5.4. SR 03-08-2010~tel ° °
Elk~`-~
River
MEMORANDUM
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° ®r~ johns®n, qty dr~tinastrat®r
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Attached is a copy of the City's organizational chart, It is similar to other cities of
comparable size with the exception that most of the cities have an assistant
manager/administrator and a human resource director. In some cities those positions are
combined or the assistant also serves as the community development director, Many cities
have separate city engineer and public worl~s director or superintendent positions.
Engineering falls under community development i.n some cities and under public works in
others.
The City's organizational structure was developed in a time of high growth and with the
assumption that funds would be available to fill all positions, As we know, much has
changed since then. There aren't funds available for every position and the priorities and
work load have changed immensely. Faced with this situation, we were forced to eliminate
positions and lay off employees last year including the community development director. As
with many businesses and governments, we are constantly doing more with less. At every
opportunity we need to reevaluate our situation and position ourselves the best we can under
the current the circumstances,
~1e know that it is not possible to fund all department head positions this year; those that
aren't critical may go unfilled. The two department head positions open are public worl~s
director and community development director. The public works director served as the city
engineer with some of the city engineer work delegated to a consulting engineer. while it is
discretionary to have a public worl~s director or community development director, it is
necessary to have a city engineer. The planning and building divisions work closely with the
engineer on development related activities, An engineer needs to sign development plans
and fulfill various MnD~T requirements among other things, Either through a consulting
arrangement or by hiring an employee, the engineering role must be filled.
Although I stated earlier ~~ is not mandatory to have a public worl~s director or community
development director, these positions provide very valuable services and coordination within
the department and with other departments. Given the difficult decision of choosing one
position over the other, at this point, Y believe the community development director position
is a higher priority than the public works director position. The community development
department is in the midst of many major and complex projects that require coordination,
experience, and guidance. This level of activity is expected to continue for the foreseeable
future. T currently dedicate on average at least an hour if not two hours a day to community
development director activities, Additionally, Planning Manager Jeremy Barnhart is serving
as unofficial lead division manager far community development. Gn the other hand, the
vast majority of the public works director tame was spent on engineering. The street division
received some of the public worl~s director's time while very little time was dedicated to the
wastewater and building maintenance divisions. Right now, That gap is easier and less time
consuming to fill than the community development gap.
Finally, there are obviously several ways to move forward as we can discuss on Monday
including remaining status quo or changing and filling the community development director
and engineering positions instead,
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