6.1. PCSR 12-08-2009City of
Elk -..-,
River
REQUEST FOR ACTION
To Item Number
Plannin Commission 6.1.
Agenda Section Meeting Date Prepared by
Planning Items December 8, 2009 Jeremy Barnhart, AICP
Plannin Mana er
Item Description Reviewed by
2010 - 2014 Draft Capital Improvement Plan -Consistency Tim Simon, Finance Director
with Comprehensive Plan Reviewed by
Action Requested
Motion to fmd the 2010-2014 Capital Improvement Plan consistent with the City's Comprehensive Plan.
Background/Discussion
The City's Capital Improvements Plan (CIP) is a planning tool prepared annually by the Finance
Department that helps city departments plan ahead for major capital expenditures. In Elk River, it is a 5-
year plan that addresses road projects, sewers, park improvement equipment, etc. It allows all city
departments to identify needs, plan physically and financially, make sound financial decisions and
implement city plans.
The Planning Commission reviews the CIP prior to City Council adoption to ensure projects are not
inconsistent with the Comprehensive Plan. The intent is that public expenditures do not contradict the
overall plans of the city. In a developing city like Elk River, many of the improvements are upgrades to
existing facilities; however, there is a potential of a major discrepancy as improvements are made to
facilitate new growth.
Staff has reviewed the CIP for consistency with the Comprehensive Plan and finds that it is consistent. If
you would like a detail sheet on any of the projects, please contact Tim Simon, Finance Director prior to
the meeting. The City Coucnil will publish a final review on December 21, 2009.
Recommendation
Staff recommends the Planning Commission find the 2010- 2014 CIP is consistent with the City's
Comprehensive Plan.
Attachments
Summary of 2010 - 2014 Capital Improvements Plan
Action i~fotion by Second by Vote
Follow Up
S:AYLANNING MAIN\Admin\Planning Corrnnission\201U CIP aceeptance.doe Yaffe 2
City of
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CAPITAL IMPROVEMENT PLAN
2010 - 2014
City Of Elk River
CAPITAL IMPROVEMENT PLAN
2010 - 2014
Enclosed is the City of Elk River's Capital Improvement Plan (CIP) for the years 2010-
2014. The document has been prepared for the City Council and Community to
anticipate major expenditures in advance of the year they may become budget requests.
The CIP is a planning tool that forecasts the City's capital needs over afive-year period
based on the City's long-range plans, goals, and policies. City staff estimates the amount
of funding that is needed for projects to be completed in the next fig e years. Projects
listed in the first year are included in the budget and upon each annual update of the CIP
some projects will be deleted, added, or even delayed reflecting community needs and
financial ability to fund the project.
Approval of the CIP by Council does not authorize spending or initiation of a given
project nor allocate funding for any of the projects; it simply states that the Council's
support and acknowledgement of the Capital``Improvement Plan as a planning tool.
Capital improvements to streets, parks, buildings, equipment, software, and vehicles are
included in the CIP. This plan shows the estimated project costs and the anticipated
funding source. Specific information is shown on each project within this document.
The CIP does not put specific designation on the priority of the projects. This uniqueness
of the type of project generally is associated with a funding source. Cash flow estimates
are done frequently to review cash reserve levels associated with the project funds.
City of Elk River, Minnesota
Capital Improvement Plan
2010 thru 2014
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2010 2011 2012 2013 2014 Total
__
___ __ __
(Building & Environmental ~
Vehicle Replacement BZ-01 n/a 26,780 27,583 28,411 82,774
Building & Environmental Total 2s,78D 27,583 28,411 82,774
