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4.1. SR 09-16-1996ity of ITEM 4.1. iver FROM: DATE: SUBJECT: MEMORANDUM Mayor & City Council Pat Klaers, City Adminis~ator ~iL / i / September 16, 1996 ~ Utilities Commission Update Councilmember John Dietz is our city representative on the Elk River Municipal Utilities Commission. At this September 16, 1996, Council meeting, John is scheduled to provide the Council with an update on the August and September activities. Attached for your review are the minutes from the August 13, 1996, meeting and the agenda from the September 11, 1996, meeting. A couple of items of note include the consideration of the safety program, the water system report for the northwest area, and the street light standards. The next Commission meeting is scheduled for Tuesday, October 8, 1996, at 4 p.m. at the Utilities office. 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · (612) 441-7420 · Fax: (612) 441-7425 REGULAR MEETING OF THE ELK RIVER MUNICIPAL UTILITIES COMMISSION HELD AT THE ELK RIVER MTJNICIPAL UTILITIES OFFICE AUGUST 13, 1996 Members Present: President James Tralle, Vice Chairman John Dietz, George Zabee, Trustee Others Present: Bryan Adams, General Manager; Glenn Sundeen, Line Superintendent; Patricia Hemza, Office Manager; Robert McCartney, Water Superintendent 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Utilities Commission was called to order at 4:00 P.M. by President Tralle. 2. Consider Utilities Agenda Mr. Zabee moved to approve the 8-13-96 Agenda. seconded the motion. Motion carried 3-0. Mr. Dietz 3. Consider Consent Agenda Mr. Dietz moved to approve the Consent Agenda as follows: 7-9-96, 7-17-96, 8-5-96, 8-6-96 minutes--approved Check register--approved 4. Formal acknowledgement of contract for General M~ager The contract with Bryan Adams was discussed and formally acknowledged. Mr. Adams will begin full-time duties August 19, 1996. The Commission welcomed Mr. Adams and Mr. Adams thanked the Commission for their consideration. 5. Presentation of quotes for Dick-up Mr. Sundeen presented quotes for the 4 x 4 full size pick-up. After a discussion of the need for this vehicle, it was decided to award the purchase to the low quote. Mr. Zabee moved to purchase the 4 x 4 full size pick-up from Saxon Fleet in the amount of $18,600.95. Mr. Dietz seconded the motion. Motion carried 3-0. Regular meeting Elk River Utilities Commission August 13, 1996 Page 2 6. New street liqhts advisory Mr. Sundeen presented to the Commission a report on the history and present policy in street lighting, along with alternatives. After a discussion of aesthetics and costs involved, Mr. Adams and Mr. Sundeen were directed to present to the Commission at a later date, three options for reviewal. Staff was also directed to not use any more concrete based poles in residential areas at this time. 7. Liqhtinq co=m~ittee proposal Mr. Zabee moved to approve the placement of the 15 additional street lights recommended by the "Lighting Committee" Mr. Dietz seconded the motion. Motion carried 3-0. 8. Concern of a customer reqard~q street liqht~nq Mr. Sundeen presented a request by a customer to have the Utilities take over the security lights located mid-block on Albany, as street lights. Mr. Dietz moved to deny the request. the request. Motion carried 3-0. Mr. Zabee seconded 9. Consideration of Public Power Week Ms Hemza reported to the Commission the information and history of Public Power Week, along with possibilities for participating. Mr. Zabee moved to request the Mayor to proclaim the week of October 6-12, 1996, Public Power Week and to publicize it. Mr. Dietz seconded the motion. Motion carried 3-0. 10. Siqns for the Elk River Municipal Utilities office building Discussion on the lack of identification of the office building took place, with acknowledgement that the building should be more visible. Staff was directed to get quotes and ideas for signage. Mr. Sundeen is to find out the correct sizes that may be used. Mr. Dietz suggested staff check with the Chamber of Commerce for sign contractors. 11. Administrative vehicle Mr. Sundeen reported that smaller size two-wheel drive pick-ups, such as S-10's or Rangers are unavailable at this time. With the suggestion made by Mr. Adams, it was Regular meeting Elk River Utilities Commission August 13, 1996 Page 3 decided to get quotes on 1997 vehicles through the state contract, early in 1997. 12. Well $1 abandorunent quotes Mr. McCartney presented the quotes for the abandonment of Well #1. Mr. Zabee moved to present the sealing and abandonment project to the low quote from E.H. Renner and Sons. Mr. Dietz seconded the motion. Motion carried 3-0. 13. Financials After discussion of the June and July, 1996 financials, Mr. Zabee moved to receive them. Mr. Dietz seconded the motion. Motion carried 3-0. 15~ Other Business Mr. Sundeen reported on the progress and time-table for repair of the office roof. Mr. Sundeen reported that the claim had never been submitted to our insurance company for damage to the sub-station. It has since been done, and we will receive a check for this claim. The next scheduled meeting of the Elk River Utilities Commission '~11 be September 10, 1996 at 4:00 P.M. Dietz moved to adjourn. carried 3-0. Mr. Tralle seconded the motion. meeting of the Elk River Utilities Commission adjourned ~sP~tfUll. ~ y submitted, :~a~ "icia Hemza Of f ~ <:t~ Manager ELK RIVER MUNICIPAL UTILITIES REGULAR MEETING OF THE UTILITIES COMMISSION AGENDA ELK RIVER UTILITIES OFFICES SEPTEMBER 11, 1996 ITEM NUMBER ACTION TAKEN 1.Call meeting to order at 3:00 P.M., September 11, 1996 2. Consider Utilities Agenda 3.* Approval of 08-13-96 minutes of the E.R.Utilities Commission 4.* Check Register OLD BUSINESS 5.1 MSA Presentation on Water System Expansion 5.2 Up-date, R.W.Beck electric rate study 5.3 Up-date Elk River Utilities Office Building roof 5.4 Resolution for Public Power week (Oct. 2-12, 1996) 5.5 Street Light Construction standards 5.6 Elk River Utilities Office Building signs 5.7 Hydrant and water valve replacement NEW BUSINESS 6.1 12.46 KV Electric Line Extension, Twin Lakes Rd. 6.2 Elk River Municipal Utilities priorities 6.3 Proposed Elk River Municipal Utilities Safety Program 6.4 Anoka Electric Cooperative FERC filing Other Business *Consent Agenda items are considered to be routine and will be approved by one motion.