06-01-2009 CCMI`I T ELK RSV CITY' U CAL
DEL TT LK ~'V CITY LL
JUKE I, X009
Members Present; Mayor Klin~ing, Councilinembers Zerwas, ~ilestgaard, Gumphrey, and
Morin
Members Absent; None
Staff Present: City Administrator Lori Johnson, Finance Director Tim Simon, Planning
Manager Jeremy Barnhart, Environmental Administrator Rebecca Haug,
and Recording Secretary Jennifer Johnson
1. Call Meetin,~To Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called
to order at 6;47 p.m, by Mayor I~linzing,
2, Consider 06/01/09 Agenda
MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY
COUNCILMEMBER ZERWAS TO APPROVE THE AGENDA. MOTION
CARRIED 5~0.
3. Consider Consent Agenda
MOVED BY C®UNCILMEMBER GUMPHREY AND SECONDED BY
COUNCILMEMBER WESTGAARD TO APPROVE THE FOLLOWING
CONSENT AGENDA.;
3,1, COUNCIL MINUTES
05/11/09 SPECIAL
05/11/09 WORKSESSION
05/18/09 REGULAR
05/18/09 CLOSED
3.2. CHECK REGISTER
3.3. TRANSIENT MERCI~3A.NT LICENSE FOR ALLEN PANTELIS
3.4. ANNUAL RENEWAL OFSALES/STORAGE RETAIL FIREWORKS
LICENSE FOR WAL-MART
3.5, CONSUMPTION AND DISPLAY PERMIT FOR WAPITI PARK
3.G. RESOLUTION 09-29 APPROVING PREMISES PERMIT RENEWAL
FOR THE ELI RIVER YOUTH HOCKEY ASSOCIATION
3.7. CONSIDER ANNUAL LIQUOR LICENSE RENEWALS
MOTION CARRIED 5-0.
4. O en Mike
No one appeared for Open Mile.
Cfty Council Minutes
June ~, 2aa~
Page 2
5.1. Presentation of tl~.e Com rehensive Annual Financial Re ort and Audit Results for tlae Year
Ended Decembe~~ 31, 200$
Mr. Simon presented the staff report. He introduced Andrew Berg of Abdo, Eick, &
Meyers, who presented tla.e 2008 audit report. He stated there were no instances of non
compliance and the fund balance in the General Fund is within the range recommended by
the State Auditor. He noted staff successfully implemented new accounting standards, He
highlighted some of the special revenue funds and all of the enterprise funds.
M®VED BY COUNCTLMEMBER MOTZN AND SECONDED BY
COUNCILIIZEIIiIBER WESTGAARD TOACCEPT THE COMPREHENSIVE
ANNUAL FINANCIAL REPORT AND AUDIT RESULTS FOR THE YEAR
ENDING DECEMBER 31, ~ODB. MOTI®N CARRIED 5~0.
5,2, Presentation b Great River Ener on District Hearin and Coolie Conce t
Ms. Haug introduced Tim Siebecl~ and I~~rle Leier, rep~•esentatives from Great River Energy.
Mr. Leier presented a PowerPoint demonstration outlining a proposal exploring the
opportunities for district energy. District energy is using the production of steam, hot water,
or chilled water at a central plant and distributing that energy via pipelines to buildings in a
district for space 1leating, domestic hat water heating, and air conditioning. with ~.•ecent
fiinding opportunities at both the federal and state level, GRE is proposing a partnership
with the City and the school district to provide hot and cold water energy from Elk River
Station to schools and City buildings ala~.a.g School Street.
Steve Rohr, Energy City commissioner, spore on behalf of tl~e commission and stated tl~e
commission gives this concept their full support.
Mayor l~inzing, also an Energy City commissioner, stated this is an exciting opportunity to
p~.•omote Energy Cit~T with an alternative means of heating and cooling buildings.
Councilmember Morin asked how long a pro ject like this might take to complete.
Mr. Leier stated the project could be completed fairly quicldy, perhaps in three months or
so.
Council agreed to move ahead with obtaining funding sources,
5.3. Review C]~tions for Focused Area Study
Mr. Barnhart presented the staff report and recommended that the council wait until the
MnDOT decision is made,
Jerry Minor, multiple addresses along Highway 1~, presented the Council with a petition
asking the City to reconsider acceptance of state grant monies to build an interchange at
Highway 10 between 165th and 1715 Avenues. He thanked the Council for allowing lum to
speak on behalf of the numerous businesses along Highway i0 that 11e had recently visited.