Equ[ps:ent Replacement Fund 26,780 27,583 28,411 82,774
Building & Environmental Total 2s,78D 27,583 28,411 82,774
Emergency Management ~
Outdoor Warning Sirens EP-01 n/a 15,300 15,500 15,700 15,900 62,400
Emergency Management Total 15,300 15,500 15,700 15,900 62,400
Emergency Maua~ement Fund 15,300 15,500 15,700 15,900 62,400
Emergency Management Total 15,300 15,50D 15,700 15,90a 62,40a
__ - - ___
Fire ~
Vehicle Replacement FD-01 n/a 44,558 45,895 90,453
Fire Truck Replacement- Grass Rigs FD-02 nla 51,500 51,500
Fire Truck Replacement -Tankers FD-04 n/a 26,000 26,000
Fire Truck Replacement -Other FD-05 n/a 240,000 850,000 1,090,000
Fire Total 266,000 51,500 44,558 45,895 850,000 1,257,953
Equipment Certi~eates 850,000 850,000
Equipme-et Replacement Fund 256,000 51,500 44,558 45,895 407,953
Fire Total 266,000 51,500 44,558 45,895 850,000 1,257,953
Ice Arena ~
Ice Arena Equipment IA-01 n/a
Ice Arena Non-Major Building Repair & Maintenance IA-03 n/a 70,000 55,000 20,000
Ice Arena Lobby Remodel/Expansion IA-04 n/a
Ice Arena Total 70,000 55,000 20,000 300,000 2,325,000 2,770,000
125,000 125,000
145,000
300,000 2,200,000 2,500,000
20/0 DRAFTCAPlT,4L, IMPROVF.MFNT PLAN Paee I
Department Project# Priority 2010 2011 2012 2013 2014 Total
Capttu/Outlay Reserve 25,000 55,000 80,000
Iceu4rena 20,000 0 20,000
Tax Supported Bond Issue 300,000 2,2(}0,000 2,500,000
Ticl~et (Suchnrge) 45,000 45,000
To Be Determined 125,000 125,000
Ice Arena Total
70,000 55,000 20,000 300,000 2,325,000 2,770,000
___
Infrastructure Improvements
Trott Brook Road Crossing II-20 nla 250,000
Main Street Right Turn Lane II-23 n/a 250,000
Right turn lane on North Bound Proctor Avenue II-24 nla 150,000
ReclaimlRepave Line Avenue II-28 n/a 135,000
193rd Avenue median plantings II-29 n/a 65,000
Assessable Street Overlay Projects OV-03 nla 550,000 600,000 650,000
Main Street Mill and Overlay OV-05 n/a 500,000
Pavement Management Program PM-01 nla 998,000 1,500,000
Annual City Streets Sealcoat Program SC-02 n/a 176,500 145,550 187,000 145,000 145,000
Annual Public Facility Sealcoat Program SC-03 n/a 30,531 41,220 10,000 10,000 10,000
Signal Light Painting SL-09 n/a 25,000 25,000
Signalization of 193rd Avenue & Evans Street ST-12 n/a 250,000
Infrastructure Improvements Total 2,480,031 436,770 822,000 1,805,000 1,305,000
General Fund Oper~ttin,; 122,700 125,000 135,000 145,000 145,000
Government Buildings Reser-~e 24,531 36,000 10,000 10,000 10,000
Library 5,220
Liquor Fund 6,000
Municipal Sfate Aid 900,000. 505,363 504,992. 505,542 250,000
SerrlCoat Reserves 53,800 20,550. 52,000 0
Special Assessments 975,000 600,000 500,000 650,000
Street Improvement Reserve 1,298,000 250,000 25,000 650,000 250,000
Tc~r Supported Bond Issue 500,000
6,848,801
672,700
90,531
5,220
6,000
2,665,897
126,350
2,725,000
2,473,000
500,000
Infrastructure Improvements Total 3,380,031 942,133 1,326,992 2,310,542 1,305,000 9,264,698
',Liquor Fund ~
Northbound Building Maintenance LS-01 n/a 67,000 67,000
Liquor Fund Total 67,000 67,000
Liquor Fund 67,000 67,000
Liguar Fund Total 67,000 s7,oo0
250,000
250,000
150,000
135,000
65,000
1,800,000
500,000
2,498,000
799,050
101,751
50,000
250,000
2010 DR,4FT CAP7T,9L, /MPROVEMENT PLAN' Page 2
Department Project# Priority 2010 2011 2012 2013 2014 Total
iPark Development & Improvement
Land Acquisition (previous commitments) PF-90 n/a 232,647 170,012 84,600 1,494,600 1,981,859
Riverwalk Phase 2 PR-69 nla 1,362,946 1,362,946
Pazk Development & Improvement Total 232,647 1,532,958 84,600 1,494,600 3,344,805
City Match (Misc. Reserve/MS,A/abatem afiz,94s 462,946
Federal Crauts 400,000 400,000
Park Dedlcatian 190,347 127,712 42,300 747;300 1,107,659
RDFPayment in Lleu of Tax Reserve 42,300 42,300 42,300 747,300 874,200
Regional Trall LeKacy Grant 500,000 500,000
Park Development & Improvement Total 232647 1,532,958 84,600 1,494,600 3,344,805
__
____ _
Park Improvement Fund
__
~
