5.7. SR 07-24-1995~ 1 ~~
ity of ~~
lk •
River
**Item 5.7.**
MEMORANDUM
TO: Mayor & City Council
FROM: Pat Klaers, City Ad:~}i trator
r
DATE: July 24, 1995
SUBJECT: Community Theater Funding Request
Attached for your review is some material from the Community Theater on
their activities and on their request for financial assistance. The city has
$1,000 in its 1995 budget designated for the Community Theater.
Recommendation
Staff recommends the Council approve the release of $1,000 to the
Community Theater from the 1995 Recreation budget.
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council:theater
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13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425
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Er..~ Rrc~ER
~- Co ~ T~~~
~. RE
P.O. Box 191, Elk River, MN 55330
THE ELK RIVER COMMUNITY THEATRE IS A NON-PROFIT, VOLUNTEER
ORGANIZATION DEDICATED TO BRINGING THE RESIDENTS OF THE
GREATER ELK RIVER AREA THE FINEST POSSIBLE THEATRE ARTS
PRODUCTIONS.
ALL ASPECTS OF THE THEATRE IS OPEN TO ALL INTERESTED PERSONS.
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THE THEATRE WAS
DEDICATED TO PRA
WE INCORPORATED
OF BY-LAWS, TAX
MEMBER BOARD OF
STATEMENT.
FORMED IN THE SUMMER OF 1975 BY A SMALL GROUP
~VIDING A LOCAL ORGANIZATION FOR THE ARTS.
IN 1976 and OPERATE WITH A STATE FILED SET
EXEMPTIONS, PAID MEMBERSHIP AND A TWELVE
DIRECTORS. WE ALSO HAVE AN EQUAL ACCESS.
OUR SEASON RUNS FROM .SEPTEMBER 1 OF ONE YEAR AND CLOSES ON
AUGUST 31 OF THE FOLLOWING YEAR. THE SEASON GENERALLY
CONSISTS OF A DRAMA, COMEDY, CHRISTMAS .PLAY AND A SUMMER
MUSICAL.
APPROXIMATELY 100 PERSONS ARE INVOLVED LN EACH PRODUCTION
INCLUDING VOLUNTEERS AND PAID SPECIALISTS. COSTS USUALLY
INCLUDE SCHOOL FACILITIES ( about $2,000 per production )
DIRECTOR, COSTUMER,SET DESIGNER, CHOREOGRAPHER j~1Ni~ ~~~~_~~
DIRECTOR.
THE SCHOOL THEATRE SEATS ABOUT 275 PERSONS AND WE PLAY TO
APPROXIMATELY 4,000 A SEASON. EACH PRODUCTION RUNS THREE
WEEKENDS.
AS ONE OF THE FASTEST GROWING ARE~S_TN TRE~~STATE~bF~'~3TN~3ESbTA
WE HOPE TO REACH OUT TO THIS EXPANDING POPULATION BY OFFERING
THEATRE ARTS TO ALL AGES IN BOTH VIEWING AND PARTICIPATIUiJ.
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C
~-- Er..K RrvER
G Q11~VIL:TNITY THEATRE
P.O. Box 191, Elk River, MN 55330
BDARD OF DIRECTORS: ELK RIVER COMMUNITY THEATRE
DOUG JOHNSON
370 JACKSON AVE
ELK RIVER, MN.
441-2482
SUE DEGREEFF
19972 ULYSSES ST. N.W.
,ELK RISER,. MN.
241-9067
JASON DURST
20060 AUBURN ST
• ELK RIVER, MN.
441-6134
EILEEN BOWERSOX
13431 MEADOWVALE ROAD
ELK RIVER, MN
441-2837
MARILYN KRATZKE
13490 ISLAND VIEW DR.
ELK .RIVER, MN.
441-1381
ELAINE ANDERSON
13431 MEADOWVALE ROAD
__
ELK RIVER, MN.
441-2612
GEORGE BEER
9155 181 AV. N.W.
