200 50 5,200 $39,300 CONTINGENCY 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED PERSONAL SERVICES SUPPLIES · OTHER SERVICES & CHARGES TOTAL + $0 $0 $0 $0 0 0 0 0 7,442 14,555 193,500 193,500 $7,442 $14,555 $193,500 $193,500 EXPENDITURE ANALYSIS OTHER SERVICES & CHARGES Miscellaneous $193,500 $193,500 (G) 1995 BUILDING PERMIT REPORT TOTAL NUMBER OF BUILDING PERMITS ISSUED FOR 1994 556 TOTAL NUMBER OF SINGLE FAMILY DWELLINGS 173 TOTAL NUMBER OF APARTMENTS 1-68 UNIT TOTAL NUMBER OF TWIN HOMES (26 DWELLING UNITS) 13 TOT.kL NUMBER OF PLUMBING & HEATING PERMITS 604 TOTAL VALUATION FOR SINGLE FAMILY HOMES TOTAL VALUATION FOR TWIN HOMES TOTAL VALUATION FOR COMMERCIAL ANW_) INDUSTRIAL PERMITS INCLUDING ADDITIONS, REMODELING, ALTERATIONS, AND APARTMElxvrS TOTAL VALUATION OF CONSTRUCTION FOR (COMMERCIAL, SINGLE FAMILY, & TOWN-HOUSES) $16,466,586 $ 1,805,030 $16,175,002 1995 .......................... $34,446,618 1994 .......................... $29,873,419 1993 ......................... $25,300,852 1992 .......................... $16,013,048 1991 .......................... $19,704,961 1990 .......................... $24,563,956 1989 .......................... $22,814,680 TOTAL VALUATION OF OTHER TYPES OF CONSTRUCTION (GARAGES, DECKS, ETC.) FOR 1995 GRAND TOTAL VALUATION OF ALL TYPES OF CONSTRUCTION FOR 1995 AVERAGE VALUATION FOR SINGLE FAMIL'~~ DWELLINGS ($102,826 AVERAGE FOR 1994) $ 1,186,497 $35,633,115 $ 95,183 City Council Minutes April 1, 1996 Page 2 5.3. 5,4. I_ce Arena Update City Administrator Pat Klaers indicated that the School board approved the joint powers agreement which governs the ownership, operation and maintenance of the proposed ice arena facility and the resolution which approves the ice arena project and financing. The City Administrator requested that the Council consider approving these documents. He indicated that approval of the resolution allows the city to sell general obligation bonds for the project. He further indicated that approval of the joint powers agreement allows the city to obtain the construction materials and supplies for the ice arena project on a tax exempt basis. COUNCILMEMBER HOLMGREN MOVED TO ADOPT RESOLUTION 76-15 A RESOLUTION APPROVING THE ELK RIVER ICE ARENA EXPANSION PROJECT AND APPROVING THE FINANCING FOR THE ELK RIVER ICE ARENA EXPANSION PROJECT. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-1. COUNCILMEMBER SCHEEL OPPOSED. COUNCILMEMBER HOLMGREN MOVED TO APPROVE THE JOINT POWERS AGREEMENT GOVERNING THE OWNERSHIP, OPERATION AND MAINTENANCE OF THE ELK RIVER INDOOR ICE ARENA COMPLEX. COUNCILMEMBER FARBER SECONDED THE MOTION. THE MOTION CARRIED 4-1. COUNCILMEMBER SCHEEL OPPOSED. _Consider Increase in Pay for Utilities Commission City Administrator Pat Klaers indicated that the Elk River Utilities Commissioners currently receives $100 per month. This amount changed in 1989 and was the first increase in many years. The City Administrator stated that it is expected that the Utilities Commission will be holding extra meetings in 1996 and possibly meeting on a bi-monthly basis as opposed to a monthly basis. The Council discussed the possibility of increasing the $100 stipend. Councilmembers Scheel and Holmgren indicated their concern that the Economic Development Authority commissioners be treated the same as the Utilities Commissioners. COUNCILMEMBER HOLMGREN MOVED TO RAISE THE MONTHLY STIPEND FOR BOTH THE ELK RIVER MUNICIPAL UTILITIES COMMISSIONERS AND THE ELK RIVER ECONOMIC DEVELOPMENT AUTHORITY COMMISSIONERS FROM $100 PER MONTH TO $150 PER MONTH EFFECTIVE APRIL 1, 19'96. COUNCILMEMBER SCHEEL SECONDED THE MOTION. THE MOTION CARRIED 5-0. .Consider Increase in Salary for Mayor and City Council It was the consensus of the City Council to discuss this issue during the 1997 budget process. It was further indicated that if an increase for the Council is planned, that the increase will be approved prior to the November, 1996, election. CITY COUNCIL MEETINGS ""~ "".'~",~'~ ~:':' -~'~'i~ ~' ~ ~ 1987 37 15 52 160 363 *Special Meetings - Joint Meetings, CIP, Executive Sessions, Neighborhood Meetings EDA MEETING~i 1995 1994 14 12.16 1993 18 17.75 1992 14 14 ] 1991 11 19 1990 18 32 1989 19 26 .988 6 N/A 58 58 46 45 63 52 20 ". .... ".' '. :~ ...!::1'~:'~:'~:~..v..,,..... ? .... ::-; ..... ,. ....~, .., : ~ - ,. . ,..~. , . · .. ...).: · :... ~*,!~ .... ,,. l'.:EIk RIVe? C .tY:Oounc l:.votes :-'- :.:.' .': · i' ~' "'~' "i"""!"~': '~'"' ' ' '"" ' ::"': ';' :"' ..... "" "' ' ' · tself,month,raise.:..:.' .... l , ~;.'~. · j.......,~..? ~,..~, ,....,' .... ;,;::.. '. , .:... .: ,,.. · , . . .,~ .