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7.9. SR 08-07-1995~( ) ~~ ITEM 7.9. `( ity of ~ MEMORANDUM River TO: Mayor & City Council lk • FROM: Pat Klaers, City A 'nistrator DATE: August 7, 1995 SUBJECT: Discussion on Volunteer Appreciation Program A few meetings ago, the City Council approved the proposed city volunteer appreciation program. The program was initially suggested by the City Council and City Clerk Sandy Thackeray did the background work on the proposal and program. At a recent staff meeting, the department heads were updated on the City Council action on this program. The department heads then discussed the volunteers that were going to be invited to the appreciation program. I and other staff members felt that a minor payment to volunteers should not • prohibit them from participating in the program. Please see the attached memo from Bill Rubin regarding the non-elected members on the EDA being included in this volunteer program. I support Bill's position and believe that the City Council should reconsider including the EDA in the volunteer program. Likewise, but not identical to the EDA, I believe that the Council should also reconsider the Utilities Commission as participants in the volunteer appreciation program. For background information on what has transpired regarding this appreciation program, please see the attached material from the City Clerk. ~J 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425 ~lk River T~: MEMORANDUM. Mayor & City Council FROM: William Rubin Economic Development Coordinatq~ ~~,. DATE: August 7, 1995 ~ V SUBJECT: Request to Reconsider City Council Action Board and Commission Appreciation Dinner Intryducti©n The writer of this memo respectfully requests that the City Council reconsider its .recent action excluding EDA Commissioners from the above-referenced appreciation dinner. The three. non-elected EDA Commissioners diligently serve on a variety of EDA Task Force groups. These include Comp Plan Steering Committee, Business Park Task Force, Chamber of Commerce CBD Task Force, and the Review and Permitting Task Force, etc. Two of the three non-sleeted Commissioners are also officers of the EDA. Consequently, • the $ i00 per month "salary" merely becomes a stipend when. all of the hours are totaled.. In addition, it may be appropriate to include members of the EDA Business Park Task Force in the dinner. Far two years, this group met diligently (at 7:00 no less) to oversee a significant undertaking for the community. Although this group has not met recently, it is likely that they will be called upon to help the EDA and City Council address policy issues related to the Business Park area. Consequently, this is another appropriate group to include in the appreciation dinner. Action Requested The Elk River City Council is respeetfiilly requested to reconsider its action .regarding its invitation list to the upcomliug appreciation dinner for members of various boards and commissions. • 5:~~~: 13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • (612) 441-7420 • Fax: (612) 441-7425 RECOGNITION PROGRAM August 7, 1995 • .......Includes volunteer and spouse/partner. Dinner will consist of an entire meal excluding alcoholic beverages. Alcoholic beverages will be available for purchase. PROPOSED ATTENDEES.... Volunteers within the current year. • City Council - 5 • Planning Commission - 7 • Park and Recreation Commission - 8 • Housing and Redevelopment Authority - 3~ • Steering Committee - 9~ • Fire Department Compensation Committee - 3 • Ice Arena Committee - 2* • Riverfront Corridor Committee - 4~ • Business Park Task Force - 3* • Library Board - 6 • Economic Development Commission - 3* • Utilities Commission - 3 • Staff Liaisons - 10 GIFTS...........A token gift of appreciation will be given to each volunteer. Spouse/partners will not receive a gift. Those volunteers who do not attend the dinner will receive a gift by mail. CERTIFICATES...........Those volunteers whose terms have expired or who have completed the required service, will receive a certificate of appreciation. The certificates will be distributed by the Mayor and/or Council at the dinner. Those who do not attend the dinner will receive a certificate of appreciation by mail. DATE........The recognition program will be held in January of each year. If it is not held on a regular council meeting night, a special council meeting must be called if three or more councilmembers will be present. . Overlaps in committee assignments s:\admin\volunt. doc