5. HRSR 01-04-2010~~
City of
Elk -~-~
River
MEMORANDUM
: Housing edevei®pn~ent Auth®rity
F ~: Catherine ehelich, i~ect®~ ®~ Ec~n~mic ev~l~pment
ATE: Janua~~4, 1
SU JT: Annual Meeting Election ® ffice~s
The City Council recently ie~ap~ointed Coinmissionei Louise I~ueste~ fog a 5~year teitn to
the HRA Co~r~~zussion.
The z7RA Bylaws indicate the follow~tlg offices aye to 17e filled th~ougll the electio~a. pxocess
at the Annual Meeting of the Authority:
~ Chan
~ Vice Chan
® Sec~eta~y
The X009 HRA ~ff~ce.~s were as follows:
~ Chan -~ Stewart Nilson
® Vice Cla.a.~ --Larry Toth
® Secretary -- Jean LieseL
Tl~.e HRA AnnL~al Meeting provides the op~ortut~ity to review the attached HR.A. Bylaws for
any suggested a~nend~nen.ts. Staff has no sL~ggested atnend~nents at t11is t.~ne,
AMENDMENT TO THE BYLAWS OF
THE HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF ELK RIMER
Byway of action at the annual meeting of the Housing and Redevelopment Authority in
and for the City of Ellc River the HRA} held on January 2, 2007, Section 2.1 and Section
~,.5 of Article ~ of the HRA bylaws are hereby amended to include the following
language;
2.1} Annual Meetin --The annual meeting of the Authority shall be held at
the principal office of the Authority on the first Monday of January at
5;3~ p,m., or such other location as designated in the notice of the annual
meeting. Any annual meeting falling upon a holiday shall be held on the
next following business day atthe same time and location.
2.5} Regular Meetings and Order of ,Business a~_Regular Meetings ~ Regular
meetings shall be held by the Authority on the first Monday of each
month at 5;30 .m. at the principal office of the Authority, unless
otherwise designated, and shall be open to the public. Any regular
meeting falling upon a holiday shall be held on the next regular business
day at the same time and location.
Adopted this 2"a day of January, 2007 in accordance with Article 7 of the H RA bylaws,
RA Executive Director
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BYI~~~~~5 OF
THE HOUSING ~~TD REDE~~LO~':MENT A~UTHOR~T~T
NAND FOR
THE CfTY~ OF ELK RI~~ER, I~~NNESOTA
RR.F A11~RT ~F
The Housing and Redevelopment Authority ~.n anal for the City of Elk River was
created by an act of the Legislature of the State of lV~innesota entitled the
"Municipal. Housing and Rede~Telopment Act," l~~innesota Statutes, Sections
4~~.41 ~. - 46.7 ~. ~. On the ~ lst day of Jul~r, 198Q, the City Council off' the City of
Elk River adopted a resolution in accordance with the findings requx.a~ed by
N.~innesota Statutes, Section. 45~.4~5, Subd. 2. The byla~vs of the Elk River
Housing and Redevelop~.ent Authority dated as of April ~S, 1,99, are hereby
repealed. The bylaurs dated No~re~.ber ~~, ~.9g6, are hereby adopted thereof and
shall go~re~.°n f~~om this day ~'or~rard.
A R.TT ~;T ~Fr ~
AUTH O RfT~~
~. ~} Name ~ The legal name of the Authority is "The Housing and
Redevelopment Authority in and for the City of Elk Ri~rer."
i..2} Office -The principal offfice of the Authorit~r shall be the city offices of the
City! of Elk River, unless otherwise determined by resolution of the
Authority.
A R.TT~'T ~F 9
l1~EET~NGS
~, ~} Annual lVleetin -The annual meeting of the Authority shall be held at
the principal office of the .A.utho~^ity an the fourth Monday of January at
5;9Q p.m., or such other location as designated in. the notice of the annual
meeting,
2~.~} Notice of Annual 112eetin -Notice shall be published in the official
newspaper of the Authorit~r and delivered to each Commissioner of the
Authority and each a~.ember of the governing body off' the City, not less
than ten ~~.~} days in advance of such meeting, ~t shall be the
responsibility of the Executive ~u~ector to give this notice.
2.3} ,uorum -There shall be a quorum to conduct business at the annual
meeting, ~f a quorum is not present, the Executive Du~ector shau
establish a date for a near annual meeting and cause notice to be given as
provided in Section ~. ~ of this Article.