~,~?r ci~.co~'~l'~~,~-~a t~e'mi('o~'-~'' '.: ......... , ...., ~ Y ~ven - ! ,T, nemseJve, a ~?lS:'a..=Off~ ~ni"~' ;':'--' ",-:'" ",.'.!;,'. :" '"" ·" ~. · '" -,. " ." 'J.'~': ."'-'-~:"- .":':'~...-,. '..;.,'~,,:. .. ."%. "":;. ,'"-:" :.:,; ::' r.¢:":. ".:',.':.:," .'. '.':' :."" . · :: ".' / rd. a ~ o ::r.~:~,.-..~.'-.~.~..:.~;.'.- ;,..,.: .'... ,...-.',',-.. ,;.,.:..~.:. :.,-, ._.........: .. . / .'-~:J ...., ," . ;.?.: ......... ~ ..... : . ...~: /. ~ ....'~,,':"~>~ · .. , | ~)u i ~,,,, ~],~ !:! Elk River mayor, council salaries I" now ,..,.s~s:.i , .' '. I' Mayor. [4~:"':" C4)uncii V. Yayor Ysyor F a'r b · r 1978 $1,200 $1,200 $1,600 makes $5,400 1980 $1,800 $1,800 ,,. $3,000 aric~ .:.counci! .. 1985 $2,000 $2,000 $3,200 'm'"e m.b 'e r s'- 1987 $2,200 $2,200 $3,400 ~ o · g' e r; 1989 $3,600 $3,600 $4,800. · Ho]mgren.,.: 1991 $4,800 $5,'400' $6,000~ 'C :.'e..c i ]. i a 1995 $5,700 $6,300. ' $6,900' .Schee! .and.~ ' · John Die'tz '.· The.city of Elk River and Elk River Township gel; ~4,800. consolidated in 1978... =. ~Vith' t~ e °° in 1992, a $10o per rno~th salary was added' raise, '[heir f6r EDAmembsrs. The mayor and all fourcouncil · salaries 'go to members, along with two citizens, make up the 900fo.rthe. EDA. · .' a y 0 r ~ ;-.;.. · .' ~ . · · ~..?....~ ,:..,. · ~ · , , .'... . .. for t~e'.."~J~ 'm.'ayi~i,".an~t ' ';:":" ....... '"' ' '"" : .council memb~.'..Thet'aiss $5,'/00. for"ea¢}i'of t,h'6.other ....... is.'eE'ecfive0'an. 1,;:":',: ').'.":'"'.;'.'.': · '" ['..more frequen~]~.~?W~it2fim'.zt'had in the:paS~ ;:::.'' :'.~.'.: ~ .' ... '.. .:?'.Thelas=~i~ ".~t.h ~edin [~90.~, ":' '":" == "' ", I,',: ," *:-..'.~.' :'.,,' :~J~5',..-.;" .. ":,: .~:'=.,'~ · ;.:,;;,.., ;. '~.:.-. ..... ; .:, ~.~ .,,. · ,.¢..-..... · . . ~ ,~/' , · ~.:,..'~ . · ..: .' . '.. · ~ ,", . · ....,., . ,: October [2, 1994 St:ar News [' CHANCO STA,~'F WRITER '' · ' : 'i *'o.: ,' ' governmen~.spenchng, .~L s a .good ~dea,.:'-... BEN . ' -",'.. ., · .... ',.': ' . '..Mayor Jim Chalme/'s s~id of.'the de,isiS)ri'-.. S horeview elected officials Unahimous- 7.;'-' residenf~- have: to~d 'rna' th~. Wk~' ~U/:: ! L'" · last week'.-- even if a study showed'th.ey.:.. I make $40,000 a year as may.qr..,..'.: .... ,s.. Eould have justified getting more money.' ' · "' ' "~ ...... ' ........ ~ilaries of elected' 6fficial~ iff'the ~metJ:b-..":..'pa~btime joE. City Council members · -nificantlylbelow". the'average and m~di:., sba Soucheray''and Ben 'Withhart'mak'e"::,':' an'salary levels or. citieS of similar size:..· .$4,872 a year as elected officials :'of · ,"Tn light of publid presstir~.to Watcl~ .commfin'it~, of 24~912 resi~ents.."".,.'?"::z'T.' .'..:;::.. :.'...' ,:..... ....'."..~ '. ..... ..... · .. . . .. .. ,. .... ~ .,..., .... :'~, 's~o~evi~w staff survey,'.from i~forr~atior~ provid~d.'b~ ~.he ~SC)~iati;5'n of 'M~tropoli-. tan Municipalities,' shows the follov~ingmayor ar~id'.:cbuncil '~.salaries in cities ' $7,150. -. · Fridley ' :...'L'..' .'. · ."..".; · .;'?'-".;:: :'.'- ..... 28,313 $8,400, ~ :., Lakeville ,... '..'. ::.'..~:'.: · .'; .'. '~'.... -'4: ·-; 26,408 ' ' $8,400 Shore¥iew ... .... :".. ..... ' .... ...; ...... 24~912 . .$6,492. · · White Bear L~ke ....:.... .... ~.... ..... 24,450. ' .$4,800 '- Crystal ... 23,771 $7,421" Cottage Grove '. - ............. :.....-..' ;. 23,715. . $6,600 Inv~r Grove He'ights .: ' ' ' .., '. 23,370 $7,000 New Brighton ' ' 22,253 $7,200 New Hope ' . ...... 2!,7!5 . $8,280.' Woodbury · . ...... 2 ! ,392 .$4,920 Golden Valley'. ........ ::...: ..... '. ~... 20,889 $9, ! 05 South St. Paul ................. · 20,264 .$7,200 .-. $5,150:-,:c :.$6, ~ 00... i.'$7,2oo'....' :".$.4,872 '$3,600 · $5,626~. .$4,800 $6,000 $s,58o .... $5,860'.~ $3,600 ':.: · $6,815; :' $4,200 '- Elected Official. E L e~teci Official. JO6 CODES: 001, 002 CiTY #A/dE ALBERT LEA ALBERT LEA ALEXAKDRIA .................. COST COST COST COST COST COST COST COST COST 14AYOR (1) 0500 ]5 NONE C(~JNCLLNEMBER (6) &~O 35 H~E 0.~ 13.~ 13.~ 0.~ 6.21 6.21 0.~ 5.92 5.92 ~Y~ ( 1) 3300 N~E ~Y~ (I) 4200 ~/2HRS;50-4;~-6;100.2~ BC/B$ (SSO OSDUCTIgLE) 0.~ 314.~8 ~CIL~ENBER (6) 3~ ~/2HRS;50-4;~-6;TOO-Z& BC/BS ($50 DED~TIBLE) 0.00 31~.~ 31~.~ 0.~ 7.51 7.51 ~Y~ ' (I) 30~ 15 ~Y~ (1) 3000 ~E ~Y~ (1) ~ ~E ,= .... 0.0039.17 39.17 - *" 0.0024.58 24~58 0.00 375.00 373.00 0.00 8.~0 8.40 0.00 37~.00 375.00 0.00 8.40 8.4,0 ,. , - _-.: ,. ·. . ,,; ~ ',: ;'~; --,:;-:: :-;:: ............ , .~ : * , _ .... ,:r~ ,,, *=:::-, ~, *~;; ***'*': ...... 171' *?=::-~'~*. ' ='-"':::'-::/.' "_ ""*' ~' .... '- *'-': :L':?' .... ;*' ':-:'" ' ' ~' ''; CITY N~ J~TZTLE ENPL.)