BURNS
441-3883
BOB BOWERSOX
13431 MEQDOWVALE ROAD
ELK RIVER, MN.
441-2837
ROSEMARIE CASSADY
8189. PACKARD
-0TSEGO, MN.
441-8769
NANCY KRAUSE
19425 OGDEN ST. N.W.
LLK RIVER, MN.
441-4398
CONNIE KRINKE
1822 MEADOWVALE ROAD UNIT 111
ELK RIVER, MN.
441-5623
MILISSA HEDBERG
-HIGH SCHOOL REPRESENTATIVE
441-2538
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E~.x RrvER
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~o ~ T~~TRE
P.O. Box 191, Elk River, MN 55330
Theatre operation_and_produci
PROGRAM FOR WHICH FUNDS WILL BE USED----------- -- --
0l3GANIZATION--Elk_Eiuer_Communit~C_Th~a~re__________________________
MAILING ADD~E~~__P~fl._Box_lgl__Elk_$iyer_Mn.._5533Q_________________
PHONE NUMBER-291~_fJ14Z__~______ CONTACT PERSONoElaine_BndersQn_~..~.
DESCRIBE YOUR ORGANIZATION, ITS GOALS AND HOW IT SERVES THE PEOPLE
OF OUR SERVICE AREA ( include number served)
The El1c River Community Theatre is a non-profit, volunteer organ-
ization dedicated to bringing the residents of grater Elk River
• area the best possible theatre arts productions. Participation in
all aspects of the theatre is open to all interested persons. We w~
incorporated in 1976 approximately 4,000 persons attend our
productions yearly.
HOW WILL YOUR ORGANIZATION USE THIS FUNDING? To cover ever
escalating production space costs, royalties, rent and mailings eta
LIST OTHER FUNDING SOURCES Ticket sales, Elk River Lions, United
Way, American Legion ( Elk River) Bank of El)c River and First
National Bank, ERCT membership dues, Sign rental, costume~~rental.
ELK RIVER CUMhfUNITY 'I'IIEA'I'RE BUDGE'T'
1994-1995 SEASON
PRODUCTIONS:
"NONSENSE II"
" A C[IRISTMAS
CAROL"
" THE FOREIGNER"
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EXPENSES $13,450
EXPENSES $ 9,130
EXPENSES $ 6,950
PROFIT $2,900
LOSS $1,540
LOSS $1,125
SUMMER 1995 PRODUCTION OF A FUNNY THING HAPPENE]) ON THE WAY
TO THE FORUM" IS BUDGETED FOR
$15,000.
CHECKING AND SAVINGS I3AT~ANCES AS OF
A1'R1:L 25, 1995 $15, 460
OUTSTANDING BILLS: COMMIJNITY EDUCATION RENT OF SCHOOL
FOR LAST '1'H £ PLAYS, /`~`~ ~ V
Two
1994-95 EXPENSES:
OFFICE RENT $1,500
S'I'ORACE P. 1! N'1' $ 720
I'IIUNI? '~: iUU.III
POS'T'AGE $ 259.57
NEWSLETTER $ 286.26
SUPPLIES
AND EQUIP-
MEN'1' $ 3'Z0.35
_MEMBERSHIP
CARDS PR'PG $ 180.00
SCIiOLLARSHIP $ 100..00
TOTAL $3,666.73
PROPOSED BUDGET FOR FALL 1995 THROUGH SUMMER 1996
UI'I?hA'I'I1JC I:XI'i':NSI?S
SCHOOL SPACJ REN'T'
PLAY PRODUCTION COST
• FOR FOUR PLAYS*
* Musical $].5,000
Comedy $].0,000
Drama $ 8,000
CY~i].ds
Play $ 5,000
$t3,ODU.UO
$3$,000.00
$50,000.00
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E~
Rrv~R
C (1 NITY rL'HEATRE
P.O. Box 191, Elk River, MN 55330
PAST BUDGET 1993-94 SEASON
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PRODUCTIONS:
"SOUND OF MUSIC" EXPENSES $ 11,870
TICKET
SALES $ 13,935
" HANS CHRISTIAN
ANDERSON" EXPENSES $11,078
TICKET
SALES $ 6,404
" RUN FOR YOUR WIFE" EXPENSES $ 7,100
TICKET
SALES $ b,158
PROFIT $2,Ob5
LOSS $ 4,674
LOSS $942
OPERATING EXPENSES:.