~.4} Qrder of Business at the annual ll~eetin -The annual meeting of the
authority, and so fa~^ as possible all other meetings of the authority, shall
be conducted in accordance ~~rith Robert's Rules of ~z°der Rev~.sed. The
suggested o~°der^ of business at the annual meeting shall be the fal~.owing;
~., Roll call.
~. Confi~°;mation and recognition of new commxssione~^s,
3, Election of officers and establishment of the~x1 ter~ns~
~. Designation of committee assign.m.ents to Commissioners.
~. Determination of new committees and assignments of
Comn~.iss~.one~.^s.
G, Consideration of staff assignments,
1. approval of official newspaper.
S, appro~ral of official depositary,
9. Reading of financial condition bar Cha~.~.~,
~.0. Reading of status of each existing project b~T Chap.^.
~.~.. Designation of place of meeting during the remainder of
calendar year.
~.~, Determ.ination of dates of meeting during the remainder of
calendar year,
~.3. Discussion of any zna ' 'cations or amendna~ents to the
"112unicip al dousing and Rede~ elopment act."
~.~, Discussion of Bylaws and any suggested amendments.
~. ~} Regular N~eetin~s and ~~^der of Business at Regular ll~eetin s -Regular
meetings shall be held by the Autha~^ity on the fou~~th ~~onday of each
month at 5.00 p.m. at the principal office of the .authority and shall be
open to the public, Na separate notice need be gi~Ten far i^egular meetings.
~f a quorum of the City Council is to be present, a public heap^ing notice
must be published in accordance with section 2.~. The suggested order of
business at regular meetings shall be the fono~~ring:
~.. Rail call.
~. Opening format.
3. Approval of minutes.
4, Financial matters.
~. Old business.
5. Current business.
'~. ~3ea~°ings and ~~esolut~ons.
S. Project considerations.
~, New us~ness.
~~. Close.
2.6} S~ecia~_11~eetin~s -Special meetings of the .Authority shall be called by the
Executive Dh.~ectar at an~r time upon u~ritten request of any
Commissioner. Notice of special meetings shall be given to each
cozn~.issione~° a minimum of 72 hours in ad~rance of such meeting. zf a
quorum of the CIt~T Council is to be present, a pubfi.c heap^ing notzce must
be published in accordance with Section ~.~.
AR~T~ CLE 3 .
OFFICERS
3.1} Officers -'the af~.cers of the Authority shad consist of a Chair, a Vice
Chair^, a Secretary and such other of:~icers as shall fi.°om time to time be
dul~r selected and appointed.
3.2} Chair -The Chair, who shad. be selected f~.~on~ among the Commissioners,
shall p~~eside at all meetings of the Commissioners and shall have general
charge of and control over the affairs of the Autl~.ority subject to the
appa,~oval of the Commissioners.
3.3} Vice Chair -The Vice Chau°, who shall be selected f~~om among the
Commissioners, shall preside at all meetings of the Commissioners in the
absence of the Chain and shad perform. such duties as maybe assigned by
the Cox~missioners, fn case of death, reth.7e~.ent, or disability of the
Chain, the Vice Chain shah. perform and be vested ~~fith all the duties and
powers of the Chain.
3,~} Secretary -The Secretary, who shall be selected frRom among the
Commissioners, shall, be responsible for the taking and p~^epa~1ation of
minutes of each meeting of the A.utb.arity, Fu~1the~°, floe Secretary shall be
responsible far mai~7taining any appropriate files as deer~.ed necessa~~y b~T
the Ca~nnussioners, including fi.1.es of the minutes, publications of
meetings, and meeting agendas. 'the secretary shad also perform. such
functions as may be deemed necessary by the Chai~~.
3,~} Executive Du°ector -The Authority shall appoint an E~;ecutive Du~ector
and such other staff, permanent and temporary, that it deems necessary
to carr~r out the business of the Authority, The Executive Di~~ectar shall.
have the duties and responsibilities delegated by these by-lairs and as
assigned by the Authority.
A1~T~ CLE 4.
QUORUM 1~ND VOTING
~. l} uorum - A maj ority of the Commissioners in of6~.ce at any time shall
constitute a quorum for all purposes. Tn the case a quorum is not present
at any meeting, those present shall have the poorer to adjourn the
meeting, ~rithaut notice or other announcement at the meeting, until the
requisite number of Commissioners is present, and business ~rhich might
ha~Te been transacted at the meeting which ~c~as adjoin°ned ~.ay be
transacted at such ~.°econvened meeting.