~LARY S~CIAL~ET/NGS H~LTHPR~IDER ~T ~T ~T ~T ~T ~T ~T ~T Elected Officie[, COUgClL~ABER: E&ected Officf&[. JOM (~OE$: 001, 002 DELANO .............................................. COST CO~T CO~T 03ST CO~T CO~T co~'r TOTAL COUNCILNE~BER (4) 1800 kS ......................... ~OS? CO~T 0.00 9.82 9.82 0.00 9.24 9.24 I'IAYOR ¢ 1) COUMCIU, IENBER (8) (1) K4 t'01~ (I) ca'~rssloeEN ¢ 4) IMyoM (1) COOMCILMEI~ER (4) CD~JWCILIIIEImER (4) (1) 3300 NOME 2700 NOME 24`00 GO/PER DIEN 24,00 40/PER 4560 NO~E 3960 3~ ~50/~ IN-CITY EXPE~ 42~ 3~0 ~E ERPLOYEE COVEP~GE FA/~ILY COVERAGE E#PL CITY TOTAL ENPL CITY TOTAL EHPL CITY TOTAL NOME NOME 0.00 142.00 3~3.00 0.00 333.00 O.O0 3.41 3.41 0.00 142.00 335.00 0.00 333.00 0.00 5.$0 5.50 0.00 227.41 227.41 0.00 227.41 227.41 0.0010.00 10.00 0.0010.00 I0.00 0.00 504,.99 50~,99 0.00 9.24 9,24 0.00 50~.99 504.990.00 6.95 6.93 0.00 3.60 3.60 CITY GRANITE FALLS HERPASTO~N XERRANTONfl HISSING HJBBING ADDITIONAL (NO. OF ANNUAL PAYNENT FOR JOg TITLE ENPL.) SALARY SPECIAL MEETINGS ~CILI~MBER ( 6)1200 9/8D OF EQUALIZ~TN PAYON C I) ~ NONE COUNCIL (&) 1600 HONE #AyON (1) 6600 NONE COUNCILOES( 5) 3912 NONE EMPLOYEE CO~RAGE FAMILY COVERAGE kORKERS C~KPE#SAT]ON EMPL CITY TOTAL EHPL CITY TOTAL EHPL CITY TOTAL NONE O.OO ~.O0 ~.60 HONE 0.00 2.31 2.51 PAYOR ( I ) 2000 NONE NONE COJNCIUIEHBER (4) 1500 HONE HONE HAYDN (1) 1500 25 NONE · COUNCILHEMBEE C 4)' 1200 25 ' - ' · NONE MAYOR (1) 2000 lO/flou~ NONE COJNCILJ4E#BER C 6) 1500 lO/HOUR NONE 0.00 174.35 174.35 0.00 439.91 439.91 0.00 174.35 174.35 0.00 439.91 439.91 0.00 .?0 .70 0.00 .60 .60 0.00 7.80 0.00 7.80 7.80 0.00 7.00 7.00 0,00 7.00 7.00 PAYOR: E t~cted Official. CITY RARE LE LE SUEUR ' LITCHFIELD LITTLE FALLS LU~RNE LUVERNE HAyOM (1) 1560 35/$PEC MTGS C~JNCIL (&) 1200 35/SPEC MTGS PAYOR (1 )4800 NONE NONE COUNCILNEMSER ( 6) '~OOO NONE HONE 0.00 5.30 5.30 0.00 5.30 5.30 0.00 154.&0 154.40 2.61 4,28.85 /.31./,6 0.00 9.70 9.?0 O.O0 15~..4.0 15~.40 2.61 4.28.85 &31.&6 o.oo 8.32 8.32 0.00 1/d~.42 144.42 9~.12 285.~6 380.48 0.00 21.78 21.78 ........................ ..l~.~ CO~T CO~T CO~T COST COST CO~T COST COST JGE COOES: 001, 0O2 #O~TEVIDEO ~ONTICELLO NORTH BRANCH /.~50 NONE NONE 3250 NONE 2100 NONE #ONE CCUNCILI4EHBR (&) 14AyON (I) CCUNCILRE#GEiI (~,) .,. #AYON .¢ 1) 1000 30 COUNCIL.~SER ( &) 800 30 ·RONE. NONE E/dPLOYEE COVERAGE FN4ILy COVERAGE M~iCENs C~NRENSATIO~ ENPL CITYTOTAL ENPL CITYTOTAL EI~L HEALTH PROVIDER COST COST COST COST COST COST COST CITY TOTAL ......................... COST COST NONE NONE NONE NONE 0.0O 4.81 4.81 0.00 4.81 4.81 0.0010.16 10.16 0.0O10.16 10.16 0.0O 103.9~ 103.90 118.89 230.28 349.17 0.004.54 /,.54 0.00 103.90 103.90 118.89 Z,TO.~8 ,~9.17 0.002.38 2.38 0.0O 1.65 1.65 0.0O 1.¢I ~OUNCIL#ENBER: Elected Official. CITY NN4E NORTH I4ANiC~,TO · NONTHFIELD ADDITIONAL (NO. OF ANNUAL PAYHENT FOR dO6 TITLE EHPL.) SALARY SPECIAL REETINGS 14AyON (1) /800 HONE COUNCILRE/dBER C 6) 3600 NONE RAyON (1) ~.200 25 C~UNCIL.NE#BER (4) 3~00 ~.5 #AYON (1) 7800 NONE COUNCIL PRESIO(1) ?800 NONE COUNCIU,4EI4BER (6) 6600 NONE (I) 1500 NONE C~UNCILRFJdBER (4) 1200 NONE K4YO~ ( I) 1200 10/HR C~UNCIL~NBER ( &) 960 IO/NR AATON (I) 21o0 25 ALDER~I~ ( &) 1~0 20 E#PLOYEE COVERAGE FAMILY COVERAGE goN£ERS C~4PENSATION EI~L CITYTOTALENPL CITYTOTALENPL CITy HEALTH PROVIDER TOTAL ......................... COST COSTCOST COST CO~TCOST COST COST COST NONE ........................................................ NONE NONE NONE NONE NONE NONE 0.00 3.81 3.81 NONE 0.0O 2.28 2.28 0.00 2.28 2.28 0.00 1.93 1.93 NONE NONE NONE 0.00 10.67 10.67 0.0O &2.75 ~.2.7~ JO~ CODES: 001, CITY ~ GENTRE ~ CENTRE SALIK MAPZDS A~DIT lO#AL CNO. OF ANNUAL PATNEHT FOR MAYOR ( 1) '~26Q SI.SO ~AYOR ( 1 ) 25626 NONE ~y~ C 1) ~ SO 4~ 35 33~ MAYOR MAyoR (1) ~,200 '35 HEALT# pROVIDER NONE NONE NONE NONE O.O0 12.75 1Z.7~ 0.00 12.75 12.75 NONE NONE I~E NONE NONE NONE NONE 0.00 7.25 7.25 (NO. OF ANNUAL PAYNENT FOR SAUl( RAPIDS C~JNCIL#EHBER (4) 3000 35 SLEEPY EYE MAYO# (1) 2000 NONE SLEEPY EYE COUNCILNENBER (5) 1400 #ONE ST.JOSEPH MAYC~ (1) ~ 20 ST.JOSEPK CGUNCILNENBER C&) 1800 20 ST.NICHA£L COUKCZLNENBER (5) 1200 50 STAPLES CtXJNCIL.KENSER ( 6) 2220 10 CITIES OVER 2,500 POPULATION GOVERNING B~OT E#PLOYEE COVERAGE FANILY COVERAGE goRKERS CCHPE#SATION CITY TOTAL ENPL CITY TOTAL ENPL CITY TOTAL 0.00 5.07 5.07 NONE ,~ O.OO 5,18 $.18 NONE 0.00 5.18 5.18 NONE #ORE 20.00 20, O0 Elected OfficiaL. ELected officiaL, (UO. Of CITY NAME don TITLE EMPL.) $TEblARTVLLLE HAYOR (1) STEIZARTVLLLE COUNCLLMEMBER ( THIEF RIVER FALLS MAYON ( THIEF RI~R FALLS ALDERHEN ADDITIONAL ANHUAL PAYMENT FON SALARY SPECIAL MEETINGS 2000 20 1200 20 EMPLOYEE COVERAGE FAMILY COVERAGE t~ORKERS C(~PENSATION EMPL CITYTOTALEMPL CITYTOTALEMPL CITY TOTAL HEALTH PROVL DER COST COSTCOST COST COSTCOST COST COST COST NONE O.O0 5.17 5.17 NONE 0.00 5.17 5.1r NONE 0.00 6.20 6.20 NONE 0.00 5.58 5.58 NONE NONE HC/BS AgARE 8C/8S AUA~E gONE 18.50 166.S3 185.03 42.8~385.58 428.