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9. SR 09-08-2009itEQUEST FQR ACTION ~ It~r~ urrr~b~r Ci Council 9. Benda. ecti~n ~e~n~ ~~~ repa.r~d b~ Bud et worksession Se tember $, 2009 Lori Johnson, Ci Administt•ator Items escrrp~~®n ev~ew~d by 2010 Tax Levy and Budget Discussion ~v~ev~ed y ct~®n euest~d Consider the following resolutions and motion for adoption no later than at the September 14 meeting: 1. A resolution authorizing the proposed property tax levy for collection in 2010. 2. A resolution approving the Housing and Redevelopment Authority 2010 tax levy. 3. A resolution approving the 2010 tax levy for economic development purposes for the Ells River Economic Development Authority. 4, A motion to set the budget meeting at which public comment will. be taken for December 7, 2009, at G,30 p.m. c~c r®und~ ~scussi~n The City must certify its tax levies to the County Auditor no later than September ~ 5. The levies include the maximum City levy and the HRA and EDA levies, As you knout, the Legislature changed the truth in taxation law this year eliminating the need for Muth in taxation public hearings. Instead the Council must schedule one regular meeting at which the budget and levy will be discussed and public comment will be tal~en, This meeting date must also be set by September 15. The Council has discussed the budget and levy at several meetings includ:tng worksessions on August 3 and August 10. During those meetings, the Council made a few minor adjustments to the general fund budget but did not set the proposed tax levy. At the August 10 meeting, a list of possible expenditure reductions was presented for Council review and consideration. The proposed reductions did not include an~j staff o~• capital items. ~lowever, some significant reductions were proposed to several departments mainly in supplies and contractual services. Any further reductions ~. these areas will likely cause a reduction in the level of service provided by those departments. The prelinlix~ary proposed 2010 budget discussed at those meetings was X12,327,$00. ~Jith the Council's reductions of $5,350 and the proposed reductions of ~277,G50, the revised 2010 budget is $12,044,500. The revised 2010 proposed budget is a 4.6$ percent reduction from the 2009 adopted budget and a 1.33 percent reduction from the 2009 amended budget. Revenue reductions of X30,000 were also proposed in response to the very low rate of development that has continued through the summex• and is anticipated to continue into next year, Additionally, a X325,000 2009 fund balance reserve carry over that will result from implementing the remaining proposed 2009 budget reductions is included as a 2010 revenue source. S:~Counci1~Lori~2009~bud~et tivorksession 09 d8 09.dac Further, In August staff presented pr•elirninary tax levy information based on the very preliminary tax values received from the County Auditor's office on July 28. fln September 3 staff received a memo from the County Auditor with updated maxket value and net tax capacity ~NTC~ amounts for the city, The new data indicates the NTC decreased 3.39 percent. This is an improvement from the July estimate. I~eep in mind that the final NTC will not be determined for several months a~ad it typically changes slightly after abatements and other corrections are made by the County. Several different tax levy scenarios were discussed by the Council including keeping the 2010 tax levy the same as the 2009 tax levy and beeping the tax late the same as it