~.~} ~rotin - ~n addition to a quorum being requia.~ed for each meeting of the
.Authority in order to transact business, a majority of au of the
Commissioners shah. be requi~°ed to approve any matter before the
Coxnmzssioners.
AR.'T~'C~ ~~ ,~.
~`~I~~AI~rCE AND C~N'r~AC'~~
~.1~ Fiscal ~~ear - ~`he calendar Srear shall be the ~.scal gear of the Authority
for genet°al and admin.ist~~ative pu~~poses; p~~ovided, ho~reve~°, that othe~~
fiscal years naay be established by resolution as requuRed or desusable for
specific purposes or undertakings of the .Authority.
~,~} Budget -The folio~~ring budgetar~r praceedi.ngs shall apply to the
transaction of business by the Authoz°it~~;
~p~.} A budget shall be prepared by the Executive Director. 'his budget
shall be presented to the Commissioners of the Authorit~r far
consider°atzan xn August of each yea~~.
~Q2} The budget shall include estimated revenues and the source of
revenues, tlae costs of the projects for the ensuing year, and the estimated
costs far staff personnel, as ~crell as the general administrative and
overhead costs estimated for the ensuing year, and a proposed bevy.
4
~03~ aftez~ full consideration of the budget, the Commissioners of the
Authority shall appro~.7e it and the Chaa~~ of the Authority shall submit the
budget to the City Council not later than the tenth day of September of
each gear,
A~~`~C~E Q.
SCOpE OE PO~~ERS AND DUTIES
6.1)
G.3)
Contracts and Procuz°em.ent
~0 ~.} All construction ~~rork and ~~ork of demolition and clearing,
contracts for services or for repau~s, maintenazzce and replacements, and
every purchase of equipment, supplies ar materials and contracts therefor
shall be in accordance with the procurement policies, if any, established
by resolution of the Authorit~r,
~Q~~ .~ ro~Tal of Contract by .A.ttorne~r - Except faz~ the purchase of
expendable office supplies, no contract sha11 be made by the authority
through any officer or employee except in v~riting approved as to farm. by
the atto~°ne~r for the ~.utho~°ity.
~D3} Execution of Contracts -Unless other~~rise du°ected bSr the
Authority or requ~.z^ed by the State oz~ Federaz agencies fuz~nishing funds to
the Autharit~r, all contracts shall be executed on behalf of the Authaz°ity
by any t~~ro of the officers of tl~.e .~A.uthority, or one officez~ of the Authoz°~.tSr
and the Executive Du1ectar.
Disbursements
~~~7 ~`ederal Funds -All funds z°eceived f~~orn. the ~av~ez~nment of the
United States or an~r of its agencies shall be disbursed and accounted for
in accordance ~~ ith the regulations oz7 requiz~ements from tizn.e to time
made by the federal agencies fuz~nishing said funds to the Authority.
~Q2} Official De ositorv -all monies received by the Authority f~~am any
sou~ryce ~vhatsoevez~ shall be deposited in approved bank accounts of the
Authority and shall be disbursed only by check, except that petty cash
funds not exceeding One Eundz~ed Dollars ~~1Q0} at any time maybe
maintained by the ~~.utho~°ity,
~Q3~ Checks - .AJ.1 checks dz~a~~n on bank accounts of the Authority shall
indicate the fund and, in the case of a project, the project to be chap.°ged.
A].l checks shall be signed by the tiro designated Camzuissioners of the
Authorit~r, or one afficez° of the Authority and the Executive Du°ector.
M
V
A~~1~ V 1!L' ~ .
a~~~~~~~~~T~
These By~a~~rs maybe amended at any regular meet~.g of the Authoz°~ty pz^ov~ded
that nonce of such p~°oposed amendment shall be given to each ~o~n~a.~ss~anez° by
z°eg~stez~ed a~~ cer~i~i.ed mail a m.i.zv.mum of ten ~~0~ days pz~ioz~ to such meeting,
Amendment of the Bylaws shall be ~n accordance with procedural and eating
requ~.°e~.ents established by these ~3~r~aws or by z~esolution of the A.uthoz°it~T.
.Adop ~ +d t 's 5th day of November, ~.99~,
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