5.2. SR 10-12-2009Item 5.2.
fiver
MEMORANDUM
TO: Mayor and City Council
FROM: Lori Johnson, City Administrator
DATE: October 12, 2009
SUBJECT: Capital Improvement Plan Meeting Overview
At Monday's worksession we will begin discussions on the City's five-year Capital
Improvement Plan (CIP) for vehicles and equipment, facilities, infrastructure projects, and
other capital items. Finance Director Tim Simon's memo outlines the proposed capital
projects. At the meeting we will discuss funding for existing commitments well as the
funding available for new projects. Following input from the Council, the CIP will be
adjusted as directed by Council and brought back for final approval later this year.
In addition to reviewing the proposed CIP, there are several related items on which staff
would like to get Council input including the future of the program facility, realigning the
sidewalk snowplowing routes to the approved policy, and the public works master plan.
Program Facility
You may recall that during discussions of the 2009 budget amendments, staff recommended
closing the program facility as a budget saving measure. With the addition of the gym at the
YMCA for recreation programs, the program facility is no longer needed. Because the
property lies within the area needed for the eventual Highway 169 improvements, selling the
building is not an option. The other option reviewed was leasing the building; however, the
building would require improvements and ongoing upkeep that that future lease revenue
may not fully cover. Therefore, staff has come to the conclusion that the best option is to
remove the building and use that opportunity to create an attractive landscaped area on a
corner of one of the City's most heavily traveled intersections..
Public Works Director Terry Maurer has provided a memo that outlines the cost of
removing the building and the proposed improvements to the property after the building has
been removed. Additionally, as you are well aware because of the discussion of extending
and adding turn lanes, that is a very congested intersection. Staff recommends that the City
close the access point from the program facility parking lot onto Main Street to reduce
congestion and to allow for an extension of the right turn lane if there is not a permanent
access easement on the property requiring that the access remain.
Sidewalk Snowplow Routes
In preparing the 2010 budget and CIP and reviewing the 2009 budget with the intent to
reduce costs wherever possible while still living within adopted city policies, staff identified
sidewalk snowplow routes as a program that needed further review. Sidewalk snowplow
routes affect the budget through the need for an expensive piece of equipment used for a
single, seasonal purpose and through the need for staff time. The Council has initiated a no
over-time policy for all departments with the exception of public safety response. This
means that all of the other functions, including sidewalk snowplowing, need to be completed
by existing staff within the normal work week thus it is important that staff time first be
spent meeting existing programs and policies. In reviewing sidewalk snowplow routes,
several areas were identified as areas that do not fall under the city's sidewalk snowplow
policy. Therefore, staff is suggesting that those be eliminated for that reason plus the fact
that funding is not available for the staff hours needed to plow these extra sidewalks and
because an expensive piece of equipment can then be either reduced to a less expensive
machine or eliminated. Please see the memo from Parks and Recreation Director Bill
Maertz for more information on this topic.
Public Works Master Plan
The highest priority city facility project is the expansion of the public works facility to house
the streets, equipment services, and parks divisions. Although this expansion has been
delayed several years due to budget concerns and available funding, it may be possible to
complete some phases of the project in the next year or two. However, before that can
happen, the upfront planning of the site and building needs to be completed to ensure that
all of the phases fit with the final master plan. In order to complete the master plan, an
architect should be engaged to assist with space planning and site layout. It is not imperative
that the architect selection process begin immediately; however, if the project is completed
in phasing, such as moving the fuel island first, it would be beneficial to have an architect in
place within the next six months.
Finally, there is a considerable amount of information to cover on Monday night. Various
staff members will be present to answer your questions and to discuss the CIP and related
items in more detail. The Council does not have to take action on any of these items on
Monday; however, your input is requested so staff can prepare to bring these back for final
approval at a later date.
S:\Council\Lori\2009\Worksession 10 12 09.doc
~~
~~
ver
MEMORANDUM
TO: Mayor and City Council
FROM: Tim Simon, Finance Director
DATE: October 12, 2009
SUBJECT: 2010-2014 Capital Improvement Plan (CIP)
The purpose of the discussion is to provide preliminary information regarding projects
proposed to be funded. The document is prepared to anticipate major expenditures in
advance of the year they may become budget requests. Projects listed in the first year are
included in the budget and upon each annual update of the CIP some projects will be
deleted, added, or even delayed. Much of our discussion will focus on the 2010 portion of
the CIP. After we review the cash flows and projects I will put together the document.
Equipment Replacement Fund (Exhibit A).
The equipment replacement fund covers replacement of wheeled equipment and vehicles.
This fund is replenished on an annual basis through charges paid by each general fund
department through their operating budgets. The amount charged to each department is
allocated on the estimated replacements over the next 10 years and updated yearly. In
addition, the fund receives a portion of the payment in lieu of tax (PILOT) from Elk River
Municipal Utilities, interest earnings, and auction proceeds. This fund maintains a large fund
balance, but that is necessary given the sufficient variability as we utilize cash reserves when
several costly vehicles are replaced in the same year. The replacement cycle is continuously
evaluated, based on costs and benefits over the next several years, to determine the optimal
time to replace vehicles.
The City's fleet committee is actively involved in the long-range planning of the replacement
of the City's fleet and financial condition of the equipment replacement fund. Mark
Thompson is the current chair of the committee.
Government Building Fund (Exhibit B).
This fund covers building construction and maintenance, landscaping, and small remodeling
projects for the municipal buildings. As you can see in the attached exhibit a reserve balance
of $50,000 is set aside annually for future building repairs. Aside from routine updates and
maintenance projects the Council may want to discuss the timing of the public works
building project. The building is currently estimated at $7 million. The estimate may have to
be adjusted as the master planning process gets started. In 2010, the streets department
would like to reconstruct the fuel island, which would be done following the master planning
process. This fund has also been paying the library debt issue and at the end of 2014 the
amount outstanding of principal and interest is $3,077,317.50.
The other two building projects to consider in the intermediate timeframe are the ice arena
lobby/remodel project and Fire Station #3. The ice arena project is estimated at $2.5
million, our current bond issue will expire at the end of 2013 on the building. Fire Station
#3 will be growth driven and will start showing up on the future CIP's.
Park Dedication Fund (Exhibit C).
The park dedication fund has seen a drop in revenues in recent years as the recording of new
plats has slowed. This fund currently has three contract for deed obligations for land
acquisitions. 1)Barsody property will be paid in full in 2010. 2)Mahnstrom property will be
paid in full in 2011. 3)Pinewood golf course will be paid in full in 2013 with a balloon
payment. With the fixed payments and the estimated revenues no projects have been
programmed in the current CIP until the current obligations are met and revenues increase.
Currently the park improvement fund has had the cash available at the end of the year to
make an interfund loan, but sufficient cash may not be available and another source will be
sought, possibly the NSP fund to temporarily loan funds to the park dedication fund.
Park Improvement Fund (Exhibit D).
The park improvement fund was created to provide a funding source for replacement and
further build out of our current parks. The funding source is an annual transfer from the
municipal liquor store based on a percentage of profits. The expenditures planned in 2010
are playground safety wood chips, replace worn picnic tables, and a well upgrade at kuss
field. The subsequent years will be updated with the CIP based on available funding.
NSP Fund (Exhibit E).
The NSP fund receives revenues from the RDF plant. This fund has been used for building
debt on the 1997 City hall refunding bonds which have been recently called and paid in full.
In addition, this fund is making half of the Pinewood contract for deed payments. The fund
balance is being held for the balloon payment on the Pinewood golf course in 2013. I have
included three more years of payments. If park dedication revenues don't increase, this fund
may have to make an internal loan to the park dedication fund- fox the other half of the
Pinewood payment.
Street Improvement Reserve Fund (Exhibit F).
This fund covers annual improvements on roads in the City. Special assessment repayments
axe the main funding source in the fund. Public Works Director Terry Maurer will have a
presentation on the proposed projects for the current CIP.
Municipal State Aid (MSA) funds have been recently committed to the 193`d project and
repayment of the related transportation loan. For 2010, all the MSA will be dedicated to the
193` project and loan repayment. Beyond 2010, the 193`d transportation loan payment will
be about $500,000 each year leaving approximately another $500,000 for projects. The
transportation loan will be repaid in 2013.
Technology Replacements (Exhibit G).
Technology replacement for the most part is funded out of the IT operating budget. Over
the next couple of years the major item that is starting to be planned is the phone system
replacement. With the virtualization purchase the hardware/server replacements have been
reduced rather significantly.
Ice Arena Building Projects (Exhibit H).
The Ice Arena has the following projects anticipated in the current CIP.
• In 2010, lighting system replacement/installation in Olympic rink and barn. We
anticipate applying for energy grants in the fall of 2009.
• In 2011, replace condenser in the barn.
• In 2012, infrared heating system for the barn.
• In 2014, the 1999 Zamboni starts showing up on the CIP plan, but may be delayed a
year or two depending on the machine's condition 5 years from now.
• These projects will be funded from a variety of other funding sources.