was in 2009, although the majority of the Council was not interested in that approach. Below are four tax levy options to help the Council determine what levy amount to approve, All of the options axe based on the updated NTC and a revised general fund budget of X12,044,800. The last column lists the additional adjustments required to balance the general fund budget under each levy option. For example, option four illustrates that a levy of X11,112,391 is needed to generate the re~renue necessary to balance a X12,044,800 budget. That levy ~s a slight decrease from the 2009 levy of $11,190,753. If the total levy is set at the same amount as in 2009, the proposed 201.0 budget reductions could be reduced by $78,362, The other two options require additional expenditures be cut from the adjusted budget, Tax Levy option -~ 1. Total Levy same as 2009 2. General Fund Levy same as 2009 3. Tax Rate same as 2009 q-. 2010 Levy to fund proposed budget les s August adj ustments General Fund Budget General Adjustments 2010 Fund to Balance Total Tax_L~v Tax Revenue to 12 044 800 $ 11,190,753 $ 9,767,312 ~ ~78,362~ 10,970,971 9,547,530 141,420 10,804,134 9,380,693 308,257 11,112,391 9,688,950 All of these options are well below the City's levy limit imposed by the State. of course, the Council does not need to choose one of the above amounts, any amount under the levy limit of $12,336,598 is allowable. Again, the levy adopted in September may be reduced on December 7 when the final levy is adopted, but it may not be i~~cxeased. The levy adopted in September will be used in the tax notices mailed to prapexty owners in November. Finally, the detail budget information was distributed to the Council for the August meetings and is not included with this memo. ~f you want another copy, please contact rne, Staff will be prepared to go over the levy and budget at the work session in as much detail as the Council desires. The Council may adopt the levy resolutions and set the budget meeting date at this worbsession or at the September 14 worksession. S,~Council~Lori120~9~~audget ~vorksessian D9 08 Q9.~oc ~~a~ch~~t~ Sample resolution authorising the proposed property tax levy fox collection ~ 2010 Levy Breakout Resolution approving the Housing and Redevelopment Authority 201 ~ tax levy ~ Resolution approving the 2010 tax levy fox economic development purposes for the Elk River Econotx~ic Development Authority Proposed 2010 general fund budget surx~tnax~y Mena.o from County Auditor Diane Arnold on Prelitxunary 2009 Tax Values fox Proposed 2010 Tax No~ces} Memo from Bill Maertz, Parl~s and Recreation Director onNon-Resident Recrea~.on Fees C~l~~ Motion by second by vote ~~I®w p S:`Caunci~~Lari~2009~budge~ worksessian 09 08 a9.doc RE~oL~TIaNO~- A RESaLUTiQN FaR THE CITY aF ELC~ Ri~ER A RE~aLUTIaN A~uTHaRIZING Tf~E PRaPOSED PROPERTY TAB LEVY FaR CaLLECTIaN iN 200 WHEREAS, the Elk River City Council has reviewed the City's anticipated expenditures for all funds in 201 D; and, WHEREAS, the Elk River City Counci! has considered projected revenues for all funds in 2010; and, wHEREaS, revenues from sources other than property taxes are not sufficient to meet anticipated expenditures of all funds; and, wHEI~EAS, debt levies have been adjusted or cancelled based on revenue collections and projections, N®w, TFiER.EPaRE, BE IT RE5aLUED by the City Council of the City of Elk River that the following amounts are the maximum to be levied as property taxes payable in 2010; L~ General Fund ~ - PERA Emp over