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01-05-2009 HRA MINMEETING OF THE ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY HELD AT THE ELK RIVER CITY HALL MONDAY, JANUARY 5, 2009 Members Present: Chair Wilson, Commissioners Toth, Commissioners Kuester, Lieser and Motin Members Absent: None Staff Present: City Administrator Lori Johnson, Community Development Director Jeff Gongoll, Economic Development Assistant Annie Decker, Recording Secretary Debbie Huebner Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authontywas called to order at 5:30 p.m by Chair Wilson. 2. Consider January 5, 2009 HRA Agenda MOVED BY COMMISSIONER TOTH AND SECONDED BY COMMISSIONER KUESTER TO APPROVE THE JANUARY 5, 2009 HRA AGENDA AS PRESENTED. MOTION CARRIED 5-0. Consider Consent Agenda Chair Wilson noted that the December 1, 2008 and December 15, 2008 HRA meeting minutes will be considered at the next HRA meeting. MOVED BY COMMISSIONER KUESTER AND SECONDED BY COMMISSIONER MOTIN TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.3. CHECK REGISTER — APPROVED 3.4. BALANCE SHEET 3.5. REVENUE/EXPENDITURE REPORT 3.6. DESIGNATION OF OFFICIAL NEWSPAPER 3.7. DESIGNATION OF OFFICIAL DEPOSITORIES MOTION CARRIED 5-0. Open Mike David Raymond, representative for the Elk River Arts Alliance, provided the following update: • The gallery/office is open Thursdaythrough Saturday • 5 major exhibits have been held, lasting between 6 weeks and 2 months. 0 All displayed artwork is for sale. Housing & Redevelopment Authority January 5, 2009 ----------------------------- • 30 artists have made sales, with 19 of those having made multiple sales. • A gift shop area features artwork of 20-25 artists • Classes are being conducted (2 in November). • An Exhibit Committee makes decisions on art to be displayed • Volunteers have logged in over 2,000 hours. • Average of 11 visitors per day, with many more during major exhibits. • Over 40 children attended the tree ornament -making session. • New signs will be installed next week Page 2 Chair Wilson stated he was pleased with howthe building was being used and felt the use was a nice addition to the downtown. Mr. Raymond expressed his thanks to the HRA for their support. He noted that Art Soup will be held June 20Th and 21ST, if the economy allows. Commissioner Kuester stated that the use has a very professional look, and that the work is all done by volunteers. Mr. Raymond noted that the Underground Railroad production will be opening in February at the Zabee Theater. Annual Meeting Election of Officers 5.1. — Chair 5.2. — Vice Chair 5.3. — Secretary MOTION BY COMMISSIONER KUESTER AND SECONDED BY COMMISSIONER TO APPOINT THE FOLLOWING: STEWART WILSON — HRA CHAIR LARRY TOTH — VICE CHAIR JEAN LIESER — SECRETARY MOTION CARRIED 5-0. 6. Update on Neighborhood Stabilization Program Application Ms. Decker reviewed the progress to date on the NSP funding application process. She reviewed the targeted areas which were identified bythe HRA. Ms. Decker stated that the HRA is asked to authorize staff to submit application for Technical Assistance Funds, and to call a special meeting to review and approve the NSP funding application prior to submittal. MOTION BY COMMISSIONER TOTH AND SECONDED BY COMMISSIONER KUESTER TO CALL A SPECIAL MEETING OF THE HRA FOR MONDAY, JANUARY 26, 2009 AT 5:30 P.M. FOR THE PURPOSE OF APPROVING THE NEIGHBORHOOD STABILIZATION PROGRAM FUNDING APPLICATION PRIOR TO SUBMITTAL. MOTION CARRIED 5-0. --------------- MOTION BY COMMISSION MOTIN AND SECONDED BY COMMISSIONER KUESTER TO AUTHORIZE STAFF TO SUBMIT AN APPLICATION TO Housing & Redevelopment Authority Page 3 January 5, 2009 ----------------------------- GREATER MN HOUSING FUND FOR TECHNICAL ASSISTANCE FUNDS AT A COST OF UP TO $5,000. MOTION CARRIED 5-0. Mr. Gongoll noted that the application specifies an amount that can be used to cover administrative costs. 7. Discuss HRA Goals and Proiects for 2009 Ms. Decker reviewed highlights of the 2008 goals and projects, and the proposed 2009 goals. Commissioner Toth asked if the downtown task force would be called to meet. Mr. Gongoll stated that staff will be asking the City Council for direction at their next work session on January 12. Chair Wilson suggested that a goal for 2009 could be to reconvene the Task Force. He stated that they may be able to utilize funding sources. Mr. Gongoll mentioned the proposed joint meetings of the City Council, EDA and HRA will be established to update the Strategic Plan. Commissioner Toth suggested adding the 2008 goal of "Exploring Partnership Opportunities for Housing Rehabilitation Programs" be added to the 2009 goals. Commissioner Kuester asked when the city's Comprehensive Plan will be updated. Mr. Gongoll stated that usually it is done every five years. He noted that they are currently working components of the plan including the gravel mining areas, FAST Study area, and the Downtown Study. Commissioner Lieser asked if a housing study will be done in 2010. Ms. Decker stated that a housing study would likely be more effective if it is done after the 2010 census. Commissioner Kuester stated that the census data would not be available until 2011. Commissioner Motin noted that portions may be available earlier, such as housing statistics. 8. Other Business - Commissioner Motin Item Commissioner Motin noted that LaRose's restaurant and the auto parts store are now closed, and the Ace Hardware store has been closed for some time. He suggested taking a look at this area for possible redevelopment. 9. Adjournment There being no other business, Chair Wilson adjourned the meeting The meeting of the Elk River Housing and Redevelopment Authority adjourned at 6:05 p.m. Minutes,prepared byD ie Huebner. Tina Allan City t tewan Wilson Chair, Elk River HRA