Other items to consider
• The peaking plant payment of $375,000 for five years will start in 2010.
• Liquor store funds axe available to offset costs of future projects and obligations.
• We are also looking into the possibility of refunding the public safety & city hall lease
revenue bonds. The bonds would only be refunded if they realize enough savings.
We would issue capital improvement refunding bonds; those bonds require a public
hearing, which would be in December when we adopt our 2010-2014 CIP.
• Schedule of debt levies
• In addition, we axe pursuing grant opportunities for pedestrian trails.
Enterprise Funds
These funds will be discussed at your November 9~' worksession. Staff will be presenting
the CIP expenditures and rate recommendations at that point.
EXHIBIT A
CITY OF ELK RIVER
EQUIPMENT REPLACEMENT PLAN
2010-2014
INTRODUCTION AND PURPOSE
BACKGROUND
The Equipment Replacement Plan is a ten year forecast of equipment replacements in the
City of Elk River. It is intended to inform and plan for the equipment needs in the next
ten years, with a primary focus on the next five years to align with our capital
improvement plan (CIP). The first year of the plan becomes an adopted equipment
budget and will be funded out of the equipment replacement fund.... The remaining nine
years represent an estimate of equipment needs and funding capabilities of the City and
are adjusted accordingly. Funding requirements vary from ~ gar to year. In order to
maintain a fairly consistent levy, the ten year plan is projectc~l l~~ith a 3% inflation factor.
The cash flow requirements to fund the equipment needs in the equipment fund will
experience some ups and downs over the next ten years given the projrctccl equipment
needs and a 3 % inflation rate.
The goal for the equipment plan is to reevaluate at least annually the requested or needed
equipment and maintain financial viability of the equipment fund over the long-term.
Highlights of the 2010 proposed purchases:
Police: Three marked squad cars
Two unmarked squad cars
Parks: Sidewalk Machine
Streets: I~a~ldem Axle Truck
Fire: Rescue # 1
_. ~ _ .
~-~~ .~ _.
~
wi ~
z
: ~
w
U~
~
r~ ° ~
~ ~'
i 3
S
x
t
H ~
W' W ~ ~
w;
p;
~"'? ~
~
~ ~
~x i
~ m
~.,
t
}Ut W? ~ ~ ._ t __
O
4~
. ~ ~ .._.
mm
•
i € $ U
( .-" j
~~ ~
~
:
~ ~ s
~~ ~ i
~ c{
v is
~
'
~
~
U c~ _
~ :r, ~ '. G N ~ wt
~
~ bq
~
~
^ i
N
~ i
`~(
. ~ .
~ ~
-?
t
x-. a~ y ~ i ~ s-. ,,[ }
v~ p~ O
M
`.~ 'O ' c3' Q?~ ~~ '_' ^C~ ~~
Rs a~ ~ c , i ~ p
~ ~
a
x; NI
a G~ Ui
~ o
H i
~
(v~ t
I`'
~ ~,
~ €
~..
~! ~?'- o v ~~ ~ ~ o a~
V
~"
U
N 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0 0
0 0
0 0
0 0
0 0
0 0
0 0
0
O p O O O 0 Q O O O O O ~ O N L(1 0 ~ 0 W ~
V S O CD M M N O Lf> to ~ ~fj ~ LO N d' CD O N T O
• p
y N V
N N M M ~- ~-- N N O
N N ~ N LO ~ r In V
~ ~
W to
~
U
~ t6
O
c
F
C ~
C
.
* a a
..
E
a
a
"O (6
7 (0
7
N
~
N
~ m
~ ~
> m
>
N
w
rn
Y
E
d
Q
N
N
N
a
a
` ~
~' N Y Y F ~
d
o
E N
Y N
Y N
Y
7
E
E
E
~ ~
d (6
~ f6
~ (6
~
~
~
7
~
.
a0
~
~ O
~ N
N N
N N
N U d
N N
N _N
N O
~ ~ ~ L
3
N
N
t~
N -O
~p ,
VJ
t~
~
N 0
3 U
Z
a
_
O
S
_
N
N ..+
3
C
O
~
y
3
~ E
~ ~ LL LL LL (n LL LL E ~ ~ N ~ ~ ?~
7
a
d C
-o C
a C
a N
~ C
~ C
-a •0
m 0
U Y
o
D w0+
-N O
m O E
c
a3i
i
N LL N N N 0 0 C1 ~ ~ ~ O
[ Q: O ~f6 a
~ z cn cn cn ~ c~ cn ~ Q U ~
~ ~
~ ~ 3 a v>
c
~
U
U
U
N C
t6 C
(6 C
f6
D C
N C
N C
N
` ~ C C C
~ .~
~ ~ ~ ~ O O O ::O ~~ ~~ 1 d N N ~ N w Y Y
a a a m m m P a z .~ = ~ m m
Q Q n. a LL a 4 ~ c-; ~, in ig in ~n ~ d a d
d
~ w
°- ~ ~ a ~
E - - _
-
M ~ ~ m
N
d
D
Y
Y
Y
Y
`
s
~~ U
d' U
~ U
Q'
~ o o `o 0 0 0 a` a a a
s ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
~
L E
'C ~
o ~
n ~
~ ~
n ~
v ~
g ~
a ~
a ~
a ~
~ ~
~ ~
a ~
a ~ ~ ~
~ a o 0 ° ° ° ° a a ~
a ii ii a a o
.. ~ d a a ~ a n a g o
~ M M N I~ N M ~ o ~
Q N O V Z Z Z Z r
Q.
~
N
M
M
M
7
f~
r
V
~ O O
W ~ U N ~ Z Z Z ri Z pj
r
N
E o
c
O ~
.. ~
~
_ a N N
.` o N E E
N O
O N 0 U
O Y
O
d w a a V
'O t
O
O
~
~
~
N
•C
'C
.C
Y
a
Q ~
~'
0
0
0 ~
0 N
aai y
a3i
E ~ ~
o ~
m
~ ~
m ~
m O
~ t0 (n
v
~
~
y
S
a
0
Y
~
~
c
O
~
c
0
c
0 u,
p i
N
~k d C
o C
0 C
o t0
c f4
c ~
~ O
U Y
~ ~ ~ -o ~o LL.
•° c m
cn O ~ a Y a a O N
j Z U V V N ~ ~ LI. Q C..) f6 (n f6 f6 LL ~ I-
y
O C
0 0 0 0 ~
0 0 0 W I~ O Q O Q Q O N W
LL'
Z 0
N 0
N 0
N
~ O
N O
N m
~- 0)
~- O
N
Z O
N
Z
Z m
r
~ W
~--
~ o
~ Z
O Q Q fp
O LO M
N Q M
O V ~ Q Q Q Q Q Q rf
Z Z (
O CO C
O Z f
O CD N Z Z Z 07 Z Z r Z r
O
2 ~ N M V Ln Cfl h OJ O O ~ N M ~' to CO f~ N
Q
0
0
N
N'
a
C
7
N
.O ~,
N C
f6 C~1
U C
7 N
a m
a >
m ~
~ N
a
No
0 0
o
o ui
N N
t0 ~
vi ~ E
f` 7
(~ L
~ N ~
w
7 N 'N
c ~
o m w
U N N
.O N w
°_ 3
O C
O O N
m '~ 'o
3 a
o °'
a y
°- `-' 3
~~ oa o
U N O
U ~ m
a ~~ Q
~ to
0 ~~~.
