3.3. SR 01-11-2010cti®n eueste
Council motion adopting a resolution designating use of the City of Elk River website as an alternative
method for disseminating advertisements for bids, requests for information, and requests fox proposals
~RFP's}.
ac~C r ®unl iscus~i®n
Per state law, if cities meet certain conditions, they axe authorized to solicit fox bids and RFP's on their
websites or in industry recognized trade journals as an alternative to the statutory requirements for
newspaper publication. The conditions are;
1. Must simultaneously publish, as part of the official minutes, a description of all the bid
advertisements and RFP's that have undergone the alternative notice and the means by which the
alternative notice occurred,
2. The alternative notice must be in substantially the same format and far the same time period as is
xequued for notices published in the paper.
3. For the first six months after a city designates the alternative publishing method, it must continue
to publish the bid advertisements and RFP's in the official newspaper i.n addirion to using the
alternative method. The publication of the notice in the aff~cial newspaper must indicate where to
find the designated alternative method. After expiration of the six month period, the alternative
notice will satisfy publication requirements.
~1'e currently use the Star~"e~vs for bids and RFP's and we use industry recognized trade journals, zf
approved, all of our• ad fox• bids and RFP natices would be published on the city website instead of the
Star.N~e~vs. Depending on the type of notice, there may be instances where we would also advertise in
trade journals in order to reach additional specialized vendors. As an example, far street overlay projects,
we may advertise in the Canftruction Bulletin, which is widely used by Minnesota cities to reach construction
.
companies,
ether legal notices would still be published in the Star ~Vea~~ as required by law,
C,~Dacuments ar-d Set~ings~jmiller~1,ocal Settin~s~Temporary Internet Fi~es~~LK3~~Bids RFPs.dnc
rnac~~ rc
Allowing these notices to be published on the city's website would save approximately $1,00o a year yin
publication costs.
ac gents
~ Resolution
cti®n Motion by Second by Vote
~I~®
C.~Documents and Settings~jmiller~Loca1 Settings~Tcmporary Internet Files~OLK3E~Bids 1ZFPs.doc
TI ~
T ~ L M
A RESQLUTION DESIGNATING USE OF THE CITY OF ELK RIVER
WE Bl'E A ALZ' nlATI P7ET FOB ISSEN71 TIN
ADV ISEM FOB I S, R IJEST FOR IIV MA'TI nl, A
REQUESTS FOPC PROPOSALS
,Minn, Stat. ~ 33iA.03, subd. 3 permits the use of the City of Ells River
website as an alternative method for disseminating advertisements for bids, requests for
information, and requests for proposals; and
this Statute provides that in lieu of publishing advertisements for bids,
requests for information, and requests for proposals in its designated legal newspaper Star
~11~e~s}, the City tray use it's website as an alternative means of dissemination of its
advertisement for bids, requests for information, and request for proposals; and
adopting this alternative means of dissemination would be in the best interest
of the City because it would save money in publication costs;
T ~ L that the Elk River City Council hereby
adopts the alternative means of dissemination far advertisements for bids, requests for
information, and requests for proposals as ptovided in Minn, Stat. ~ 331A.03, subd,3.
~ I L that the City of Elk River website shall be used
as an alternative means of dissemination for advertisements for bids, requests for
information, and requests for proposals.
Passed and adopted this l 1 th day of January 2010.
Stephanie I~linzing, Mayor
ATTEST;
Tina Allard, City Clerk
C.~Documents and Settings~jmiller~Local Settings~Temporary Internet Fsles~~LK3E~Bids 1~FPs ~2~.doc