5.0 ICESR 04-13-2010MEMORANDUM
TO: Ice Arena Commission, Members
FROM: Rich Czech, Arena Manager
DATE: Apri19, 2010
SUBJECT: Agenda Memo -April 13, 2010
5. 2008 Financial update
Attached for your review is the budget information for the years 2006 - 2010. Tim
Simon, the cities finance director, will be at the meeting to discuss in detail the 2009 final
budget numbers, at the meeting Tim will provide handouts for your review.
6. Office of Energy /Security Grant
The Arena (City) has submitted three energy saving projects to the State Office of
Energy /Security Office. The follow projects were submitted;
1) New boilers for hot water for the Zamboni and the in floor heating
2) New Lighting System in over the Olympic Rink, Barn rink, as well as other area's
of the Arena that need the light fixtures updated.
3) Low emissive ceiling (vapor barrier) in Olympic rink.
The State Office of Energy /Security awarded the city $87,065.00, the full amount that
was requested. The city will also receive another $10,650.00 in rebates form Elk River
Municipal and center Point Energy. The city portion of the project will be $39,417.00,
which will come from the Bleacher fund that is collected from the sales of varsity ticket
sales.
We are still working with the grant process, but are hopeful that the actual project(s) will
begin mid May and will be completed before the start of the summer ice skating season in
mid June.
7. Compressors Vessels A.S.M.E. Certification
Attached for your review is the report I received after the cities insurance adjuster
inspected the ice plants at the Arena. In the report it is noted that there are three vessels
that are not tagged with the American Society of Mechanical Engineer (A.S.M.E.) tag
that the State requires. I have been working with the insurance adjuster, the cities
building officials, and Commercial Refrigeration, our contractor for the ice plants to
resolve this problem that would be the least expense.
The vessels in question are part of the two ice plants and have been inspected several
times over the years. There has never been an issue until this last report. Due to the
longevity of these vessels that have been operating properly over these years, there is no
reason to believe that they will not continue to operate appropriately now or in the near
future.
I'm hoping to resolve the tagging issue by the end of the summer as efficiently as
possible, however if the vessels have to be replaced it will be very costly, at this time I do
not have a quote at this time, however from what I have been initially told it will be in the
range of $10,000.00 - $15,000.00 if all three vessels need to be changed.
8. Arena Indoor Air Quality
Attached for your review is a proposed bill moving through the State House of
representatives that will change the way that Arena's will have to monitor carbon
monoxide and nitrogen dioxide in Arena's throughout the state. Along with the recent
proposed bill, I have included other information regarding air quality in ice Arenas.
As the bill moves through the committee many changes occur daily to the language of the
bill, which leaves any written report that I would give outdated. I will give a verbal
update on the most current information at the meeting.
9. Ice Rates
Below are some the proposed ice rates of Arena's in the northwestern metro area for
the 2010 - 2011 seaon. These Arenas reflect some of the same operational expenses
that we experience.
Prime Non Prime
Andover $175.00 $140.00
Brooklyn park $190.00 $150.00
Buffalo $165.00 $125.00
Champlin Park $185.00 $145.00
Maple Grove $185.00 $145.00
Moose Sheritt
(Monticello) $170.00 $140.00
New Hope $191.00 $165.00
Plymouth $180.00 $165.00
Rogers $180.00 $140.00
Super Rink $195.00 $195.00
Average $181.60 $151.00
The Arena's 2009 - 2010 ice rate was $170.00 an hour for prime time, and $145.00
for non prime time hours. The summer rate is $145.00 an hour with weekend hours at
$115.00. During summer hours I negotiate ice costs for ice hours that are not being
sold or when customers buy large blocks of ice.
Attached for your review are the hours of ice that the Arena sold through the months
of September through mid March. These hours will be the hours that are affected by
any ice rate increase that the Arena Commission decides on, summer rates are usually
adjusted at the Arena Commission meeting in August.