F
°acoc a ~ °o°oc
coo " "o ' oor
~ MNM 09 NOC
O r r N e
N
0000 O O O O O OOC
GOOD O O O O O OOC
GOOG ° "O O O ' ' O 0 OOC
M 67OC'~ e- (D O N N ~-NC
r ~, 4'}M O N N ~ r!' OO0
O N rN
N
G O O D O O O O O O " C
ooao a o 0 o a o u
ooco'o'~ o o o o u
N Qt O F (Si N r- tC O N N e
r C t6 M N N N 'd` ~ e
O N
N
0 0 C O 0 O O ~ Q O' C
00 0o a o o ~ o o u
ca'ao "0 0 0 0 0 o c
r ai ci ~ o o m co ~ o o ~ c
r 6s N N 41 N N O H O `
O r
N
O O O G O O ' O C
co a c oO 0 ou
0 0' 0''' 0 ''' ° O O O O f
O ~O O 0? ~%O 0 N~
r P E++ r r N N ''+I N~
O ~
N I
I
~~O 0 0 0 0 0 0 ' = O 0 0 0 0 0' O O O C " " ~ ~~G ~
P OOGOOOO O 00000 000- ^Ct
~OGOOOO _ O 00006 000= OC:
W QCtOE'OC6_ x ~~ N_ 4~OONN tf7OC ~ _ ~; ^t
~" *; ~t+h 6}Nd`G W ~ r 'V 1p M Q N~~r d'~ NeFL ^. =,r C M~
>+f; rMr r0 G 0 0 N ~,~ ~iN~
~t "' H F F F F r
U
rt
C
F
a
a
h "
c
CJ ~ •°- m
4 3y cc
~'j ®°e
~~~
cd c ~ 3
°0~~ a
C ~
a~cM m c
«WE' i s E
d ~ ~ 0 = j ~ j v ~
W -- a
7ca? - ~ w ~ m~
Q N C B > ~ m 0. ~ M r V" N N ~ r C ~,
[~ 9Y ~V ~ _ _ ® @ N ma'a0+t-J ` OQ:NQ Or r) F
E ~w>~ ~x =- c 'c @cam ~a®mmw@c.c ~a
Q q C (!F C~ 0 C ® C, C W U S® m W~ Z~ U~ L L 0 7'
~ a~U~a~r Ew w ®> ~~C~Sudu.St?FC~zwUw ao
Q
W c
o m c
` E ~' m
~ m ` E
v a N ~ ~ ~
~ p
~ ` c I ~
o ~ ~ ~
'm ~ m d
n d m W V a N
i
i
i
i
J
i
r
J
1
r
1 a! I F F I Q i l i f ~} G p N
a
;p r ati ro rn
M M N r ~ r
1 r`} O t t f t I f p 1 1 E 0 p ~
O 4a"+ ~ 6Oi ~ M
ry ~ W^ QS N p
r CO a1
1 Otsl1O1OlOtfO p M
O O O 0 O N M
~ as o 0 a M N
~ (J ~ O NO ~ N
W
1 Q f a 4 3 B a t f i f 5 G. p
O ~ O N O O
O Q: O C~ N M
rn
~ °' `~ o ~ ~
r N t` r
' O G t a f r s t O l i t 0 p -
~~ ~ d O
0 h 4^• r9 !~
l~ ~` 0 N
r N d)
~ooooo000000
~ooooooaoaoo
•:~~CCOGOOOO010)O
~NC'4?' NO~L9~NMtf,~
I- F
c
0
7 a C t U
i ~
9~ p O F Q U
6 c a w ~
0 ~ p W j~ W q Y 6 F
xe~~ycn,4T~~
3c ~
;~ C~ g :. L 3 U w '9 ~
0 Y p~ w p b ,. ~ Y k
a =~vsu.~~=~ru~t-cnr
0
m
'c ~
Y
Q a
EXHIBIT B
rn
0
0
N
O
O
N ~
i6 ~ ~
r- C
- O ~
y N ~
W
' ' ' O CC
O O
~ Ci1
~ ~
V tF
r r
~ ~ ~ O O
CD tO
~ r
~ ~
r
' O ' ' ' ' O O
O O W
O O O
O O ~
~ r- M
N
O CD
~ d'
CT1 N
M
Ltd M
N 111
t0 I~
'~ O
N ' ' O '
M Cfl
N ~
v
M
O I~
~ O
t
O O
' ' C
01 CD
V v
M
N
n
O ' '
O
tO
M
M
M ~
~ ~1
C6 M ~
•~ O ~
N N
W ~
N j
(6 N ~
O ~
N ~
N ~
W
N '
f6 r ~
r I
.~
N ~
W i
N
(6 O
r I
O ~
N N '
W ~
W
0
~ 0 0' 1~ O N Z
O O O O ~
O O O N u-
~ ~ .-- N W
OO V' ~ O 00 ' ' ' ' 00
O O r
O
O O N ~ ~ O
o
O O ~ O ~ O O O ~
~ ~ ~ N
~ O n
r n co
' '
' ~ ~ '
O
(n V ~t O O N
O 00 ~ O O O tr
N M ~
O C
D ~ M M
r Op N
O V V' 00 ' ' ' ' 0 0 0
O O OD n ~ O O (Ti
N N ~ O
O C
O O N ~
r O N
N
M
~n o
N ll'1
O CO
N Q1
O M
M CO
Ch
O N
r~ n
N O
O
O Q1
o r
t~ t`'1
~n c~
N N
~ DO
I~ tD
1~ Q1
N T
N
N O
~ M
to O
~ ~
N
N
O O O V tp O M ' (fl O' O Cn N t0 T '
01 O CA M N O Cn Cn ~ O O r 07 ~
~p p~ CO O ' O O O O (A O N O N (A O ~
O~ O N CA N O O ~ f~ Cn O M M r
- O 00 O CO to N O M N M r M 00 OD N
y N W r O N c- CD ~'
W ~ N
T 'Cp
d
N
C .`~-
f0 CT
i+ O ~ a C _
.~
d ~ ~
Q C ,~ f6 ~
tC o°c' ~ .c w a ~ ~ ~ m
v ~ ~ L
W ~ O U rn w
~ Q U O C (U (6 N N ~
O .a ..T. N O
`WV m ~~,°~ rnN ~°'m~~~yvU~
/ ~ V 7 a~ C -C fn G N U `~ 7 .~ d w
C (U ~`
''. c0 j U C 03 7 O~ O O- O~ C O C d V V
Y N':~-~ m rn~a m ~~ ~ o~~~~ ~ 16Va~0 ~ ~ R
O ~ a~ ~ ~
J nnd/I ~ y ~ ~ ~p (n N N .4 C6 ~ ~ N U y_ O ~ ~ m ~ ~Cp
W LL N~ 7 t ~ N d O N O N p O~ C
D_ V w O m W C i ` d N~ m fn ~~ N r :a H j C~6
C,p ~ ~ L O w 3 U L%i H
N y to -O m y tv
''. N •C ` y ~ ~ i V
': ct5 C .~ O a~ L f6
~ a .~ O ~ O Q O C R O
V m '~ ~ m fn IL- ~ W ~ W U I-
l!') Lf) to In In l1')
~) N N N N N N
0 0 0 0 0 0
0 0 0 0 0 0
~I O O O O O O
C ~ ~ ~ ~ ~ ~ ~
3
m ~
N
Y ~~
Cn
~ N N N N N fU d
~ ~ ~ ~ ~ ~ ~ 0
a _O ~ N M ~ tD ec
d 0 0 0 0 0 0 a 0~
V N N N N N N F-
d
N
d
O
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
Project # ST-10
Project Name Reconstruct Gas Pump Island at Public Works Bldg.
Type Improvement
Useful Life 20 years
Category Buildings
Description
Department Streets
Contact Engineer
Priority n/a
the fuel tanks and pump island at the Streets/Parks division building
fry ~N ~; 1 ,wn~
Justification ~ _
Che existing fuel island/tanks are a number of years old. The tanks are single wall construction and do not meet
;urrent code. The leak detection equipment is difficult to find parts for since it is no longer produced.
Expenditures 2010 2011 2012 2013 2014 Total
Construction/Maintenance 250,000 250,000
Total 250,000 250,000
Government Buildings Reserve 250,000 250,000
Total 250,000 250,000
Funding Sources 2010 2011 2012 2013 2014 Total
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
jest # SC-03
ject Name Annual Public Facility Sealcoat Program
Type Improvement llepartment Infrastructure Improvements
Useful Life 10 years Contact Street Supt.
Category Street Maintenance Priority n/a
'~, Description
-__ __
',Sealcoat City facilities as identified by Street Superintendent.
',2010-Ridgewood East Park - 150 SY seal coat & 250SY 1 1/2 overlay
'2010-Deerfield 4 Parking Lot - 500 SY seal coat
2010-Trott Brook Barn - 400SY seal coat
2010-Lion's Park 6th street 1,150 SY seal coat & 2,250 SY parking lot
'2010-Lion's Park Center 5,750 SY seal coat
2010-North Bound Liquor Store 4,000 SY seal coat
~ Justification
;Method of maintaining the surface condition of the City public facilities
Expenditures 2010 2011 2012 2013 2014 Total
Construction/Maintenance 30,495 41,220 10,000 10,000 10,000 101,715
Total
Funding Sources 30,495
2010 41,220
2011 10,000
2012 10,000
2013 10,000
2014 101,715
Total
Government Buildings Reserve
Library
Liquor Fund 24,531
5,964 36,000
5,220 10,000 10,000 10,000 90,531
5,220
5,964
Total 30,495 41,220 10,000 10,000 10,000 101,715
Capital Improvement Plan 2010 rhru 2014
City of Elk River, Minnesota
Project# ST-09
Project Name public Works Complex
__ __
Type Building Department Streets
[;seful Life 50 years Contact Street Supt.
Category Buildings Priority n/a
blic Works Expansion Project
Justification
Expenditures 2010 2011 2012 2013 2014 Total
Buildings 6,750,000 6,750,000
Total
Funding Sources 2010 6,750,000
2011 2012 2013 6,750,000
2014 Total
Tax Supported Bond Issue 6,750,000 6,750,000
Total 6,750,000 6,750,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
ject # ST-13
jest Name Snow & Ice station
Type Improvement
Useful Life 20 years
Category Buildings
Description
Prewetting station brining tank
Department Streets
Contact Street Supt.
Priority n/a
Justification j
Setter/quicker snow & ice melting ability. Ability to preapply before icing occurs.