~2 0.00 29.60 29.60 18.50 166.53 185.03 ~2.8/, 38S.S8 428.42 0.00 29.60 29.60 0.00 120.00 120.OS 11.59298.62310.21 0.00 120.00 120.00 11.5929~.62310.21 167.650.00 167.65 ~69.35 0.00 469.35 167.65O.O0 167.6S 469.35 0.00 ~69.35 0.00 10.00 10.00 0.00 10.00 10.00 RAYON: Erected Officiai. COURCIL~MBER: Elected Official. goNTNLNGTON .................. CO~T COST COST COST COST COST COST COST COST ............................ LIBRARY PERSONAL SERVICES SUPPLIES OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED $3,441 $3,550 $3,800 $4,250 815 2,650 2,850 3,500 20,716 32,203 32,950 33,850 130,000 44,894 11,000 13,350 $154,972 $83,297 $50,600 $54,950 PERSONAL SERVICES Regular Salaries (1%) Employee Pensions (1%) Employee Insurance (1%) SUPPLIES Office Supplies ~' Operating Supplies Repair & Maintenance Supplies OTHER SERVICES & CHARGES Programming Cleaning Utilities Postage Printing & Publishing Repair & Maintenance Insurance Conferences & Schools Dues & Subscriptions CAPITAL OUTLAY Furniture & Fixtures Building Debt EXPENDITURE ANALYSIS ..................................... $3,200 ..................................... 400 '. ......... ,~ ....................... 650 $4,250 .....................................200 .....................................3,150 .....................................150 3,500 ..................................... 5,000 ..................................... 11,100 ..................................... 7,000 ..................................... 650 ..................................... 4,400 ..................................... 5,000 ..................................... 500 ..................................... 150 33,850 2,350 11,000 13,350 $54,950 CITY SPECIAL ASSESSMENTS PAYMENTS Payable 1997 Parcel No. Location Project Amount Duc 75-129-2400 75-525-0305 75-132-1205 75-132-1300 75-132-2400 Meadowvale Park Softball Complex Orono Park Orono Park Orono Park Expansion Meadowvale Trunk 1992 Western Area 1992 Western Area 1992 Western Area 1992 Western Area 13,497 6,688 904 7,911 4,577 LEVY FOR TAXES PAYABLE IN 1997 $ 33,577 ELK RIVER ICE ARENA PROPOSED OPERATING AND MAINTENANCE BUDGET Season REVENUES: 1996-1997 1997-1998 1998-1999 Ice Rental $ 338,000 $ 354,900 $ 372,645 School Dist. 728 Rental 27,000 28,350 29,768 Game & Toumament Admissions 30,000 31,000 31,000 Dry Floor Events 6,000 6,000 6,000 Sign Rental 20,000 20,000 20,000 Concessions 60,000 60,000 60,000 Vending Machine 20,000 20,000 20,000 Skate Sharpening 5,000 5,000 5,000 Miscellaneous Income 2,000 2,000 2,000 TOTAL 508,000 527,250 546,413. EXPENDITURES:' Salaries & Benefits 91,000 94,640 98,426 Supplies 4,000 4,500 5,000 Repair & Maintenance 39,000 40,000 41,000 Professional Services 4,000 4,000 4,000 Utilities 90,000 90,000 90,000 Insurance 20,000 21,000 22,000 Zamboni 6,000 6,000 6,000 Merchandise for Resale 32,000 32,000 32,000 Dry Floor Events 2,000 2,001 2,002 TOTAL 288,000 294,141 300,428 EXCESS REVENUES (EXPENDITURES) AVAILABLE FOR DEBT SERVICE 220,000 233,109 245,985 EStimated annual Debt ' ' $ 190,000 $190,000 $ 190,000 Estimated annual debt assumes issuance of $2,000,000 G O twenty year bond with an initial interest rate of 6.9%. Page 1 REVISED PROPOSAL BY SUB-COMMIT'rEE OF THE PROJECTED STATEMENT OF CAStt FLOW FROM THE FEASIBILITY STUDY COMPLETED BY MARQUETTE PARTNERS The Sub-committee established from the EDA meeting has taken the numbers from the Feasibility Study presented to them by Marquette Partners and have made revisions where they feel more accurately fits our program here in Elk River. The committee has also scaled back the project to be constructed in phast~ to bring down the in/rial cost of the project. REVENUES: * Ice Rental * lSD 728 Ice Rental Admissions * Dry Floor Events ' Sign Rental Concessions Vending Machine Skate Sharpening Miscellaneous Income Total Revenue FEASIBILITY STUDY NUMBERS 1995-96 318 000 27 000 35 000 4,000 10 000 63 000 23 000 5,000 2,000 $487,000 EXPENSES: Salaries 74,000 Benefits 15,000 Repairs &Mtce. 39,000 Professional Services 4,000 * Utilities 120,000 * Insurance 24,000 Administrative/Supplies 4,000 * Zamboni 7,000 Concession Merchandise 38,000 Dry Floor Events 1,000 · ' ' Total Expenses: $326,000- ERYHA ACTUALS FOR BEGIN NOV. 15 _1993-94 FOR 1995-96 112,755 286,920 22,152 25,800 13,020 30,000 4,147 6,000 + 6,200 20,000 29,144 50,000 11,590 18,000 2,352 .4,000 2.000 2,000 $203,360 $442,720 CASH FLOW AVAILABLE FOR DEBT SERVICE: [-$ 47,122 2,701 14,500 2,275 33,279 13,000 2,500 2,404 19,862 1,450 $139,093 161,000~ $64,267 ARENA SUB-COMMITTEE ADJUSTMENT PARTIAL SEASON FULL 65,000 12,000 25,000 4,000 60,000 20,000 4,000 5,000 28,000 2,000 $225,000 Existing Arena Debt-May 1,1 995-November 1, 1995. Revenues: Indoor Soccer Spring & Fall 1996/Spring 1997 = Items we a..djusted from the Feasibility Study. !