3.9. SR 07-06-2009REQUEST FOR ACTION
To Item Number
Ci Council 3.9.
Agenda Section Meeting Date Prepared by
Consent ul 6, 2009 Tina Allard, Ci Clerk
Item Description Reviewed by
Special Event Permit: Sherburne County Agricultural Society Lori ohnson, Ci Administrator
Reviewed by
Action Requested
Council motion to approve a special event permit to the Sherburne County Agricultural Society for the
Sherburne County Fair and parade with the following conditions:
1. Applicant shall provide garbage cleanup immediately following the parade.
2. Signs shall be installed at the following locations:
^ Main Street and Morton Avenue (alerting westbound traffic)
^ West of Orono Road at Main Street and Joplin Street (for eastbound traffic)
^ On Joplin Street at Orono Parkway (alerting southbound traffic)
^ Proctor and Main Street (alerting southbound traffic)
The signs shall state:
Main Street Closed
July 17
6:30 pm.-8:30 p.m.
Parade
3. Applicant shall provide portable toilets and inform all parade staff of the location fox the
toilets during parade staging.
Background/Discussion
The Sherburne County Fair is scheduled for July 16-19, 2009. The parade is scheduled for Friday, July 17.
Information about this event can be obtained at: http://www.sherburnecountyfair.or~/.
The parade route will begin on Main Street at Proctor Avenue and continue to the fairgrounds via Orono
Parkway.
The applicant is requesting a waiver to listing the City as an additional insured for the insurance coverage
due to costs. Staff is willing to waive the requirement this year but will inform the applicant that the
requirement will not be waived in future years. (The additional cost to them would be approximately $20.)
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The MN Department of Health inspects the food vendors and tests the water supply on an annual basis.
Multiple holding tanks for solid waste are pumped as needed. Forty-two portable toilets are located on
the fairgrounds. A security plan is submitted to the Sherburne County Sheriff s Department.
Financial Impact
Community Service Officers will install and remove no parking signage along the parade route. The
Police Department usually supplies up to 44 officers and reserves to assist with blocking intersections and
directing traffic. As of the date of this memo, the applicant has not requested any additional services from
the City. It is uncertain as to whether the Fire Department will be asked to assist at grand stand events.
Attachments
^ None
Action Motion by Second by Vote
Follow Up
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