Expenditures 2010 2011 2012 2013 2014 Total
Equipment 50,000 50,000
Total
Funding Sources 2010 50,000
2011 2012 2013 2014 50,000
Total
Government Buildings Reserve 50,000 50,000
Total 50,000 50,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
Project # IA-04
Project Name Ice Arena Lobby Remodel/Expansion
Type Building Department Ice Arena
Useful Life 25 years Contact Ice Arena Manager
Category Buildings Priority n/a
Description I
Che addition is about 9,500 square feet that includes, the remodeling of the concession stand, updated bathrooms, a
neeting room, a larger entrance, storage room, janitor sink area, up-dated office area, skate sharpening room, and an
;xpanded lobby.
Justification ~
the front portion of the Arena is very small. It consists of a hallway where the bathrooms and concessions are
;onnected. During busy times it is very congested. There is not an area where people can sit down, making it very
.tnappealing to eat or enjoy a cup of coffee from the concession stand. Staff meetings have to be held in one of the
7amboni rooms and Youth Hockey and other customers hold their monthly board meetings off site due to the fact that
:here is no meeting room at the Arena. There is no janitor sink or storage area to store cleaning products in the front
area making it labor intensive to clean. The office as well as the skate sharpening room are small and are not customer
Friendly.
Expenditures 2010 2011 2012 2013 2014 Total
Planning/Design 300,000 300,000
Buildings 2,200,000 2,200,000
Total 300,000 2,200,000 2,500,000
Funding Sources 2010 2011 2012 2013 2014 Total
Ice Arena 0 0
Tax Supported Bond Issue 300,000 2,200,000 2,500,000
Total 300,000 2,200,000 2,500,000
EXHIBIT C
rn
0
0
N
O
O
r
m
~ ~
W ~
~ U
~ _
O
J ~
W v
LL ~
~ ~
H ~
U a
d
r
~ ~
O
N N
W
N
~ M
O
~ N
W
d
~ N
O
N N
W
N
~ r
O
N N
W
m
~ O
O
N N
W
N
O
~ ~
.~ O
N N
W
O
O
O
N
N
~D
M
N
r
O
O
M
.~_.
o~
N
ti
M
M
...
O
N
r
O
'~'
M
...
N
O
M
N
N
O
tF
O
O
N
O
r
r
~ ~ i i i ~
M
O i ~ O ~ i
ch O
I~ M
~ ~
~ ti
00 ~ i O ~ ~
O M
N 'd
M
M ' ' O ' '
ap O
N M
O
~
N ' ' O ' '
f~ O
N M
E N
V'
O ' ' O ' '
O O
O M
O N
~
O H O O' N
~ O
~ O I~
I~ M O to N
.- r V
Y
(0
a
N
N
r
O
O
M
O
Q1
r
r
O
'~i'
M
t0
M
M
O
N
ti
r
N
ti
O
r
O
O
M
N
ti
N
ti
O
ti
r
O
O
O
O
O
O
O
O
O ~
O ~
~ O
c0°o °o ~
~ CO d'
~ ~ ~
~ o ~
~ ~ ~
~ ~ M
O ~ O
~ ~ _~
~ '~ O
O W O
7 ~ N
~ '~
-° w O
a
~
~
~ ~ o
~ ~
~ ~
~
Q
~ °- > ~ ~ -a a Q. a
N
o
~~~ E
LL, ~
W~ ~ ~
W a -a
o
'
~
m N
-a~~~
~cn N `~
o
i ~
N
N 3
to c L Y c a a~ N > `- c
~a
U
"aaU
Z~w ~
L
ayi
~
maw
a~ o ~ o w
c d w N =
~
• L N 1~+ d
~
m ~
N ~
- .
~
W
F
co 0 00 .-
co c~ O M
N f` CA N
f~ N ~- O
' M
W
r
~'
O N
O t0
~p M
~ ~
~ M
r ....
O ~=
t0 00
~ M
O V
N O
r ~
O ~
~ M
r M
ti o
tD r
M ~
N M
~ N
o°o 0
tOf~ N
N N
ao 0
O N
r '~f
M M
M
~
N N
~
U_ ~
LL
y O
~ ~ N
X ~ N ~
a~
~
~'.~
o
d
U
~ ~ ~ ~ ~
~ Q ~
~~ ~
m ~
m
O >- W O ~ ~
R
~ U
a
~
~ c
W
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
Project # pF-90
Project Name Land Acquisition (previous commitments)
Type Land Department Park Development & Improve
iJseful Life Unlimited Contact Park & Rec. Director
Category Land Priority n/a
Description
?006 -Barsody Property -Contract for Deed
>.006 -Pinewood Golf Course -Contract for Deed
?007 -Malmstrom Property -Contract for Deed
Justification
Expenditures 2010 2011 2012 2013 2014 Total
Barsody Property 58,568 58,568
Pinewood Property 84,600 84,600 84,600 1,494,600 1,748,400
Malmstrom Property 89,479 85,412 174,891
Total 232,647 170,012 84,600 1,494,600 1,981,859
Funding Sources 2010 2011 2012 2013 2014 Total
Park Dedication 190,347 127,712 42,300 747,300 1,107,659
RDF Payment in Lieu of Tax R 42,300 42,300 42,300 747,300 874,200
Total 232,647 170,012 84,600 1,494,600 1,981,859
EXHIBIT D
LL'1 O t0
N
° N O
o O
o OD
n Os
m O
m
~ ~
°1
~ m ~
o o
m vi ~ rn
~ ~
0
°o 0
°o 0
o
m 0
m
o
'N N N N ~ N
W
N
N M
E o M O O V
M O O N
V O O (O
to O N E OD
~
O
N O O O O
O O O O
O O O O
O O O ~ O
O
O
O
ao OD
~
O
M
r
°~ T
T`
~
°'
N N o w rn v M r N
W
V O O V O O O O O O V ~
~
d
N N
O O a0
~ ~ O~
CO
m
O O O O O
O O O O O
O
O
dD
m
c
- _
E O to ~ O
01 O
O N O O O ~
N V N ~ ~
h N
W
N
~ ~ ~(7 O I~
O (O
N ~ O 1~
to u'1 N
aD
N
N O O O O O 0 0
O O O O O O O
O O O O O 0 0
O O
~
N O O
O
O
O OD
I~
M N
V
~
M 1~
o
O
N N 0) O ~
~
V O o~ m
.'7 W
3
~ W
d
~ C N o (O ~ O O O O
O V
O r'
<7 ~
V
O N
m 0 01 O O
N ' O (O O
O] O O O
O O O O Of m o~ C
Y ~
d ~
- O M p N
GD O
W ~ !n n n ~ O T C
l
W >
y N 7
6
O W ~ o.
l6
~'
E ~ `
_ o
V Y a0 O O m f~ O O O O O W ~`' N Q
(C
~ B O O M
OD O O (D 01
V O O W O
O O O V W
~ W
O ~
m 'Q
~ N J
.a
a E o .- o vi m
O M
N Sri o ~ m ~ v cD o ~ o
C
- p
~ N w w
W p)
N
m o U
N Y
y w ~ c O y
-v °' C7 ~ ~ ° -yo E f0 -
`~
o~
M m
W 16 V1 ~~ N~ N U O ~ C ~ T (O C
F. N ~ C O ~ ~ ll - ~ (~ E ~ ~
d. - _ m~ a Q ~ O c
N 7
N
>
~
'
~
U E
~ N
C C
~
C ~ 7
-+
O C
7
w (0 ~
~
?.
C 10
r
i1 N
O
x ~
~ ° y °
°
~ ~ °o
°
°'
~ ~ ~
` a C
Q1 ~ E ~
7 rn
a
i
a
i
o
-
a :4 o rn
N ~. ~ 7 O C7 N> ~ O> O) N ~1.. ~ O O C N w X
W °'
47 c
W N~
N
N
N~ N Q ~ G) m` U y h O y .J C O U ~ !n ~ f- N a c N r7. W N E
C O '~ J
C ~ N `O~ R C 't6 08 .~ N N f0 oa N O} E N E .R «) ~ 'C V N ~ U c d
y C N
d
` C N d N O d d F- F~ w Y~ S O L ,,,,, ~~ N
'
~
-
N
' C N C C O N
N
V!
y'
~ .-. 2 V ~
~ .
a
~ ~ ~ ~ C
~ f0 O C y m N
~ ~ a d O
Q. ~ N
O`
N T 2
N lL N
' d ~
C N A...
. y
>.
_ _
~ N 01 N h N
C~ '2 H
> J U
~~ O y u
N~ 'O V C
O N
d
~ ~
0 0 0 'p U 7 N
O N N O > N
C N N O' O) ~ ~
> a
'C II
..
C'. 0
~~.. `y c0
O
d O N
N
X _- U1 ~- O O N_ N N.-P
~o~C7~mx=
tH~~ O
1- d
a 7 O
u O N
Z ~~'
m F Om2Umm
wwam ~ „
m
O
O
O
N
f6
Q.