~'RYHA A~C(~'UNTs AS OF 2./23/95 ...... IS 217,720 CHECKING 'SAVINGS CD MATURES 5~95 CD MATURES 8~95 PULLTABS PLEDGE CARDS AS OF 2/24/95: 3 YEAR PLEDGE PLEDGED CASH RECEIVED $ (15,776) 6,000 SEASON FOR 1996-97 338,000 27 000 30 000 6 000 + 20 000 60000 20 000 5 000. 2,000 $508,000 $ 10,000 On 2/27/95 at ERYI-IA monthly Board meeting the ERYHA Board approved the donation of 1;75,000 cash to the new Arena Project available immediately and an additional $25,000 pledge backed by the ERYHA Pulltab Account available upon request. 'T~s money is to be used to further thc progress of the Ice Arena project and/or to begin early construction of thc project if the Ice Arena Task Team decides it is needed. See attached minutes. 62,000 26,529 20,O00 20,000 47,000 15,105 3,067 220,000 76,000 15,000 39,000 4,000 90,000 20,000 4,000 6,000 32,000 2,000 $288,000 REVISED PROPOSAL BY SUB-COMMITTEE Below is the documentation for the changes we have made to the numbers on the previous page. The first full year of operation has been delayed until the 1996-96 ~n. The two years shown is the partial season of 1995-96 where the Arena is estimated to be in operation by November 15, 1995, and the full se~ason estimates ending May 31, 1997. A.mampfions were that the years following would have a similar cost percentage adjustments as shown in the Feasibility study. REVENUES: ICE RENTAL: The hourly rates to be charged for ice time is as follows: 1995-96 1996-97 1997-98 NON- NON- NON- PRIME PRIME PRIME PRIME PRIME PRIME ' Sept-March: Rink 1 $100 $85 $105 $90 $110 $90 Rink 2 $I15 $85 $120 $90 $125 $90 April-August: $100 $85 $85 School Day Hours: $ 50 $ 50 $ 50 . The Feasibility Study slated a rate orS100 for 1995-96 and $105 for 1996-97. This rate will be nsed for the present smaller rink but the New Olympic rate'will be $115 and $120 for the 1995-96 and 1996-97 seasons. As the study stated Anoka, being our closest ice sales competitor, rate was $115 for 1995-96 for their new sheet. The Elk River Youth Hockey Board has taken the position in the past several'years that we need to charge an hourly ice rental rate that will cover our building expenses and the above rates help us achieve this goal. We would propose that the Associations renting large mounts of ice time rent a sham of both ice sheets in their contracts. The average cost to them would then be $107.50 per hour for the 1995-96 season. The Feasibility study has Elk River School District 728 with a contract of $26,400 in 1994-95 and $27;000 in'1995-96. We took that az a separate line item because ora change in contract agreement beginning in 1994-95. The contract is now on an hourly basis at the going rate per hour. The estimate is 240 hours multiplied by the rate of both sheets divided by 2. For they will be shaming both sheets of ice. The hourly rental agreement with the Elk River School District has allowed the Ice Arena to sell additional hours, at a lower rate, during the daytime for preschool skating lessons and Elk River - School gym classes or special events. The 1995-96 seasbn identified ice ~:ental hours is 2982 hours (2564 prime, 259 non-prime). The red flag here is that i.fwe cannot guarentee that the facility will be open November 15~ 1995 this will affect the contracts with St. Michael, Monticello and Osseo. The attached letters show there interest in renting ice from our faciflity. They need to finalize where they will be practicing and holding games very soon probably sometime in March. This total dollar figure comes to $312,720 of which we deducted the Elk River School District amount of $25,800 because it exist on a separate line. The attached spreadsheet verifies these numbers. The 1996-97 season we identified the same number of contracts as well az some July/August rental of hours that we are presently working on. Speci/iclY.a Diane Ness Power Skating, Puck Handling/Shooting Paul OstbY Goalie 'Clinics. There'is about 400 to 500 miscellaneous hours stated on the attached spreadsheet to" verify these numbers. The total dollar amount