5.0 ICESR 08-11-2009MEMORANDUM
TO: Ice Arena Commission, Members
FROM: Rich Czech, Arena Manager
DATE: August 6, 2009
SUBJECT: Agenda Memo -August 11, 2009
5. 2008 Financial update
Attached for your review is the budget information for the years 2006 - 2009. Tim
Simon, the cities finance director, will be at the meeting to discuss the 2008 final
numbers as well as the current budget and any other questions the Commission may have
regarding future budgets or Capital improvements.
6. Energy Efficiency and Conservation Block Grant
As we discussed at the April meeting, the Arena submitted four proposals for the
stimulus energy grants that the Federal government allocated 3.2 billion dollars nation
wide to cities for energy conservation projects. We have been told by the State
Energy Office not to expect any decisions on any of the projects until later on in
August or September. If any of the four projects (listed below) are considered we
will prepare the necessary paper work to submit to the U.S. Department of Energy on
a timely matter. If the paper work is complex we may want to consider hiring a firm
that is familiar with the process so that the forms are completed appropriately.
The Arena (City) has submitted the following four energy saving projects to the states
energy saving program.
1) New boilers for hot water for the Zamboni and the in floor heating
2) Dehumidifier/ heating system for the Arena
3) New Lighting System in Olympic Rink
4) Low emissive ceiling (vapor barrier) in Olympic rink
7. Renovating the Barn's Roof
On July 6th the City Council approved $6,961.00 to Matt Thompson Builders for
repairing the Barn's roof. The work will consist of removing old caulk that is failing
As you are aware, this past winter during one of the High School Hockey Games, a
spectator was hit with a puck during the chuck a puck fundraiser that the Blueline Club
sponsors. The spectator received a cut on their head and had medical bills of $900.00,
which the School District paid. At the April Commission meeting we discussed several
options and decided to look into our options before making a policy. Tim Simon and I
check with the League of Minnesota City's to get their input. The leagues response
was that since it's a school district event that the school district is responsible for the
liability of what happens during their events. The cities (Arena'sliability lies in the
condition of the ice and the facility. The ice contracts have not been reviewed for a
few years, due to this we have asked the city attorney to review the contracts for his
opinion on the wording of the contract and to bring it up to date.
12. Zamboni Advertising
The 1999 Zamboni is in the process of getting wrapped with advertising from Global
Mechanical, the advertising wrap on the Zamboni should be completed by the end of
the week. Attached for your review is the lay-out that is going onto the machine.
13. Wall of fame update
Kent Madsen has the frames for the pictures and is in the process of contacting the
paper and past players to get the word out on the Wall of Fame.
14. Staff Updates
A. Up coming Dry Floor Events
Go Fish "Kids Consignment Sales August 21St, 22nd, and 23rd
Dodge ball event for CAER September 12~'
Elk River Arena Fall Arts and Crafts Show, Saturday September 19~' and Sunday
September 20~'.
B. Clinics /leagues /Skating Academy
Attached for your review are a couple of graphs outlining the Arena's programs
participation over the last three years. As note in the spring, the participation of the
leagues and clinics are on the decline. Hopefully next year the economy will improve
and more people will have expendable income once again in their family budgets to
spend on skating again.
This past weekend the Arena held a bantam jamboree, I am hoping that this will be an
annual event and that we can expand this type of event to other levels. I will give a
verbal report on how the jamboree went at the Commission meeting
C. Projects and summer repairs.
As you are aware, this past winter during one of the High School Hockey Games, a
spectator was hit with a puck during the chuck a puck fundraiser that the Blueline Club
sponsors. The spectator received a cut on their head and had medical bills of $900.00,
which the School District paid. At the April Commission meeting we discussed several
options and decided to look into our options before making a policy. Tim Simon and I
check with the League of Minnesota City's to get their input. The leagues response
was that since it's a school district event that the school district is responsible for the
liability of what happens during their events. The cities (Arena'sliability lies in the
condition of the ice and the facility. The ice contracts have not been reviewed for a
few years, due to this we have asked the city attorney to review the contracts for his
opinion on the wording of the contract and to bring it up to date.