EXHIBIT E
r r O O O M M
N Lf) Lf) O O V' CO r
~ ~. N ' N ~ ' ' '~ N N O
N N M M
N
W
~ ~ O O O Cfl 07 M
N
~' ' ~ lf> M ' Op M ~ N
`
r CO CO O ti C4 O r r
_ O
. Ln lfl M CT 00 M r 00
~ N ~ ~ ~
~~ V cD
W r
O O O O O O O O~ O)
O O O O O O O O 07 O'>
t6 N O O O l!') M' 00 r V ~
~ r ~ O ~ O N r ~f 1~ r'
. O 'd' M d' ~ N r
~ N M M ~
W r r
N O N O O O N 1~ ~
O ~ O 'cI' 0 0 O d' ~ ~
~ ti O (~ Ln M' O O ~ ~
r
r ~ O 6C) O N r M M I~
- O M O M M rt 00 ~ O ~
N N M M N M r
W r'
cD
rn`
N
a. C
> LL.: ~ O In O O O t.() r h
N I~ O ~ O O O ~ O ~
~_ N O O O Lp M' 00 r M ~
Y~ O O
~ r ~ O ~ O N r ~ ~ M
~ O N O N M ~f' 00 ~f d' m
~ N N M M N O W
~
O ~, W
y
LL
_
U ~
0.'--
~
~
~ _
O O _ _
o
Z O
(~6 0 d'
N
M
Cfl O
Ln M tp O
M N
N c
o
~- oD
M
O r r N O N N ~ O r 07
O N O N M cr N O r M ~
N N M M r N r ~ (D
W
H
H
O O M `
~ ~ N O
O O
O CY cD
OD O r 00 ~ O r C4 r Q r
O ~ 00 N 01 ~ O ~ 00 M r
N M cr ~ ~
N N IN N r d'
O
O
r
~ N N
i
C U
~ m
C
lL '6 ~
O N 'a C O
~ O (n ~ C C
~ 3
~ ~ ~a> =a
G~~
a N
C ~
~Ca~ Q
x ~ C
~
d ~
~ a m
w m w
~ d
O
C
C
a~i 3 ~OOO C N
~
O
f/1 N ~
d
d
>
L ~ ~ ~ d
r O ~ ~ ~ ~ Q'
~ C
f4 C
!4
'~ 7 ~ ~ L'
W N ~
~ '~ lQ . V N N to x
C W ~ (C
m fC
m
~
!6 = O
O ~ t ~ ~_~ C C
6 f
6 f
6
O f
d C C
G1 "a 'O
L
`
`
.
~ mo U ~ i
~ ~ I
- W
H i ti
EXHIBIT F
rn
0
0
N
O
O
O
io ~
O
y N
W
O O In O
O O Lf) O
r ~ In t!7
Q1 N OD 00
M M 00 r
M N
M
1 ~
• N
i ai
1 M~f'
O O O
O O O
O O O
O O O
~ N N
O Q7 O a7
O N CO
O o0 O
O 00 N
~ N ~
r CO
r N
01
00
O
N
N O
01 O H O ' O
O O O O r
O ~O
O O O
O O O
O o
O O o
(6 M O O CO ~ O M iT O O O r
r ~O O O 00 O ~t N O O O O
- O
(n N h
~ Lf~ CO r ~
r N G7 O
r r
O In O
r L(7 O
<O M
M
W M l r r r M
r o00o v er o 0 0 0 ~ 0 0
~ f~ O N O O O N O O O O O)
(a N ~ O N t1•) O In N O O O O cG
r• M O M 'c}' Ln ~ O O ~ N ~ ~
0 00 MOON O P. O N '-c1 1~ h
N N O N r r In (D CO ~
W rj M
N ' In 0 0 ' d' O O O O r O
N r a0 ~ O O M O ~ O ~
_
~ Q ~ N O N ~ O ~ N ~ W
'N N N M ~- a- CO N N In
W ~"~ M
01 O O ' O N N O O O O O O O O 0 O N O
O O O O O O Os O O O O O O O O O O O
'
c0 ~ f~ O co 0o O O O O O O O O a0 O ti
~ O
E r ~ ~ M ~ N 00 O O 00 tf> ~ O O ~ M.
1 LO tD
~'
' M N CO N O r In O O N (~ In M M t
3 O
'
'
~ N r N r r In In Ln O r d N
W Ln N M
~O O lD O O N I~ ~- d' O O: N o O
O r O t.f) O O N 'V' 'Ct N O ~ O o
tG
O O O
O O O O
O CO ~ N
oD N
of N 00 N O
N O cD O M
CO t0
~ V
O r In r ~ O 00 O In M CC M
- N 07 Ln P .- M O r
'V ~
W
T
N
~
U ~ _
~ ~
'
~ ~ ~
O ~ ~
,~
~ ~
to r
oZ$ a O
O I
N
I-
~
~ N N U
N
C O
:
O` N C
p~ ~.O d U ~ \°\\°
m .C TN ~~~ C~ O
C O
tl)
N 0 0 0
0 0 0
J..r N~
a ~'
O >~ N 7 >, >,
N O N c O I6 O f6 = 7 ~ I
' 1.f) Lf) Lf')
~ .
' N r U t6 CO
~ (
A ~
Q v ~ .~ >
J .C N N > Q. 7 ~ ++
~
N (~
O >' ~~
~ N N ~
~
,,
~ 7
C
U~ N C
v U
a?
~
~ ~ N N O C
C .
•... ~>
C N O
~ CO a .~ m G1 V
~
W O u~ v> h a~ y d ca ~~
~ N U~ m ~ o •
N
~
~
~ ~ ~' E Z o ~
°~
~ Q m ~ cn cn ~a
c~ N ~
~-~
~ C•
~
~a
~~ m o ~ o.'? ca y
~ ~
O C. W
n
/ C N N V1 j U C Q O~ N C~ C N E O~ O N
~ ~ d1 ~
LL ~ Q Q Q N O lL ~ •.`.. C .`'. w >, ~~ N J ~ r t6
O C O C0 R C1 ~ Q~
N N N O
Y RJ m m m m~o- inw am~'o
~ ~°n~.. c~
~aa ~ u°i ~ ~ ~ •`= ~ o~~~
~ ,~„~ ~•
.C U 'V 'V N a
p
C p
Q Q N O
N ~
o
~ c Y C_ r~ C C~ C
~ O> O •~ E~~
O
0
~
U C~ Q ~.
~ c6 N t~' O.
U
m r M t.f)
O
W Q, N _
~
LL
O y
C V •
0
f
6
N~ M ^2 Q' O I- ~ fly a- (n F- 0 ~' fn ~' O O O
H
~ U (!) (n Cn
m ~ O~ L N N N
LL
O •
1
U O O ~ ~ 7
r w~ R
v
~ c N ~ ~ ~~
'' ~ C ~ N
~ C r C
a d
U ~ m i ` ~ w ~~ w
n ~
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
Project # 11-18
Project Name 193rd Avenue Extension to CR13
Type Infrastructure Department Infrastructure Improvements
Useful Life 25 years Contact Engineer
Category Street Construction Priority n/a
Description ~
Extend 193rd Avenue to connect to CSAH 13 to create East/West corridor including land acquisition.
Justification
needed connection according to Transportation Plan Aug 2004
Funding Sources 2010 2011 2012 2013 2014 Total
Municipal State Aid 900,000 505,363 504,992 505,542 2,415,897
Total 900,000 505,363 504,992 505,542 2,415,897
Capital Improvement Plan 201 o rhru 2014
City of Elk River, Minnesota
Project# II-20 ~
Project Name Trott Brook Road Crossing
Type Infrastructure Department Infrastructure Improvements
Useful Life 25 years Contact Engineer
Category Street Construction Priority n/a
Description
~onstruct road crossing (bridge) of Trott Brook between River Park Addition and Twin Lake Estates.
Justification
The link will connect three major residential areas, Trott Brook Farms, Twin Lake Estates, and River Park so
movements between them do not have to go out on the County road system. It will enhance emergency vehicle access
ind maintenance activities.
Expenditures 2010 2011 2012 2013 2014 Total
Construction/Maintenance 250,000 250,000
Total 250,000 250,000
Funding Sources ZO10 2011 2012 2013 2014 Total
Street Improvement Reserve 250,000 250,000
Total 250,000 250,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
Project # II-23
Project Name Main Street Right Turn Lane
Type Infrastructure Department Infrastructure Improvements
Useful Life 20 years Contact Engineer
Category Street Maintenance Priority n/a
Description
3xtend the length of existing right turn lanes on Main St at TH 169
?011 -Westbound and Eastbound MainStreet
Justification
At times, the queue of traffic moving through the intersection prohibits right turning vehicles from entering the turn
lane. By lengthening the right turn lane this situation will be improved.
Expenditures 2010 2011 2012 2013 2014 Total
Construction/Maintenance 250,000 250,000
Total 250,000 250,000
Funding Sources 2010 2011 2012 2013 2014 Total
Street Improvement Reserve 250,000 250,000
Total 250,000 250,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
ect # II-24
ect Name Right turn lane on North Bound Proctor Avenue
Type Infrastructure Department Infrastructure Improvements
Useful Life 20 years Contact Engineer
Category Street Maintenance Priority n/a
Description ~ __
Widen North bound Proctor Ave at TH10 to allow right turn lane. This project will be coordinated with the County.