is $364,653 with 3360 hours (2922 prime and 261 non-prime)' shown. Of this about 400 Hours need to be identified yet. Also there is approximately 40 hours a month during the prime season available that will most likely be rented. Elk River Youth Hockey will have a much better e~timate of increased hours because of increased number of teams by the fall of 1995. Them is a good chance that 2-3 teams will be added for the season of 1995-96 and probably I-2 more in the season of 1996-97. The ERYHA Board has committed in their minutes of 2/27/95 to purchase a minimum 1055 hours for 1995-96 season and .depending on adding teams an additional 100 hours are possible. The 1996-97 committment was for 1150 hours with an estimated 1% increase each year.. ADMISSIONS: The admissions amount was dropped to $30,000 from the Feasibility Study of $35,000. The basic agreemen~ that exist for ticket sales is the Arena would get a base rate to cover expenses for the hours of the game and then a 50/50 % split on any ticket sales above this base rate. The base rate does change for the different Ice Men,ax depending on seating capacity. In 1995-96 the agreement with Elk River High School Boys games which were IV/Varisty games was a $600 base rate apda 50/50% split thereafter. The total dollars for Non-oonferance ($600+$773; Attendenace: 850 (Adults 490,Students 338)), Conferance ($4800+$4071.50;At: 5363(Adults 2527,Students268 I)) and Sections ($600+$615; At:636,A277,S361) for 1995-96 Season for the boys was $11,460. The Girls JV/Varsity games were - as follows: $300 Base rate for a single game or $500 Base rate for a IV/Vanity game together and a 50/50 % split thereafter. The Girls were not in a conferance this past 1995-96 season so we worked only with the Elk River School District for an agreement. The $500 base rate for two games will most likely increase to $600 for the 1995- 96 season. The revenue from the girls program was $4,100 base rate plus $94.50 split for a total of $4194.50 (Attendance: 1256(Adults 793, .Students 421). This totals $15,655 for 1994-95. The $30,000 is based on the following: Increase in attendance due to the increase in seating capacity from 700 to over 1000, increase in adult ticket prices by $1 (1995-96:4087/2 split--S2043), the addition of St. Michael and Monticello IV/Varsity Games being held in'the Arenas ($4800 base for each School), and the conitinued enthusiasm for the Girls program. This brings the total to $27,300 with no increase in attendence and only a base rate charge to Monticello and St. Michael. An agreement has not been worked on with these two Schools for there games which causes a caution flag to go up here unless we can gaurentee that the Arena will be available for there games very soon (Mid March) they will need to Schedule the games .somewhere else. DRY lzLOOR The Feasibility Study stated the possibility' for additional usage was there for indoor soccer or other EVENTS: events but excluded them from the StUdy figures. We did not 'add indoor soccer in to this total for the details of purchasing the carpet and setting up a league has not been finalized. The Number is for other Dry Floor Events which is above $5500 for the 1994-95 season as of 1/I/95. The events presently held are: Circus (May), Arts & Craf~ Show (May), Gun Show (April),'Youth Dance (June) and part of the revenue from the ERYI-LA Golf Tournament has gone to the building fund in the past. The committee has concluded after talking with the Soccer Board that indoor soccer ~uld bring in revenues of $12,000 to $18,000 by charging $45-$65 per hour. Some Arenas acutally make more on indoor soccer than hockey because of the lower cost of maintenance. Elk River has a growing soccer program. We believe that the spring of 1996 there will be indoor soccer in the present arena. The money to pay for the expenses will be obtained from fundraisers, ERYHA Pulltabs, etc. by ERYHA, the Soccer program etc.. An estimate of $6,000 for the Spring of 1996 and $10,000 for Spnng of 1997 is listed on the bottom of the page. This could be increased by an agressive program with indoor soccer in the fall as well. Anoka started indoor soccer this past year (1994) and received revenues of about $12,000 the first year. Some of the expense items would be a carpet to be purchased for the floor with estimated cost of $30,000, and raising and protecting the lights. SIGN RENTAL: The committee felt with a strong campaign that sign rental could increase by $10,000 in the ......... new arena. There is a committee 'within ERY'HA that is Working On sign rental packages