09-14-2009 EDA MINMEETING OF THE ELK RIVER
ECONOMIC DEVELOPMENT AUTHORITY
HELD AT THE ELK RIVER CITY HALL
MONDAY, SEPTEMBER 14, 2009
Members Present: President Dwyer, Commissioners Klinzing, Motin, Touchette, Tveite,
Westgaard (5:45 p.m.), and Zerwas
Members Absent: None
Staff Present: City Administrator Lori Johnson, Director of Economic Development
Catherine Mehelich, Finance Director Tim Simon, Planning Manager
Jeremy Barnhart, and Recording Secretary Jessica Miller
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Economic Development
Authority was called to order at 5:30 p.m. by President Dwyer.
2. Consider Agenda
MOVED BY COMMISSIONER TVEITE AND SECONDED BY
COMMISSIONER TOUCHETTE TO APPROVE THE SEPTEMBER 14, 2009
EDA AGENDA. MOTION CARRIED 6 -0.
3. Consider Consent Agenda
MOVED BY COMMISSIONER MOTIN AND SECONDED BY
COMMISSIONER ZERWAS TO APPROVE THE CONSENT AGENDA AS
FOLLOWS:
3.1. AUGUST 10, 2009 REGULAR MEETING MINUTES
3.2. CHECK REGISTERS
3.3. BALANCE SHEET
3.4. REVENUE /EXPENDITURE REPORT
3.5. YMCA PAY ESTIMATE
MOTION CARRIED 6 -0
4. Open Mike
No one was present for open mike.
5. Consider YMCA Request for Additional Items to be Considered as Project Costs and
Consider Adiustmn the EDA Tax Lew for Payable 2010 Related to the YMCA Bonds
Mr. Simon presented the staff report.
Commissioner Touchette stated he is a member of the YMCA Board and will not participate
in discussion on this item.
Economic Development Authority Minutes
September 14, 2009
Page 2
Anita Lancello - Bydlon, VP Development for the YMCA — reviewed a list of items for
EDA consideration to assist the YMCA in reducing their costs on the Elk River YMCA
project.
Discussion took place and it was the consensus of the EDA for the bond proceeds to reduce
the tax burden on the citizens of Elk River.
(Commissioner Westgaard arrived — 5:45 p.m.)
MOVED BY COMMISSIONER MOTIN AND SECONDED BY
COMMISSIONER TVEITE TO APPLY THE REMAINING BALANCE OF
$92,964 FROM THE BOND ISSUE TO REDUCE THE 2010 MARKET VALUE
LEVY TO $159,989 AND ADOPT RESOLUTION 09 -04 AMENDING
RESOLUTION 09 -03 ESTABLISHING THE 2010 REFERNDUM TAX LEVY AS
APPROVED BY VOTERS FOR A RECREATIONAL FACILITY TO BE LEASED
TO THE YMCA. MOTION CARRIED 6 -0. Commissioner Touchette abstained.
Ms. Lancello - Bydlon questioned if the reduction affects the lease payment. Mr. Simon
indicated that it affects the city's portion of the lease payment but the bond stays the same.
Mayor Klinzing explained that she does not want this to be a negative for the city and
YMCA partnership. She indicated she would like to see more advertising of the four free
passes per year the Elk River households get.
6. confirm Focus Area Study West Side Process
Mr. Barnhart presented the staff report.
Commissioner Tveite questioned if there is money in the budget to cover the study. Ms.
Mehelich explained that the west side study is not budgeted but there is sufficient cash flow
in other line items to cover the expense.
MOVED BY COMMISSIONER KLINZING AND SECONDED BY
COMMISSIONER WESTGAARD TO CONFIRM THE ECONOMIC
DEVELOPMENT AUTHORITY'S ROLE AS THE FUNDING SOURCE FOR
THE $39,600 FOR THE FOCUSED AREA STUDY, PHASE II, FOR THE WEST
SIDE OF HIGHWAY 10. MOTION CARRIED 7 -0.
Commissioner Klinzing indicated the west side study is important to plan for the changes
MnDOT has planned for this area of Highway 10.
A special joint meeting of the EDA, Council, and Planning Commission will be held
Monday, September 28, 2009 at 7:00 p.m. to begin discussion on Phase II of the Focused
Area Study. Commissioner Dwyer strongly encouraged affected property owners to attend
these meetings.
Review Draft Work Plan for Economic Development Stratecic Plan
Ms. Mehelich presented the staff report.
Economic Development !-Authority Minutes
September 14, 2009
Page 3
The EDA made no changes to the plan; however, it was suggested that the formatting of the
workplan be changed to be more legible. Ms. Mehelich indicated staff will be amending the
workplan format.
Ms. Mehelich stated the work-plan will be reviewed by the Housing and Redevelopment
Authority at their next meeting.
8. Other Business
John Weicht, John Weicht and Associates — explained that he submitted a proposal for the
VA Clinic on property he owns located within Phase I of the Focused Area Study. He added
that this property has no road access and he would like to work out an agreement with the
city to provide access if the property is selected for the clinic.
Consensus of the EDA was for staff to work with Mr. Weicht regarding future road access
to this property if the site is selected for the future home of the VA Clinic.
Adjournment
There being no other business, President Dwyer adjourned the meeting of the Elk River
Economic Development Authority at 6:21 p.m.
Minutes prepared by Jessica Miller.
`Tina Allard, City Clerk
Patrick Dwyer, President