7.1. SR 09-21-2009REQUEST FOR ACTION
To Item Number
Ci Council 7.1.
Agenda Section Meeting Date Prepared by
Administration September 21, 2009 Lauren Wipper, Human Resource
Re resentative
Item Description Reviewed by
Approve Agent of Record for Health and Dental Insurance Lori ohnson, Ci Administrator
Plans Reviewed by
Action Requested
Approve appointing a new Agent of Record for the City's health and dental insurance plans.
Background/Discussion
Per Council direction, staff requested bids for Agent of Record for the City's employee benefits plans. In
response to the request, the City received proposals from ten brokers interested in handling the City's
health and dental plans. We narrowed that group to four brokers which Lori Johnson and I met with
over the past few days. We are in the process of checking references on two brokers. Because our plans
renew on January 1, we are requesting approval by Council on September 21 however; we were unable to
get all of the reference checks completed in time for the packet. We will be prepared with a
recommendation by Monday and the recommended broker will be ready to proceed with 2010 renewal
immediately following approval by Council.
The brokers we interviewed provide many more services than our current broker and all at significantly
lower costs. Some of the additional services include claims analysis to help lower health care costs,
compliance assistance, wellness program support, legal updates, review of plan documents, on-line tools
for human resource staff and employee communications.
As well, we requested proposals from brokers interested in handling our life and long and short-term
disability plans. We recommend that the City stay with the current brokers; First National Insurance
Agency for our life insurance and Ochs Inc. for disability. We have been receiving good service and rates
from these brokers and find there is no benefit to change at this time.
We will be at the meeting Monday to present our recommendation for health and dental broker and
answer any questions from the Council.
Action Motion by Second by Vote
FOllow Up