As you will see, the Arena sold 3,220 hours of ice time during the 2009 - 2010
seaon. Out of these hours there's about 314.5 hours that are programming hours for
the Break Away hockey League, hockey clinics, and the skating Academy. Under
Arena Recreation there are 210 hours noted as "ice for sale". These are hours that are
for sale on the Arena web site as well as "Rink Finder.Com". There are 90 hours that
are for high school games, and 412 hours for open skating, and open hockey sessions.
None of the above hours would be affected by an hourly ice increase, which leaves
2,193 hours of ice time that is sold on an hourly basis. Out of these hours there are
about 40 hours that are considered non prime time, leaving about 2,153 hours that
would be affected by an increase.
My recommendation to the Commission is to increase the hourly seasonal (September
-Mid March) prime rate by $5.00 ($175.00) and to leave the non prime time rate at
$145.00 an hour. The hourly increase would generate an estimated $10,765.00, which
is still under the average charged by other surrounding Arenas. My main reason for
the increase is due to the fact that as the building gets older the Arena's equipment is
in need of more maintenance and in some case items will need to be replaced.
10. Staff Updates
A. Spring Events
Craft and Home Business Show May 1St and 2nd
Jose Cole Circus Monday May 10tH
Just between Friends, kids consignment Sale May 15th and 16th
Skating Academy Skate Show May 14t1i and May 1511'
Man Cave -Man Expo May 22°d and 23rd
B. Projects and summer repairs.
This spring the new lighting in the Arena, the Low Reflective ceiling, and the Boilers will
be installed. Most of the building will receive a fresh coat of paint. Repairs to the
compressors and cooling towers will be performed and the boards will be cleaned.
General maintenance to the building will be performed where needed.
Elk River Ice Arena
Revenue and Expenditure Summary
For the Period Ending December 31, 2009
2010 2009 2008 2007 2006
Budget Actual Actual Actual Actual
REVENUES
Ice Rental 449,800 401,646 424,106 423,098 410,210
Recreation Programs 135,650 119,288 139,706 154,808 135,471
Admissions 22,550 18,530 23,354 30,407 42,556
Sign Rental 17,000 16,688 17,293 12,352 15,792
Dry Floor Events 12.000 16.038 9,034 10,933 12,002
Concession Rent - - - - -
Vending 18,700 14,215 17,212 19,151 25,407
Skate Sharpening 4,800 4,767 4,980 4,594 3,916
Building Rent 2,600 2,600 2,600 2,600 5,200
Other Mdse Sales/Misc. 2.000 1,666 2,238 1,664 1,996
TOTAL 665.100 595.438 640.523 659.607 652.550
EXPENDITURES
Personal Service 273.600 267,992 253,447 244,201 233,878
Other Operating Expenditures 261,500 240,001 268,189 256,696 236,768
Vending Mdse for Resale 9,000 6,222 7,279 11,983 13,293
Other Mdse for Resale 900 1,335 1,577 637 139
Recreation Programs 63.700 47,669 55,132 60,330 51,169
TOTAL 608.700 563,219 585.624 573,847 535.247
CONCESSIONS
Sales 67,750 59.510 66,500 71,934 71,805
Less: Product & Supplies 28,150 25.019 31,544 28,904 28,395
Salaries 22,700 16,225 24,430 19,811 20,907
Net Profit 16.900 18.266 10,526 23,219 22,503
OPERATING INCOME (LOSS) 73,300 50,485 65,425 108,979 139,806
Capital Outlay - - 100,202 - -
Building Debt* 199,900 198,450 201,715 199,410 201,820
NET INCOME (LOSS) (126.600) (147,965) (236,492) (90,431) (62,014)
Other Income
Contributions/Rebates - 4,731 7,368 9,519 15,436
Admission Surcharge - - - - -
Transfers In
Capital Outlay -Liquor Fund - 6,961 100,202 9,500 -
General Fund 126,600 141,OD3 136,290 79,931 57,514
Building Project - - - -
Change in Fund Balance - 4,730 7,368 8,519 10,936
* =building debt matures on 12/01/2013
03/26/2010