He stated these business are thriving and to be careful when planning this area so as not to
affect the property owners negatively.
Mayor Z~linzing asked about the proposed mill and overlay project that MnDaT is
proposing for 2012 and which accesses points will close along Highway 10.
Cit~r Council Minutes
June 1, 2009
Page 3
Mr. Barnhart stated a geometric study would have to be completed in order to reveal what
will be closed with the interchange. He stated he would find out what was planned to be
closed as part of the mill and overlay project.
Ms, Johnson stated MnD~T's plans were to close a minimum of two medians and that no
input was requested from the City regarding the decision to close medians. Sloe updated the
council on the current grant application which is due June 12. The City is eligible for a
maximum of $20 million of grant money, Slae commented that the City is competing with
many communities looking for assistance and the tinvx~g of the proposed changes may come
in 2013 or 2014, allowing adequate tune for the City to complete a st~.idy.
Councilmember Moon stated he felt the Focused Area Study provides a good plan, which is
to maintain the 171~t Avenue intersection, allowing access to businesses on both sides of the
highway. He did understand the businesses' concerns but preferred to move ahead with
approval to the plan.
MOPED BY C®UNCILMEMBER MOT~~I TD ACCEPT THE FOCUSED AREA
STUDY. MOTYOIV DEED FOR LACK OF A SECOND,
Councilmember Zerwas favored waiting for a decision on the grant application and then
making a decision on the Focused Area study.
Councilmember Motin asked if the City were awarded the monies, would it be i.n the City's
best interest to accept the monies and create an interchange.
Councilmember Gumphrey stated he wanted to expand the study to include the west side of
Highway 10. He stated it would be best to wait and see if the interchange grant is awarded to
the City.
Councilmember ~Jestgaard stated he is also i_n favor of waiting to see if the interchange
grant is awarded to the City before approving the Focused Area study. He also felt tl~e City
should get more information about MnD~T's 2012 plan and what exactly that entails.
Mayor I~linzing concurred, stating while the mill and overlay project would improve the
area, it is important to weigh all options before making a final decision. She felt that staff
should go ahead with creating specif c land uses ~pernaitted and conditional uses} for each of
the sub areas of the plan to 11e1p address the concerns of the property owners.
Councilmember ~estgaard asked how that would affect the current moratorium currently in
place in the area.
Mayor Klinzing stated the moratorium would expire June 2, 2Q09.
Chad Lu~dquist,17441 Higl~.way 10, was concerned that approving the plan this evening
would affect current coning in existing areas.
Councilmember Moon stated even if the plan were approved this evening that current
zoning of property in this area would remain the same.
Tam Price, 4810 Magnolia Lane N., Plymoutl~, owns two parcels of p~roper~ X75-002-3200
and 75003-4100. He asked the council when making changes to this area to consider his
Cfty Cou~C~l LYIlll,utes Page 4
June 1, 2009
properties, located off of Highway 10 near Riverview Sports, and ensure these areas
wouldn't become landlocl~ed,
Steve Rolfe,172~ 9 Highway 10, asl~ed the council if they had decided to expand the study
to include floe west side of Highway 10,
Mayor Z~li.n~ing stated the council may still want to consider expanding the study plan.
Mr. Rolfe stated if floe interchange is approved, floe City would have to expand the plan to
include the west side of the Highway as those businesses would also be affected,
5.4. Site Plan A~~roval Buffalo Wild Wings
Mr. Barnhart presented the staff report, There was no public hearing required for this Site
plan approval, The project requif.•ed Council review because it could be considered a
departure from the original approval design in a PUD,
MOVED BY CDU~iCILMEMBER ~ER~lAS AND SECONDED BY
CDUNCZLIVIEMBER GUMPHREY TD APPROVE THE SITE PLAN
APPROVAL FDR BUFFALO V~ILD WINGS AS OUTLINED IN THE STAFF
REPORT. MOTION CARRIED 5~4.
5.5. Discuss Council Workseslion A enda
Councilmember Moon asked that a discussion on redistricting be added on a future
WorkSe551on,
Councilmember Zerwas stated the Lake Orono improvement Association was interested in
attending a future worksession, The Association would be contacted to see if they are
available for the July worksession,
6. ether Business
There was no other business.
7. Council Updates
There were no council updates.
8. StaffU dates
There were no staff updates,
9, Adjournment
There being no further business, Mayor I~linzing adjourned the meeting of the Elk River
City Council at 8,02 p.m.
Minutes prepared by Jennifer Johnson,
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Tina Allard, City Clerk
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Ste ~anie l~linzin , M~ ~r
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