7.4. SR 07-20-2009~/
City of
Elk --~
River
REQUEST FOR ACTION
To Item Number
Ci Council 7.4.
Agenda Section Meeting Date Prepared by
Public Works ul 20, 2009 Ter Maurer, Public Works Director
Item Description Reviewed by
Resolution Accepting Bid and Authorizing Execution of Tim Simon, Finance Director
Contract in the Matter of the Great Northern Trail Bituminous Reviewed by
Paving Project
Action Requested
Adoption of the attached resolution awarding the contract for the paving of the Great Northern
Trail, north of CSAH 33.
Background/Discussion
As the City Council is aware, the city has received a SAFTEA-LU Grant for the paving of the
Great Northern Trail north of CSAH 33. In addition, the Parks Department has received a
Department of Natural Resources Grant to assist with the same project. Bids were opened on
Thursday, July 9, 2009 for the improvement. There were a total of eight bids received, four of
which were deemed to be incomplete because they did not include all of the required federal
paperwork with the bid. None of the incomplete bids were lower than the two lowest complete
bids. The following table lists the four complete bids and their total bid amount. A copy of the
bid tabulation is attached.
Compan Name Bid Amount
Rum River Contractin $234,831.97
W.B. Miller, Inc. $245,909.50
North Valle ,Inc. $268,801.53
Hardrives, Inc. $323,390.45
The engineer's estimate for the project construction was $284,274.80. The low bid received from
Rum River Contracting is approximately 17 percent under the engineer's estimate. MnDOT has
already given their approval to the award of the bid to Rum River Contracting.
Financial Impact
The Federal SAFTEA-LU Grant was in the amount of $215,398; however, the federal dollars can
only be used for construction at a rate of 80 percent federal - 20 percent local. The Minnesota
Department of Natural Resources Grant was $70,000. This grant can be used for construction
and overhead at a 50% city/50% DNR grant rate. An analysis of the low bid and the two grants
results in a city contribution of $50,000 - $70,000 which will be funded by the Park Improvement
fund.
Attachments
• Bid tabulation
• Resolution Accepting Bid and Authorizing Execution of Contract
Action Motion by Second by Vote
Follow Up
C:\Documents and Settings\jjohnson\Local Settings\Temporary Internet Files\OLK49\07 20 09 CC memo (3).doc
RESOLUTION 09 -
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
GREAT NORTHERN TRAIL PAVING IMPROVEMENT OF 2009
WHEREAS pursuant to a City Council direction, competitive bids were solicited and received for the
Great Northern Trail Paving Project; and
WHEREAS the City Council has considered the amount of the bids and the responsibility of the bidders
and determined that Rum River Contracting Company is the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the Ciry Council of the City of Elk River, Minnesota:
1. The Mayor and Ciry Administrator are authorized and directed to execute, on behalf of the City, such
contract with Rum River Contracting Company, as is approved by the City Attorney, for the
completion of the Great Northern Trail Paving Improvement according to the approved plans and
specifications.
2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits
made with their bids upon execution of the contract specified above.
Passed and adopted this 20~ day of July, 2009.
Stephanie A. Klinzing, Mayor
ATTEST:
Tina Allard, Ciry Clerk
S:\EngineerImprovProj\2009 Improvement Projects\Great Northern Trail Paving\Res accept bid authorize contract.doc
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