and has started to contact local and surrounding community businesses for sign rental contracts. The signs will be high quality on 8' dasher boards around the fink. There is a estimated 42 and 36 possible dasher board signs in the Olympic fink and the present rink. ADDITIONAL The additional revenues we noted on the bottom of the page includes the .soccer program and a LINE REVENUES: "statement from ERYHA for donations toward'the New Ice Arena Project. Other types of revenue are fund.raising events that youth hockey does every year. The track record for the past eight years shows an average profit per year of about $15,000. The ERYHA Pulltabs, which is in operation at Dicks Reveffront Bar, would be another source of revenue. For this to be used it would need to be approved at a ERYHA Pulltab Gambling Board meeting and the State Gambling Board and a form would need to be filled out by the City of Elk River. The Pledge Drive for the new Arena is just beginning and has accumulated over $15,000 on 3 year pledged committments and $3065 in actual cash as of 2/24/95. There is a Arena Dinner Fundraiser scheduled for March 18, 1995 that will raise some more revenue for the Arena. We estimate $15,000 per year should be available. We realize that this may not be able to be used as revenues in the cash flow estimate but we wanted to make a note that these will be available for other expenses or improvements. Other additional income could be special fund-raisers, and pledges from individuals, groups and industry to possibly raise and additional $50,000 to $75,000 per year. There are approximately 500 kids involved in hockey and skating within ERYHA and an additional 70-80 boys & girls involved at the High School level. Note: The bottom of the sheet shows ERYHA balances of their accounts as of the date stated. REVISED PROPOSAL BY SUB-COMMITTEE EXPENSES: SALARIES: The salary amount we adjusted for 1995-96 season due to the late November 15th s-tart down to $65,1300 from the Feasibility Study and increased it by $2,000 to $76,000 for the 1996-97 season. The present Arena Manager sala~ is $30,250, part time Ice crew is about $11,500 and concession workers are about $5700 for the past 1994-95 season for a total ~lary of $47450. For 1995-96 the budget figure of $65,000 is a good number for the two finks would only be open for 6 months. The 1996-97 increase to $76,000 would increase both Ice crew and conce.~ions workers as well as increase the Arena Manager's Salary. At present we have one full time Arena Manager and one half time employee during the skating .~.ason and other part time Ice Crew (5-6) and Concession (5-6) workers. , BENEFITS: The benefits we felt were high but if the City ! EDA takes over Operations of the Arenas this would be the same as the rest of the city employees. At present the Arena Manager receives a $1000 IRA annually and paid medical Blue Cross Blue Shield insurance coverage $1700. The Arena Manager also receives mileage at a/'ate of · $.25 cents per mile which came'to about $450 in 1993-94. REPAIRS Fiscal year ending 1994 & 1995 shows the actual Repairs and Maintenance cost at about $14,500. & MTCE. We thought the $39,000 was on the high side but left it as is for the full 1996-97 season. We'did reduce it for the partial season of 1995-96. We feel some of the expenses could be reduced by using city stattwhen needed for special projects; And to be able to use city owned equipment instead'of renting il. UTILITIES: The utilities we felt were very high. The total for 1993-94 was $33,500.and the Actual + Budget for 1994-95 season is at about $33,000. The biggest expense for the utility group is the Electric at about $23,500 1993-94 and $24,500 for' 1994-95. Gas at $7000, Telephone at $1800 and sanitation at $1,I00. The new building will be bigger and a larger ice sheet but with newer technology should be more efficient also. The Elk River Municipal Utilities Commission has given this project an Economic Development Rate for a 5 year tenn. The estimate for tripling the electric usage with the special rate would put the cost at about $63,600 for the 1995-96 seasom Doubling these other expense the total would 1~ about $82,000. $o we. feel a conservative estimate of $90,000 is justified. See Attached. INSURANCE: There is a new Insurance Company, Cartier Insurance Agency Duluth, MN that strictly insures Ice Arenas and the estimate we received from them Was $20,000. 1993-94 insurance totaled $13,000 which includes Property $2560, Liability $3400 + Open Skate $155 + Rollerblading $250+Dance & Circus 5130, Employee Dishonesty $1 i0, Crime $150, Boiler $1600, Worker Compensation $3200, Accident & Medical $900. .