Rate Increase 70,983 Library 58,550 Surface vllater Management 50,000 City Special Assessments 16,427 2005 Improvement Bonds 56,800 2007 Improvement Bonds 120,632 2006 Certificate of Indebtedness 89,061 Public Safety Lease Revenue Bonds 606,341 Economic Development Tax Abatement 395,330 TOTAL $ Passed and adopted by the City Council of the City of Elk River this ~th day of September, 2009 ATTEST; Stephanie Klin~ing, Mayar Tina Allard, City Clerk CITY CF ELK RIVBR LEVY BR~AKCUT Genera! Fund Pi=RA employer Rate Increase Library Surface Water Management City Special Assessments 1994 Storm Sewer Bonds 2DD5 Improvement Bonds 2D07 Improvement Bonds 24D7 Certificate of Indebtedness 2406 Certificate of Indebtedness 2445 Certificate of Indebtedness Puialic Safety Lease Revenue Bands Rconomic Development Tax Abatement TOTAL 2aa5 2D14 Lev Total General Fd. Lev Total General 1'd, $ 9,47D,614 ~ ~ $ 9,547,529 $ - ~'°~ $ 70,983 76,915 7D,983 70,9D0 58,65D 54,DD0 50,044 17,356 16,427 116,545 - 88,400 86,800 121,748 ~ 20,632 11 D,644 92,465 89,D61 149,612 6D3,254 6Dfi,341 222,2D0 395,33D $11,19D,753 ~ 1,494,424 DES L~ Qm LTA TAE ~~'~ ELF E LTA E F ~ EE~EL~'E~ - ~T'' ~~ ! ~ LEA E E~ the Housitlg and Redeveiopme~.t Authorit~~ ~ and for the Cit~r of Ells River has requested that the Cit~T autho~e a levy of .0144% of the taxable marl~et ~ralue of the City fog various redevelop~nen.t acti~Titi~es; a~ad, '' E E, the City Council of the City of Elk Ri~rer has conse~.ted to this lever. TEES E, E ~' E L'E by the Cit~r Council of the City of Elk Ri~Ter that the Housing and Redevelopme~.t Authority ha a~~d for the Cit~r of Elk River certify a levy of ,0144°/a of the taxable market ira. the Cit~T fog the bei~e~it of the Housing a~.d Redevelopme~.t Authoz~it~r, Passed and adopted by the City Council of the City of Ells River, Minnesota tl~.s S~~ day of Septefnber, 2009, Stephanie Kli~az.i~g, Mayor .~TT~ST; Tina Allard, City Clerk ~W ~~ ~~R ~ ~~~`~' ~~~~9 tl~e Cit~r Council of the City ofEll~ Ri~rer has received a request frarn the Econo~~z~.c Development Authority to lev~T a tax for the benefit of the Authority ~ the amount of ,01 S~ 3% of taxable market ~ralue of taxable property ~. the Cit~T for the year of 20 ~ 0. g ~'~~~ ~' ~ by the Cit~r Council of the City of Ells River as follows: The City Council of the City of Ells River proposes that a tax In the amount of ,01. $1.3% of the taxable market value ~ the City be levied ~ the dear 2010 for the benefit of the City of Elk River Eco~aomie Developme~.t Authority to be used for Economic Development Authority purposes as provided under ll~innesota Statute 469,090 et,se . 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Government MAYOR & COUNCIL $ 169,376 $ 16D,747 $ 168,100 $ 168,100 $ 172,20D 1,40°/0 2.44% $ 4,1D0 1,3$% CABLE TV 83,405 68,343 81,$OD 81,8D0 81,650 0.66°/0 -D.18% (15D) 0,67°/0 ADMINISTRATION 419,075 454,924 471,650 471,650 472,000 3.83°/o D.07% 350 3,86°!° HUMAN RESOURCES 81,346 142,353 147,95D 147,950 158,900 1,29°/0 7,40°/0 10,950 1,21°/0 ELECTIONS - 34,144 - - 38,10D D.31°/0 38,100 0,00°/0 FINANCE 454,834 425,033 450,300 447,300 448,20D 3.64°/° 0.20% 900 3,66°/0 INFORMATION TECHNOLOGY 202,124 185,129 278,050 278,050 312,450 2.53°/0 12.37°/° 34,40D 2.28°/0 LEGAL 2D1,365 214,564 234,000 234,000 234,000 1,90°/o O.DO°/o - 1,92°/° COMMUNITY pEVELOPMENT 161,607 125,150 178,900 126,950 67,150 0.54°/0 -47.11°I° (59,8D0} 1,D4°/o PLANNING 272,779 246,4$6 321,55D 321,200 319,95D 2.60% -0.39°/° X1,250} 2,63°/° BUILDING MAINTENANCE 