RENT
NEWSLETTER
POSTAGE
TELEPHONE $ 6,850
CONFERENCES, EDUCATION $ 1,000
LOCAL. BUSINESS DONATIONS $3,300
The figures for the first portion of the 1994-95 season are
not complete as the high school has not given us a correct
bill for the last two productions. We expect a profit from
the production of "NUNSENSE II" but we will have a significant
loss for the recent production of "A CHRISTMAS CAROL" We are
currently in rehersal of the comedy "THE FOREIGNER" The budget
for the current play is $7,000.
EQUAL ACCESS PROPOSAL
THE ELK RIVER COMMUNITY THEATRE
ensures that. potential clientele have equal access to programs,
facilities and employment without regard to race, color, creed religion,
national origin, sex, aye, mariatal status, disability, public assistance
status, veteran status, or sexual orientation.
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Address any reply to:
Federal Building. and U. S. Court House. 316 North Robert Street, St. Paul, Minnesota 55141
~~4(f~oc~4 v4 4G~c~ 4~~~~P~
D~~t~PB~~4 DB~c~c~QoP
internal revenue Service
Dale: I In reply refer to: 1'ri].:i3 151't>~41if1'
Septembez• 1, 177
StP : E0: 77-1110 a),~li: me
~ ,~:~Ll;. tt.i.vr:l• C:uuununi. l:y 'Cl~c:atre
I'. i). I'.U:: 1.'1
is I lc t, .i.»t; 1', i~li~t~ta;crLa ~i'~> =0
fi,SCC~,llit:1.11t~ L't~l'-l.c,,i L,fl,l.iu~r: .1 ti, U_: ~',i~
Gentlemen:
Based on information supplied, and. assuming your operations will be as stated
in .your application for recognition of exemption, vre have determined you are
exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code.
We have further determined you are not a private foundation within the mean-
ing of section 509(a) of the Code, because you .are an organization described in
section r,t'1~>!`,1!''l
• You are not liable for social security (FICA) taxes unless you file a wa9.ver
of exemption certificate as provided in the Federal Insurance Contributions Act..
You are not liable for the taxes imposed under the Federal Unemployment Tax Act
(FUTA).
_ Since you are not a private foundation, you are not subject to the excise
taxes under Chapter 42 of the Code. However, you are not automatically exempt from
other Federal excise taxes.
Donors may deduct contributions to you as provided in section 170 of the
Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are
deductible for Federal estate and gift tax purposes under sections 2055,.2106,
and 2522 of the Code. ,
If your purposes, character, or method of operation is changed, you must let
us know so we can consider the effect of the change on your exempt status. Also,
you must inform us of all changes in your name or address.
Tf your gross receipts each year are normally more than $10000, you are re-
yuii'ed io file Form 9yt1, Return of urgani~ation l;xempt I•'rom Income Tax, by the
15th day of tht: fifth month after the end of your annual accounting period. The
law imposes a penalty of $10 a day, up to a maximum of $5,000, for failure to file
a return on time.
You are not required to file Federal income tax returns unless you are sub-
ject to the tax on unrelated business .income under section 511 of the Code. If
you are subject to this tax, you must file an income tax return on Form 990-T. In
this letter we are not. determining whether any of your present or proposed activi-
ties are unrelated trade or business as defined in section 513 of the Code.
You need an employer identification member even if you have no employees. If
an employer identification number was not entered on your application, a number
will be assigned to you and you will be advised of it. Please use that number on
all returns you file and in all correspondence with the Internal Revenue Service.
Please keep this determination letter in your permanent records.
• Sincerely. your,
District Director
Form L-178 (Rev. 7-71)