Loading...
4.1. SR 06-18-2001River MEMORANDUM TO: FROM: DATE: SUBJECT: Mayor and City Council Pat Klaers, City Admir~t~rator June 18, 2001 Community Recreation Update Item 4. I. Councilmember Paul Motin is our city representative on the Community Recreation Board. Michele Bergh is the Recreation Manager. At this Council meeting Paul is scheduled to present an update on recent community recreation activities. Attached for your information is the June 18, 2001, Community Recreation Board meedng agenda packet. Monday, June 18,2001 La Rose's, Elk River 11:45am COMMLrNITY RECREATION BOAP- AGENDA Pat Klaers City of Elk River o o Call meeting to order 11:45 a.m. Routine Items a. Consider June 18, 2001 Agenda b. Approve May 21, 2001 Minutes c. Consider check register for May, 2001 Discussion/Board Action Items a. Joint Powers Agreement Update The City of Otsego would like the withdrawal notice required changed back to the original language, which required a straight six months notice only. b. Community Recreation 2002 Budget See enclosed proposal. Staff Reports/Informational Updates - report enclosed a. Summer Programming b. Summer Staffing c. Fall Programming Community Reports a. Elk River b. Hassan Township c. Otsego d. Rogers e. ISD 728 Set next meeting Consider July 16th as the next meeting 8. Adjournment Your attendance is always important. If you cannot make the meeting, please arrange to send an alternate. Please plan to arrive and have your meal ordered or help yourself at the buffet and be ready to begin meeting at 11:45 a.m. Monday, May 21,2001 La Rose' s, Elk River COMMUNITY RECREATION BOARD MINUTES Attendance: Members: Paul Motin - City of Elk River, Gary Eitel - City of Rogers, Virginia Wendell - City of Otsego, Gary Morrison - Hassan Township, Mark Strater - District 728 Staff: Pat Klaers - City of Elk River, Michele Bergh - Community Recreation 1. Called meeting to order 12:10 p.m. Routine Items a. Consider May 21, 2001 Agenda Motion to approve made by Virginia Wendesll, seconded by Gary Eitel. 5-0. b. Approve April 16, 2001 Minutes Motion to approve made by Paul Motin, seconded by Gary Eitel. 5-0. c. Consider check register for April, 2001 Motion to approve made by Paul Motin, seconded by Gary Eitel. 5-0. o Discussion/Board Action Items a. Joint Powers Agreement The District is waiting until everyone else has signed. The City of Otsego will be reviewing at their May 29th Council meeting. The City of Rogers hasn't discussed yet. b. Community Recreation Office Move Motion to approve made by Gary Eitel, seconded by Gary Morrison. 4-0. Paul Motin abstained. Staff Reports/Informational Updates - report enclosed a. Summer Programming and Staffing b. Computers/Technology c. Field Reservations o Community Reports a. Elk River- None. b. Hassan Township - None. c. Otsego - They are putting in a grant for irrigation for soccer fields. d. Rogers - They are working with the schools to improve facilities. e. ISD 728 - They continue to work on buildings and renovation. Set next meeting June 18th set as the next meeting Adjournment Motion to adjourn made by Paul Motin, seconded by Virginia Wendell. 5-0. Community Recreation Administrative Budget 2001 2001 ACTUAL 2002 PROP. REVENUE AD OPTED 5/31/01 City Contributions $ 121,219.00 $ 64,181.01 $ 160,736.60 Non-Resident Fees $ 5,500.00 $ 2,948.50 $ Reserve $ $ Total Revenue $ 126,719.00 $ 67,129.51 $ 160,736.60 EXPENSES Manager $ 44,927.00 FICA/PERA/WC/Benefits $ 8,500.00 Program Assistant $ 5,200.00 FICA/PERA/WC/Benefits $ 520.00 Program Assistant $ 14,950.00 FICAIPERA/WC/Benefits $ 1,500.00 Secretary $ 25,522.00 FICA/PERA/WC/Benefits: $ 6,100.00 Support Staff $ 1,500.00 Regular Pay $ 24,356.97 $ 78,241.39 Overtime Pay $ 179.37 $ 1,500.00 Part-Time Pay $ 6,620.50 $ 28,720.00 PERA $ 1,562.46 $ 5,997.91 FICA $ 1,873.23 $ 6,724.61 Medicare $ 438.05 $ 1,572.69 Insurance $ 2,480.00 $ 7,680.00 Workers Comp $ 684.75 $ 1,000.00 Travel, Conf., Dues/Sub. $ 1,900.00 $ 244.42 $ 2,300.00 Equipment & Supplies $ 4,500.00 $ 1,337.83 $ 5,000.00 Printing/Brochure Exp. $ 5,500.00 $ 66.00 $ 5,500.00 Advertising/Marketing $ 2,000.00 $ 639.65 $ 2,500.00 Postage $ 1,000.00 $ 219.74 $ 1,000.00 Technology $ 1,500.00 $ - $ 3,200.00 Phones $ 1,600.00 $ 442.29 $ 1,800.00 Office Cubicles $ 8,000.00 Total Expenses $ 126,719.00 $ 41,145.26 $ 160,736.60 :EXPENSES 2002 PROP. ADDITIONAL COMMENTS/EXPLANATION Manager $ 49,662.39 All salaries are based on adopted pay plan + 3% FICA/PERA/WC/Benefits $ 10,845.50 Secretary $ 30,079.00 $28579 base salary plus approx. 