Justification
JViden the road and establishing a right turn lane will allow vehicles to make a right turn on "red" after stopping.
Expenditures 2010 2011 2012 2013 2014 Total
Construction/Maintenance 150,000 150,000
Total
150,000
150,000
Funding Sources 2010 2011 2012 2013 2014 Total
Street Improvement Reserve 150,000 150,000
Total _ 150,000 150,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
Project # II-25
Project Name Detached Trail on 197/198th Avenue
Type Infrastructure Department Infrastructure Improvements
Useful Life 20 years Contact Engineer
Category Street Maintenance Priority n/a
Description
~onstruct a l Oft wide detached bituminous trail along 197/198th Avenue from TH 169 to Tyler St.
Justification
A detached trail will get pedestrians off of the roadway
Expenditures 2010 2011 2012 2013 2014 Total
Construction/Maintenance 225,000 225,000
Total 225,000 225,000
Funding Sources 2010 2011 2012 2013 2014 Total
Park Dedication 225,000 225,000
Total 225,000 225,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
Project # II-28
Project Name reclaim/repave line avenue
_.......
Type Infrastructure Department Infrastructure Improvements
ilseful Life 20 years Contact Engineer
Category Street Construction Priority n/a
;~ _ .,
~~..~:..~. __.._ _. :,:x:
existing bituminious surface on Line Avenue between CSAH 12 and CSAH 13 and repave and restripe.
fish project by including in Sherburne County project to do similar work on CSAH 13. Also consider
us trail extension from Trott Brook Farms addition to existing trail on CSAH 13.
Justification I
Chis section of Line Avenue was formally part of CSAH 13. Through an agreement with Sherburne County Line
avenue was turned back to the City and the County took over a portion of Twin Lakes Parkway. Sherburne County
Mans to reclaim and repave CSAH 13 in 2010. Line avenue is in a similar condition as the remander of CSAH 13. Its
ADT in 2007 was 8100. The work could be done through the County's contract.
Expenditures 2010 201.1 2012 2013 2014 Total
Construction/Maintenance 135,000 135,000
Total 135,000 135,000
Funding Sources 2010 2011 2012 2013 2014 Total
Street Improvement Reserve 135,000 135,000
Total 135,000 135,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
Project # II-29
Project Name 193rd Avenue median plantings
Type Maintenance Department Infrastructure Improvements
Useful Life 10 years Contact Engineer
Category Street Maintenance Priority n/a
~~
,.,.
.a
Description
Che construction of 193rd Avenue (2009) will create over 1.3 acres of median area. This project would prepare the
nedians and plant them with a similar style as on Orono Parkway.
Justification
The 193rd Avenue street improvement will create over 1.3 acres of medians. The planting of these medians was not
included in the street construction projects. It was assumed the planting of the medians would be a stand alone project
after the street is completed.
Expenditures 2010 2011 2012 2013 2014 Total
Planning/Design 65,000 65,000
Total 65,000 65,000
Funding Sources 2010 2011 2012 2013 2014 Total
Street Improvement Reserve 65,000 65,000
Total 65,000 65,000
Capital Improvement Plan 2010 rh~ls 2014
City of Elk River, Minnesota
Project# QV-03
Project Name Assessable Street Overlay Projects
Type Improvement Department Infrastructure Improvements
Lseful Life 15 years Contact Engineer
Category Street Maintenance Priority n/a
Street overlay projects or other street rehabilitation procedures that are assessable to benefitting properties.
Justification
An overlay of streets starting to show surface wear will extend their useful life and postpone the need for a much more
;xpensive reconstruction project.
Expenditures 2010 2011 2012 2013 2014 Total
Construction/Maintenance 550,000 600,000 650,000 1,800,000
Total 550,000 600,000 650,000 1,800,000
Funding Sources 2010 2011 2012 2013 2014 Total
Special Assessments 550,000 600,000 650,000 1,800,000
Total 550,000 600,000 650,000 1,800,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
eject # OV-OS
eject Name Main Street Mill and Overlay
Type Improvement Department Infrastructure Improvements
Useful Life 25 years Contact Engineer
Category Street Construction Priority n/a
~~ ~~ __
ifi ~~ ~y^~ r`~ I
Description
---__--_ -------------------
Mill Main Street from Lowell Ave to Bridge; remove millings, resurface, and restripe street.
Justification
---- -- _-
Vlain Street was rebuilt in 1988, over the last 20 years there have been several open cuts of the street and numerous
cracks have developed. Given the amount of traffic Main Street carries (5,200-7,500 vehicles a day in 2007) its time to
°esurface the road.
Expenditures 2010 2011 2012 2013 2014 Total
ConstructionlMaintenance 500,000 500,000
Total
Funding Sources 500,000
2010 2011 500,000
2012 2013 2014 Total
Special Assessments
Street Improvement Reserve 100,000
400,000 100,000
400,000
Total 500,000 500,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
roject # pM-O1
roject Name pavement Management Program
Type Improvement
Useful Life 25 years
Category Street & Utility Construction
Department Infrastructure Improvements
Contact Engineer
Priority n/a
r "
~' c ~~ ,
r ~..,.
~. . _ . -
~.,:
.. ,Y,
Description
2eplace aged and deteriorated streets, water mains, sewer mains, storm drainage, and pedestrian pathways. 2010
~roiect will include Evans.
Justification
vlethod of improvement for aging infrastructure that cannot be rehabilitated by other methods.
Expenditures
2010 2011 2012 2013 2014 Total
Construction/Maintenance 998,000 1,500,000 2,498,000
Total 998,000 1,500,000 2,498,000
Funding Sources 2010 2011 2012 2013 2014 Total
Special Assessments 325,000 500,000 825,000
Street Improvement Reserve 673,000 500,000 1,173,000
Tax Supported Bond Issue 500,000 500,000
Total 998,000 1,500,000 2,498,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
Project # SC-02
Project Name Annual City Streets Sealcoat Program
_ _...
Type Improvement
L!seful Life ]0 years
Category Street Maintenance
Department Infrastructure Improvements
Contact Street Supt.
Priority n/a
Description
Sealcoat streets as identified by Street Superintendent and City Engineer.
Justification
Method of maintaining the surface condition of the City street infrastructure.
Expenditures 2010 2011 2012 2013 2014 Total
Construction/Maintenance 176,500 145,550 187,000 145,000 145,000 799,050
Total 176,500 145,550 187,000 145,000 145,000 799,050
Funding Sources 2010 2011 2012 2013 2014 Total
General Fund Operating 122,700 125,000 135,000 145,000 145,000 672,700
Sealcoat Reserves 53,800 20,550 52,000 0 126,350
Total 176,500 145,550 187,000 145,000 145,000 799,050
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
Project # SL-09
Project Name Signal Light Painting
Type Improvement
Useful Life 20 years
Category Street Maintenance
Description
?aint signal systems
Department Infrastructure Improvements
Contact Engineer
Priority n/a
Justification
According to MNDOT/City signal agreements it is the responsibility of the City to repaint signal systems as needed.
With the age of the signal systems repainting will be required in the foreseeable future.
Expenditures 2010 2011 2012 2013 2014 Total
Construction/Maintenance 25,000 25,000 50,000
Total 25,000 25,000 50,000
Funding Sources 2010 2011 2012 2013 2014 Total
Street Improvement Reserve 25,000 25,000 50,000
Total 25,000 25,000 50,000
Capital Improvement Plan 2010 thru 2014
City of Elk River, Minnesota
Project # ST-12
Project Name Signalization of 193rd Avenue & Evans Street
Type Infrastructure Department Infrastructure Improvements
I;seful Life 20 years Contact Engineer
Category Street Construction Priority n/a
Description
~ ~-
_ rte,.. ~ ...~.. y ~.
Y r
Yi~~
Mall a signal system including EVP at the intersection of 193rd Avenue and Evans Street. Because of the proximity
TH169, the signal system must be interconnected with the existing highway signal system.
Justification
construction of 193rd Avenue (2009) street improvement opens 193rd to CSAH 13 allowing another route to and
~ TH169. In anticipation of the increased traffic flow the intersection of 193rd Avenue and Evans Street was
tructed to accept a signal system.
Expenditures 2010 2011 2012 2013 2014 Total
Planning/Design 250,000 250,000
Total 250,000 250,000
Funding Sources 2010 2011 2012 2013 2014 Total
Municipal State Aid 250,000 250,000
Total 250,000 250,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
jest # ST-14
jest Name Transportation Plan Update
Type Study
tiseful Life ]0 years
Category Unassigned
Department Streets
Contact Engineer
Priority n/a
Description
Update City's Comprehensive Transportation Plan to include all new transportation information from MnDOT,
Sherburne and Anoka Counties and the City of Elk River.
Justification
Since the transportation plan was adopted in August 2004 there have been MnDOT studies of TH169 and parts of
I'H10. The City has worked on the FAST study area and Sherburne and Anoka Counties have undertaken
ransportation discussion that affect Elk River. This City Transportation plan will include all of this new information.
