5.1. ERMUSR 12-15-2009~j
Elk River -~
Municipal Utilities
13069 Orono Parkway • P.O. Box 430
Elk River, MN 55330-0430
December 10, 2009
To: Elk River Municipal Utilities Commission
John Dietz
Jerry Gumphrey
Daryl Thompson
From: Troy Adams
Subject: Review Boot Purchase Procedure
Phone: ?63.441.2020
Fax: 763.441.8099
At the November Utilities Commission meeting during discussion regarding the check register,
there were questions about boot purchases. The Commission directed staff to bring back to the
Commission a history of past boot purchases. A four year history of boot purchases is attached
for review.
Boots are included with the personal protective equipment (PPE) provided to employees. This is
address in the employee handbook in the Clothing Policy. This policy allows for climbing boots,
summer work boots, rubber boot, rubber overshoes, and insulated winter boots. Approval for
new boot purchase has been at management discretion. This policy is attached for reference.
Boot purchases_in 2006-2009
Date ~ Vendor T e of Boot Employee #
_3/20/2007 $ 114.95 Tractor Supply Summer 1
4/16/2008 $ 139.99 Tractor Supply Summer 1
4/23/2006 $ 189.95 Shoe Menders Summer 2
12/7/2007 $ 188.00 Shoe Menders Winter _
2
no purchases 3
6/28/2006 $ 183.71 Cabela's Summer 4
11/1/2007 $ 134.41 Cabela's _ Winter 4
11 /19/2008 $ 147.94 Cabela's _
Winter 4
10/5/2006 $ 149.00 Shoe Menders Summer 5
1/29/2009 $ 160.00 Shoe Menders Summer 5
11/4/2009
$ 204.00
Shoe Menders _
Summer
5 __ _
6/19/2009 $ 210.00 Shoe Menders Summer 6
4/2/2008 $ 198.00 Shoe Menders Summer 7
_ 3/16/2007 $ 194.00 Shoe Menders Summer 8
12/7/2007 $ 188.00 Shoe Menders _
Winter 8
4/29/2009 $ 198.00 Shoe Menders Summer ~ 8
4/3/2006 $ 209.95 Shoe Menders Summer 9
4/25/2007 $ 195.00 Shoe Menders Summer 9
9/30/2009 $ 222.00 Shoe Menders Summer 9
1/29/2007 $ 154.00 Shoe Menders Winter 10
9/1/2009 $ 172.00 Shoe Menders Summer 10
2/1 /2007 $ 178.00 Shoe Menders Winter 11
3/20/2007 $ 119.95 Tractor Supply Summer 12
12/5/2007 $ 188.00 Shoe Menders Winter 13
4/17/2008 $ 195.00 Shoe Menders Summer 13
6/19/2009 $ 190.00 Shoe Menders Summer 13
1/17/2006 $ 149.00 Reimb for Chet's Summer 14
12/20/2007 $ 156.60 Reimb for Chet's Winter 14
1/14/2009 $ 180.00 Reimb for Danner Boots Winter 14
5/21/2007 $ 200.00 Shoe Menders Summer 15 ~
10/5/2007
$ 188.00
Shoe Menders
Summer
1~5 _
9/10/2008
$ 234.55
Hall's Safety ,
( _
Winter ~
15'
-- ~~ ___
-__
10/25/2007 $ 208.00 Shoe Menders Summer 161 -
_10/25/2007 $ 224.00 Shoe Menders Winter 16
8/20/2009 $ 223.00 _
Shoe Menders Summer ~ 16~
i
7/29/2008 $ 234.55 Hall's Safety Summer 17
9/15/2006 $ 133.21 Cabela's Summer 18 L
9/15/2008 $ 178.00 Shoe Menders Winter 18
4/6/2006 $ 167.25 Hall's Safety Winter 1 g
3/12/2007 $ 167.25 Hall's Safety Winter _
19
10/16/2007
$ 169.50
Hall's Safety
Winter
19 __
7/7/2008 $ 151.60 Hall's Safety Summer 19
11/28/2006 $ 184.95 Shoe Menders Summer 20
11/7/2008
$ 187.00
Shoe Menders
Summer
20 _
6/28/2006 $ 114.99 Reimb for Fleet Farm Summer 21
12/13/2006 $ 109.95 Reimb for Cabelas Winter 21
4/30/2008 ~ $ 88.89 Reimb for Fleet Farm Summer 21
1/17/2008 $ 125.41 Cabela's Winter 22
5/15/2008 $ 161.49 Reimb for Red Wing Summer _
22
1/4/2007 $ 198.00 Shoe Menders Winter 23
6/14/2007 $ 146.00 Shoe Menders Summer __
~
23
7/8/2008 $ 136.00 Shoe Menders Summer __
23 ~
3/25/2009 $ 170.00 Shoe Menders Summer __
23
5/5/2008 $ 129.91 Cabela's Summer 24
12/27/2007 $ 164.00 Shoe Menders Winter 25
1/11/2006 $ 169.50 Hall's Safety Winter 26
5/23/2008
5/31/2006
$ 168.00
$ 169.95
Shoe Menders
Shoe Menders
Summer __
Summer
6
2 _
9/8/2006 $ 210.99 Reimb for Tradehome Summer 28
-~ - -
Year Total $ Avg cost # Boots
2006 $ 2,142.40 avg $165 13 i
2007 $ 3,475.66 avg $174 20
2008 $ _2,476.33 avg $165 15
2009
__~
i
I- $ 1,929.00
$ 10,023.39 av $192
avg $173 10
58 _
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34. EMPLOYEE CLOTHING
It is required that employees wear clothing items specified by the Utilities for their position and
activity during working time.
For regular field workers potentially exposed to electric hazards, the Utilities will provide an
initial issue of five fire retardant long sleeved shirts, five fire retardant pants, and five fire
retardant tee shirts per outside employee exposed to electric hazards,. As an alternative option,
one fire retardant hooded fleece may be substituted for two fire retardant hooded fleece may be
substituted for two fire retardant long-sleeved shirts and/or one sweatshirt may be substituted for
two long-sleeved shirts. Provided clothing may also include: lineman's climbing boots, summer
work boots, rubber boots, rubber overshoes, insulated winter boots, and coveralls (used for
maintenance on trucks). The Utilities will issue a check to the supplier for the covered items.
On an annual basis, the Utilities will replace worn out items that have been provided by the
Utilities. Worn out items should be turned in to the Utilities. The Utilities will also provide and
replace the following as necessary in the Utilities' discretion: fire retardant lined and unlined bib
overalls, fire retardant lined parka and hood, fire retardant lined bomber jacket, and hats with the
appropriate emblems and identification.