·ZAMBONI: . ZamboniMaintenance and Fuel for 1993-94 totaled 52404. 1994-95 is est/mated at 53,200..We felt the. maintenance was a little on the high side seeing that in the 3 previous years we did'not total $7,000..But recognizing that the Zamboni is aging that an increase to $6,000 in 1996-97 should be adequate. DRY FLOOR Increased to 52,000. EVENTS: EXISTING ARENA DEBT: In November 1995 the debt. on the existing arena will be paid off. The balance a~ of May I, 1995 is about $15,776. The debt is held by three banks, F;rst National Bank of Elk River, Bank of Elk River, and State Bank of Rogers. The payment is $2,500 principle plus interest which is based on one percentage above the T-Bill rate, not less than 8% and not more than 10%. The numbers are shown based on an 8% rate. PAYMENT OF PARTIAL S~S: There is a request by the committee members to offset some of the Salaries by payment from the City (Park fees) or Park and Recreation Board for improvements. This may only be needed for the first three years or so depending on the bond structure. Revision Date: 2/27/95,revfeas3,dpm ECONOMIC DEVEL OPMENT ,4 UTHORITY PERSONAL SERVICES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED 33,659 $ 40,144 $ 42,850 46,600 SUPPLIES OTHER SERVICES & CHARGES TRANSFERS OUT TOTAL 819 1,159 800 800 105,371 39,961 45,350 45,350 1,000 1,000 1,000 1,000 $ 140,849 $ 82,264 $ 90,000 $ 93,750 EXPENDITURE ANALYSIS PERSONAL SERVICES Regular Salaries Part Time Salaries Over Time Employee PenSiOns (50%) Employee Insurance (50%) SUPPLIES 25,500 12,600 400 '4,000 4,100 46,60O Office Supplies + OTHER SERVICES & CHARGES 8O0 800 Economic Development Consultant Legal Advertising Marketing Printing/Newsletter Postage Telephone Miscellaneous(Chamber of Commerce) Development Activities Insurance TRANSFERS OUT 1,000 1,000 17,000 2,000 6,000 4,500 8OO 6,000 6,550 500 45,350 General Fund 1,000 1,000 93,750 HOUSING & REDEVELOPMENT AUTHORITY OTHER SERVICES & CHARGES 1994 1995 1996 1997 ACTUAL ACTUAL ADOPTED PROPOSED 10,659 $ 25,975 $ 67,500 $ 67,500 53,115 39,423 - 500 500 500 500 CAPITAL OUTLAY TRANSFERS OUT TOTAL 64,274 $ 65,898 $ 68,000 $ 68,000 OTHER SERVICES & CHARGES Postage Reserve for Future Projects Repay King & Main Loan Sidewalk Replacement-!Project 'Riverfront TRANSFERS OUT General Fund EXPENDITURE ANALYSIS 5OO 37,000 15,000 15,000 67,5O0 500 500 $ 68,000 City of iver TO: MEMORANDUM Mayor & City Council THROUGH: FROM: DATE: Lori Johnson, AsSt. City Administrator Lori Ziemer, Asst. Finance Director August 26, 1996 SUBJECT: MMUA Safety Compliance Program The Mimiesot~'MUnicipal ........... . Utilities Association is implementing a safety Compliance Program offered to city governments and public utilities. Cormnunities or association members.join' together to make a safety group to share the costs ora Safety Coordinator. The Safety Coordinator will spend two days a month in each cormnunity to provide the following services: - Assist in developing and maintaining all compliance records and written programs - Keep safety manuals current - Plan and organize monthly safety meetings - Regularly monitor safety training requirements - Document all safety meetings and training provided - Prepare or over-see required State and Federal reports Effective September 1, MMUA will be starting a Safety Compliance Prograrr~ Group within our area. The Utilities Commission has already approved to participate in MMUA's Safety Program. The cost for the City and the Utilities to participate in the program is approximately $16,500, of which approximately $10,000 would be the City's share. Backgroun~d The City's Safety Committee, which first met in February, was formed to develop written city-wide safety policies and programs designed to comply with OSHA and state regulations. The Committee has since drafted a written Employee Safety Manual and Right-to-Know Program. In addition, the Committee has implemented a centralized safety record-keeping system and initiated a job hazard assessment survey. 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425 However, because the Safety Committee is composed of City employees, many do not have the expertise or knowledge of the laws pertaining to safety compliance management. Therefore, it would be beneficial to participate in a program that would provide us with the guidance and training for all our safety issue needs. Action It is recommended that the City Council approve a motion to participate in MMUA's Safety Compliance Program.