2010 park improvement projects PIF-10 nla 17,000 17,000
2011 park improvement projects PIF-11 nla 106,000 106,000
2012 park improvement projects PIF-12 n/a 100,000 100,000
2013 park improvement projects PIF-13 n/a 85,000 85,000
2014 park improvement projects PIF-14 n/a 200,000 200,000
Park Improvement Fund Total 17,000 106,000 100,000 85,000 200,000 508,000
Park Improvement Fund 17,000 106,000 100,000 85,000 10Q000 408,000
State Grants/State Aid 100,000 100,000
Park Improvement Fund Total 17,000 106,000. 100,000 65,000 20fl,000 508,000
!,Park Maintenance __ __
~
2010 Park Maintenance Equipment PK-10 nla 125,600 125,600
2011 Park Maintenance Equipment PK-11 nla 210,069 210,069
2012 Park Maintenance Equipment PK-12 nla 222,577 222,577
2013 Park Maintenance Equipment PK-13 n/a 218,436 218,436
2014 Park Maintenance Equipment PK-14 n/a 132,585 132,585
Park Maintenance Total 125,600 210,069 222,577 218,436 132,585 909,267
Equipment Replacement Fund 125,600 210,069 222,577 218,436 132,585 909,267
Park Maintenance Total 125,600 210,069 222,577 218,436 132,585 909,267
Police ~
Marked Squad Replacement & Additions PD-01 nla 99,000 101,971 105,029 108,180 148,567 562,747
Unmarked Squad Replacement & Additions PD-02 n/a 50,000 25,750 53,045 54,636 28,138 211,569
CSO Vehicle Replacement & Additions PD-03 nla 36,071 37,153 38,267 111,491
2010 DR,4FT CAP/T,AI, INIPROVF, MF.NT PLAN' Page 3
Department Project# Priority 2010 2011 2012 2013 2014 Total
Police Department-OtherEquipment PD-04 nla 10,000 26,780 29,705 19,669 86,154
Police Total 159,000 154,501 223,850 219,638 214,972 971,961
Equipment Replacement Fund 138,000 154,501 223,85fl 219,638 214,972 950,961
Federal Grants 21,000 21,000
Police Total 159,000. 154,501 223,850 219,638 214,972 971,961
Sewer Department ~
Lift Station Rehabilitation WW-02 n/a 60,000 60,000
JeWacuum truck WW-03 nla 330,000 330,000
Vehicle Replacement WW-O6 n/a 30,000 30,000 60,000
Upgrade Boiler WW-14 nla 125,000 125,000
RiverLine Abandonment Study WW-21 n/a 25,000 25,000
RiverLine abandonment implementation WW-22 nla 250,000 250,000
Bio solids disposal study WW-23 n/a 25,000 25,000
Bio solids disposal handling WW-24 n/a 2,000,000 2,000,000
Bio-Solids Pump Replacement WW-25 n/a 60,000 60,000
Sewer Department Total 50,000 250,000 30,000 2,390,000 215,000 2,935,000
Sewer Fund 50,000 250,000 30,000 2,390,000 215,000 2,935,000
Sewer Department Total 50,000 256,000 30,000 2,390,000 215,000 2,935,060
Streets ~
Vehicle Replacement -pickup trucks ST-01 n/a 104,030 110,365 31,514 245,909
Dump Truck Replacement ST-02 n/a 205,000 224,009 230,729 659,738
Heavy Equipment Replacement ST-03 nla 390,411 390,411
Other Equipment Replacement ST-04 nla 144,250 249,518 12,253 54,636 119,642 580,299
Public Works Complex ST-09 nla 100,000 6,750,000 6,850,000
Reconstruct Gas Pump Island at Public Works Bldg. ST-10 n/a 250,000 250,000
Snow & Ice station ST-13 n/a 50,000 50,000
Transportation Plan Update ST-14 n/a 50,000 50,000
Orono Dam ST-15 n/a 30,000 30,000
Streets Total 779,250 353,548 7,152,664 439,010 381,885 9,106,357
Equipment Replacement Fund 349,250 353,548 402,664 389,010 381,885 1,876,357
Government $uildinRs Reserve 350,000 50,000 400,000
Street T»rprovement Reserve 80,000 80,000
Tax Supported Bond Issue 6,750,000 6,750,000
Streets Total 779,250 353,548 7,152,664 439,010 381,885 9,106,357
2010 DRAFT CAP/7AL /A~IPROVF. MFNT PLAN' Page 4
Department Project# Priority 2010 2011 2012 2013 2014 Total
_-
ITechnology/Communications ~
Annual Technology Upgrades TC-01 n/a 20,000 30,000 150,000 52,000 252,000
Technology/Communications Total 20,000 30,000 150,000 52,000 252,000
Capital Outlay Reserve 150,000 150,000
General Fund Operating ~ ~ 20,000 30,OOD 52,000 102,D00
Technology/Cammu»icatiorrs Total 20,000 30,000 150,000 52,000 252,000
Grand Total 4,179,528 3,212,426 8,840,332 7,191,690 5,692,342 29,116,318
2010 DR,4FTCAPIT.4L /ti1PROVF.MF,NT P!„~N Paee 5