Expenditures 2010 2011 2012 2013 2014 Total
Planning/Design 50,000 50,000
Total 50,000 50,000
Funding Sources
2010 2011 2012 2013 2014 Total
Street Improvement Reserve 50,000 50,000
Total 50,000 50,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
ject # ST-15
ject Name Orono Dam
Type Study
Useful Life 15 years
Category Unassigned
Department Streets
Contact Street Supt.
Priority n/a
ysical examination of Orono Dam structure and a written report summarizing the findings and recommending
ions for the future.
Justification
the Orono Dam is approximately 30 years old, therefore it is time for a complete physical examination of its
;ondition, including a written report -recommending any maintenance action's for the future.
Expenditures 2010 2011 2012 2013 2014 Total
Planning/Design 30,000 30,000
Total
Funding Sources 30,000
2010 2011 30,000
2012 2013 2014 Total
Street Improvement Reserve 30,000 30,000
Total 30,000 30,000
EXHIBIT G
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
'roject # TC-O1
?roject Name Annual Technology Upgrades
Type Equipment
Useful Life 5 years
Category Technology/Communiciations
Department Technology/Communications
Contact IT Coordinator
Priority n/a
Description I
X010 -Microsoft office (phase in)
~Ol l -Microsoft office (phase in), Hardware/enterprise switch
2012 -Hardware/enterprise switch, UPS hardware/power supply
2013 - 2004 -Phone System Replacement
X014 -SAN switch, Hardware/servers
Justification
Expenditures 2010 2011 2012 2013 2014 Total
Equipment
Funding Sources
2010 2011 2012 2013 2014 Total
20,000 40,000 30,000 150,000 52,000 292,000
Total 20,000 40,000 30,000 150,000 52,000 292,000
Capital Outlay Reserve 150,000 150,000
General Fund Operating 20,000 40,000 30,000 52,000 142,000
Total 20,000 40,000 30,000 150,000 52,000 292,000
EXHIBIT H
Capital Improvement Plan 2010 rhru 2014
City of Elk River, Minnesota
Project # IA-03
Project Name Ice Arena Non-Major Building Repair & Maintenance
Type Improvement Department Ice Arena
Useful Life 20 years Contact Park & Rec. Director
Category Building Maintenance Priority n/a
10 -Lighting system replacement/installation in Olympic rink and barn
11-Replace condenser in barn
012 -Infrared heating system for the barn
Justification
,. ,W.-
r "~
,mod `~m w , ~..t ~+ ~."~. a
current lighting system has metal hyalite fixtures which are outdated and not very efficient. Anew lighting system
Id have fluorescent fixtures and would only use about the third of the energy the old medal hyalite system uses.
would result in a two to three year payback of the new lighting system.
Barn's condenser will be at the end of its life expectancy and should be replaced before any major problems arise.
infrared system is used to heat the barn bleachers, the system is rusting and will need replacement.
Expenditures
2010 2011 2012 2013 2014 Total
Construction/Maintenance 70,000 55,000 20,000 145,000
Total 70,000 55,000 20,000 145,000
Funding Sources 2010 2011 2012 2013 2014 Total
Capital Outlay Reserve 25,000 55,000 80,000
Ice Arena 20,000 20,000
Ticket (Sucharge) 45,000 45,000
Total 70,000 55,000 20,000 145,000
Capital Improvement Plan
City of Elk River, Minnesota
2010 thru 2014
'ect # IA-O1
',ect Name Ice Arena Equipment
Type Equipment
Useful Life 10 years
Category Equipment
Description
?014 -Electric Ice Resurfacer
Department Ice Arena
Contact Park & Rec. Director
Priority n/a
~[. k
`` ~ '~"" ~
..
trY:;;
~~'
..
yI i~, ~ K
Justification ~
the existing Electric machine was purchased in 1999 and will have over 5,000 hours of use on it. By establishing an
[ce Resurfacing purchasing plan the Arena will operate smoothly without unexpected problems arising.
Expenditures 2010 2011 2012 2013 2014 Total
Equipment 125,000 125,000
Total
Funding Sources 2010 2011 125,000
2012 2013 2014 125,000
Total
To Be Determined 125,000 125,000
Total 125,000 125,000
Levy year
Current Debt Levies
1994 Storm Sewer Bonds
2005 Improvement Bonds
2007 Improvement Bonds
2007 Certificate of Indebtedness
2006 Certificate of Indebtedness
2005 Certificate of Indebtedness
Public Safety Lease Revenue Bonds
New Levies (estimates only)
2013 Improvement Bonds
Public Works Facility
Total Levies
1996 Ice Arena Bonds (12/01/13)
2013 Ice Arena Bonds (15 yr)
2008 2009 2010 2011 2012 2013 2014
116,645
88,400 2~ ~t00 85 1~~0 88.600 86,00 85',500 ~ Oi10
121,748 120,~~~8~2 119,810 ' 18,400 18.149 12i 681 125,364
110,644
92,465 8=+.061
149,612
603,254 606,341 603,060 604,257 604,454 633,993 667,557
82,089
496.667
1,282,768 902,834 807,676 811,257 814,103 1,341,791 1,428,677
201,715 198,450 199.900 200.780 201.090 200.830
268,000
ver
MEMORANDUM
TO: Mayor and City Council
FROM: Terry Maurer, Public Works Director
DATE: October 12, 2009
SUBJECT: Program Facility (Old Liquor Store) Building Site
With additional space available in the city such as the use of the YMCA, the city's Recreation
Division no longer utilizes the program facility at the corner of TH 169 and Main Street for
organized functions. They did for a while use the building for storage of material, but all of
that has been removed as well, so there is no current use of the building, active or passive.
As such, staff has been discussing the potential long term uses of the building and/or of the
site.
The first option that was discussed was a potential short-term lease arrangement with a
private business. The concern with this option would be the amount of investment in the
building the city would need to make to provide a rentable space. The front doors need to
be replaced if the building is to be used for public purpose. Gary Lore, Building
Maintenance Division Manager, had received an estimate in the past of $7,000 - $10,000 to
replace the front doors. It is unknown at this time the amount of items that would need to
be brought up to code regarding the building and/or accessibility, should the option be to
rent the space. Finally, from a building upkeep standpoint, Gary Lore reports that the
heating and cooling units are relatively old and could need to be replaced at any time.
The second option that staff has explored is removing the building and finding a suitable
interim use for the property, assuming the city would retain ownership, since some day in
the future that property falls within the footprint of an interchange along the TH 169
corridor. The first step in building removal would be to do an asbestos survey of the
building to determine what, if any, environmentally harmful items needed to be removed
before the building is demolished. This survey is anticipated to cost approximately $1,000.
It is not anticipated, given the age of the building, that there will be significant asbestos or
other environmental concerns; however, there is likely to be some light switches and light
ballasts will need to be removed prior to demolition. The cost of that removal will not be
known until a survey is complete and the extent of removals known.
Program Facility Building Site Page 2
October 12, 2009
With regard to actual building removal, we believe it would be possible to remove the
building primarily with city street crews and equipment. Phil Hals has taken an extensive
look at the building and provided an estimate of city manpower and equipment, along with
other expenses he anticipates in building removal. Phil anticipates a week of a 4 - 6 man
crew to remove as much material that is recyclable within the building structure itself prior
to demolition. After that work is done, he anticipates another two weeks with the same size
crew operating trucks, skid loaders and front end loaders for building demo. It would be
necessary to hire a backhoe with a clam attachment and an operator for removal of many of
the large steel and concrete pieces. In addition, it would be necessary to rent dumpsters for
disposal of the material. It should be noted that as much material as possible would be sent
to recycling. The steel building structure and metal skin would be sent to an appropriate
metal recycling facility and the concrete basement panels and walls would also be delivered
to an appropriate recycling facility. Phil estimates approximately $20,000 for backhoe rental
along with an operator for a minimum of one week, along with dumpster rental and some
debris disposal charges for material that is not recyclable.
As a potential interim use of the site, Rebecca Haug, Environmental Division Manager, has
reviewed the site and estimated the cost to construct a rain garden. There is storm sewer
system that drains the neighborhood to the northeast that could be routed directly into a rain
garden, rather than continuing to flow southward to the river. The rain garden shape could
be constructed utilizing Street Division crews and equipment by simply expanding the hole
left by the basement removal. (A portion of the backhoe rental mentioned above would be
to assist in the rain garden construction) Rebecca and Bill Bronder of the Soil and Water
Conservation District estimated based on the site size and shape, that it would cost
approximately $3,000 - $5,000 to fully vegetate a rain garden on the site. We assume that
the city would also want to do some other types of planting of an evergreen variety along the
northern line to provide screening for the interim use of the site. The evergreen plantings
would be an additional cost; however, stock could be purchased by the city and planted by
the Street Division crews.