247,472 296,006 28&,350 286,350 303,OD0 2.46°/0 5.81°/0 16,65D 2,35°/0 CONTINGENCY 3,315 1,573 7D,05D 7D,050 70,000 0.57% -0.07°/0 ~5D) D,57°l0 ENERGY CITY 35,469 50,355 55,800 55,800 51,350 0.42°/0 -7.97°/0 4,450) D.46°I° Genera[ Government 2,338,167 2,405,807 2,744,504 2,689,200 2,728,950 22.14°/0 1.48% 39,750 22.D3°/o Public Safety POLICE 3,753,739 4,153,$10 4,2$$,600 4,212,150 4,251,850 34.49°/v 0.94°/0 $ 39,700 34.50°/0 FIRE 661,543 663,851 661,050 661,050 667,050 5,41°/o D.91% 6,DOD 5.42°l0 EMERGENCY MANAGEMENT 40,D36 46,716 49,150 49,150 47,950 0,39°/° -2,44°/0 ~1,20D} D.40°/0 BUILDING SAFETY 675,D95 713,666 653,950 588,600 465,550 3.78°/0 -20.91% 123,050} 4,82°/a ENVIRONMENTAL 85,864 80,883 76,OOD 75,350 52,2D0 0,42°/0 •3D.72°/0 (23,150y 0.62°/0 Public Safety 5,216,277 5,668,926 5,728,750 5,586,3D0 5,4$4,60D 44.49°/0 -1,82°/0 101,700} 45.76°/0 Public Works STREETS 1,346,2TT 1,263,086 1,373,000 1,300,65D 1,424,950 11,56°/0 9.56°/0 $ 124,30D 1D.65°/0 SNOW REMOVAL 215,227 21D,526 3D8,750 3D8,750 281,550 2.12°/0 -15.29% (4T,200} 2.53°/0 EQUIPMENT SERVICES 229,558 254,610 255,450 25D,450 246,300 2.0D°/o -1.66°/0 ~4,150y 2,D5°lo ENGINEERING 147,493 100,199 191,150 191,150 228,350 1.85°/0 19.46°/0 3T,200 1.57°/0 Public Works 1,938,555 1,828,421 2,128,35D 2,D51,OD0 2,161,15D 17,53°/0 5.37°/0 110,150 16.80°/° Culture & Recreation PARK MAINTENANCE 662,324 710,854 786,150 733,15D 787,150 6,39% 7.37% $ 54,000 6,01°/0 RECREATION 676,188 739,800 784,600 725,250 164,45D 6,20°/0 5.41°/0 39,200 5,94°/0 5R. CITIZEN PROGRAMS 157,690 189,835 195,05p 193,35D 212,450 1.72°/0 9.88% 19,1DD 1,58°l0 Culture & Recreation 1,496,202 1,640,489 1,765,800 1,651,750 1,764,050 14.31°/0 6.80% 112,300 13.53°l0 TRANSFERS 27D,529 320,129 258,700 229,300 189,050 1,53% -17.55% 40,250 1.88°l0 TOTAL $ 11,259,730 $ 11,863,772 $ 12,636,1D0 $ 12,207,550 $ 12,327,800 1DO,OD°~° 0.99°/0 $ 12D,250 10D.00°/0 09102!2009 ~Frerbearr~e ~esuerE~r ~~ DECEIVED SEP 03 2009 DIANF_ ARNOLD X3884 N~ghway ~D Vves~ ~3B80 ~usirress Center drive ~Ik diver, ~~I~ 5533D-464 ~ 763-24 ~ -286 ~ ~ ~ -SOD~43B-D576 ~ Fax; 763-24 ~ -2869 Web; wv~w co, sl~erb~rne, mn~ us September ?, 2009 To. City Administrators, Clerks and Finance Officers ~~nd S drool District Adzninistrators and Finance Officers From: Diane Arnold Re: Preliminary ? 009 Tax Values for Proposed ? 0 ~ 0 Tax Notices Following is the early Pay 2009 Net Tax Capacity and Marl~et Value information far your City, Tawnsla.ip or School District. Countywide, there is a 4,70% decrease in Net Tax Capacity and a 3.26% decrease in total county Taxable Market Value. Please ren~.ex~.~ber that these ~~alues may drop slibhtl~r by next spring Then final values are certified, due to abatements, property tax forfeitures, late homesteads and clerical carrections~ TownshiplCitylSchoolDlstrict Fll~ Riper City RE ~; PP Less 1a°~p 200 ~V Less Capxured TIF Ta~~ Rate NTC Taxable ~ark~t Value ~~V Referendum 009 Net Tax Ca a ~ „ p.._czty Values 20~a Preli~~.inar~ NTC Values 26,852,76 ?5,9~-x,254 a a X899,835} ~~88,285~ 2~,9~2,541 25..05 x,969 2,?50,901,900 2,139,E 12,600 ?,210,168,675 2,096,492,450 Elk -~ I~ive~ MEMORANDUM T ac~r and ~ ~unci~ ~RQ ~~~ aert~, arks and ~cr~at~~n ir~c~®r DATA: Auus~, 4A9 SUBJECT: ~n~ ~s~~n~ ~~r~a~~®n e~~ ~acl .round At the August ~ 0, 2009 budget workshop the Mayor requested a review of nonresident use of xecreatian programs. Staff pulled usage numbers fox recreation programs and fee-based con~.unity events, A review of the 2008 registration numbers indicates the nonresident percentages of fee~based programs axe approximately 32%, This is an esta~nate, based on available data. Anal s is Assuming 2009 non-resident participation in fee based programs at 32%; - The program budget subsidizes non residents by ~ 11,539 - The xecreatian administration budget and program budgets, co~nbi.ned, subsidize nonresidents by approximately $141,487 Staff estimates that total participation in fee based programs, free community events and warming houses fo~.