12. Zamboni Advertising
The 1999 Zamboni is in the process of getting wrapped with advertising from Global
Mechanical, the advertising wrap on the Zamboni should be completed by the end of
the week. Attached for your review is the lay-out that is going onto the machine.
13. Wall of fame update
Kent Madsen has the frames for the pictures and is in the process of contacting the
paper and past players to get the word out on the Wall of Fame.
14. Staff Updates
A. Up coming Dry Floor Events
Go Fish "Kids Consignment Sales August 21St, 22nd, and 23rd
Dodge ball event for CAER September 12a'
Elk River Arena Fall Arts and Crafts Show, Saturday September 19th and Sunday
September 20th
B. Clinics /leagues /Skating Academy
Attached for your review are a couple of graphs outlining the Arena's programs
participation over the last three years. As note in the spring, the participation of the
leagues and clinics are on the decline. Hopefully next year the economy will improve
and more people will have expendable income once again in their family budgets to
spend on skating again.
This past weekend the Arena held a bantam jamboree, I am hoping that this will be an
annual event and that we can expand this type of event to other levels. I will give a
verbal report on how the jamboree went at the Commission meeting
C. Projects and summer repairs.
Elk River Ice Arena
Revenue and Expenditure Summary
For the Period Ending July 31, 2009 (unaudited)
2009 2009 2008 2008 2007 2006
Budget YTD as of 07/31!08 Actual Actual Actual
REVENUES
Ice Rental 432,000 194,170 200,6?0 424,106 423,098 410,210
Recreation Programs 154,700 79,384 87,751 139,706 154,808 135,471
Admissions 33,000 12,695 12,918 23,354 30,407 42,556
Sign Rental 18,500 (85) 2,600 17,293 12,352 15,792
Dry Floor Events 15,000 9,336 4,7D2 9,034 10,933 12,002
Concession Rent - - - - _ _
Vending 22,000 7,139 9,268 17,212 19,151 25,407
Skate Sharpening 4,500 2,628 2,324 4,980 4,594 3,916
Building Rent 2,600 - - 2,600 2,600 5,200
Other Mdse Sales/Misc. 2,000 912 939 2,238 1,664 1,996
TOTAL 684,300 306,179. : 321,122 640,523 659,607 652,550
EXPENDITURES
Personal Service 272,900 145,642 136,878 253,447 244,201 233,878
Other Operating Expenditures 261,800 117,839 142,089 268,189 256,696 236,768
Vending Mdse for Resale 13,500 4,412 3,620 7,279 11,983 13,293
Other Mdse for Resale 1,200 222 288 1,577 637 139
Recreation Programs 64,600 29,842 34011 55,132 60,330 51,169
TOTAL 614,000 297 957 318 B87 585 624 573,847 535,247
CONCESSIONS
Sales 73,000 31,546 35,285 66,500 71,934 71,805
Less: Product & Supplies 27,700 12,800 13,894 31,544 28,904 28,395
Salaries 22,500 7,501 13458 24430 19,811 20,907
Net Profit 22,800 11,245 7,833 10,526 23,219 22,503
OPERATING INCOME (LOSS) 93,100 19,467 12168 65,425 108,979 139,806
Capital Outlay 100,000 - - 100,202 - -
Building Debt* 198,500 24,225 29,357 201,715 199,410 201,820
NET INCOME (LOSS) (205,400) (4,758) (6,1 ) (236,492) (90,431) (62,014)
Other Income
Contributions/Rebates - 3,443 4,277 7,368 9,519 15,436
Admission Surcharge - - - - - _
Transfers In
Capital Outlay -Liquor Fund 100,000 - - 100,202 9,500 -
Eliminate Deficit (General Fund) 105,400 - - 136,290 79,931 57,514
Building Project - - - _
Change in Fund Balance - (1,315). (ti,912~ 7,368 8,519 10,936
8/6/2009
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