One other consideration for the City Council is if the building is to be removed and a rain
garden constructed on the site, this may be the time to remove the driveway that has
operated as a "cut-through" for years, from Baldwin Avenue to Main Street. This would
allow more landscaping area and would allow the access onto Main Street (which is
becoming more and more of a safety hazard as traffic increases) to be closed. City staff is
currently researching property records fox any legal rights to the access on Main Street. The
other potential project that could be undertaken at this time would be the extension of the
right turn lane from eastbound Main Street to northbound TH 169. Plans for this extension
were prepared earlier in 2009, as this was one of the projects we submitted in an attempt to
get stimulus money. The estimated construction cost for this right lane extension is $60,000.
I will be in attendance at your workshop on October 12 to discuss this issue with you
further.
S:\PUBLIC WORKS\2009 CC memos\Rec program facilry site 1012 09.doc
~/
City of
Elk -~-
River
MEMORANDUM
TO: Mayor and City Council
FROM: Bill Maertz, Parks and Recreation Director
DATE: October 12, 2009
SUBJECT: Sidewalk Plowing Routes
The original intention of the sidewalk plowing plan was to clear snow from sidewalks
adjacent to main arterial roads, sidewalks that enhance citywide mobility, and sidewalk routes
to schools. As the inventory of parks, facilities, sidewalks, and trails increases it has become
necessary to review and prioritize the existing sidewalk plowing route.
• City Administrator Lori Johnson, Parks and Recreation Director Bill Maertz, and
Parks Supervisor Rodney Schreifels reviewed the sidewalk plowing route.
• Staff identified locations currently on the route that do not meet the criteria for
being on the sidewalk route. There are a variety of reasons why this situation evolved
and staff will be prepared to discuss them.
• There are some residential areas where sidewalks are being plowed and others where
they are not. This creates an inequity in service that can be addressed by removing
them from the route.
Staff will present route maps with the current route, new sidewalks, and the routes proposed
for removal. Staff is requesting council direction regarding these updates on the sidewalk
plowing route.
Attachments
^ Route Maps
i
~w
o
~. r ~ _
_~
__
__ ___ _~
~ --
~ ~ ~ ~.a ,~
~.~ ~ -
\ pf" ~ ;ll SAS.
r y 5 // - _
~ u r 11 # ~ ~ / ~ u~ z~
d o ! ~ '; ~ ~~ ~/~" ~ ~ ~
a a ~ ~ ~, ~ , li~ ~ ~~
r r - ~~ u ~ / ~ ~ a ~
°~ ooECrv } ... V~~ -
N w~,NS ~ ~~
~ ~~~ ~~ ,li ~~Y _~
~~~~
N I_~ ' ~~~: ~ -
e ','
z
O ~~oE, ~ i e ~ ~ 8i ~~-
O ~ / %~ , ~ Q
a ~,
MP ~ r 0#
,.
N ~ f -
~ ~ _~ P _
~n~ f
;~ _
»a.n ro . .,.,,
~ ~ s ~ F =. @
s
~ ~ o~~ i. ~ ~ ~, ~ ~
~~
~ ~ b ~ a
~.~.,,
~.~ 0 5 ~ ~ _ ,~ o
~r
~ m
s~
..
Z z O Huo I ``~ °~y 3 Q ~"aa 9 9 a
n 4 s, ' ~ \
z ~~
r.3 i--] ~ Iii ~ 9 ~ rzr ~ l
r r O E J~ ~.. \ ~ 4
u o,~.
m ~ ~~ ~ ~ e r-- ~~ ~ ° e
m I\T. ~1 ~ ~~ w (~J yf ~ o
E~,
"`
~~ ~ I
O / ^^ ~ x
o ~ ~ ~ ~ ~ = f ~~ 3
,~ ~ - i r __g ~ ~ ~ ~ ;
r E
° ' ~ ~_. ~ ~~, ~~ ~ ~, G
ao ~ ~
1 ~,,~\} ~ .~ ~~ III ~ F~
/~ ~` ~ ~~ ~ ~ `
y '~-' ~. ~'~~ ~ _ ~ ~~/ ~a s ~ 7a.
~ O V s ~ m~
~ ~a.oa 1 „ h ~ i' ~ G - ~
i
~ ~
~~,,~ i-~ ~~ ~ P
~ r sc ~MC,uR ~~~'r cn{j~{~i
Q ~ iz3oa7 ~ ~ ` ~ j ~ ~~!~~~
.y A
~ ~~ ~ _
m - ~ -
o.~ \ R -_~- - ~w ~~
~ ~ ~ ~ ~ ~ ~~~ s ~ ~,
~ _ ~ ~~ ~ ~°
CJ A _. S~ _ r ~ ~ ~ ~~
~ owe . ~ ~ ~~, ~ c _ J ~~
=;'
~- , - ~ ,~ ~ ~ pus
,A~a~~ti
gym. ~~~ x ~ ~
8 F F
°e
xu 's xT
Hi:,l e
i ~ L~
arts rtx ~
i5
% e_
oar - - - _
s ~¢n
/ ~ b
s
/ '- ~ 4
~~
s vi
uyy msssw ~ w
~ ~ iwa .max _ •
~ixs sr
5'~ `4
wx I
> s .. /
~ u. 9
v.~,A - g
~ ~'-
_. - fi . I ~,
~ j __ .. ,r ,__
344 ~ f` vP°T'~ „/ - \ ~ w~
\\ ~ C~
m@'~~ ~ ~
~''
8
~ ~ t~ .,
., _ a ~.~ ,, ~-
~~~ ~-~ ,
~~
._ ~ _ _ _ - ..o~~
~9 ~~ _.
a..
~_
,f , __ ___ ___ __
~ O / J ~ ~ \\
,~
I
__
8 I
_ zr ~M s
A~..
__ .
_ ~..
a
,_ ~ o
__
a
~- -
oa.
-- _ _ ~ ~.
I= - _ I ~- I - - - - µ~. ~r - - -- i
~~ r ~ ~,
i
aps ar s om ine i ewa s rai s_ ropose wg,
--
-
suEu
1,<,DD,
(,<.DD,
(,<DDD,
n 5eoa~
b ieoo)
UGDEN
n a~oo)
p ~soa)
nNDCF
.~ _
~~~~~
(13500)
_ (t 3aoo)
(t ~soo;
-
F=:("v0
NVEP
oeD
BOSTON (t 31001
(i )t 00)
(, sooo)
(11900)
]UMLRO
___-
vcNNON (12800)
n1~DO~
nasoo)
nNp (t 1500)
(i?<00)
(12}00)
]I ANN
F, OLn
uOR,ON
LOwEIL
n lC.
CF EE FURL
,,2100)
(11:CD)
(12000)
tII900)
t'td00)
t1 00)
~t ig00)
[yaNS
DUDGE
PR SON
P~DwiN
nI HUNN
nuE
YoLE
LSON
500)
(it 400)
I13U0)
!tt 200)
00)
f1I000)
('09C0)
('10800)
(10700)
01.SON
NiNOY
NROf (,0600)
~ 0500)
t (1600
-NNEDV
i50N
F ViS
~ m Ili iii i - i ~~i i ~ ~ _ III ~. t. I
)
(t 03007
11 G200)
(10100)
(10000)
199001
D (9800)
(9]00)
96001
S:\PLANNING\Maps\Parks\Combined SidewalksTrails_Proposed2009.dwg, 10/7/2009 10:06:49 AM
City of
Elk -~-~
River
MEMORANDUM
TO: Mayor and City Council
FROM: Terry Maurer, Public Works Director
DATE: October 12, 2009
SUBJECT: Public Works Master Plan
The 2009 Capital Improvements Program (CIP) contains $100,000 earmarked for the master
planning of the streets/parks future building expansions. Staff would like to begin the process of
hiring an architectural firm to assist in this master planning effort. Staff believes that the best
way to hire an architectural firm would be to seek Statements of Qualifications from a list of 8 -
12 architectural firms that have previously done these types of building master plans for other
governmental agencies. Staff believes it would be best to seek a firm through a Statement of
Qualifications process and then negotiate a specific scope and fee for the services needed. Since
we axe not experts in master planning these types of facilities, we do not believe that we could
put together a scope of services and ask for a direct proposal including a price at this time.
We have talked with John Mentor of Sherburne County who has recently completed a successful
master planning, design, and construction of a similar type of facility near the City of Becker. In
fact, we have asked John Mentor and he has agreed to sit in on an interview panel for the final
selection of firms. Of course, the finally selected firm, together with the proposed scope of
services and the fee, will be presented to the Council at a later date for the Council's
consideration and approval. If the City Council would like, staff would be happy to have Council
representation on an interview panel when selecting the architectural firm.
It should be noted that staff is well aware that given the current state of the economy and the
pressures on the city budget, there is no time table set for construction of an expanded
streets/parks building. We do, however, feel that it is important to complete a master planning
process and have an adopted plan that clearly states where we intend to add in the future as funds
become available.
As stated earlier, there is $100,000 programmed in the 2009 CIP for the streets/parks building
master plan process.
Staff is requesting authorization to begin a Request for Qualifications process to select an
architectural firm to assist the city in preparing a master plan for the streets/parks building
expansion.