• 2009 will total 28,789. Assuming 32%non-resident participation. - The program budget subsidizes non residents by $1.25 per participant - The recreation administration budget and recreation budget combined subsidizes nonresidents by $15,35 per person. ~ dons - Charge non-resident fees for all recreation programs and fee based special events, - Seek sponsorships from businesses in neighboring communities fox special events :~. order to reduce budget impact of these programs. - Pursue agreements with surrounding communities to offset the subsidy to the: residents. ~~he~ Xnforma~ion. ~o Co~sid.e~ ~ Given the level of subsidy for nonresidents, an increase ~ non-resident fees would seem a fair and appropriate method of distz'ibuting a share of these costs to residents of surrounding communities tl~.at benefit from Ells River's programs and facilities. - Charging anon-resident rate is consistent with how othex cities are addressing this issue. - In some cases substantial fee i~~creases could actually reduce revenue or cause program cancellations urhich would Impact Ells River residents. Staff recommends some flexibility in setting non-resident program fees based on demand and price point. - Gther• externalities should be taken Into consideration. fiver 9,000 nonresident participants in programs and community events generate customers for Ells River business, - Current registration policy reserves the first weel~ of registration exclusively for ilk River residents, if the Council wishes to set a goal for non_resident fee increases, the Parl~s and Recreation Commission could l~ear' the issue at the October meeting and return with a recommendation to Council on how to meet that goal. Pro n~ ~~ asd ~r~un~ yen ~~~ Day HDDpS ~~~ a5~d 3 Dn 3 Sasketball Golden Lanza Egg Hunt 5 on 5 Sasketball Safety Camp Adult Softball Bike Rodeo ASL Duathlan Blast Farmers Market Butterfly Craft Family Fright Night Cold Sear Challenge CD-Rec Volleyball P~on~Fee used Canoe Trips Youth Expo Crunch Night to Unite pence Camp Movies in the Park DDjo Karate Kid~stack Eager Elks Sports Riverfrant Concert Series Egg Tray Craft Downtown Halloween Event Firearm Safety Downtown Santa Event Fit 4 You Cardio Flag Football GainlLass ~ 449,~39~ Girl Power Hillside Halloween Race Intramural Sasketball Jump Jive Exhale ~n out on~~ s~ LaCrosse Clinic GainlLass - ~~4,~4~~ Mad Science MotherlDaughterBpa Evening Mom's Time Cut Movie on lce ~ns~rh~ s Music TDgether Allina Cpen Gym dank Ct Elk River Parents Night Cut Greater MN Credit Union Pre Halloween Craft Ramsey Cycle Pre Holiday Craft Pre Thanksgiving Craft ain~Loss ~ ~~,oav Pre Tumbling PT Open Playtime PT Tumbling Pumpkin Roll un~n~~y a~n~~oss Skate Races Programs Soccer league Community Events Summer Playground Adventures Sponsorships Sports Camps warming Houses Tbal! Tennis Taal GainlLoss P 43~,46~ ~ Thursday Night Throwdawn Tuesday Park Races 1Niggles and Giggles ~Dmen's Volleyball GainlL®ss - ~ 9,52 Nato: All GainlLoss numbers exclude overhead and Administrative casts.