5.11. SR 06-19-1995,~ ( ~~
City of ~/ •
ilk River
ITEM 5.11.
MEMORANDUM
TO: Mayor & City Council
FROM: Pat Klaers~~
DATE: June 13,1995
SUBJECT: Community Recreation Board Update
Attached for your review is the Community Recreation Board minutes from its May 30,
1995 long range planning worksession. Also attached is the agenda and background
material for the June 19, 1995 meeting. Councilmember Holmgren is our City
representative on this Board and is scheduled to provide the council with an update on
these two meetings and on general community recreation activities.
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council/commrec.doc
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13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425
COMMUNITY RECREATION BOARD
Minutes Fr: 5130/95
Attendance: J. Asfahl- Co. Rec., Ty Bischoff -Dist 728, S. Slater -Dayton, R. Black -City of Otsego,
G. Eifel -City of Rogers, Roy Johnson -Livonia Township, , R. Holmgren -City of EIk River, Jack
• Hines -Hassan.
Guests: Larry Fournier -Otsego Council member, Suzanne Ackerman- Otsego Council member
Chair -Ron Black called the meeting to order at 7:90 pm
A. Routine matters:
t .) Approval of past minutes: Motion by R. Black seconded by G. Ertel to approve the minutes
from 4/10/95. Motion carried
2.) Agenda chartges/additiens: JA added one item under the personnel report.
3.) Staff Reports: '~ '~
3.1) Personnel matters: On a motion by R. Johnson, seconded by T. Bischoff the following
appointments were recommended for approval: Rae Ann Kansan - Secretary and Michele
Bergh -Program Specialist. Motfan carried. This recommendation will be sent to the City of
Otsego for formal hire, as they serve as the official employer for Community Recreation
administrative support staff.
3.2) Summer Programs: JA reported that registration for summer is underway and that k appears to
be a very busy summer JA projects to receive approx. 1800 registrations.
• Long Range Planning
The following areas were discussed as being important to our future drecction:
-Programming: what are appropriate recreation programs that we are to administer far the
community . JA was asked to research other municipal recreation programs to gat a broad .
understanding of fhefr program parameters and relationship fo CE programming fn fheir
community. After we determine our possibilities we will then plan fo meet and communicate
wffh CE to avoid duplicatton and misunderstanding.
Support Staff: JA shared imminent need for increased secretarial coverage to full time. Options
appear to be either one full time or two part time in a job share. JA was asked to present the
alternatives, efc. to the tuff board at a future meeting.
JA also asked the board to begin considering what they desire "make-up" of future staff and their
skills. JA beleifves that we should become as diverse and varied in expertise, skill, etc. as possible.
JA beleibves that we could identify and target those skills and make certain that our selection of staff
fd the plan.
Office/ Locations/ Hours: Discussion revolved around our office space needs. JA was asked to
present our immediate needs and report this to the Recreation Board, and then the Recreation
Board can approach and inform the School Board of our need so thaf our consideration does
not get overlooked when determining all of their space needs. It was understood that our goal
is !o be housed with goad proximity fo CE to allow for consumer convenience and also for
. economy of scale principles.
Discussion also was held about future consideration of sattelite offices and extended hours beyond
Community Recreation Board
Notice of Meeting
Monday June 19,1445 -11:45 am
Happy Chef -Rogers
' Your attendance is always important! If you cannot make the meeting please arrange to send an
• alternate or notify me at 241-3523 that you will not be in attendance .Thank you!
AGENDA
A. Routine Matters-
1.) Approval of past minutes
2.) Changes or additions to agenda
3.) Staff reports & updates:
3.1) introduce Michele Bergh, our Program Speaalist
3.2) Summer Programming updates
3.3) Handout -1994 Annual Report
3.4) Other
B. Items of Information /Discussion
1.) Discuss: Options for secretarial position hours increase
2.) Discuss: Office space needs information
3.) Discuss: Consideration of Non-resident user fee increase
• C. Other Business:
- Next meeting date : To 8e Determined
- Other
D. Asii'ourn
Please see the reverse side for explanation of the Agenda items.
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