6.1. SR 05-12-2003
Item 6.1 .
MEMORANDUM
TO: Mayor and City Council
FROM: Lori Johnson, Finance Director
DATE: May 12, 2003
SUBJECT: Consider Contract Awards for Public Safety and City Hall
There are just a few contracts yet to be awarded for the Public Safety and City Hall building
projects. Bids or quotes have been received on the following items:
Item Contractor Amount Project
Irrigation* Greenscape Landscaping $28,975.00 Public Safety, City
Hall/U tilities
Awnings Hoigaards 15,950.00 City Hall/Utilities
Awnings Hoigaards 3,575.00 Public Safety
*Bid summary attached.
Bids were received on Thursday for the fencing component of the public safety project. The
fence bids will be presented to the Council at Monday's meeting as they are still being
evaluated.
Action Requested
The Council is asked to approve the bids as stated above.
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Irrigation Bids May 5, 2003
Greenscape Landscaping &
Irrigation $28,975.00
North Metro Landscaping $33,444.00
AAA Lawn Irrigation $34,225.00
Aqua Engineering $36,940.00
Rocky Mountain Construction $39,780.00
Anderson Irrigation $44,060.00
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PUBLIC SAFETY PROJECT SUMMARY
As of May 6,2003
Description
Contracts Awarded Including change Orders
approved as of May 1 , 2003
Pending Change Orders (received not approved)
Pending Change Orders (not yet received)
Projected Change Orders
Contracts to be awarded
Fencing
Irrigation
AV Equipment
Gravel (provided by City)
Kraus Anderson
Tushie Montgomery paid to date plus contract
payable (excluding future additional services)
Tushie Montgomery Payable
Cable
Security
Radio
Telephone
Furniture
Data
Building Permit
Special Testing
Engineering
Builders Risk Insurance
Legal
Other
Title Insurance
Subtotal
Bond Proceeds Available
Balance Available
Estimated Future Change Orders
Balance Available after Change Orders
Second Floor Finish
Gun Range
Total
Notes:
1. Actual from TMA 5/5/03 plus $9,000 sales tax
2. Spent as of 5/1/03 plus a $5,000 contingency. Some costs were
charged to City Hall.
3. Actual premium to date $208 plus contingency of $1 ,500.
4. Estimate from TMA 5/1/03
5. Excludes interest earned on proceeds (approx. $27.000)
6. Estimate from TMA 5/1/03
7. Includes all site improvement costs
8. Public Safety project not charged for its share of preliminary design
architectual fees totaling $75,807.38
9. Does not include preliminary Engineering totaling $23,505.34
10. Does not include tree moving totaling $7,750.00
11. From KIA Change Order Log 5/5/03
12. All congingency expenditures will reduce the balance available. A
contingency is NOT included in the project costs listed above.
Finance Depl.
public safely project summary:5/9/2003
Amount
$ 5,665,371.04
480.00
42,752.93
31,088.00
65,000.00
28,975.00
5,000.00
12,817.28
410,026.00
527,189.40
92,661.60
75,854.95
149,814.00
44,949.10
37,500.00
161,000.00
43,377.62
26,338.64
11,529.00
9,514.64
1,708.00
781.45
700.41
12,975.00
7,457,404.06
7,647,206.84
189,802.78
30,000.00
159,802.78
92,925.00
220,000.00
312,925.00
Notes
7
11
6
8
4
1
2
9
3
10
5
12
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I
Contractor
Midwest Fence Co.
Century Fence
Keller Fence
PUBLIC SAFETY FENCE BIDS
MAY 8, 2003
Base Bid
Alternate # 1
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Recommendation: Reject all bids. Request bids on a different type offence.
$193,000.00
116,225.00
112,900.00
($21,000.00)
9,847.00
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