75 hours of overtime FICA/PERA/WC/Benefits $ 8,084.41 .Program Assistant $ 18,720.00 30 hours/week FICA/PERA/WC/Benefits $ 2,640.30 !Office Assisant $ 10,000.00 become a part time permanent position of 15-20 hours/week FICA~ERA/WC/Benefits $ 1,405.00 Support Staff $ - Absorbed in above positions Travel, Conf., Dues/Sub. $ 2,300.00 $900 for MRPA conference for 3 to attend, $1000 mileage/travel, and $400 for misc. workshops Equipment & Supplies $ 5,000.00 Printing/Brochure Exp. $ 5,500.00 Includes all expenses with brochures Advertising/Marketing $ 2,500.00 Includes website fees, giveaways, general Community Recreation promotions Postage $ 1,000.00 Technology $ 3,200.00 includes maintenance agreements for software at approximately $1000/year, one new computer at $1,700, and $500 for general maintenance/upgrades of existing computers/technology Phones $ 1,800.00 3 incoming office lines Office Cubicles $ 8,000.00 Office cubicles for offices. Current workspace is cramped and no division between work spaces makes phone calls, etc. difficult to handle Total Expenses $ 160,736.60 **Staff requests total 130 hours each week. We were at 120 hours plus approx. 10 hours of support staff at the time Jeff left. Our numbers have doubled since then and we handle more responsibilities. 2002 Breakdown by Community Population x $2.61 1999 Participation % of Participation Participation Assess. 2002 Total Assessment 2001 Total Assessment Difference Elk River 44,153.37 4,279 67 61,678.23 105,831.60 75,600.00 30,231.60 16,917 Otsego 15,962.76 1,175 18 16,570.27 32,533.03 22,276.00 10,257.03 6,116 Rogers 8,563.41 923 15 13,808.56 22,371.97 14,498.00 7,873.97 3,281 Totals 68,679.54 6,377 92,057.06 160,736.60 26,314 Total Budget 2002 160,736.60 Staff Report June 2001 Michele Bergh Summer Programming As of June 12th, we have taken 1,661 registrations. I believe we will at least match registration from last summer, which was a total of 1,999. Pee wee programs continue to be popular and we've had another record year of t-ball registrations with 543 registrations to date. Numbers are down considerably for Girls Summer Basketball League and for Strength and Conditioning. We haven't been able to pinpoint to reason for this but hope that the numbers will grow a little more in the next week or so. We have had some nice compliments on the variety of programs we offer. We are extremely busy and have extra help in the office to help out. Summer Staffing We have completed our staffing for summer and we have 32 employees for our summer programs. Additionally, we have the Youth Golf at Pinewood Golf Course, which we work with their golf pro to run, and they staff it as well as the Football Camp that is coordinated by the Varsity Football coach and staffed with Varsity players. The Football Camp is a fundraiser for the Quarterback Club. Fall Programming We will begin the fall program in July. I believe we will have the traditional programs as well as some new ones. I am going to continue with the adult fitness classes we added this past year and I'm looking to add daytime offerings of some of our popular traditional programs. I believe this may be an untapped market with daycares, stay at home parents or parents who work afternoon or evening shifts. We'll be looking for new marketing opportunities for these programs since it's a new area for us.